Open access swap shop:Sharing what's worked (and what hasn't)

supporting open access publishing in medicine and healthcare

Owen CoxallBodleian Health Care Libraries

University of Oxford

Todays session

•What we’ve done in Oxford•What have you done?•What do we try next?

Open Access

• Green OA• Gold OA• University position (prefer Green, but will support researchers

with Gold or even publish in non-OA titles with academic/research reasons

open access oxford

Oxford Open Access is a collaborative project involving• Research Services• the Bodleian Libraries• IT Services• the Planning and Resource Allocation Section• OUP• the Academic Divisions, accountable to the Pro Vice-

Chancellor (Research) and the Research Committee

Support from open access oxford

• Website: http://openaccess.ox.ac.uk/• Helpline: open-access-

enquiries@bodleian.ox.ac.uk • Keep up to date with Twitter:

@OAOxford

Support from open access oxford

• Specific advice pages eg:RCUK http://openaccess.ox.ac.uk/applying-for-

funding-from-oxfords-rcuk-open-access-block-grant/ Wellcome Trust

http://www.admin.ox.ac.uk/asuc/woafee/ • Subject Librarian (including Open Access Librarian):

www.bodleian.ox.ac.uk/subjects-and-libraries/subjects/librarians

Support from open access oxford

• Talking to people!–Presentations–Meetings

Support for medicine and health care

• Bodleian Health Care Libraries and Radcliffe Science Library provide services to:

University Medical Sciences DivisionOxford University NHS Trust

Open access support for MSD

• In addition to general open access at Oxford:– Outreach Librarians– Presentations and meetings– Special events

Open access support for NHS?

• Very low number of enquires so far.• May increase with changes in requirements

eg. NIHR, funders etc.

What’s worked

• OA email helpline• Talking to people! –

possibly most effective• Finding a “hook eg.

Saving time, findingmoney

• Targeting specific groups and tailoring message eg Administrator meetings

• Peer support – a network of librarians/info pros working together

What hasn’t

• Emails and posters – limited effectiveness

• Some events have beenpoorly attended eg noattendees!

• Awareness can still be low despite constant marketing and trying to raise awareness

Swap shop

Attendees discussed in groups support for OA at their institutions, including things that have and haven’t worked. The groups recorded their thoughts and are presented on the next slides

Swap shop: record of discussion:what has worked or could work well?

• Royal College example:“Invite all members to submit lists and add articles, book chapters to library catalogue.Provide links to full-text if possible.Catalogued theses and provided links to BL Ethos database”

• “At UWE we’ve created a poster that simplifies creative commons licenses for academics – traffic light theory for least and most restrictive of the licenses (coded red, amber and greenThis will be lodged on website but our open access group is in very early stage. We plan to train library staff and wonder how we’ll support researchers and academics as we don’t have an open-access or copyright librarian”

• “adding OA journals to link resolverinstitutional repositories and using SharePoint (internal access only) [Use] open source e.g. DSpace, EPrints to store research outputs”

• “What has worked (University, research environment)Policy within institute – comes from the top-downRepository for all research aimOA improved rating – helped to be advocates for OAIf you can show them the impact of OA on the organisation”

• “Worked well: website, university provides money to help with Open Access”

Swap shop: record of discussion:what has worked or could work well?

• “Authors page [on website] with photo and list of all publications, also stats for who’s looked at themLibrarian runs searches for past publicationsFlattery – contact academics to ask for just published articles in order to raise profile of research through open accessTalking about OA at key meetings/training sessions”

• “institutional policy [to deposit] in repository”• “could do/doing: writing for publication and/or finding journals for publishing [training sessions]

Problem with scalability – might work well with one [group] but difficult to scale up across the institution”• “Provide a central one-stop-shop website re open access for everyone, with details of what it is, what it

allows, what journals are OA.NHS clinicians want to publish in peer-reviewed high impact journals searchable on MedlineHEE national research repository”

• “Guide to open access terminologyList of which publishers participate in open access” “National NHS research repository would be amazing”

• “library giving talks at departmental research meetings.OA webpagesSomeone in the library with OA responsibilityDept. hired an intern to make all staff publications available in the historical repository – this worked wellREF requirement means all have to be OA – this is a real incentiveOA repository content catalogued in the library catalogue – start working OK”

Swap shop: record of discussion:what has worked or could work well?

• “Figshare OA publishing used by one person”• “research unit to support open access

APCs managed by library”• “Enabling subject librarians to be advocates for OA (training, awareness raising, liaison objectives)

OA Library page with related links, flyers )linked from Help for Researchers page)Getting in early with messages (before they submit research bids)Linking in with T&D activities for researchers generally in institutionAgenda items at research committeesPush institutional repository (SHURA). Was mandatory for REF returnable authors to have their research on SHURA.”

• “freebies, wine, food = bribery, helps to get people interested”• “Repository

ColloquiumDatabases of open access research”

• “R&D departments/NHS trust affiliation – conflict of intellectual property”• “flattery

Pinterest? Links to photos and the articles they’ve written”• “Central website: what is available, what does the colour mean, who has access, this is about access”

Swap shop: record of discussion:what hasn’t worked well or other barriers?• “author confused by being asked by a journal for payment as “open access”, no apparent budget

NHS Trust creating a repository of papers written by staff and having problems getting response from authors/publishers for permissions for pre-print”

• “What hasn’t worked (psychiatric hospital):Library trying to push OA agenda – needs to be top-downIncluding OA in induction training”

• “Barriers to open access – people want to publish in high impact journals, people want their research to be indexed in Medline/PubMed”

• “random stand at events – hasn’t worked well”• “barriers – funding/time/software”• “Help! There’s no money to do the gold option

Problems when the funding runs out so fewer staff to support more work/enquiries.”• “clinicians peer reviewed high-impact journals that are on PubMed, not OA”• “ILL – no database of what’s available on OA”

What’s next?

• Today’s session has highlighted that library support for OA is still in it’s early stages

• Librarians and information professionals are still defining their roles in OA and it’s implementation/support

• There could be value in repeating a similar exercise to today’s session in local settings, building local support networks for library/ino pros and sharing knowledge.

Any Questions?

Owen CoxallCollections ManagerBodleian Health Care Libraries, University of Oxfordowen.coxall@bodleian.ox.ac.uk

Juliet RalphOpen Access Subject LibrarianBodleian Libraries, University of Oxfordjuliet.ralph@bodleian.ox.ac.uk