orange unified school district · orange unified school district 2 board member request to discuss...

10/5/2017

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Orange Unified School District

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Board Member Request to Discuss Student Calendar

In February of 2017, a memberof the Board of Education madea request to discuss the studentcalendar. During the discussionof that item, it was requestedthat the District explore the prosand cons of a school calendarwith an earlier start date. Basedon that request, the DistrictStudent Calendar Committeehas held several meetings toreview and discuss that topic.Tonight's presentation is a resultof those discussions.

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Board Policy 6111 – School Calendar

Board Policy 6111, School Calendar states:

“The school calendar shall show the beginning and ending ofschool dates, legal and local holidays, orientation meeting days,number of teaching days, vacation periods and other pertinentdates.”

“The Superintendent or designee shall recommend to the Boardof Education a school calendar that will meet the requirements ofthe law as well as the needs of the community, students, and thework year as negotiated for all personnel.”

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District Student Calendar Committee

• Representatives of Elementary Education: Anne Truex,Executive Director, Elementary Education; and Lydia Roach,Principal, La Veta Elementary School;

• Representatives of Secondary Education: Dustin Saxton,Principal, El Modena High School; and Jill Katevas, Principal,Portola Middle School;

• Representatives of Employee Associations: Jen Pettey, OUEA;Susan Brummitt, CSEA;

• Other representatives include: Denise MacAllister, SpecialEducation; Christina Lin, Assessment and IS; Patricia Reeves,Nutrition Services; Pam McDonald, Transportation; KathleenFranks, Attendance; Ed Kissee and Ernie Gonzalez, HumanResources.

• Representatives of the District charter schools are invited.

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2017-18 & 2018-19 Board Approved Calendars

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Current Parameters for Student Calendar

The OUSD student calendar is based on the “Modified TraditionalTrack” calendar model which was developed from the previoussingle track and traditional calendars. This calendar adjustmentprovides a significant annual savings to the District budget (abouthalf a million dollars saved per year). The features of the current“Modified Traditional Track” calendar model include:

• An 180 day student instructional year;• School beginning before Labor Day;• A one week recess at Thanksgiving;• Three full instructional weeks between the Thanksgiving and

Winter breaks;• A three week recess for Winter break;• A one week recess for Spring break;• School ends on the Thursday of the second full week in June.

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Information Requested Regarding Earlier Start Date

Based on the Board request, the District Student CalendarCommittee focused on the following items in addressing theinformation request from the Board:

1. Comparison of Neighboring School District Calendars;2. Local College/University Summer Programs and OUSD;3. Advantages of Completing First Semester before Winter

Break;4. Impact of Calendar on AP, IB, and other Test/Assessment

Schedules;5. Impact of Calendar on Teacher Preparation;6. Impact on Air Conditioning Costs;7. Teacher Input;8. Parent Input.

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Comparison of Neighboring School Districts

The start dates of student calendars for school districts in Orange Countygenerally follow three patterns (Districts with High Schools are shown below):

Traditional Start: School starting after Labor Day and ending in late June, withfirst semester ending after winter break. (13% of OC Districts w/High Schools)• Laguna Beach USD (9/5/17), Newport Mesa USD (9/5/17)

Before Labor Day Start: School starting before Labor Day (second half ofAugust) and ending in mid-June, with first semester usually ending after winterbreak. (53% of OC Districts w/High Schools)• Brea-Olinda USD (8/29/17), Capistrano USD (8/22/17), Garden Grove USD

(8/30/17), Huntington Beach UHSD (8/30/17), Irvine USD (8/24/17), OrangeUSD (8/23/17), Placentia-Yorba Linda USD (8/29/17), Saddleback Valley USD(8/28/17)

Early August Start: School starting in the first half of August and ending aroundMemorial Day (just before or after), with first semester ending before winter break.(33% of OC Districts w/High Schools)• Anaheim UHSD (8/9/17), Fullerton JUHSD (8/14/17), Los Alamitos USD

