1

OFFICIAL’S HANDBOOK

Revised December 2010, Karate Canada Official’s Comittee

Copyright by Karate Canada All Rights reserved

2

Criteria for National Officials ....................................................................................4

National Officials Responsibilities - Kumite ............................................................ 5

National Officials Responsibilities - Kata .................................................................6

Minimum Test Scores - Kumite................................................................................. 7

Minimum Test Scores - Kata......................................................................................8

National Attendance Criteria ....................................................................................9

Minimum Performance Evaluation for Kata .........................................................10

Match area controllers (MAC) ..............................................................................11

Experience at the National Tournament and Clinics for Officials ..................... 13

Provisions For Foreign Licensed Officials from WKF Affiliates* ....................... 14

Appendix 2 - Attendance at International Events............. 18_Toc255920359

Appendix 3 – DOWNLOADS .................................................................................... 19

Appendix 4 - Karate Canada : Amendments to WKF Rules................................. 20

Appendix 5 - NKA Officials` Courses and Exams: Fees ........................................26

Appendix 6 - Code of Conduct ................................................................................27

Appendix 7 – Conflict of Interest Policy .................................................................29

Appendix 9 – Conflict Resolution............................................................................36

Appendix 10 - Nutritional Aspects of Refereeing .................................................38

Appendix 11 - Forms for use by the KCOC..............................................................39

3

Officials’ Committee Objectives 1. Coordinate and proactively ensure the development and upgrading of Karate Canada officials. 2. Provide participants with significant knowledge and understanding of the relationship between officials and quality of competition. 3. Prepare individuals to function as officials in national and international competition. 4. Provide participants with the ability to implement WKF competition and rules as adopted by the Karate Canada 5. Ensure the provision of trained and qualified Karate Canada officials at national and international tournaments. 6. Design and develop training tools and aids for teaching officiating. 7. Design a framework for officiating legacy for the future. 8. Acquire and maintain international certification. 9. Maintain a current database of all qualified KC officials.

The Officials Committee oversees the training and development of all national level officials. It sets the standards for Karate Canada officiating, and supports provincial officials’ development. The members of the committee participate in international officiating seminars and tournaments to be current with the latest developments and interpretations in the rules of competition. In addition, they will monitor the progress of Karate Canada officials at all major international championships.

Email: officials@karatecanada.org

4

C r i te r i a f or N a ti on a l O f f i c i a l s

K u m i te

Officials must be Shodan, provincial referee and be supported by their provincial associations.

K a ta

Title Dan** Minimum Age

Judge A 3 25

Judge B 2 25

*Dan rank refers to KC Dan rank or KC approved style group rank. N o e x c e p ti on s c a n b e m a d e r e ga r d i n g m i n i m a l e n tr y l e ve l q u a l i f i c a ti on s . A t te n d a n c e w i l l b e r e c or d e d . E x c e p ti on s c a n b e m a d e s u b j e c t to d e m on s tr a te d c om p e te n c e a n d a p p r o va l b y a l l O C m e m b e r s .

5

National Officials Responsibilities - Kumite

Referee A All officiating functions

Referee B Referee and judge elimination, repechage and bronze medal matches

Judge A Corner judge elimination, repechage and bronze medal matches

Judge B Corner judge elimination matches Scorekeeping, timekeeping and charting*

*As required. Exceptions will be made according to circumstances and OC approval.

6

N a ti on a l O f f i c i a l s Re s p on s i b i l i ti e s - K a ta

Level Function

Judge A Elimination, repechage and medal rounds

Judge B Elimination and repechage rounds Scorekeeping, timekeeping and charting*

*As required. Exceptions will be made according to circumstances and OC approval.

7

M i n i m u m T e s t S c or e s - K u m i te

LEVEL THEORY PRACTICAL

Referee A ≥ 90% Pass/Fail

Referee B ≥ 90% Pass/Fail

Judge A ≥ 85% Pass/Fail

Judge B ≥ 80% Pass/Fail

8

M i n i m u m T e s t S c or e s - K a t a

LEVEL THEORY PRACTICAL

Judge A ≥ 90% Pass/Fail

Judge B ≥ 90% Pass/Fail

9

N a ti on a l A t te n d a n c e C r i te r i a

Kumite ( M i n i m u m S ta n d a r d s )

Level NATIONAL CLINICS NATIONAL CHAMPIONSHIPS

Referee A At least two per year.

At least one every 2 years

Referee B At least two per year for 2 years.

