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  • AGENDA ORDINARY COUNCIL MEETING

    WEDNESDAY, 25 MAY 2016

    Notice is given that the next Ordinary Council Meeting of Tiwi Islands Regional Council will be held on: Wednesday, 25 May 2016 at Pirlangimpi Commencing at 10:00 AM Your attendance at the meeting will be appreciated. Marion Scrymgour Chief Executive Officer

  • Ordinary Meeting 25 May 2016

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    AGENDA 1 WELCOME & APOLOGIES 1.1 Welcome 1.1.1 Opening of Meeting 1.1.2 CEO welcome to Councillors & guests 1.2 Present 1.3 Apologies 1.4 Leave of Absence 1.5 Declaration of Interest of Members or Staff Section 73 of the Northern Territory Local Government Act states:

    Section 73 Conflict of interest

    (1) A member has a conflict of interest in a question arising for decision by the council, local board or council committee if the member or an associate of the member has a personal or financial interest in how the question is decided.

    (2) This section does not apply if the interest is:

    (a) an interest in a question about the level of allowances or expenses to be set for members; or

    (b) an interest that the member or associate shares in common with the general public or a substantial section of the public; or

    (c) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or

    (d) an interest that the member or an associate has in a non-profit body or association; or

    (e) an interest of the member or an associate:

    (i) in appointment or nomination for appointment to a body with predominantly charitable objects; or

    (ii) in payment or reimbursement of membership fees, or expenses related to membership, in such a body; or

    (f) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision.

    Section 74 Disclosure of interest

    (1) As soon as practicable after a member becomes aware of a conflict of interest in a question that has arisen or is about to arise before the council, local board or council committee, the member must disclose the personal or financial interest that gives rise to the conflict (the relevant interest):

    (a) at a meeting of the council, local board or council committee; and

  • Ordinary Meeting 25 May 2016

    3

    (b) to the CEO.

    (2) The CEO must record the disclosure in a register of interests kept for the purpose.

    Section 12 of the Northern Territory Local Government (Administration) Regulations states:

    Section 12 Contents of register of interests

    The register of interests to be kept under section 74(2) of the Act must contain:

    (a) the name of the member making the disclosure; and

    (b) the nature of the interest that gives rise to the conflict of interest; and

    (c) the nature of the question on which the conflict of interest arises.

    Does any Councillor of Senior Officer have any conflicts of interest to declare at this point of procedings?

    1.6 Confirmation of Previous Minutes Ordinary Meeting - 27 April 2016

    2 VISITORS AND PRESENTATIONS Nil

    3 BUSINESS ARISING Nil

    4 CORRESPONDENCE Nil

    5 GENERAL BUSINESS Nil

    6 REPORTS FOR DECISION 6.1 FINANCE END OF MONTH REPORT - APRIL 2016................................................ 5 6.2 COUNCILLOR'S PORTFOLIOS - DRAFT AS AT MAY 2016 .................................... 16 6.3 TIRC - DRAFT STRATEGIC PLAN 2016 TO 2025 .............................................. 19 6.4 ADOPTION OF TIWI ISLANDS REGIONAL COUNCIL 16/17 DRAFT COUNCIL

    PLAN ............................................................................................................. 24 6.5 ADOPTION OF DRAFT 2016/17 TIWI ISLANDS REGIONAL COUNCIL

    ANNUAL BUDGET ............................................................................................ 25 6.6 COUNCIL & LOCAL AUTHORITY MEMBER ALLOWANCES FOR 2016-17 .............. 27 6.7 ADOPTION OF TIWI ISLANDS REGIONAL COUNCIL DRAFT SCHEDULE OF

    FEES AND CHARGES 2016/17 ......................................................................... 30 7 REPORTS FOR INFORMATION

    Nil 8 CONFIDENTIAL ITEMS CONFIRMATION OF PREVIOUS CONFIDENTIAL MINUTES

    ORDINARY CONFIDENTIAL MINUTES 27 APRIL 2016 8.1 CEO PROBATION REVIEW - APRIL 2016

  • Ordinary Meeting 25 May 2016

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    The report will be dealt with under Section 65(2) (a) (ciiii) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual; AND information that would, if publicly disclosed, be likely to prejudice the interests of council or some other person.

    9 NEXT MEETING 29 June 2016

    9 CLOSURE Meeting closed at.

  • Ordinary Meeting 25 May 2016

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    REPORTS FOR DECISION ITEM NUMBER 6.1 TITLE Finance End of Month Report - April 2016 REFERENCE 180418 AUTHOR Bruce Mann, A / Senior Accountant BACKGROUND Overview: The current report provides financial information as at 30th April 2016, for the financial year 2015/16. It includes reporting on:

    Income and Expenditure Balance Sheet Ageing Payables Ageing Receivables

    Finance: The audited Financial Statements for 2014-2015 have been completed. Human Resources: No significant movements Systems and Quality: The Systems and Quality Officer has been working on new reports, amending the format of current reports for consistency, updating our reporting structures to align with the new Corporate Structure and assisting with the upcoming planning and budgeting cycle. Current Financial Reporting

    Consolidated Statement of Financial Performance for the period ended 30th April 2016;

    Consolidated Statement of Financial Position as at 30th April 2016; Ageing Receivables; Ageing Payables.

