official shipping guidelines · the original shipping documents must be sent to gt exhibitions,...

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8th to 9th April 2019, Dubai, UAE

OFFICIAL SHIPPING GUIDELINES

1) Introduction

GT Exhibitions Ltd kindly request for you to read these shipping instructions and guidelines very carefully concerning freight logistics to the Middle East Special Event and Exhibition 2019 exhibition being held at the Madinat Arena, Dubai, United Arab Emirates. This is essential in order to avoid any problems or delays with clearance, handling and transportation of your goods. We will be pleased to assist you with any questions that you may have. GT Exhibitions ME Building 2020, M2, Office 220 Al Waha Street Off Sheikh Zayed Road, Al Quoz Dubai, UAE Tel: + 971 (04) 3213235 / Fax: +971 (04) 3213245

Contact: www.gtexhibitions.com

Tybano Gowray [email protected] George Nassif [email protected] Michael Tremain [email protected] Airlink International UAE PO Box 10466, Exhibition Hall No.1 Dubai World Trade Center Dubai, United Arab Emirates Tel: +971 4 332 5334

Contact: www.airlinkuae.com

Jihad Khoury [email protected] William Lobo [email protected] All business transacted in accordance with our General Trading Conditions, copy is available upon request. Business with third parties is made by the company as an agent of the company.

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mailto:[email protected]





2) Consignee Instructions

Kindly arrange to ship all shipments “Freight Pre-paid” consigned as mentioned below:

Consignments being sent to Dubai (DXB or DWC Airports or Jebel Ali Seaport)

Consignee : Airlink International UAE C/O Middle East Special Event and Exhibition 2019 P. O. Box 10466, Dubai, United Arab Emirates Attn: Mr. William Lobo Tel: +9714 3325334. Fax: +9714 3325155.

Notify Party : (Exhibitor’s Name) Middle East Special Event and Exhibition 2019 (Hall and Stand No) Madinat Arena, Dubai, UAE Note: - The air waybill/sea waybill/bill of lading/truck waybill must clearly mention “In transit to Dubai, UAE for the Middle East Special Event and Exhibition 2019, for re-export at the end of the exhibition”.

The total number of pieces, total gross weight & total volume of the freight must be clearly indicated on the waybill and the same details must match 100% to the commercial invoice. Separate house waybills must be issued for each individual exhibitor, when consolidated. Important Please ensure you send a full pre-alert to GT Exhibitions Ltd. Attn: Tybano Gowray, George Nassif & Michael Tremain by email: [email protected] / [email protected] / [email protected]

3) Cargo Arrival Deadlines and Port of Destination

o Sea freight arrival at Jebel Ali Seaport (FCL or LCL) 10 working days prior to exhibitor move-in date

o Airfreight arrival at DXB or DWC Airports 8 working days prior to exhibitor move-in date

o Road freight arrival at UAE Border Crossing 5 working days prior to exhibitor move-in date

o Courier shipment arrival at Airlink Office 25 working days prior to exhibitor move-in date We strongly recommend that you ship on a direct service to the UAE port in order to avoid delays in trans-shipment, etc.

GT Exhibitions / Airlink International cannot be held responsible for the late or non-delivery of goods, including additional surcharges incurred for shipments that fail to comply with the above mentioned arrival deadlines. Cargo arriving after the deadline dates as mentioned above will be subject to a minimum 25% late arrival surcharge on the basic handling tariff.

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4) Shipping Documentation

Documentation Required

The following documents are required for the temporary import clearance of goods in the UAE.

Shipments arriving by Sea freight: -

a. Commercial Invoice / Packing List: 3 Originals and 3 Copies b. Certificate of Origin: 1 Original and 3 Copies c. Bill of Lading: 1 Copy of Express Release Waybill d. H.S. Code Summary Sheet: For shipments with more than three (3) HS Codes e. *MSDS (Material Safety Data Sheet) For shipments with lithium ion batteries or hazardous goods

Shipments arriving by Airfreight: -

a. Commercial Invoice / Packing List: 3 Originals and 3 Copies b. Airway Bill: 2 Originals and 2 Non-Negotiable Copies c. H.S. Code Summary Sheet: For shipments with more than three (3) HS Codes d. *MSDS (Material Safety Data Sheet) For shipment with lithium ion batteries or hazardous goods

Shipments arriving by Road freight: -

a. Commercial Invoice / Packing List: 3 Originals and 3 Copies b. Certificate of Origin: 1 Original and 3 Copies c. Truck Waybill: 1 Original and 2 Non-Negotiable Copies d. H.S. Code Summary Sheet: For shipments with more than three (3) HS Codes e. *MSDS (Material Safety Data Sheet) For shipment with lithium ion batteries or hazardous goods

* For Lithium ion batteries shipments being returned by air, please see section 11 for more details.