At least once each year for 2 years including qualifying year

Judge A (Kata & Kumite)

At least two per year for 2 years

At least once each year for 2 years including qualifying year

Judge B (Kata & Kumite)

One national (qualifying) clinic

At least once each year for 2 years including qualifying year

A t te n d a n c e w i l l b e r e c or d e d . E x c e p ti on s c a n b e m a d e s u b j e c t to d e m on s tr a te d c om p e te n c e a n d a p p r o va l b y a l l O C m e m b e r s .

10

M i n i m u m P e r f or m a n c e E va l u a ti on f o r K a ta

Candidates will perform Kata to the satisfaction of the KCOC. Candidates may be asked to respond to questions posed by the OC members regarding only the performed kata. Such questions will not require quantitative responses. Kata judgment will be scored according to the criteria in Appendix 12. The standard reference text for the Shitei Kata part of the examination is the Karate Do Kata Model for Teaching distributed by the Japan Karate Federation, 1998 edition; ISBN4-583-03565-9 Karate Canada has 10 Shitei Kata, including Bassai Dai and Sanshiru from Chito Ryu.

Level Kata Requirement

Judge A

Satisfactorily demonstrate shitei kata from own style Satisfactorily demonstrate shitei kata from another style Choose the top three among tokui kata performed by others

Judge B Satisfactorily demonstrate shitei kata from own style Choose the top three among shitei kata performed by others

11

M a tc h a r e a c on tr ol l e r s ( M A C ) MACs will be responsible for the smooth running of the competition in one ring in accordance with WKF rules (as modified by Karate Canada).

• Each ring will have a MAC, an assistant MAC and an Evaluator. • The MACs will be appointed by the KCOC and will not comprise

members of the KCOC. • The MACs may be appointed to the appeals jury. • The MACs should not officiate unless absolutely necessary. • The MACs will assign officials to each task as democratically as possible

subject to performance and maintain a complete and legible record of all ring assignments under their jurisdiction.

• The ring assignment record for each ring will be retained for review by KCOC members at the end of each tournament day.

• The Evaluators will prepare a confidential report at the end of each day on the performance of candidate officials using the appropriate forms.

• The daily report will also include areas that require further education. • The MACs will guide, encourage and positively mentor the officials

under their care. • The MACS will deliver positive feedback and practical advice in areas

requiring improvement to all officials under their care.

12

Evaluators

The function of evaluators is to assess the practical and theoretical performance of candidate officials during the practical test and during the national championships using the appropriate tools.

Evaluators will include the observations of the MACs in their final recommendations.Until further notice, all members of the KCOC are considered as evaluators.

The purpose is to relieve the MACs from concentrated evaluation duties so that they may focus on the smooth operation of the rings. Of course smooth operation is a function of competence, but the minutiae of assessment are best left to evaluators.

13

E x p e r i e n c e a t th e N a ti on a l T ou r n a m e n t a n d C l i n i c s f or O f f i c i a l s

Each official will be tasked with a fair share of officiating commensurate with their experience and skill level. KC will support and provide a positive experience for all officials at the national championships and national clinics .Senior KC officials will support and provide a positive experience for all KC officials at international championships and international clinics Officials will be provided opportunities to give feedback about their experiences at clinics and at the national championships to the KCOC.

14

P r ovi s i on s F o r F or e i gn Li c e n s e d O f f i c i a l s f r om W K F A f f i l i a te s * World Karate Federation

World Karate Federation (WKF) Referees or Judges who are resident in Canada and who have current licenses shall be automatically recognized and accepted as having a qualification that supercedes any National or Continental qualification. Such individuals will be permitted to officiate as a Referee or Judge upon producing a valid and current WKF passport for KCOC scrutiny. The KCOC will be responsible for ensuring that the practical performance of such individuals in National Championships meets KC standards. Continental Federations†

Valid and current Pan American (PKF), European Karate Federation (EKF), Asian Karate Federation (AKF), Oceania Karate Federation (OKF) or Union of African Karate Federations (UFAK) officiating licenses shall be automatically recognized and accepted as superceding a KC National Referee license. Such individuals who currently reside in Canada will be permitted to officiate as a Referee or Judge upon producing a valid and current WKF or continental passport for KCOC scrutiny. The KCOC will be responsible for ensuring that the practical performance of such individuals in National Championships meets KC standards. National Federations

Officials with a National qualification from another country and who immigrate to Canada shall produce proof of such qualification and undergo both Theory and Practical examinations at their own expense at the level indicated in their submitted proof source. In the event that such persons do not match or exceed KC standards, they will be awarded an officiating commensurate with their eligibility criteria, test performance, and may officiate at that grade. Temporary Visitors Temporary visitors with no residency status in Canada may not officiate at KC National events regardless of qualification but may function as score and timekeepers. * Such license holders must show proof of immigration to Canada and intent to establish permanent residence in Canada.