  • Ordinary Meeting 25 May 2016

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  • Ordinary Meeting 25 May 2016

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    120902PirlangimpiPool 4,757 7,086 2,328 33% 8,503121402FacilitiesPirlangimpi 493 5,417 4,924 91% 6,500122202TransitAccommodationPirlangi 7,641 13,583 5,943 44% 16,300129602AirportLandingFeesPirlangimpi 2,190 2,833 644 23% 3,400131102CommercialBuildingServicesPirl 8,703 3,283 (5,419) (165%) 3,940

    CommunitySupport 485,178 634,907 149,729 24% 762,587119002CentrelinkPirlangimpi 48,238 63,458 15,220 24% 76,150120402OutsideSchoolHoursCarePirlang 54,058 96,391 42,333 44% 115,669120502ChildServicesPirlangimpi 91,608 125,521 33,913 27% 150,625120802NIghtPatrolPirlangimpi 101,859 121,276 19,416 16% 145,531121002ActiveRemoteCommunitiesSpo 16,966 24,140 7,174 30% 28,968121502LibraryPirlangimpi 20,543 25,780 5,237 20% 30,936123602PirlangimpiSchoolMealsProgram 23,996 61,887 37,891 61% 74,264134102ISRPJobsCreationPackagePirla 16,774 0 (16,774) (100%) 0146402AdministrationServicePirlangim 111,135 116,454 5,319 5% 140,444

    Milikapiti 1,272,574 1,729,078 456,504 26% 2,072,250

    Finance&Compliance 7,354 125,007 117,653 94% 150,008138003IndigenousCommunityBroadcast 169 0 (169) (100%) 0147003LocalAuthorityMilikapiti 2,584 10,000 7,416 74% 12,000147803LocalAuthorityProjectFunding 4,600 115,007 110,407 96% 138,008

    Infrastructure&Assets 857,029 1,027,985 170,956 17% 1,233,582103903CommercailFacilitiesMilikapiti 11,637 11,670 33 0% 14,004108803TownServicesMilikapiti 206,421 236,528 30,107 13% 283,834111503StreetLightingMilikapiti 6,154 3,333 (2,821) (85%) 4,000116003FuelMilikapiti 236,289 214,220 (22,069) (10%) 257,064119103WasteManagementMilikapiti 250 583 333 57% 700119303CivilWorksMilikapiti 105,580 128,688 23,107 18% 154,425119503AirportMaintenanceMilikapiti 3,500 0 (3,500) (100%) 0119603AirportInspectionMilikapiti 39,948 6,295 (33,653) (535%) 7,554119703MechanicalWorkshopsMilikapiti 203,927 276,948 73,021 26% 332,337119803StaffHousingMilikapiti 21,030 34,483 13,453 39% 41,379120203RecreationHallMilikapiti 4,847 0 (4,847) (100%) 0120303OvalMilikapiti 4,125 8,160 4,035 49% 9,792121403FacilitiesMilikapiti 4,686 17,083 12,397 73% 20,500122203TransitAccommodationMilikap 4,687 5,083 396 8% 6,100129603AirportLandingFeesMilikapiti 629 833 204 24% 1,000131103CommercialBuildingServicesMil 25 21 (4) (20%) 25143003CTGWaterparkFeautureMilikap 1,675 0 (1,675) (100%) 0143803CTGShadeandPlayMilikapiti 868 723 (145) (20%) 868159503ABAMilikapitiWaterPark 0 83,333 83,333 100% 100,000160103R2RParutoThreeWaysIntersect 750 0 (750) (100%) 0

    CommunitySupport 408,191 576,087 167,895 29% 688,660119003CentrelinkMilikapiti 51,766 60,472 8,707 14% 72,567120403OutsideSchoolHoursCareMilika 29,104 96,634 67,529 70% 113,317120503CrecheMilikapiti 89,413 123,781 34,368 28% 148,537120803NightPatrolMilikapiti 86,370 122,655 36,285 30% 147,186121003ActiveRemoteCommunitiesSpo 0 23,403 23,403 100% 28,084121103VacationCareMilikapiti 10 0 (10) (100%) 0121503LibraryMilikapiti 23,154 22,326 (828) (4%) 26,792134103ISRPJobsCreationPackageMilik 6,747 0 (6,747) (100%) 0146403AdministrationServiceMilikapiti 121,626 126,815 5,188 4% 152,178

    Regional(includingOutstations) 6,329,930 7,676,579 1,346,649 18% 9,163,502

    Finance&Compliance 4,123,694 4,793,825 670,130 14% 5,701,688104000CorporateManagement 104,808 73,167 (31,641) (43%) 87,800104500ICTSolutionsCorporate 550,896 563,126 12,230 2% 674,232105300Financialmanagementservice 947,128 785,873 (161,254) (21%) 893,666107200GovernanceandCompliance 139,951 182,500 42,549 23% 219,000107900WorkHealthSafety 5,210 1,667 (3,543) (213%) 2,000108000Humanresourceservice 272,336 287,051 14,715 5% 344,461110800Recordsmanagementservice 5,990 6,466 476 7% 7,759111400

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