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Enterprise software for university efficiencyOneUniversity

Transforming Business, Making Life SimpleOneUniversity: Winner of the 2016 UK Cloud Award, best Enterprise Resource Planning (ERP) software.For 30-years TechnologyOne has worked with universities and businesses around the world to reduce their administrative burden through our innovative, award-winning software.

TechnologyOne’s enterprise software underpins educational, operational and strategic requirements of universities with a single, integrated solution that streamlines processes to increase efficiency and provide an exceptional student and staff experience. In 2016 TechnologyOne’s OneUniversity enterprise software for educators won UK Cloud and global Software as a Service(SaaS) awards.

“TechnologyOne’s enterprise software is helping to future-proof the university as we become more distributed, more mobile and more international.

We’re using TechnologyOne’s Financials, Business Intelligence, Supply Chain, and Student Management. Having the whole suite of technology gives us administrative efficiencies and helps to enhance the student experience.”

Professor Hillary Winchester, Acting Vice Chancellor, Central Queensland University

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Optimise assets, maximise value and manage your property, land, people and addresses from a centralised system while delivering service that exceeds expectations.

• Track submissions, requests and lodgements

• Access spatial analysis of property related data

• Enhance user experiences with online self- service functionality

• Gain visibility of resources and assigned work

• Access, analyse and report real-time information

• Effectively manage capital works projects and job costing

• Manage expenditure based on asset condition and risk

• Improve forecasting of materials and workforce needs

• Satisfy regulatory compliance demands

Property & Campus ServicesEffectively manage your asset base to improve stakeholder satisfaction and university performance.

Engage with students, academics, agents and other third parties with intuitive self-service capabilities.

• Empower students to manage their own application through self-service

• Engage with prospective students via social media and online enquiry

• Easily collect operational and assessment data from intelligent web-forms

• Monitor work-flow for enquiries and application assessment

• Streamline business processes through rules- based configuration

• Maximise your revenue through an engaging admissions system that meets the shifting expectations of students

“TechnologyOne’s Student Management software enabled us to halve our processing time while the number of applications doubled.”

Louis Clay, Admissions Portfolio Manager, University of Melbourne

Recruitment, Engagement & AdmissionsCreate a connection with prospective students from the outset.

Student Self-Service & Administration

• Oversee enrolment to alumni student lifecycle

• Centralise all contact data and interactions

• Deliver real-time online self-service for students, agents, academics and professional staff

• Immediately process information, queries and payments

• Design, develop and approve academic programs and curriculum proposals

• Provide faster service responses and efficient work-flow

• Enable seamless integration with timetabling, learning management systems and library services

• Student self-service removes the administrative burden on university staff

Manage the entire student life-cycle through a solution that meets the unique needs of universities.

“At the core of our strategy is the need to fully transform our student experience by providing anywhere, anytime, any device capability, seamless real time integration and flexibility in academic program management” Peter Nikoletatos, Executive Director and Chief Information Officer, La Trobe University

Business Intelligence

Gain a real-time view of organisation-wide trends, opportunities and challenges. Effectively monitor KPIs using dynamic dashboards with multi-level drill down to transactional data.

Align long-term plans with operational performance and view consolidated cumulative financial and non-financial performance summaries.

Link activities to objectives, strategies, outcomes, outputs, business units, services and projects. View consolidated cumulative financial and non-financial performance summaries.

• View business-critical information for all departments

• Accurately report key student management, research, finance and human resource data

• Total visibility over day-to-day operations

• Monitor performance towards strategic and operational KPIs

Consolidate university data into relevant, timely and accurate information to make sound business decisions. Monitor performance and progress in achieving strategic and operational goals.

“TechnologyOne’s Business Intelligence software provides all Department Heads with real-time key university performance metrics. We can track our revenue, expenditure and corporate data to help make the right decisions and run the university. This level of university wide information would usually take hours to aggregate.”

Michael Lapolla, Associate Director

Strategic Financial Solutions, Victoria University

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Finance & Procurement

Universities are under pressure to gain efficiencies and improve services by using innovative systems that increase financial transparency, simplify reporting, streamline processes and consolidate information.

Enhance your decision making with instant access to easily understood, real-time information.

Transform your procurement process into a strategic and proactive operation with contract management, commitment tracking and simplified reporting.

• Use precise figures on operating costs to accurately forecast revenue and expenditure

• Deliver integrated enterprise budgeting across departments

• Automate billing processes and recurring charge transactions

• Manage foreign currency interactions with centralised controls around exchange rates

• Improve expenditure transparency by consolidating all your procurement and expense activity in a central system

• Eliminate paper-based processes by exchanging electronic data with your suppliers

• Comply with local statutory, audit, international financial reporting standards (IFRS) and other regulatory requirements

• Minimise peaks and troughs in Profit & Loss through automated recognition of prepayments and deferred revenue

• Enforce policies and automate day-to-day tasks with embedded work-flows

• Simplify ordering and replenishment through contract management

• Prevent budget overruns with an accurate and real-time view of committed and actual expenditure

Simplify the capture and retrieval of financial information through flexible chart of accounts, ledger and reporting capabilities.

