OFFICE OF THE MEDICAL SUPERINTENDENTHOLY FAMILY HOSPITAL, RAWALPINDI

TENDER ENQUIRY FORM FOR REPAIR OF ELECTRO MEDICAL EQUIPMENTS WITHPROVISION OF SPARE PARTS AND ACCESSORIES FOR HOLY FAMILY HOSPITAL,RAWALPINDI.

TENDER PRICE Rs.1000/-

SCHEDULE FOR INVITATION OF TENDERS.

1. SELLING DATE UPTO 12-03-2016 (office timings)

2. DATE / TIME OF OPENING 14-03-2016 at12:00 PM

TERMS AND CONDITION1. Any offer not received as per terms & conditions of the tender enquiry is liable to be rejected.

No offer shall be considered if:a. The tender is unsigned.b. The offer is ambiguous.c. The offer is conditional.d. The tender is received after the fixed date and time.e. The offer is received through telegram/fax/email.f. The offer is from a firm blacklisted / suspended by the Government.g. The offer received is of shorter validity than required in the tender enquiry.h. The offer is for stores not conforming to the specifications indicated in the tender

enquiry.2. The offer will be valid for at least 120 days from the date of opening of tenders.

3. As per PPRA Rule 36 (8). The bid shall comprise the single packet containing two separateenvelopes. Each envelope shall contain separately the Financial Proposal and the TechnicalProposal. The envelope shall be marked as "FINANCIAL PROPOSAL" and" TECHNICALPROPOSAL" in bold and legible letter to avoid any confusion. The outer cover should indicatethe name, address, Tender number and date of opening, but not the name of the firm, whichmust appear in the inner envelope clearly mentioning tender number & name of firm. All theenvelopes must be sealed. The combined offers shall be rejected and returned there and then.

4. The chairman of the Tender & Purchase Committee Holy Family Hospital, Rawalpindireserves the right to reject/scrape the tender/quotation as per provision under PPRA Rules.

5. After award of contract if supply order/work order is not accepted by the tenderer the earnestmoney shall be forfeited and the store / equipment will be purchased/repaired at risk and costof the firm concerned.

6. In case if offer is withdrawn/amended or revised during the valid period of the offer, theearnest money is liable to be forfeited and the purchases / repair will be made at the risk andcost of the firm concerned.

7. The purchase officer reserves the right to claim compensation for the loss caused by the delayin supply of stores / in completing work order.

8. Receipt (original/photocopy) for purchase of tender form must accompany the tender.

9. Tender should be addressed to the Medical Superintendent Holy Family Hospital,Rawalpindi.

10. Tenderer should quote the name & final rates both in words & figures.

11. The tenderer should submit the following documents with the tenders (Technical offerEnvelope):-

a. National Income Tax Registration Certificate.b. Sales Tax Registration Certificate.c. Copy of National Identity Card.d. Experience Certificate (at least three years) of working with other Govt

departments/semi govt/private sector (if any).e. Affidavit on official Stamp paper of Rs. 100/- indicating that:-

i. The firm is not Black listed by Government/Autonomous body.ii. The firm is not involved in any Court Case.iii Maintenance of equipment and replacement (not repair) of defective parts

under warranty shall be done for a period of one year from date ofinstallation/commissioning.

f. Professional Tax Certificate has to be submitted by the successful tenderer with theinvoice.

i. Where ever any repair is involved following conditions are applied:-i. The quoting firm should have proper workshop with required Test \Tools for

calibration of the system which can be verified by the hospital if required.ii. The firm should have trained / qualified engineers and should have experience

of repair of Electro Medical Equipments.

12. Any cutting/erasing etc, appearing in the offer must be properly signed by the person signingthe tender. Moreover every page of tender form must be signed. Offer with any over writingshall in no circumstances be accepted.

13. The successful tenderer shall abide by all terms & conditions of tender form.

14. Payment will be made after successful completion of work and inspection of the HospitalInspection Committee.

15. If the stores supplied are not according to the specification / approved sample, the supply willnot be accepted. In case of dispute, the decision of Principal RMC/Medical Superintendent willbe final and no appeal could be lodged against it in any court of law or other institution.

16. 2% of quoted value (total value) of quotation is required in shape of COR with the financialoffer, which will be released after the tender is finalized.

17. List of machines is enclosed with the tender which can be inspected during working hours tillpurchase of tenders.

18. The quoted price should be inclusive of all taxes as prescribed by the Government whereapplicable.

19. The successful tenderer will be required to furnish security @ 10% in shape of CALLDEPOSIT in the name of Medical Superintendent Holy Family Hospital Rawalpindi as stated inPPRA Rules No. 39, which will be released after the completion of warranty period.

20. The parts supplied will be under warranty for a period of one year. Two years free service willbe provided for the repaired machines.

21. The parts supplied should be of original manufacturer / as per tender specification andcompatible with the equipment. The old parts replaced, will have to be deposited in the mainstore.

22. If quoting firm should be an authorized agent of foreign principal/manufacturer. A validagency agreement or manufacturer authorization form should be attached.

23. The firm should confirm that the manufacturers' technical advice will be available in case ofmajor / complicated faults.

24. Rates should be quoted on FOR, Rawalpindi basis inclusive of all applicable governmentduties and taxes.

25. It is mandatory for the tenderer to submit this form duly signed along with offer/tender form .

CERTIFICATE

..,//"--~r'1...',Medical SuperintendentHoly Family Hospital

Rawalpindi

~11. It is certified that I have read carefully the description of stores and all the terms & conditionsof your tender enquiry.

2. I also hereby categorically confirm that the repair/purchase of parts offered by me are exactlyto the particulars and specification as per laid down in the tender enquiry in all respect.

3. It is also certified that the prices quoted to the Department against tender are not more thanthe prices charged from any other agencies in the country and in case of any discrepancy, thetenderer hereby undertake to refund the prices charged in excess.

NAME AND ADDRESS OF TENDERER/FIRM:

SIGNATURE OF TENDERER:

DESIGNATION:

SEAL OF FIRM :

WITNESS

Name: Signature : _

Full Address: --------------------------------

Date: _