office of facilities coordination - texas a&m …fcor.tamu.edu/presentations/fcor office...

Office ofOffice of

FACILITIES FACILITIES COORDINATIONCOORDINATION

ProfileProfile

…… stewardship of the Campus stewardship of the Campus Legacy ...Legacy ...

MissionMission• The Office of Facilities Coordination

(FCOR) provides and analyzes facilities and land use information in support of the decision and planning processes of the Texas A&M University (TAMU) community and its external constituencies.

Office of Facilities Coordination

AuthorityAuthority• The Division of AdministrationDivision of Administration assumes

responsibility for daily operational oversight for FCOR.

• For academic space matters, FCOR reports to the Executive Associate ProvostExecutive Associate Provost.

• For all other facilities issues, FCOR reports to the Vice President for Administration.


Authority Authority (concluded)(concluded)

• FCOR has the authority to process, record, maintain and provide reports related to the University’s space and land use inventory.

• FCOR also has the authority to make recommendations regarding space and land use management.


HistoryHistory• Until September of 1998, the TAMU

facilities coordination function occurred out of the Office of Institutional Studies and Planning (formerly the Office of Planning and Institutional Research).


History History (continued)(continued)

• The decision to create the Office of Facilities Coordination was driven by two factors: 1) 1) The magnitude and complexity of the The magnitude and complexity of the

TAMU facilities inventory.TAMU facilities inventory.Over 39,000 rooms must be individually identified, categorized and quantified by FCOR annually to validate TAMU’s receipt of its facilities-based formula biennial funding from the Texas legislature.


History History (concluded)(concluded)

2)2) The changing nature of facilities The changing nature of facilities development in higher education as a development in higher education as a whole.whole.

Tightening budgets preclude the construction of new buildings each time a space need arises and mandate more efficient usage of the existing facilities. Greater efficiency requires extremely detailed analysis if objective evaluation of the marginal utility of space usage is to be achieved.


ResponsibilitiesResponsibilities• The Office is responsible for three general

areas:– Acting as an information resourceinformation resource– Providing a wide range of analytical analytical

functionsfunctions, and – Developing reportsreports that deliver the

necessary information for a given need or application.


Responsibilities Responsibilities (continued)(continued)

Information Resource:Information Resource: FCOR maintains the detailed building and room inventory of record for local TAMUS components. – This database is updated periodically for any

changes which affect the utilization of the University’s facilities.

– Other data can be linked to this database as necessary to address specific information needs .



The inventories for following components of the Texas A&M University System are included in this database:

•• Texas A&M UniversityTexas A&M University, College Station•• System AgenciesSystem Agencies,, Statewide•• The Health Science CenterThe Health Science Center•• Texas A&M University at GalvestonTexas A&M University at Galveston



Analytical Functions:Analytical Functions: Using the attribute database of the facilities inventory, analyses ranging from the simple description of room usage to the development of complex space needs assessments for University departments can be provided.



Reporting:Reporting: Externally or internally.• External reporting:

– The facilities inventory database must be reported periodically to the Texas Higher Education Coordinating Board (THECB).

– Other related data is used by the THECB to determine:1) The statewide space needs. 2) The facilities-based formula biennial

funding to the University by the state.



• Internal reporting– These reports provide the facilities data

needed to present the basis for management decisions in support of internal university initiatives.


Responsibilities Responsibilities (concluded)(concluded)

• Examples of internal reportinginclude the reporting of:– Classroom and teaching lab utilization to

analyze the efficiency of individual room usage.

– Space needs assessment studies (S.N.A.P.S.). – Utilities planning and billing.– Other ad hoc reports as needed.


GoalsGoals• The goals and objectives of FCOR are to

enhance its ability to grow, develop and significantly contribute to the information / knowledge base of the University. One way FCOR intends to do this is by implementing a new, innovative facilities management information system.


Goals Goals (continued)(continued)

• By creating new interfaces and integrating with other facilities related data, this new system will be a major source of more accurate and meaningful management information for the University.


Goals Goals (continued)(continued)

• It is the vision of FCOR that this new system will be the standard for facilities inventory reporting which other system universities and agencies will follow.


AffiliationsAffiliations• The Campus Facilities Planning Committee• The Facilities Database Coordination Committee• The Facilities User’s Group• The Teaching Lab Renovation Committee• The President’s Advisory Committee on Art

Policy• The Campus Access Task Force• Building Proctor Committee


StaffStaff• The staff of the Office of Facilities

Coordination have a wide range of expertise and are ready to meet the needs and challenges of facilities management at Texas A&M University.