(8/30/17, 8/8/18), Santa Ana USD (8/14/17), Tustin USD (8/22/17, 8/14/18)

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Comparison of Neighboring School Districts

Start Dates for OC School Districts

Serving High School Students

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Local College and University Summer Programs

College/University (Program) Start Date End Date

Santiago Canyon College (Summer 2018) 6/18/2018 8/13/2018

Santa Ana College (Summer 2017*) 6/19/2017 8/13/2017

CSU Fullerton (Summer 2017*) 5/30/2017 8/4/2017

CSU Long Beach (Summer Session #1 ‐ 2018) 5/29/2018 7/6/2018



UC Irvine ( Summer Session I ‐ 2018) 6/25/2018 8/1/2018

UC Irvine ( Summer Session II ‐ 2018) 8/6/2018 9/12/2018

UC Irvine ( Summer Session 10WK ‐ 2018) 6/25/2018 8/31/2018

Chapman University (Summer Session I ‐ 2018) 5/29/2018 7/7/2018

Chapman University (Summer Session II ‐ 2018) 5/29/2018 7/28/2018

Chapman University (Summer Session III ‐ 2018) 7/9/2018 8/18/2018

Chapman University (Summer Session IV ‐ 2018) 5/29/2018 8/18/2018

Chapman University (Summer Session V ‐ 2018) 6/25/2018 8/17/2018

(*2018 Summer Schedule not yet available)

Sessions not in conflict with OUSD Spring calendar

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Completion of First Semester Before Winter Break

Positives: Ending the first semester prior to Winter Recess allows firstterm exams to be completed before the holidays.

Effect on Student Achievement: It has not been demonstrated that achange in the timing of semester final exams results in either increasedor reduced student achievement. There is no effect on K-8 instruction inOUSD because K-8 is on the trimester system in OUSD.

Issues: Ending first semester prior to Winter Recess would require oneor more of the following adjustments to the student calendar.

• Start school in early/mid-August;• Reduce Thanksgiving recess;• Delay and/or reduce Winter recess;• Reduce days in first semester and increase days in second semester.

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Impact on AP, IB, and Test/Assessment Schedules

Exam/Assessment Start Date End DateScholastic Math Inventory (SMI) #1 2017-2018 8/28/2017 9/22/2017Scholastic Reading Inventory (SRI) #1 2017-2018 8/28/2017 9/22/2017OUSD College Board Day (PSAT/SAT) 2017-2018 10/11/2017 10/11/2017International Baccalaureate (IB) Exams - Fall 2017 10/27/2017 11/17/2017Scholastic Math Inventory (SMI) #2 2017-2018 12/4/2017 1/19/2018Scholastic Reading Inventory (SRI) #2 2017-2018 12/4/2017 1/19/2018EL Proficiency Assessment for California (ELPAC) 2018 3/1/2018 3/31/2018Physical Fitness Testing (PFT) 2018 3/1/2018 3/31/2018International Baccalaureate (IB) Exams - Spring 2018 4/26/2018 5/18/2018Advanced Placement (AP) Exams - 2018 5/7/2018 5/18/2018Scholastic Math Inventory (SMI) #3 2017-2018 5/14/2018 6/8/2018Scholastic Reading Inventory (SRI) #3 2017-2018 5/14/2018 6/8/2018California Alternative Assessment (CAA) 2018 3/20/2018 6/14/2018California Science Test (CAST) 2018 3/20/2018 6/14/2018Smarter Balanced Assessment Consortium (SBAC) 2018 3/20/2018 6/14/2018

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Impact of the Calendar on Teacher Preparation

The District is obligated to provide teachers with one non-instructional preparation day prior to the start of school, as well asa defined preparation period during every instructional day. Achange in dates for the school calendar would not affect thisobligation.