Bill of lading / Air waybills / Truck waybills

Must be consigned as per instructions mentioned above (see section 2) in the name of “Airlink International UAE” only, failing which we will not be able to process the Customs clearance.

Commercial Invoice/Packing List Please ensure the commercial invoice issued complies to the below requirements:

▪ The document must be duly typed in English

▪ Must be printed on shipper’s original embossed letter head and must bear an original company stamp along with an authorized signature. The document must be headed “Commercial invoice”. No other term is accepted

▪ Temporary and permanent goods must be packed and invoiced separately

▪ Must be addressed/consigned as follows:

Airlink International UAE C/O Middle East Special Event and Exhibition 2019 Madinat Arena, Dubai, UAE Exhibitor:__________ Hall / Stand:__________

▪ The Invoice must clearly indicate a detailed description along with the serial number, weight, country of origin, HS Tariff code and value (in US$) for each individual item in the shipment

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▪ The packing list must indicate individual weight and dimensions of each package in the shipment

▪ For goods such as machinery and electrical items, the serial number, make and model must be listed in the commercial invoice

▪ The invoice and packing list must also clearly mention the total CIF value of the goods, total number of packages, the total gross weight and volume of the consignment. The packing details (number of pieces, gross weight and volume) must match 100% to the details declared on the air/sea/truck waybill

▪ The Commercial invoice must have the following declaration clearly stated in its contents “We hereby guarantee that this is a true and correct invoice, and that the goods referred to are of the origin, manufacture and production of (Country…)”

▪ In case of shipments with multiple HS codes you must provide a data sheet clearly listing the items with their individual description, weight, quantity, Country of origin, value and corresponding HS codes

Certificate of Origin

This document must be sent as an original, issued and attested by the Chamber of Commerce at origin only. Please adhere to the below requirements:-

▪ Must be addressed/consigned in exactly the same way as the Commercial Invoice/packing List above

▪ The document must clearly mention the total value of the goods, total number of packages, total gross weight and volume of the shipment.

Important: Documents failing to meet the above requirements will result in Customs fines and possible delays.

For All Shipments

The original shipping documents must be sent to GT Exhibitions, Dubai office 10 days prior to the arrival of the vessel if sent by sea freight or attached to the original air waybill if the goods are sent by air.

A full pre-advice, with copy of all the above mentioned documents, should be sent to GT Exhibitions prior to dispatch for pre-approval.

5) ATA Carnet Procedure

The requirements for processing importation using the ATA Carnet system is mentioned below:

As per new regulations

• All equipment (each and every item) which you are intending to ship under the ATA Carnet system must have engraved serial/identification numbers clearly visible. The same serial/identification numbers must also be mentioned in the ATA Carnet and Commercial Invoice and must match 100%.

• An original invoice will need to be attached along with the ATA Carnet, as required by UAE Customs for import. The weight of the shipment on import must match exactly on re-export.

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• Customs will check each item/piece of equipment during examination and if the numbers cannot be found or do not correlate to what is mentioned in the documents, the temporary importation of the shipment will/may be rejected and the ATA carnet will not be used or stamped

• The ATA Carnet number must be clearly mentioned on the air or sea waybill

• It should clearly list the country UAE, Dubai or Abu Dhabi on the front page

• Cargo and exhibits being shipped under ATA Carnet cannot be combined with any other permanent or temporary import goods not included in the ATA Carnet. This must be shipped on an individual and separate waybill. Only 1 x ATA Carnet should be sent per waybill.

• It should clearly mention the returning destination for the freight out of the UAE

• An original commercial invoice must accompany the ATA Carnet as required by UAE Customs

The cargo details, piece count, weights and values mentioned on the Carnet should match 100% to the details mentioned on the air or sea waybill.

6) Restricted Cargo

United Arab Emirates regulations impose some restrictions on the importation of certain commodities into the country. If you are not sure if your product falls under this category, this can be checked and confirmed with the relevant UAE Embassy or Consulate at origin. We can also assist you in this matter.

Listed below are a few main restrictions:

▪ Lithium ion goods falling under UN3480 can be imported into the UAE but cannot be re-exported out of the UAE my any mode of transport.

▪ Importation of commodities such as alcohol or pork and products containing alcohol or pork or

any of its by-products this is strictly restricted for import into the UAE

▪ Importation of products such as food items, live plants/flowers, tiles/marbles, wireless/radio, telecommunication /defence equipment and radioactive materials of hazardous nature, Cosmetics, Hazardous/Class rated cargo, etc. may have restrictions for importation into the UAE.

▪ Importation of exhibits such as weapons, ammunition, explosives or any other military equipment is strictly forbidden for import into the UAE.

However some commodities can be imported after obtaining prior approvals and special permissions from the necessary ministries. Import permissions are solely subject to approvals from the respective ministry and such goods must be shipped only after receipt of these import permits and our confirmation. Additional charges are applicable to secure such permissions and can be quoted upon request.