15

** Does not include continental or regional qualifications. Such license holders will undergo the same process as other foreign National referees

16

Appendix 1 – Respect

1. Respect the staff

All KC officials are volunteers but must respect that all other support staff that make the National events successful are also volunteers. We must understand and accept that we all have specific tasks and functions, without which an event could not run and that no function is any more or less valuable than any other. The smooth running of a match and match area is closely intertwined with the relationships among the technical officials, referees, judges, physical plant, administrative and other staff who have donated their personal time for the benefit of KC. All officials and staff are bound by the guidelines of the KC Harassment Policy.

2. Respect the athletes

To show respect for athletes, officials must constantly study and strive to improve officiating skills.

3. Respect the rules

If a competitor is from the same province as an official who has been inadvertently been assigned to referee or judge that event, the official must bring draw this to the attention of the Match Area Controller and the official must be removed from the match except in the following circumstances: 1. When the distribution of officials for kumite is not equitable. An official from each of athlete Provinces A and B will then be seated in either J1 or J3 whichever is opposite to the athlete from their province and the Referee and J2 must be from Provinces X and Y or both may be from Province X or Y in extreme circumstances, but never from Province A or B. 2. When the distribution of kata officials is not equitable. An official from each of athlete Provinces A and B will then be seated in either J3 or J4 that is, opposite and behind the athlete from their province. The Chief Judge, J2 and J5 must be from Provinces X, Y and Z or any combination of two of X, Y and Z, or from one of these three provinces in extreme circumstances, but never from Province A or B.

4. Know the limits of your task

17

No official in a ring will tolerate complaints about match outcomes, calls or any verbal abuse. The rulebook contains provisions for dealing with such matters. When an official is affected by a situation that is not covered by the rules, it must be immediately reported to the Match Area Controller, who will bring it to the attention of the KCOC.

18

A p p e n d i x 2 - A t te n d a n c e a t I n te r n a ti on a l E ve n ts Nationally Referee A Kumite and Judge A Kata may attempt to achieve international qualifications at International Championships according to the following conditions. 1. A written statement of intent must be sent in any format to either the KC president or the Chair of the KCOC no later than 45 days before the event in question requesting permission to participate in international training courses with the intent of achieving a qualification and to officiate in the championships. 2. A PKF/WKF course form must be completed 30 days before the event in question and include a passport-sized photograph. Any WKF/PKF forms submitted to WKF.PKF dated prior to 30 days before an international event will be deemed invalid. 3. After all applications have been received by either the president or the OC Chair, the KC Executive shall scrutinize the applications and then either the OC Chair or the president will notify the applicant in writing of their decision.* 4. KC will partially subsidize such activities by fully qualified KC Referees and Kata judges from time to time subject to available funding, achievement of qualifications and reports from PKF/WKF regarding performance standards. 5. National B officials, Referee B Kumite and Judge B Kata, may not test at international events under any circumstances, but may attend international courses without funding, subject to conditions 1, 2 and 3 above. 6. No-one may participate in PKF/WKF without the written approval/stamp of the KC president. To do so will invoke penalties up to and including expulsion from KC.

19

A p p e n d i x 3 – D O W N LO A D S WKF Rules, download in English and French from: h tt p : / /w w w . w k f . n e t/i n d e x . p h p ? op ti o n = c om _ c on te n t& vi e w = a r ti c le & i d = 8 7 & I te m i d = 9 9 WKF Referee examinations, download in English and French from: h tt p : / /w w w . w k f . n e t/i n d e x . p h p ? op ti o n = c om _ c on te n t& vi e w = a r ti c le & i d = 2 3 3 : r e f e r e e s - a n d - j u d ge s & c a ti d = 4 6 : w k f - s ta ti c & I te m i d = 1 2 4 WKF Referee course application form, download from: h tt p : / /w w w . w k f . n e t/i m a ge s /s t or i e s /d ow n l oa d s /w k f _ a p p l i c a ti on _ re f . p d f Karate Canada web site : h tt p : / /w w w . k a r a te c a n a d a . or g/i n d e x . h tm l Karate Canada Policies, download from: http://www.karatecanada.org/en/documents.html