“All users of the system benefit from self-service access easy dashboard based access to information, which has replaced more complicated enquiries or spreadsheet based reporting often requiring effort from finance colleagues to provide the information.”

Drew Cook

Director of ICT, University of Lincoln

Human Resources & Payroll

Make informed HR decisions with real-time metrics. Empower employees with advanced self-service features.

Provide a single source of truth to ensure information is accurate and available for trend analysis, performance benchmarking and management reporting.

• Deliver Employee Self Service functionality for leave, timesheets and personal details

• Manage talent and professional development and succession planning

• Simplify the recruitment process with full lifecycle work-flow

• Analyse and manage workplace safety

• Standardise and automate common processes

• Provide comprehensive payroll functionality

Manage the entire employee lifecycle from recruitment through professionaldevelopment and OHS requirements, to payroll and transition.

Research Management

Research Management provides transparency by tracking every research project’s progress against set milestones. The solution provides dashboards with real time information from all active research projects across the university to assist with resourcing and management.

• Centralise all project information including contacts, correspondence and proposals

• Manage contracts in a single record set

• Link multiple funding contributions and third party dispersals

• Track Intellectual Property registration

• Link all project revenue and opportunities related to a proposal

Effectively administer research projects from inception to completion using a single, integrated software solution.

Document Management

Easily and efficiently store, use and manage all your enterprise information from any device, anywhere and at any time.

• Store all business documents in a single, central repository

• Access information from anywhere on any device

• Reduce information processing costs

• Reduce time spent searching for documents and records

• Capture, share and manage all enterprise information including all content from traditional letters and documents from tweets, photos, audio, video, emails and more

• Adhere to all legislative compliance

Overcome the challenge of managing vast amounts of business documentation with centralised content management.

Software as a Service (SaaS)

Software as a Service (SaaS) is a software delivery model in which software is licensed on a subscription basis, in a cloud environment and accessed by users via a web browser.

Unlike a hosted solution, TechnologyOne’s SaaS solution combines software, hardware and innovation into a true Software as a Service model. TechnologyOne is fully responsible for providing a simple, cost effective and elastic model of computing to customers.

There are many benefits of adopting a SaaS model, rather than traditional on premise hosting.

• Expedite business processes and implementation using pre-configured, software built for the Australian TAFE sector

• Enhance student self-service with mobile- friendly software accessible from any computer anytime, anywhere, on any device

• Reduce staff training costs with intuitive web-based software

• Scale resources during peak term enrolment and results times

• Free IT staff from infrastructure maintenance

• Enhance security through trusted global web services

The TechnologyOne SaaS solution ensures that customers need no longer be concerned about what infrastructure is required or how software is installed. The OneUniversity SaaS solution provides customers with continually evolving software and economies of scale.

An industry-based SaaS solution, designed by TechnologyOne specifically for educational institutions.

“We moved across over 2.2 million records to the cloud and now, through search, they are totally discoverable.”

Judith Leon, Information and Office Services

Manager, Victorian Institute of Teaching.

Transforming business, making life simpleWe create solutions that transform business and make life simple for our customers. We do this by providing powerful, deeply integrated enterprise software that is incredibly easy to use. Over 1,000 leading corporations, government departments and statutory authorities are powered by our software.

TechnologyOneCorp.comAustralia | United Kingdom | New Zealand | South Pacific | Asia

Our enterprise visionThe power of a single, integrated enterprise solutionExperience the power of a single, integrated enterprise solution built on a single modern platform with a consistent look and feel.

The power of evolutionAn enterprise solution that adapts and evolvesSubstantial investment into R&D each year means we provide our customers a strong, continuing competitive advantage through an enterprise solution that adapts and evolves by embracing new technologies, concepts and innovation

Simplicity, not complexityEnterprise software, incredibly simpleSoftware that embraces consumer concepts and expectations to deliver solutions that are incredibly easy to use and remove complexity.

Market focus and commitmentPreconfigured enterprise software solutions reduce time, cost and riskA deep understanding and engagement with our seven key markets means we can deliver to our customers integrated, preconfigured solutions that provide proven practice, streamline implementations and reduce time, cost and risk.

The power of oneOne vision. One vendor. One experience.When you invest in a TechnologyOne solution you benefit from a direct relationship with us every step of the way. We do not use implementation partners or value-added resellers. We take complete responsibility for building, marketing, selling, implementing, supporting and running our enterprise solution for each customer to guarantee long-term success.

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