If you intend to ship any such items, please contact GT Exhibitions at least 90 days prior to shipping.

7) Packing and Case Marking

Exhibits and cargo should be well packed and designed with internal padding and battens, suitable to the nature of the goods and the mode of transportation intended. The packaging should be able to withstand the entire journey, in case of temporary import the return journey also.

It should be capable of easy unpacking and re-packing, the use of screws and clips is highly recommended instead of nails which can damage the packaging.

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All packages, shipped using any mode of transport, must be clearly marked for identification on arrival showing the below information:

Name of Exhibitor: _______________________________ Stand & Hall Number: _______________________________ Name of the Show: __ Middle East Special Event and Exhibition 2019___ C/o GT Exhibitions / Airlink International UAE Dimensions: _______Gross/Net Weight: _________ Case Number: ______(i.e. 1 of 3, 2 of 3, etc)_________

Please note new regulations applicable for crates / flight cases on wheels: DANATA, and airlines in Dubai, will now not accept shipments for export with crates / flight cases on wheels. It is a requirement that these items on wheels are palletized before export from origin. However please note if these items are not palletized on import to Dubai then there could be a discrepancy on the weight of the shipment on the re-export and result in import duty having to be paid on the total value of the shipment. Therefore it is requested and very important that wheeled items are palletized before shipping to Dubai. The handling and air freight charges will be applicable as per the chargeable weight on the air waybill.

8) Courier shipments, Digital Videos, CD-ROMs and Films

Courier companies generally cannot clear exhibits and equipment being sent for exhibitions in the UAE. Courier shipments are normally held with Customs when the volume or value is high. We therefore recommend you contact your courier company and ensure they are able to Customs clear and handle exhibition goods. In such cases we will try to assist but cannot be held responsible for late or non-delivery.

Please DO NOT send courier shipments addressed direct to your hall or stand/booth number. All courier shipments (up to 50 Kg / 0.3 CBM maximum) should be sent and addressed as follows: -

Airlink International UAE / GT Exhibitions Hall no 2, Dubai International Convention Centre Sheikh Zayed Road, P O Box 34910 Dubai, United Arab Emirates Tel: +971 4 3325334 Attn: Jihad Khoury / Tybano Gowray

A commercial invoice must accompany all courier shipments and a full pre-advice including a copy of the export courier waybill must be sent to GT Exhibitions Ltd. Please ensure you send a full pre-alert to GT Exhibitions Ltd. Attn: Tybano Gowray, George Nassif & Michael Tremain by email: [email protected] / [email protected] / [email protected]

Exhibitors should report to the Airlink office by Hall 2 and pay cash for the handling charges incurred. The goods will then be delivered to your stand. Payments in advance by bank transfer are subject to a $55.00 agency fee to cover bank charges. We cannot accept credit card payments for courier shipments. Shipments that require an advanced payment of Customs Duty or any freight charges will be refused, unless agreed in advance. Courier shipments must therefore be sent on a delivered Duty paid basis. All films, videos, slides, DVD and CD’s are subject to UAE censorship, we request one copy of each DVD/CD-ROM to be couriered to us at least 30 days prior to the event for censorship processing. Clearance of such items is solely subject to approval of the UAE government authorities.

It is the responsibility of the exhibitor / client to check with GT Exhibitions / Airlink International if their package has been received. Shipments that require an advance payment of customs duty or any other freight charges will be refused, unless it is pre-arranged. Courier shipments must therefore be sent on a Delivery Duty Paid basis.

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9) Temporary Importation and Customs Duty

Temporary importation of goods is solely subject to the approval by the applicable Customs authorities. If Customs reject the application for clearance on a temporary importation basis, the goods will have to be imported permanently and the assessed Customs Duty will be applicable. Goods intended for temporary importation must clearly bear serial numbers wherever possible and the same must match the commercial invoice 100%. Customs may reject temporary importation and force permanent import when this information is not available. All Customs Duty assessments are solely up to the discretion of UAE Customs. UAE Customs can re-evaluate the value declared on the commercial invoices and the Duty is calculated based on this revised value. In the event than an exhibitor wishing to dispose/sell his goods during the exhibition, the permanent importation of these items can be processed subject to approval from UAE Customs. However Customs Duty will be applicable on these items in addition to an import conversion fee. Any Customs Duties applicable to shipments that are sold during the event will be for the account of the respective freight agent or exhibitor. GT/Airlink will not collect duties from the local buyer. The exhibitor should include the duties (5% of CIF value or as assessed by UAE Customs) in their invoice to the buyer. An advancement fee of 15% of the paid Customs Duty amount will also apply, as per our tariff.