20

Appendix 4 - Karate Canada : Clarifications & Amendments to WKF Rules for National Competition KUMITE COMPETITION Article 1 - Kumite Competition Area Competition Mats The mats will be a minimum of 10 x 10 m The mats will be of the interlocking type and be 1 inch thick The mats do not need to be WKF approved The mat safety area will be one meter wide Article 2 – Official Dress 2.1 Gi emblems All athletes will wear only their provincial emblems of a size i n l i n e w i th W K F r u l e s of n o m or e th a n 12 × 8 cm. Sponsors, advertising and stripes on gi are acceptable according to the WKF bulletin. 2.2 Coaches Coaches shall at all times during the tournament wear the official tracksuit of their provincial federation, running shoes and display their official identification. 2.3 Body Protector Cadets: The use of WKF-approved body protectors is mandatory. 2.4 Mask Cadets: The use of face masks is optional, however, if worn, they must be WKF-approved. 2.5 Religious Head Covering A written request for approval of wearing a head covering for religious purposes must be submitted to the KC Board at least 30 days before the national championships. This letter of request must be signed by the athlete (or parent/guardian of competitors younger than 18 years of age) and co-signed by the provincial Head Coach. Upon KC Board approval, head coverings may be worn by males and females during the performance of kumite during a national championship. However, if they are selected to the national squad, the athlete will not be invited to participate in PKF or WKF events unless the athlete is prepared to comply with PKF or WKF rules regarding the use of such head coverings for the duration of bouts.

21

Article 3 – Organization of Kumite Competitions 3.1 Cadets (aged 14/15 y) and Junior (aged 16/17 y) Team Kumite Divisions 3.1.2 Both Male and female Cadet Kumite Teams will comprise four members with three competing in a bout. 3.1.3 Both Male and female Junior kumite Teams will comprise four members with three competing in a bout. 3.1.4 Each of these teams will be permitted to compete in kumite with only 2 members. 3.2. Under 21 (U21) Division

3.2.1 Athletes aged 18, 19 and 20 years old may compete in individual U21 as well as individual and senior team senior divisions.

3.3 Masters Kumite Division 3.3.1 This division has been excluded from the national championships. 3.4 Maximum Number of Entrants per Division 3.4.1 Each province/territory is permitted to send a maximum of two competitors per individual division, excluding the returning champion of each division and all international status athletes from the National Teams (in all divisions, when applicable). 3.4.2 Each province/territory is permitted to send a maximum of one (1) cadet, junior and senior team for each team kumite division. Article 4 – Referee Panel 4.1 The referees of kumite matches must not be from the same province of either of the competitors. 4.2 The judges of kumite matches must not be from the same province of either of the competitors in principle; however, if the number of qualified judges is insufficient, then judges from the same provinces as the competing athletes may be positioned only as Judge 1 and Judge 3 during the bout. Article 8 – Prohibited behaviour 8.1 Prohibited take down Kani Waza (scissors takedown) is considered a dangerous takedown and is prohibited in KC national competition. 8.2 Unruly coaches

22

The Officials Committee Members and officials are empowered by the rules to impose appropriate penalties upon athletes to control unruly behavior of coaches.

Article 11 – Official protest 11.1 The head coach or president of a PSO/TSO may submit a written protest immediately after the protest was generated. The protest will be submitted to the Appeals Jury on the official KC form together with the appropriate fee of $100 cash and supportive video evidence of their claim. Article 12 – Powers and duties 12.1 Match Area Controller (MAC) MACs will be appointed by KC OC and may include members of KC OC. MACs may be appointed to the Appeals Jury (excluding any MAC involved in a protest or appeal). MACs may officiate only if a qualified official from the same province as the MAC in that ring is absent, but not if they are members of the OC. 12.2 Officials Committee 1. Members of the OC may not referee at a KC national championship.

23

KATA Competition Article 2 – Official Dress 2.1 Religious Head Covering A written request for approval of wearing a head covering for religious purposes must be submitted to the KC Board at least 30 days before the national championships. This letter of request must be signed by the athlete (or parent/guardian of competitors younger than 18 years of age) and co-signed by the provincial Head Coach. Upon KC Board approval, head coverings may be worn by males and females during the performance of kata during a national championship However, if they are selected to the national squad, the athlete will not be invited to participate in PKF or WKF events unless the athlete is prepared to comply with PKF or WKF rules regarding the use of such head coverings for the presentation of katas. Article 3 – Organisation of Kata Competition 3.1 Cadet/Junior Team Kata Division 3.1.1 Cadet and Junior Team Kata competition will be merged into one division for 14- 17 year olds. 3.1.2. Within this division, provinces may send a maximum of one male and one female team. 3.1.3 If the date of birth of Cadet/Junior team and individual kata athletes qualifies them for participation in U21 or senior kata divisions at the next international event within the same calendar year, then Junior kata athletes may enter more than one age division for kata at the National Championships. 3.2. Under 21 (U21) Divisions

3.2.1 Athletes aged 18, 19 and 20 years old may compete in individual events in both U21 as well as team senior divisions.