Organizational ChartOrganizational ChartOffice of Facilities Coordination

James MasseyDirector

[email protected]

Charlotte JonesSenior Office Associate

[email protected]

Quan “Kitty” WenSystems [email protected]

Charles M. RheaAssistant [email protected]

David MorrisonFacilities [email protected]

Bob RudderFacilities CoordinatorUniversity Services Bldg.

[email protected]

Brenda HefnerRiverside Campus

Adam ScheuermannStudent [email protected]

…… stewardship of the Campus stewardship of the Campus Legacy ...Legacy ...

USESUSESFacilities Facilities ManagerManager

InformationInformation

MethodsMethods

••DataData

••UsesUses

••DecisionsDecisions

••$$$$

So You Want to be a Facilities Manager?So You Want to be a Facilities Manager?

CBMCBM--004004 CBMCBM--005005

Room Room InformationInformation

Building Building InformationInformation Master PlanMaster Plan

Classroom & Classroom & Teaching Lab Teaching Lab

UtilizationUtilization

Facilities InventoryFacilities Inventory

Construction & Construction & Renovation Renovation

RequestRequest

Information Information

Define Need Define Need

SolutionsSolutions

Allocation PlanAllocation Plan

SPACE SPACE MANAGEMENTMANAGEMENT

SPACE MANAGEMENTSPACE MANAGEMENT State Reporting & ManagementState Reporting & Management

TrendsTrends• Institutional Growth

• New Construction – Demands for Management/Upkeep

Rather than new.

• Funding Levels & Sources

• Deferred Maintenance

SPACE MANAGEMENTSPACE MANAGEMENT

0

10

20

30

40

50

30 35 40 45 50 55 60 65 70 75 80 85 90 95 0

Thou

sand

s

Fall Semester

Hea

dcou

nt

Enrollment Profile: 1930 to 2002Enrollment Profile: 1930 to 2002

Texas A&M University – College Station

Source: Office of Facilities Coordination

2,152

7,734

27,547

45,08336,127

82

13,100

15 Year Projection

Ref: 1962

Buildings by Decade ConstructedBuildings by Decade ConstructedTexas A&M University – College Station

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

Gro

ss S

quar

e Fo

otag

e

1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000

Decade Constructed

Oldest: 1909Oldest: 1909

Newest: 2001Newest: 2001

Gross Area indicated reflects initial construction and any subsequent expansions or additions..

155155

158158

1111

8383

106106

828235351515

1111

22

760760

101101

Building CountBuilding Count

Excludes Lease Space FCOR

Current ChallengeCurrent Challenge• Focus on Space Management

• Providing Quality & Quantity

• Defining Priorities

• “Dynamic Stability”


Meeting the ChallengeMeeting the Challenge• Administrative Support

• Data & Information Base

• Patience


Administrative SupportAdministrative Support• Education

• Involvement

• Organization


(Net Assignable Square Feet)

% OF% OF% OF% OF% OF

TOTALFALL 1998TOTALFALL 1997TOTALFALL 1996TOTALFALL 1995TOTALFALL 1994SYSTEM PART

0.63%78,7800.69%83,3920.72%85,5580.70%82,7940.77%87,781System Admin. (01)

78.40%9,782,58780.39%9,682,10280.73%9,535,65781.39%9,631,51480.54%9,150,480TAMU (02)*

3.97%495,8972.07%249,9022.13%251,9142.14%252,7792.24%253,985HSC (03)

5.94%741,1656.21%747,4636.14%725,5086.30%745,2696.81%773,304TAES (06)

1.27%158,6001.28%153,9711.32%156,1271.34%158,0481.28%145,017TAEX (07)

3.47%432,9643.20%385,5343.12%368,7853.03%358,7013.21%364,141TEES (08)

1.80%225,1821.71%205,6121.70%200,6401.65%195,5331.73%196,037TEEX (09)

1.92%240,1311.92%230,7292.19%258,8821.52%179,7581.41%160,578GALVESTON (10)

0.08%9,8970.08%9,8970.08%9,8970.08%9,8970.09%9,897TFS (11)

1.28%159,9801.18%142,2001.19%140,8321.19%140,9321.24%140,756TTI (12)

0.27%33,3150.28%33,3150.28%33,3150.28%33,3150.29%33,315TVMDL (20)

0.95%118,6630.99%119,4400.38%44,8150.39%45,6450.40%45,801NON-TAMUS (99)

100.00%12,477,161100.00%12,043,557100.00%11,811,930100.00%11,834,185100.00%11,361,092TOTAL

Data & InformationData & Information• Usefulness

• Technology

• Design & Access



•• Student LifeStudent Life– 12,279 Sq.Ft.