All exhibition shipments, including those for permanent import, are first Customs cleared on a temporary import basis and have to be re-exported within 90 days from the date of arrival into the UAE. Otherwise a conversion entry is made and Customs duty will be applicable on a permanent import basis. Please note that if shipments are re-exported to any GCC (Gulf Cooperation Council) Country then Customs duty has to be paid in the UAE (first port of entry) prior to re-export, which will take a minimum of 2-6 weeks.

10) Insurance

Insurance of the cargo is not included in our scope of work / tariff and this should be arranged by the Exhibitor and / or Exhibitor company with an express and unconditional waiver of subrogation towards GT Exhibitions / Airlink International their partners & our sub-contractors. The show site yard is not a covered site, therefore all freight and empties moving in and out of the halls or stored on site during the show are exposed to climatic conditions. You are strongly recommended to check with your all risk Insurer that you are fully covered for all the work we may undertake on your behalf and to advise them of our conditions. As our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it follows that the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor/client to arrange a Full Marine (Transport) Insurance covering transport of your goods from your domicile to the exhibition, and the return of the same back to your domicile at the end of the show, including the period your exhibits/goods are handled by GT Exhibitions/Airlink International. Please also ensure that the Marine (Transport) Insurance is arranged for the exhibits/goods sold locally during the exhibition. GT Exhibitions /Airlink International will not accept any liability towards any loss/damage of your exhibits/goods.

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11) Return Shipping

Full return shipping instructions must be given, in writing, to GT Exhibitions on-site staff during the show. If requirements change after receipt of your return instructions, all updated requests must be submitted in writing. Additional costs may be incurred and charged accordingly. All return shipments are sent on a freight pre-paid basis. For any bookings made directly with airlines or shipping lines, an administration fee will be levied. Bookings for FCL (full container loads) shipments must be given in writing by latest the opening day of the show. This then allows us sufficient time to make the necessary booking with the shipping line. For any FCL bookings received after this date, the goods will have to be taken back to a warehouse in Dubai for loading and extra costs will be incurred. We normally do not allow the handover of goods to another agent for return shipping, as the goods are under our temporary bond and the process can be very complicated and time consuming. If a shipment has to be handed over to another local freight agent for them to export out of the UAE we will require a security cheque from that agent for the full duty amount. Once the agent completes the export formalities correctly, fulfilling all the Customs requirements and after we have obtained the refund for the duties, the security cheque will be returned to the local agent. A handover fee will be applicable. Return Shipping of goods containing Lithium Batteries Any shipments returning from an event in the UAE, that contain Lithium batteries, the shipper must apply to the Dubai Civil Aviation Authority for a “No Objection Certificate”. Along with that application, an up to date MSDS (Material Safety Data Sheet) must be submitted. Whether it’s Lithium Ion or Metal, standalone or contained in equipment/packed with equipment. It will require a NOC from DCAA. The fee for the NOA application will be $75.00 per shipment in addition to the DGR Handling fees in cases where applicable. Lithium ion goods falling under UN3480 can be imported into the UAE but cannot be re-exported out of the UAE my any mode of transport.

12) Special Handling

For any box or crate, which exceeds more than 2 tons per piece or with dimensions that exceed 2m x 2m x 1.5m (LxWxH), where special handling is required, we request exhibitors/clients to contact us, providing a detailed description of the goods in order for us to check and quote our handling charges on a case by case basis. For manpower or any equipment, which may be required to assist exhibitors, additional cost will be quoted upon request.

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13) Special Notes

The show site yard is not a covered area, therefore all freight and empties moving in and out of the halls or stored on site during the show are exposed to climatic conditions. Whilst we will do our utmost to cover freight and empties in the holding areas, we cannot be held responsible for any damage caused by climatic conditions.

All work carried out is subject to GT Exhibitions / Airlink International standard terms and conditions of trading, copies of which are available upon request.

14) Terms of Payment

Inward: Upon uplift of goods, prior to delivery to stand. Outward: Upon presentation of invoice/prior to delivery of shipments.

All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset. Personal or foreign cheques are not accepted. Payment can be made by cash, credit card – subject to additional charges, Bank draft or telegraphic transfer to our account, details as follows: -

Payable to : Beneficiary Name: GT Exhibitions M.E. FZ LLC. Bank Name: Emirates NBD Branch : Al Barsha Branch (Branch Code -1379), Dubai Account No. (USD): 1024514753102 IBAN No: AE600260001024514753102 Swift Code: EBILAEAD

(Remitting bank charges are to be borne by the respective agent/exhibitor)

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OFFICIAL TARIFF

8th to 9th April 2019, Dubai, UAE

1) Tariff - LCL Sea Freight Shipments ALL CHARGES IN US$

INBOUND

FROM ARRIVAL JEBEL ALI PORT TO DELIVERED STAND AT MADINAT JUMEIRAH

LCL – Less than container load. Inbound handling charges USD 90.00 per cubic meter (CBM) Minimum per LCL Shipment USD 380.00 per consignment, per waybill