24

3.3. Masters Kata Division 3.3.1 This division will include male and female participants in individual Masters’ kata divisions. 3.3.2 Each province may send any number of eligible participants. 3.3.3 Masters kata athletes cannot compete in any other division.

3.3.4 The outcome is decided by single elimination without repechage.

3 . 4 S h i te i a n d T o k u i K a ta 3.4.1 The shitei and tokui katas lists will comprise the WKF listing plus the Chito ryu shitei katas Sanshiryu & Bassai and the tokui katas listed below:

1. Kihon Kata - Ichi/Ni/San

2. Shihohai

3. Niseishi - Dai 4. Rohai – Sho 5. Rohai - Dai 6. Seisan 7. Bassai 8. Chinto 9. Sochin 10. Tenshin 11. Sanshiryu 12. Ryusan 13. Kusanku 14. Sanchin

3.4.2 Any athlete who performs Chito ryu shitei or tokui kata and who is selected to the national team must be prepared to demonstrate WKF shitei to a standard sufficient to meet the expectations of international competition.

3.5 Maximum Number of Entrants per Division 3.5.1 Each province/territory is permitted to send a maximum of three (3) competitors per individual division, excluding the returning champion of each division and all international status athletes from the National Teams (in all divisions, when applicable). 3.5.2 Each province/territory is permitted to send a maximum of one (1) team kata per age division (Combined Cadet/Junior and Senior). Article 4 - Kata Judges

25

The judges of a kata match must not normally be from the same province of either of the participants. However, in case of insufficient regional representation, judges in positions 3 and 4 (that is, behind the start position of the athlete) must match the provinces of the kata competitors.

26

A p p e n d i x 5 – K a r a te C a n a d a O f f i c i a l s C ou r s e s a n d E x a m s : F e e s Activity Fee ($CDN) Audit/participation in clinics at national championships $100 Audit/participation in clinics within geographic regions $100 Audit/ participation in kata or kumite clinic $80

E x a m i n a ti on $ 5 0

Theory examinations Should be available in both English and French

27

A p p e n d i x 6 - C od e o f C on d u c t Karate Canada Officials’ code of ethics In addition to the general Karate Canada code of ethics, I will:

• study the rules and mechanics of the tournament; observe the work of other officials; actively seek constructive criticism from my colleagues; and will constantly seek to improve my skills as an official ;

• have and maintain sound physical condition. I will have regular physical examinations to assure myself and my associates of my physical capabilities ;

• remember that while my work as an official is important, I must conduct myself in such a way that attention is drawn, not to me, but to the athletes. I will bear in mind that the sport is more important than the wishes of any individual athlete, coach, instructor, school owner, or the ambitions of an individual official ;

• report in a timely fashion for all meetings and assignments, be prepared to participate fully until the last match; and attend all debriefing sessions prior to dismissal ;

• dress and maintain my appearance in a manner befitting the dignity and importance of the officiating profession ;

• render fair and impartial rulings ; • shape my character and conduct so as to be a worthy example to my

peers, athletes, coaches, parents and spectators ; • be fair and unbiased in my decisions, rendering them without regard to

the outcome ; • give my complete cooperation to the organization that I serve and of

which I am a member ; • cooperate with my fellow officials and will do nothing either directly or

indirectly to cause them public embarrassment ; • be firm but not overbearing, humble but not ingratiating; positive but

never rude; dignified but never arrogant; friendly but not companionable; calm but always alert ;

• work in a collaborative, harmonious fashion with colleagues, accepting freely comments for personal betterment, and when appropriate, provide advice to others in a discreet and constructive manner ;

• not consume alcoholic beverages during the day(s) of a National Championships when I am scheduled to officiate ;

• not consume drugs of any sort ; • not make a request to officiate a specific match ;

28

• notify the MAC if I am inadvertently assigned to officiate a match in which one of the athletes is from the same province as myself ;

• not criticize or attempt to explain a fellow official’s judgment. • honor all assignments regardless of possible inconvenience

or financial loss ; • become familiar with and abide by my organization's media policy. • pursue any concerns or complaints I may have related to officiating

through the appropriate channels ; • never use my position of authority for any type of personal gain • refrain from any behavior, word or deed that may be construed by

others as offensive ; • conduct myself according to this code when representing my province

at National events, and when representing Canada at international events ;

• support, help and encourage other Canadian officials at national and international events ; and

• Conduct deemed to violate the Karate Canada Officials’ code of ethics will be subject to sanctions in accordance with Karate Canada disciplinary policies.