•• Residence LifeResidence Life– 7,615 Sq.Ft.

•• TOTAL: TOTAL: 19,927 19,927 SqFtSqFt..

••Current Space UseCurrent Space Use

Y.M.C.A. BuildingY.M.C.A. Building

Y.M.C.A. BuildingY.M.C.A. BuildingCurrent Space UseCurrent Space Use

•• Third FloorThird Floor– 4,722 ASF

•• Second FloorSecond Floor– 3,877 ASF

•• First FloorFirst Floor– 5,473 ASF

•• BasementBasement– 5,855 ASF

•• Bldg Total: Bldg Total: 19,92719,927 ASFASF

Former Swimming Pool

Y.M.C.A. BuildingY.M.C.A. BuildingCurrent Space UseCurrent Space Use

Department Name Basement 1st flr 2nd flr 3rd flr Total Area

Residence Life 5,473 - 2,142 7,615 Student Life 5,855 - 3,844 2,580 12,279

Total Assignable Area 5,855 5,473 3,844 4,722 19,927

Gross Area (based on ASF %) 9,935 9,287 6,523 8,013 33,758Fall 2001

Data ElementsData ElementsRoom InventoryRoom Inventory


•• Building Number*Building Number*•• Floor LevelFloor Level•• Room NumberRoom Number•• Capacity Capacity (Student Stations)(Student Stations)

•• Organizational Unit* Organizational Unit* •• Room Room UseageUseage

– Prorations– Use Codes– Part of TAMU System

Space by Room TypeSpace by Room TypeClassroom

3% Teaching Lab6%

Research Lab8%

Office17%

Study5%

Special Use10%

General Use10%

Support22%

Health Care1%

Residential18%



Space Category TAMU* Other TAMUS TAMU-G Non-TAMUS Grand Total

Classroom (100) 337,197 23,018 15,514 0 375,729

Laboratory (200) 1,347,838 927,304 46,350 8,322 2,329,814

Instructional 578,792 112,550 28,750 708 720,800

Research 769,046 814,754 17,600 7,614 1,609,014

Office (300) 1,720,369 807,980 50,127 53,062 2,631,538

Study (400) 470,299 49,938 15,262 2,144 537,643

Special Use (500) 986,924 226,672 20,020 14,548 1,248,164

General Use (600) 1,014,289 122,726 13,948 70,856 1,221,819

Support (700) 2,249,250 176,735 23,516 5,460 2,454,961

Health Care (800) 115,156 85,087 0 13,126 213,369Residential (900) 1,870,643 9,713 595 2,448 1,883,399

Grand Total 10,111,965 2,429,173 185,332 169,966 12,896,436

Fall 2001Fall 2001

ROOMROOM

Utility Utility costscosts

OccupantOccupantNameName

Phone Phone numbernumber

SchedulingScheduling

Asset Asset locationlocation

FloorFloorPlansPlans

SafetySafetyEquipmentEquipment

ClassClassAttributesAttributes

NetworkNetworkterminusterminus

ProctorProctorInformationInformation

ResearchResearchaccountsaccounts

Data & InformationData & Information Links to Room InformationLinks to Room Information

Data ElementsData ElementsBuilding InformationBuilding Information


•• BuildingBuilding::– A roofed structure with at least two walls for

permanent or temporary shelter of persons, animals, plants, materials, or equipment. It is attached to a foundation, roofed, serviced by a utility (exclusive of lighting) , and is a source of maintenance and repair activities.