The above rates Include: - ▪ Customs clearance for temporary/permanent importation ▪ Import documentation, port handling and delivery order fees ▪ Handling, transportation and unloading to delivered exhibition stand (first time spotting) ▪ Removal and un-secure storage of empty cases during the exhibition on site only

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Temporary import bond fee (TIB) 0.75% of the CIF value (Min USD 65.00) per consignment, per entry Third party terminal charges will be billed at cost + a 15% outlay fee

LCL Shipments from China will be subject to additional charges (BAF&PSS) as per receipted outlay, + 15% advancement fee

OUTBOUND

FROM COLLECTED STAND AT MADINAT JUMEIRAH TO DELIVERED JEBEL ALI SEAPORT:

LCL – Less than container load. Outbound handling charges USD 90.00 per cubic meter (CBM) Minimum per LCL Shipment USD 380.00 per consignment, per waybill The above rates include: -

▪ Return of empty cases on the last day of the show. ▪ Collection of packed goods from the stand, including handling and loading onto vehicle/ container. ▪ Transportation from/to seaport including port handling, export documentation and Customs clearance

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Cancellation of (TIB) bond fee USD 50.00 per shipment, per bill of entry Export Bill of Lading fee USD 110.00 per waybill

Additional Notes Ocean freight rates to required destination, available upon request. Third party terminal charges will be billed at cost + a 15% outlay fee. Port handling charges will apply for LCL shipments more than 10 CBM in volume.

Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges.

Chargeable weight / volume ratio @ 1:1 or as declared on the waybill whichever is higher.

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2) Tariff - FCL Sea Freight Shipments ALL CHARGES IN US$

INBOUND

FROM ARRIVAL JEBEL ALI PORT TO DELIVERED STAND AT MADINAT JUMEIRAH

FCL – Full container load. Inbound handling charges USD 90.00 per cubic meter (CBM) Minimum charges 20’ DC (20 CBM), 40’ DC (40 CBM), 40’ HC (45 CBM)

The above rates Include: - ▪ Customs clearance for temporary/permanent importation ▪ Import documentation, port/terminal handling and delivery order fees ▪ Handling, transportation and unloading to delivered exhibition stand (first time spotting) ▪ Removal and un-secure storage of empty cases during the exhibition on site only

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Temporary import bond fee (TIB) 0.75% of the CIF value (Min USD 65.00) per consignment, per entry

OUTBOUND

FROM COLLECTED STAND AT MADINAT JUMEIRAH TO DELIVERED JEBEL ALI PORT

FCL – Full container load. Outbound handling charges USD 90.00 per cubic meter (CBM) Minimum charges 20’ DC (20 CBM), 40’ DC (40 CBM), 40’ HC (45 CBM)

The above rates Include: - ▪ Return of empty cases on the last day of the show. ▪ Collection of packed goods from the stand including handling and loading onto vehicle/container. ▪ Transport from/to seaport including port/terminal handling ▪ Export documentation and Customs clearance.

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Cancellation of (TIB) bond fee USD 50.00 per shipment, per bill of entry Export Bill of Lading fee USD 110.00 per waybill

Additional Notes Minimum chargeable for a 20’ Open Top container (OT) will be 25 CBM Return/Collection of empty containers from/to Jebel Ali seaport will be charged at USD 200.00 per container. Any container that remains out of the port for more than 17 days, a Port receiving charge (PRC) will apply in addition to the above at USD 265.00/20ft and USD 390.00/40ft.

Crane charges for grounding and lifting of containers on site For 20’ / 40’ Loaded Container USD 175.00 per container, per lift For 20’ / 40’ Empty Container USD 175.00 per container, per lift

Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges. Ocean freight rates to required destination, available upon request.


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3) Tariff - Air Freight Shipments ALL CHARGES IN US$

INBOUND

FROM ARRIVAL DUBAI AIRPORT TO DELIVERED STAND AT MADINAT JUMEIRAH

Inbound handling charges USD 0.90 per chargeable kg Minimum per shipment USD 220.00

The above rates Include: - ▪ Customs clearance for temporary/permanent importation ▪ Import documentation, airport handling and delivery order fees ▪ Handling, transportation and unloading to delivered exhibition stand (first time spotting) ▪ Removal and un-secure storage of empty cases during the exhibition on site only


OUTBOUND

FROM COLLECTED STAND AT MADINAT JUMEIRAH TO DELIVERED DUBAI AIRPORT:

Outbound handling charges USD 0.90 per chargeable kg Minimum per shipment USD 220.00

The above rates include: - ▪ Return of empty cases on the last day of the show. ▪ Collection of packed goods from the stand ▪ Handling and loading onto vehicle on site ▪ Transportation from to airport and airport handling ▪ Export documentation and Customs clearance

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Cancellation of (TIB) bond fee USD 50.00 per shipment, per bill of entry Export AWB or HAWB fee USD 45.00 per waybill Additional Notes Air freight rates to required destination, available upon request. Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges.