29

Appendix 7 – Conflict of Interest Policy Introduction 1. KARATE CANADA is committed to providing a sport environment that is characterized by honesty, excellence, fairness, integrity, sincerity, transparency, open communications and mutual respect. 2. KARATE CANADA believes that these values and ideals should guide all its decisions, actions and communications, as well as the decisions, actions and communications of its members and all other persons who do business or have affiliations with KARATE CANADA and/or its members. 3. KARATE CANADA, its members and/or all persons who can do business or have affiliations with KARATE CANADA and/or its members have an obligation to avoid any conflicts of interest (CI) whatever the conflict, and must ensure that their activities and interests do not conflict with KARATE CANADA and/or its members or with their obligations, duties and responsibilities within KARATE CANADA. Purpose 4. This policy sets out to provide a standard of conduct to prevent, avoid and end all CI situations. Scope 5. This policy applies to all KARATE CANADA members including athletes, coaches, officials, volunteers, board of directors (BOD) members, officers, committee members, staff members, appointed representatives of KARATE CANADA, dojos and dojo members of KARATE CANADA. Definition 6. A conflict of interest is a situation where a member of KARATE CANADA, in any capacity at the time of making a decision with direct or indirect affiliation with KARATE CANADA and/or its members, is influenced or could be influenced by personal, financial, business or other considerations, having no relation to KARATE CANADA’s and/or its members’ interests, or not in the best interests of KARATE CANADA and/or its members. Varieties of Conflicts of Interest 7. In a CI situation, a person can have a pecuniary or non-pecuniary interest. A pecuniary interest is an interest that a person may have in a matter because of

30

the likelihood or expectation of a financial loss or gain for that person or any other individual with whom this individual has direct or indirect affiliations. The non-pecuniary interest may include: Coach-athlete, athlete-dojo and family relationships, friendships and any other interpersonal relationships; Volunteer position within other organizations; Any other interests that do not necessarily involve a financial loss or gain. 8. In addition, a CI can be real or perceived. A real CI arises when a person, in a decision-making situation, actually accords preferential treatment to a party. A perceived CI is related to appearances and perceptions and does not necessarily depend on the fact that a person might really be in CI and therefore, that this person was really incapable of making an objective decision. To recognize a perceived CI, we must ask if a reasonable and objective person would detect the presence of a perceived CI after having studied the matter in question. 9. Let it be known that perceived CIs are more frequent than real CI. However, perceived CIs are as prohibited and harmful as real CI. Prohibition 10. CIs are strictly prohibited. Any person who is or thinks she/he is in a position of CI must disclose this situation to the BOD by completing the Declaration regarding Conflict of Interest form attached to this policy (Appendix 1 of the CI policy). Covenants 11. All members of KARATE CANADA commit to avoid at any time placing themselves in a CI situation and shall: a. Not engage in any business or transaction or have any interest that conflicts with their duties with KARATE CANADA, unless such business, transaction or other interest is properly disclosed and managed in accordance with this policy; b. Not directly or indirectly place themselves in a position where they are under obligation to any person who might benefit from special favours or considerations, or who might seek, in any way, preferential treatment; c. Avoid placing themselves in a position where they could be influenced in a decision by personal, financial, business or other interests; d. In the performance of their duties and obligations, not accord preferential treatment to family members or friends, or to organizations in which they or their family or friends have a financial or other interest;

31

e. Not derive personal benefits from information that they have acquired during the course of fulfilling their duties with KARATE CANADA, where this information is confidential or is not generally available to the public; f. Not directly or indirectly accord, seek or accept a favour or benefit for themselves or for a third party, in exchange for a decision, an intervention or a service; g. Not engage in any employment, activity or business or professional undertaking that conflict or appear to conflict with their official duties with KARATE CANADA, or in which they have an advantage or appear to have an advantage on the basis of their association with membership to KARATE CANADA, unless such employment, activity, business or professional undertaking is properly disclosed and managed in accordance with this policy; h. Not use or allow the use of KARATE CANADA’s resources, property, equipment, materials, supplies and any other property or services for any reason other than what they are intended for; i. Not place themselves in a position where they could, by virtue of being a representative of KARATE CANADA, influence decisions or contracts from which they could derive any direct or indirect benefit or interest; j. Not accept cash donation, gift or favour that could be construed as being given in anticipation of, or in recognition for, any special treatment granted by virtue of being a representative of KARATE CANADA; k. Not disclose confidential or privileged information acquired during the course of fulfilling their duties with KARATE CANADA; l. Not benefit from past duties with KARATE CANADA nor act against the best interests of KARATE CANADA. Disclosure of Conflicts of Interest 12. All members shall disclose any conflict of interest situation in the following manner: a. Upon being nominated, elected or recognized, or upon being employed, and on an annual basis thereafter, all KARATE CANADA directors, officers, employees, officials and committee members will complete a written statement disclosing any real or perceived CI that they might have, according to Appendix 1 of the CI policy; b. Also, at any time a person becomes aware that she/he might be in a position of real or perceived CI, she/he will disclose this conflict to the BOD by writing and submitting a statement, according to Appendix 1 of the CI policy; c. When a member is in a position of real or perceived CI, she/he must inform the BOD by writing and submitting a statement, according to Appendix 1 of the CI policy;