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Impact on Air Conditioning Costs

The National Weather Service describes the units of measure used to estimatethe cost of cooling or heating for a given period of time in a specific location.

These units of measure are called “Heating Degree Days” when estimating thecost of heating and “Cooling Degree Days” when estimating the cost of airconditioning.

According to the National Weather Service, degree days arebased on the assumption that when the outside temperature isat a certain point, heating or cooling is not necessary. Degreedays are the difference between the daily temperature mean,(high temperature plus low temperature divided by two) and65°F. If the temperature mean is above 65°F, then 65 issubtracted from the mean and the result is found in CoolingDegree Days. If the temperature mean is below 65°F, the meanis subtracted from 65 and the result is reported as HeatingDegree Days.

Example from the National Weather Service: The hightemperature for a particular day was 90°F and the lowtemperature was 66°F. The temperature mean for that day was:(90°F + 66°F)/2 = 78°F. Because the result is above 65°F: 78°F- 65°F = 13 Cooling Degree Days

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Impact on Air Conditioning Costs

Note - The cost for electricity during selected months in 2016-17 was as follows:August = $297,674; September = $405,738; May = $264, 853; June = $217,404

Comparison of Average "Cooling Degree Days" between the 1st 15 Days of June and August

Month Day Avg High Avg Mean Avg Low CDD Month Day Avg High Avg Mean Avg Low CDD % Inc/Dcr

June 1 79.3 69.3 59.2 4 August 1 88.1 76.7 65.3 12 200%

June 2 79.4 69.4 59.3 4 August 2 88.1 76.7 65.3 12 200%

June 3 79.5 69.5 59.4 4 August 3 88.2 76.8 65.3 12 200%

June 4 79.5 69.5 59.5 5 August 4 88.2 76.8 65.3 12 140%

June 5 79.7 69.7 59.6 5 August 5 88.3 76.8 65.3 12 140%

June 6 79.8 69.8 59.7 5 August 6 88.3 76.8 65.2 12 140%

June 7 79.9 69.9 59.8 5 August 7 88.4 76.8 65.2 12 140%

June 8 80.0 70.0 59.9 5 August 8 88.4 76.8 65.2 12 140%

June 9 80.1 70.1 60.0 5 August 9 88.5 76.8 65.1 12 140%

June 10 80.3 70.3 60.2 5 August 10 88.5 76.8 65.1 12 140%

June 11 80.4 70.4 60.3 5 August 11 88.6 76.9 65.1 12 140%

June 12 80.6 70.5 60.4 6 August 12 88.6 76.8 65.0 12 100%

June 13 80.8 70.7 60.5 6 August 13 88.7 76.9 65.0 12 100%

June 14 80.9 70.8 60.6 6 August 14 88.7 76.9 65.0 12 100%

June 15 81.1 70.9 60.7 6 August 15 88.8 76.9 64.9 12 100%

Total Avg Cooling Degree Days (June 1-15) 76 Total Avg Cooling Degree Days (Aug 1-15) 180 137%

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Other Potential Cost Impacts

Possible Impact on Student Attendance: In at least one Districtwith an early August start, it has been reported that there has beenan issue with decreased enrollment at the beginning of the yearbased on families traveling and not returning on time to beginschool. It has also been reported that senior disengagement at theend of the school year has not changed, but rather has shifted tofollow the new calendar.

Possible Impact on Cash Flow: An early August start would makeAugust a work month, possibly resulting in an earlier pay date forschool site staff. The Business Services office has cautioned that anearlier pay date for site staff could cause summer cash flow issueswhen there are State deferrals. This would result in the Districtneeding to create an additional cash reserve for the general fund forthe early summer. Such a scenario could require the issuance of Taxand Revenue Anticipation Notes (TRANs) which would incurborrowing costs.

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Teacher Input

The District Student Calendar Committee took a straw poll of teachers inthe District to determine which calendar pattern would be preferable.