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4) Tariff – Road Freight Shipments ALL CHARGES IN US$

INBOUND

CUSTOMS CLEARANCE FROM FREE ARRIVAL UAE BORDER, OFFLOADING FROM TRUCK AT MADINAT JUMEIRAH TO DELIVERED STAND

Inbound handling charges USD 90.00 per cubic meter (CBM) or 1000kgs whichever is higher

Minimum charge for LTL Shipments USD 345.00 LTL – Less than trailer load service.

Minimum charge for FTL Shipments 40 CBM per truck. FTL – Full trailer load service

The above rates Include: - ▪ Only UAE border Customs clearance for temporary importation ▪ Unloading and/or de-stuffing of trucks and delivery to exhibition stand (first time spotting) ▪ Removal and un-secure storage of empty cases during the exhibition on site only


OUTBOUND

FROM COLLECTED STAND TO LOADED TRUCK AT MADINAT JUMEIRAH, INCLUDING EXPORT CUSTOMS CLEARANCE AT UAE BORDER

Outbound handling charges USD 90.00 per cubic meter (CBM) or 1000 kgs whichever is higher

Minimum charge for LTL Shipments USD 345.00 LTL – Less than trailer load service.

Minimum charge for FTL Shipments 40 CBM per truck. FTL – Full trailer service The above rates include: -

▪ Return of empty cases on the last day of the show. ▪ Collection of packed goods from the stand including handling and loading onto the truck / vehicle. ▪ Only UAE Border Customs clearance for re-export

UAE Customs Inspection fee USD 70.00 per exhibitor, per consignment Cancellation of (TIB) bond fee USD 50.00 per shipment, per bill of entry Export Truck waybill fee USD 85.000 per waybill

Additional Notes Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges.


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5) Tariff – On Site Handling Services ALL CHARGES IN US$

INBOUND

FROM RECEIPT AT FAIRGROUND MARSHALLING YARD TO DELIVERED STAND AIRFREIGHT Inbound On Site handling charges USD 0.85 per chargeable kg Minimum per shipment USD 170.00 per consignment, per waybill SEAFREIGHT

Inbound On Site handling charges USD 85.00 per cubic meter (CBM) or 1000kgs whichever is higher

Minimum charge for LCL Shipments USD 170.00 per consignment, per exhibitor Minimum charge for FTL Shipments 20’ DC (20 CBM), 40’ DC (40 CBM), 40’ HC (45 CBM) Crane charges for grounding and lifting of containers on site (if required) For 20’ / 40’ Loaded/Empty Container USD 175.00 per container, per lift Above charges are based per shipment, per exhibitor, per waybill The above rates Include: -

▪ Receiving of cargo from the marshalling yard at the show site ▪ Unloading and/or de-stuffing of trucks and delivery to exhibition stand (first time spotting) ▪ Removal and un-secure storage of empty cases during the exhibition on site only

OUTBOUND

FROM COLLECTED STAND TO LOADED TRUCK AT FAIRGROUND MARSHALLING YARD AIRFREIGHT Outbound On Site handling charges USD 0.85 per chargeable kg Minimum per shipment USD 170.00 per consignment, per waybill SEAFREIGHT

Outbound On Site handling charges USD 85.00 per cubic meter (CBM) or 1000kgs whichever is higher

Minimum charge for LCL Shipments USD 170.00 per consignment, per exhibitor Minimum charge for FTL Shipments 20’ DC (20 CBM), 40’ DC (40 CBM), 40’ HC (45 CBM) Crane charges for grounding and lifting of containers on site (if required) For 20’ / 40’ Loaded / Empty Container USD 175.00 per container, per lift Above charges are based per shipment, per exhibitor, per waybill The above rates Include: -

▪ Re-delivery of empty cases to the stand at the end of the exhibition ▪ Collection of packed goods from the stand ▪ Loading and/or stuffing of trucks at the marshalling yard at the show site

Above charges are based per shipment, per exhibitor, per waybill

Chargeable weight / volume ratio for Air freight @ 1:6 or as declared on the waybill whichever is higher. Chargeable weight / volume ratio for Sea freight @ 1:1 or as declared on the waybill whichever is higher.

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The above handling charges exclude – • Cargo and Transport Insurance • Unpacking or Re-Packing charges • Re-positioning of exhibits after delivery to stand • Any special handling for overweight / sized pieces • Manpower or equipment, which may be required to assist exhibitors, will be additional IMPORTANT NOTES:

1. All freight destined for the show must be declared at least 48 hours in advance for planning purposes. Declarations must include cargo details such as, AWB or B/L copy, weight, volume, exhibitor name & stand number. This will only enable us to serve you better, also we expect that your representative (not the driver) will be on-site at the time of the delivery to sign the necessary work orders.