32

d. Any person who believes that a member of KARATE CANADA may be in position of a real or perceived CI, may report this matter to the BOD by writing and submitting a statement, according to Appendix 1 of the CI policy. Responsibilities of the BOD 13. The BOD is responsible for the application and compliance of this policy by all KARATE CANADA members, in the last instance; 14. The BOD may at any time take any fair, reasonable and appropriate measures to protect the rights of KARATE CANADA and any of its members, in compliance with this policy. Procedures 15. Following disclosure of any real or perceived CIs, which could affect the carrying out of the obligations, duties and responsibilities of a member of KARATE CANADA, said member will withdraw from all situations where the CI exists. When in doubt, the BOD will make final determination as to the course of action, in compliance with KARATE CANADA’s and its member’s best interests, and with this policy. 16. Following disclosure of any real or perceived CI, regarding a particular decision, situation or matter, the following principles apply: a. The person in a CI may not participate in a discussion of this decision, situation or matter, either formally at the meeting or informally through private contact, communication and discussion, unless such participation is approved by a unanimous vote of the BOD or KARATE CANADA committee members, when relevant; b. Except where participation in discussion has been properly approved as per Section 16.a., such a person shall not be present at that portion of a meeting when the decision, situation or matter in which she/he has an interest is considered; c. Under no circumstances is the person in CI to take part in any vote or be present during voting on the decision, situation or matter in which she/he has an interest . 17. When a KARATE CANADA member has failed to disclose a CI to the BOD, the BOD will: a. Request that the member’s actions or omissions be justified in writing; b. Discuss the circumstances and the justifications provided by the member at the next Board meeting or, if circumstances necessitate, convene a Board meeting, by any appropriate means, in a timely manner.

33

c. Decide of the course of action in the stated case and apply appropriate disciplinary measures, when relevant, in compliance with KARATE CANADA’s and its member’s best interests, and with this policy. 18. Any KARATE CANADA member who violates this policy is liable to sanction by the BOD, ranging from simple reprimand to suspension of KARATE CANADA’s activities. 19. In the event that an inflexible application of this policy would produce an excessive result which would be inconsistent with KARATE CANADA and its member’s best interests, it is provided that the policy will be tempered by appropriate discretion of the BOD. 20. In the event that the BOD confirms the existence of a CI, the BOD will make it public. Documentation 21. Documentation relating to CI situations will be recorded in the Minutes of the BOD and/or all KARATE CANADA committees, when relevant. Interpretation 22. Where needed in this policy, a male gender word includes the female gender and vice versa; and plural nouns include singular nouns and vice versa. Decision Final and Binding 23. The decision of the BOD will be binding on the parties and on all KARATE CANADA members, subject to the right of any party to seek a review of the decision pursuant to the rules of the Sport Dispute Resolution Centre of Canada (SDRCC) as amended from time to time. 24. No action or legal proceeding will be commenced against KARATE CANADA or its members in respect of a dispute, unless KARATE CANADA has refused or failed to abide by the provisions for appeal as set out in this policy. Review and Approval 25. This policy was approved by the BOD on November 1st 2009 and shall be reviewed every two years by the BOD. November 1st 2009 APPENDIX 1 (Conflict of Interest Appendix 1- added for clarification) Declaration regarding Conflict of Interest I have read KARATE CANADA Conflict of Interest Policy, I agree to be bound by the obligations contained therein, and I commit to avoid any real or perceived conflict of interest. I also commit to disclosing the existence of any real or perceived conflict of interest to the BOD, as soon as it is known to me.