Teachers were asked if they were given a choice of the typicalstudent calendar patterns in Orange County School Districts, whichwould they choose for OUSD? The options presented were:

1. Traditional Start: School starting after Labor Day and ending in lateJune, with first semester ending after winter break.

2. Before Labor Day Start: School starting before Labor Day (usually inlate August) and ending in mid-June, with first semester ending afterwinter break. (Which is OUSD’s current pattern)

3. Early August Start: School starting in the first half of August andending around Memorial Day (just before or after), with first semesterending before winter break.

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Teacher Input

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100

150

200

250

Traditional Start Current Model Early/Mid‐Aug Start

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149

OUSD Teacher Preference for Start Date

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Teacher Input

0

50

100

150

200

250

300

350

400

Traditional or Current Start Early/Mid‐Aug Start

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OUSD Teacher Preference for Start Date

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Summary of Information Reported in Other Districts

It was found that the reasons usually given by School Districts formoving student start dates to early/mid-August are:1. End first semester prior to Winter Break;2. More classroom instructional time prior to AP tests;3. Graduating senior participation in college summer programs.

It was found that the reasons generally given for not movingstudent start dates to early/mid-August are:1. Increased air conditioning costs;2. Possible loss of attendance;3. Community and/or staff resistance.

The District Student Calendar Committee found no data thatplacement of semester final exams before winter break or movingup the end of the year to coincide with AP exams resulted in eitherincreased or reduced student achievement.

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Next Steps?

October 5, 2017

Orange Unified School District

.

S MON TUE WED THUR FRI S S MON TUE WED THUR FRI S S MON TUE WED THUR FRI S

1 1 2 3 4 5 1 2

2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9

9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16

16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23

23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30

30 31

4 Independence Day 18, 21 Staff Development Days ‐ No Students 4 Labor Day22 Teacher Prep Day ‐ No Students23 First Day of Instruction

Instructional Days: 0 Instructional Days: 7 Instructional Days: 20


1 2 3 4 5 6 7 1 2 3 4 1 2

8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9

15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16

22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23

29 30 31 26 27 28 29 30 24 25 26 27 28 29 30

31

9‐13 Parent Conf. (Elem) Min Days 7 Staff Development Day ‐ No Students Dec. 18, 2017 ‐ Jan. 5, 2018: Winter Break25 End of 1st Quarter ‐ Minimum Day 10 Veterans Day (Observed)

High School 17 End of Trimester ‐ Minimum DayElementary & Middle School

20‐24 Thanksgiving BreakInstructional Days: 22 Instructional Days: 15 Instructional Days: 11


1 2 3 4 5 6 1 2 3 1 2 3

7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10

14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17

21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24

28 29 30 31 25 26 27 28 25 26 27 28 29 30 31

Dec. 18, 2017 ‐ Jan. 5, 2018: Winter Break 16 Lincoln Day observed 13 End of 2nd Trimester ‐ Min Day15 Martin Luther King Jr. Day 19 Washington Day Elementary & Middle School25 Minimum Day ‐ High School 30 End of 3rd Quarter ‐ Min Day HS26 End of 2nd Quarter‐ Min Day HS



1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

2‐6 Spring Break 28 Memorial Day 1 Minimum Day ‐ Elementary& Middle School

13 Minimum Day ‐ High School14 Last Day of Instruction ‐ Minimum Day15 Teacher Day ‐ No Students


Total: 180

ORANGE UNIFIED SCHOOL DISTRICT

student calendar 2017 - 2018Serving the communities of the Orange Unified School District for over sixty years

JULY 2017 AUGUST 2017 SEPTEMBER 2017

APRIL 2018 MAY 2018 JUNE 2018

OCTOBER 2017 NOVEMBER 2017 DECEMBER 2017

JANUARY 2018 FEBRUARY 2018 MARCH 2018

Rev 04‐14‐16 Orange Unified School District, 1401 N. Handy St. Orange, CA 92867 ‐ 714‐628‐4000 OUSD Website‐www.orangeusd.org Board Approval: 04‐14‐16