2. For any exhibit or piece which exceeds more than 2 tons a piece, or with dimensions that exceed 2.0m x 1.5m x 1.5m (or any piece more than 5 CBM) where special handling & lifting is required, exhibitor is required to contact Airlink International UAE/GT Exhibitions, to offer a special handling & lifting quotation.

3. We take necessary precautions by covering all cargo and empty cases. However the show site yard is not a covered site, therefore all freight and empties moving in and out of the halls or stored on site during the show are exposed to climatic conditions.

4. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits. The cost of insurance cover is not included in our scope of work / tariff and the same must be arranged by the Exhibitor and / or Exhibitor company with an express and unconditional waiver of subrogation towards Airlink/GT, our partners & sub-contractors.

5. At the moment, DWTC venue management provide us a limited space to store the empty cases at no extra cost. If this changes in the future of if we are compelled to move the empty cases off site, our tariff will be revised to incorporate such increase in cost.

6. It is the responsibility of each individual freight agent and exhibitor to ensure the collection of the packed goods from the stand at the end of the show within the stipulated tenancy. We are not responsible for any missing exhibits from the booth.

LABOUR Airlink International UAE & GT Exhibitions Ltd are the only companies authorized to work on site and provide labour for the handling/movement of freight within the premises of the exhibition centre. For Safety and Security reasons, No outside porters / helpers are allowed to work on-site as per the organizer’s requirements for the show. Please ensure all your manpower requirements are pre-booked well in advance.

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6) Storage charges ALL CHARGES IN US$

We obviously try to arrange the Customs clearance of import shipments as soon as we can and remove them from the port, airport as soon as we can. However it is often the case that we are restricted on the dates that we can bring shipments to the show site and therefore storage charges will be incurred for your shipments. The below rates are current indicative rates only and have been produced to assist you and your clients with your budgeting. The actual rates will be set by the authorities and will be invoices to you as per outlay +15%. *Please note demurrage charges will vary considerably from line to line, if you have a free time demurrage agreement please make us aware of the terms in your pre-alert. NOTE: All Air / Sea port storage, consolidator/agents warehouse storage, line demurrage and other third party cost are billed as per receipt per outlay Plus 15%. Storage charges are applicable on both the Inbound and Outbound movements LCL Sea Freight-Port storage

First 5 days: Free Thereafter: $9 per CBM, per day (From day 1) FCL Sea Freight-Port storage 20’ Container 40’ Container

First 10 days: Free Free Next 5 days: $22 / day $44 / day Thereafter $41 / day $81 / day FCL Sea freight-demurrage* 20’ Container 40’ Container

First 5 days: Free Free Next 7 days: $11 / day $22 / day Next 7 days: $22 / day $44 / day Next 7 days: $44 / day $88 / day Thereafter: $68 / day $136 / day Air freight

First 5 days: Free Thereafter: $0.05 / kg / day Minimum $7.00 / day

Indicative rates only. 15% outlay fee applies

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7) Tariff – Hand Carry Exhibits ALL CHARGES IN US$

FROM ARRIVAL DUBAI AIRPORT TO DELIVERED STAND AT MADINAT JUMEIRAH INCLUDING URGENT PROCESSING OF CUSTOMS FORMALITIES AND CLEARANCE

Clearance and delivery charges USD 0.90 per chargeable kg (weight or volume whichever is higher) Minimum per shipment USD 220.00 Temporary import bond fee (TIB) 0.75% of the CIF value (Min USD 65.00) per consignment, per entry Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges. The above rates include Customs clearance and delivery to site. Please ensure you contact us well in advance in order for us to advise the procedures that need to be followed during your travel. Chargeable weight / volume ratio @ 1:6 or as declared on the waybill whichever is higher.

8) Tariff - Courier Shipments (up to 50 kgs per shipment) ALL CHARGES IN US$

FROM RECEIPT AT GT/AIRLINK OFFICE TO DELIVERED STAND AT MADINAT JUMEIRAH

Handling Charges USD 0.70 per chargeable kg plus Customs Duty (If applicable)

Minimum per shipment USD 50.00

Clearance charges if arrived at Airport As per Air Freight Tariff

Above charges are based per shipment, per exhibitor, per waybill Please refer to our additional charges in section 12 for further possible charges.


9) Tariff – Films / DVDs / CD Roms ALL CHARGES IN US$

FROM RECEIPT AT GT/AIRLINK OFFICE TO DELIVERED STAND AT MADINAT JUMEIRAH

Handling Charges USD 20.00 per piece

Minimum per shipment USD 50.00 per shipment / exhibitor

Exhibitors have to ensure that the CD/DVDs respect the religious, political and cultural sensitivity of the UAE.