34

I declare the following interests which may represent a potential conflicting interest: I also pledge to inform stakeholders and the BOD of any other member of KARATE CANADA who I feel is in a position of any real, perceived or potential conflict of interest. __________________________ __________________________ ___________ Name Signature Date

35

Appendix 8 - Sources of Stress for Officials How to deal with the stress. Many articles on this subject are available on-line. A s u r ve y of 6 8 2 r u g b y u n i on r e f e r e e s (52% response rate) in the UK examined sources of stress, burnout and intention to terminate their refereeing career. Exploratory and confirmatory factor analyses revealed four correlated sources of stress factors (performance concerns, time pressure, inter-personal conflict and fear of physical harm), which accounted for 49.6% of the variance. Referees believed the first three factors to be mildly related to their stress. They believed fear of physical harm to be unrelated to their stress. These results mirror those of other studies which indicate that interpersonal conflict and time pressure are common sources of stress for sport officials and are frequently related to their burnout experiences. Also, age and burnout are frequently, although only marginally, related to intention to terminate. The inability to manage stress in sport is strongly associated with increased anxiety and burn-out, increased aggression and violence, decreased self-esteem and enjoyment, decreased performance expectancies, and performance difficulties. I n s oc c e r of f i c i a l s : A number of strategies to cope with negative evaluations were noted. The referees expect to be the object of censure by players, coaches and spectators, but use external attributions such as people's bias and lack of knowledge to explain dissent. While admitting to making errors, they perceive their misjudments as representing opportunities to improve. Although respecting other referees and making use of support systems, they believe that their skills are superior to those of fellow officials. They also identify their devotion to soccer, rather than the desire for power and prestige, as the main reason for their involvement. The findings portray soccer officials as confident and resilient individuals who admit to occasional errors but interpret these as positive opportunities for self-improvement. A range of coping mechanisms serve to enhance self-esteem and help referees resolve the mismatch between their perceived competence and the criticism received from others

36

A p p e n d i x 9 – C on f l i c t Re s ol u ti on Basic Conflict Resolution

I n tr od u c ti on

Nearly all conflicts involve underlying emotional issues. The stronger the feelings, the more difficult the resolution. To resolve conflicts, then, it is absolutely necessary to address the feelings of all parties. Listed below is a conflict resolution model which emphasizes emotions.

I n c r e a s i n g th e C h a n c e s of S u c c e s s

The probability of a mutually agreeable solution is increased when:

• The parties are in direct communication • The parties have learned the basics skills of listening and

understanding. • The parties honestly communicate both t h o u g h t s and f e e l i n g s • There is a mutual respect of needs and feelings. • Neither party feels superior or more powerful. • Participation is voluntary, not forced. • The goal is a win-win outcome.

This principle is followed:

F i r s t s e e k t o u n d e r s t a n d , t h e n t o b e u n d e r s t o o d . 1

T h e B a s i c S te p s

A. Seek To Understand

Validate each person's feeling. Confirm a willingness to solve problem. Seek understanding of the cause of the feeling.

37

Confirm accurate understanding. Paraphrase. Identify the underlying unmet emotional needs. Show empathy. Ask the powerful and positive question:

W h a t w o u l d h e l p y o u f e e l b e t t e r ?

B. Seek to be Understood:

Share your feelings & needs Confirm accurate reception & understanding.

C. Mutually generate options and resolutions

Brainstorm solutions (while withholding evaluation/judgment). Discuss each parties f e e l i n g s about alternatives. Make selection which maximizes positive feelings and minimizes negative feelings. Hints

1. Resist the inclination to focus on behavior at the expense of addressing the feelings behind the behavior.

2. Allow the least powerful person the lead role in generating and evaluating options. This helps balance the power.

38

A p p e n d i x 1 0 - N u tr i ti on a l A s p e c ts o f Re f e r e e i n g

Fluid and nutrition suggestions for the referee These recommendations are for soccer referees.

• Follow the pre-match meal suggestions for the players. • Plan ahead for easy and quick access to fluids during matches. Water,

sports drinks and carbohydrate, replacement solutions are viable drink options.

• At half-time, drink a sports drink to provide water to minimize dehydration and some carbohydrate to delay fatigue. You can eat solid food if you find that you can tolerate this.

• After the match, follow the player suggestions for early replenishment of glycogen, especially when games are close together.

• During periods of heavy and frequent travel, consider suggestions for eating on the road.

Have a good breakfast. Have snacks available to eat during the day. Don’t have a heavy lunch. Keep hydrated.

39

A p p e n d i x 1 1 - F or m s f or u s e b y th e K C O C Kumite Practical Evaluation Kata Practical Evaluation Ring Assignments Sign up sheet