1 2 3 4 5 6 7 1 2 3 4 1

8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8

15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15

22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22

29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29

30




1 2 3 4 5 6 1 2 3 1

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8

14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22

28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29

30 31

8‐12 Parent Conf. (Elem) Min Days 6 Staff Development Day ‐ No Students Dec.17, 2018 ‐ Jan. 4, 2019: Winter Break24 End of 1st Quarter ‐ Minimum Day 12 Veterans Day (Observed)




1 2 3 4 5 1 2 1 2

6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9

13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16

20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23

27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30

31

Dec.17, 2018 ‐ Jan. 4, 2019: Winter Break 15 Lincoln Day observed 12 End of 2nd Trimester ‐ Min Day21 Martin Luther King Jr. Day 18 Washington Day Elementary & Middle School24 Minimum Day ‐ High School 29 End of 3rd Quarter ‐ Min Day HS25 End of 2nd Quarter‐ Min Day HS



1 2 3 4 5 6 1 2 3 4 1

7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8

14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15

21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22

28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29

30

1‐5 Spring Break 27 Memorial Day 12 Minimum Day ‐ High School31 Minimum Day ‐ Elementary 13 Last Day of Instruction ‐ Minimum Day

& Middle School 14 Teacher Day ‐ No StudentsInstructional Days: 17 Instructional Days: 22 Instructional Days: 9

Total: 180





student calendar 2018 - 2019 Serving the communities of the Orange Unified School District for sixty-five yearsJULY 2018 AUGUST 2018 SEPTEMBER 2018

Rev 02‐25‐16 Orange Unified School District, 1401 N. Handy St. Orange, CA 92867 ‐ 714‐628‐4000 OUSD Website ‐ www.orangeusd.org. Board Approval: 04‐14‐16

DRAFT


1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7

7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14

14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21

21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28

28 29 30 31 25 26 27 28 29 30 31 29 30




1 2 3 4 5 1 2 1 2 3 4 5 6 7

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14

13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21

20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28

27 28 29 30 31 24 25 26 27 28 29 30 29 30 31

7‐11 Parent Conf. (Elem) Min Days 5 Staff Development Day ‐ No Students Dec.23, 2019 ‐ Jan. 10, 2020: Winter Break23 End of 1st Quarter ‐ Minimum Day 11 Veterans Day




1 2 3 4 1 1 2 3 4 5 6 7

5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14

12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21

19 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28

26 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31

Dec.23, 2019 ‐ Jan. 10, 2020: Winter Break 14 Lincoln Day observed 10 End of 2nd Trimester ‐ Min Day20 Martin Luther King Jr. Day 17 Washington Day Elementary & Middle School23 Minimum Day ‐ High School 27 End of 3rd Quarter ‐ Min Day HS24 End of 2nd Quarter‐ Min Day HS March 30 ‐ April 3: Spring Break



1 2 3 4 1 2 1 2 3 4 5 6

5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13

12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20

19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27

26 27 28 29 30 24 25 26 27 28 29 30 28 29 30

31

March 30 ‐ April 3: Spring Break 25 Memorial Day 10 Minimum Day ‐ High School29 Minimum Day ‐ Elementary 11 Last Day of Instruction ‐ Minimum Day

& Middle School 12 Teacher Day ‐ No StudentsInstructional Days: 19 Instructional Days: 20 Instructional Days: 9

Total: 180


student calendar 2019 - 2020 Serving the communities of the Orange Unified School District for more than sixty-five years

JULY 2019 AUGUST 2019 SEPTEMBER 2019




Rev 10‐5‐17 Orange Unified School District, 1401 N. Handy St. Orange, CA 92867 ‐ 714‐628‐4000 OUSD Website ‐ www.orangeusd.org. Board Approval: DRAFT

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