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10) Tariff – Rental of Forklifts and Manpower ALL CHARGES IN US$

Rental of Forklift This service is available for the set-up of exhibits if required. The scope of work includes only working on the stand for the assembly /dismantling of exhibits and cannot be utilized for loading or offloading of exhibits / freight at the marshalling yard. Should you require any un-loading and re-loading services please contact GT Exhibitions who can assist you the On-Site handling services and tariff accordingly.

Forklift of up to 2000 Kgs lifting capacity USD 45.00 per hour – Minimum charge per order, 1 hour. Minimum charge per day 8 hours

Hire of Manpower This service is available, if an exhibitor likes to hire additional labour for assistance on the stand. The scope of work includes only working on the stand to assist the exhibitor with stand dressing and set up of the booth only and cannot be utilized for loading or offloading of boxes / freight at the marshalling yard. Should you require any un-loading and re-loading services please contact GT Exhibitions who can assist you the On-Site handling services and tariff accordingly.

Un-Skilled Labour USD 15.00 per hour - Minimum charge 1 hour.

11) Additional Charges ALL CHARGES IN US$

For shipments that require special permits from governmental departments such as Ministry of Health or Municipality, all costs will be billed as per receipt plus USD 115.00 per clearance.

Heavy-lift surcharge will apply for an individual item over 2000 kilograms and also for units in excess of 200 x 200 x 250cms. Surcharge will be +50% of tariff handling rates.

Failure to produce a full set of stamped and signed original invoices and / or Certificate of origin a Customs penalty of USD 295.00 plus a service fee of USD 55.00 per document, will apply. If we receive the full set of original documents within 30 days from the date of arrival into the UAE, and subject to the same being accepted by the Customs authorities, then the USD 295.00 penalty can be refunded.

Failure to declare true and accurate values on the shipping invoice including mis-declaration of the Country of origin against the physical cargo, the Customs re-evaluation penalty applicable will be USD 295.00

U.A.E Customs Duties, which are currently charged at 5% of CIF value of the goods, assessed by Customs.

U.A.E VAT Goods and Service Taxes, which are currently charged at 5% on the invoiced amount towards the services provided where applicable.

Advancement fee of 15% applicable to all additional charges outlaid by us on your behalf. This applies to Customs Duty, Taxes, port storage, terminal handling, detention, Customs penalties, fines etc.

ATA Carnet intervention at USD 125.00 per exhibitor /document, per shipment, per move (if applicable).

Late arrival surcharge at 25% of the basic handling charges (if applicable).

Import conversion fee from temporary to permanent status charged at USD 95.00 per entry, per shipment.

Shipments delayed in export either by air, sea or road by more than 15 days from the close of the show, will be subject to a storage fee of USD 30.00 per cubic meter (CBM) per month with a minimum charge of USD 90.00 per exhibitor, per shipment. In addition to such consignment an additional handling and transportation fee of USD 25.00 per cubic meter for movement into the warehouse for interim storage.

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12) Miscellaneous Remarks

All other rates quoted herein exclude: -

▪ Airline/Airport/Seaport storage or demurrage charges if applicable will be additional on early arrival shipments (irrespective of the cargo arrival deadlines mentioned in the shipping guidelines). The free time permitted for shipments is 5 days from the port and shipping line for the containers to be unloaded and delivered back to port, effective from date of arrival.

▪ Any third party charges incurred, beyond our control. ▪ Storage and handling of empty cases are subject to availability of free storage space on-site.

Additional charges may apply for off-site storage or charges levied by the venue towards the space required on-site.

▪ We take necessary precautions by covering all cargo and empty cases. However the show site yard is not a covered site, therefore all freight and empties moving in and out of the halls or stored on site during the show are exposed to climatic conditions. Please be guided accordingly.

▪ Split delivery of freight into different stands/halls locations, where additional handling is required. ▪ Unforeseen charges, such as loading/unloading, packing/unpacking at sea/airport for Customs

inspection. ▪ Provision of hire of equipment and manpower – fork lift, crane, pallet truck, packing materials,

labour etc ▪ Airlink International UAE is the only companies authorized to work on site and provide labourers

for the handling/movement of freight within the premises of the exhibition centre. For Safety and Security reasons, No outside labourers / helpers are allowed to work on-site as per the organizer’s requirements for the show. Please ensure all your manpower requirements are pre-booked well in advance.

▪ All rates, fees and/or payments referred to in this Tariff are exclusive of all services tax, Value Added Tax (VAT) (whether existent or if applicable at the date of getting this Tariff, or if applicable in the future) and any other current or future tax, duty or fee of any nature whatsoever imposed from time to time by any ministry or government authority will be charged In addition to the above tariff charges.

For additional services not listed above, individual quotations will be provided based on your requirement. Rates quoted basis current rates and tariffs, subject to changes with / without prior notice.

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