Data ElementsData ElementsBuilding Building InformationInformation


•• Building NumberBuilding Number•• Building NameBuilding Name•• Number of FloorsNumber of Floors•• Gross AreaGross Area•• PerimeterPerimeter•• LocationLocation•• Occupancy DateOccupancy Date

•• Building CodesBuilding Codes– Type– Construction– Ownership– Condition

•• Capital InvestmentCapital Investment– Initial– Annual Capitalized Value– Replacement Value

Inventory ScopeInventory Scope

Texas A&M University

* College Station Campus* College Station Campus


Data Item TAMU/SNon-Brazos

County Total

Acres* 11,482

Building Count 827 758 1,585

Room Count 39,205 4,236 43,441

Gross Area 21,125,611 2,233,600 23,359,211

Assignable Area 12,896,436 1,694,313 14,590,749

E&G Area 7,190,355 1,183,259 8,373,614

Y.M.C.A Building

Basement

Current

Use

StudentLife

Needs AssessmentNeeds AssessmentChemical EngineeringStaff & Academic Data

Full-Time-Equivalents

ResearchTeachingHeadcountPersonnel Type0.000.000Administrator-11.800.202Administrator-2

16.306.2024Faculty-10.100.053Faculty-2

18.9523Staff (Non-Classified)

Laboratory Contact HoursHeadcountDepartmental Majors1,433.0Total:47Masters

58Doctoral

Fall 1999CURRENT (Semester Credit Hours)TOTALDoctoralMastersUndergradProgram Name#

3812475282Liberal Arts122200222Science2

3,3914213052,665Engineering7

0000___

0000___

3,9944453803,169TOTAL

COMPUTED SPACE NEEDSChemical EngineeringFall 1999Office Space

SQUAREFEET=StandardXHeadcountPOSITION

02400Administrator-13601802Administrator-2

3,36014024Faculty-1210703Faculty-2

3,22014023Staff (Non-Classified)4801204Support (Classified)

6,48060108Grad Asst Teaching0600Grad Asst NonTeaching0600Grad Asst Research0600Research Asst

5703019Student Staff70701Other

14,75080184T O T A L

1,04020X52Conference Room7385.0%X14,750Office Service

Chemical EngineeringCOMPUTED SPACE NEEDSFall 1999Research Laboratories

RESEARCH UNITSRESEARCHWeightF.T.E. or

UNITS Factor HeadcountPOSITION0.7820%x3.88 Undergraduate FTE Faculty

0.4350%x0.86 Masters FTE Faculty

1.72100%x1.72 PhD FTE Faculty

0.00100%x0.00 Professional (Vet Med) Faculty

18.10100%x18.10 Research FTE Faculty

18.95100%x18.95 Research Staff

9.4020%x47.00(2) Masters Students

58.00100%x58.00(2) PhD Students

107.37148.51TOTAL

(Includes Lab & Lab Service)Projected RESEARCH Space NeedArea perRESEARCH

Total =Research Unit X UNITS

28,961269.72EXISTING

48,318450.00107.37Projected

(1) = Headcount or (2) = FTE or ZERO (No Majors & No Semeser Credit Hours)

7004COMPUTED SPACE NEEDSChemical EngineeringFall 1999Unit Summary

Assignable AreaHeadcountActual ofComputedPersonnelComputedDifference= NEED-Actual TYPE OF SPACE

OFFICE0NA000Administrator-120.0%(360)360300Administrator-2

240.0%(3,360)3,3602,588Faculty-130.0%(210)210180Faculty-2

230.0%(3,220)3,2202,500Staff (Non-Classified)483.3%(80)480400Support (Classified)

1080.0%(6,480)6,4805,785Grad Asst Teaching0NA000Grad Asst NonTeaching0NA000Grad Asst Research0NA000Research Asst

190.0%(570)5700Student Staff116218.6%11,283700Other

79.7%(2,997)14,75011,753OFFICE SUBTOTAL22.5%(806)1,040234Conference18.4%(602)738136Office Service66.1%(1,602)4,7293,127Teaching Laboratory59.9%(19,357)48,31828,961Research Laboratories

100.0%011,66411,664Special Use

18468.8%(25,364)81,23955,875G R A N D T O T A L02/16/00FCOR


Projected Space NeedsProjected Space NeedsTexas A&M University – College Station

0

1

2

3

4

5

6

Squa

re F

eet

Mill

ions

81 82 83 84 85 86 87 88 89 90 91 92* 93 94 95 96 97 98 99 '00 '01

Fall Semeter

TAMU THECB Projection

(244,735)(244,735)


(1,015,132)(1,015,132)

* 5* 5--Factor Model initiated 1992Factor Model initiated 1992

THECB CalculationTHECB Calculation

Classroom & Teaching Lab UtilizationClassroom & Teaching Lab Utilization

0

5

10

15

20

25

30

35

40

45

'92 '93 '94 '95 '96 '97 '98 '99 '00 '01Fall Semester

Ave

rage

Wee

kly

Hou

rs o

f Use

Classroom sTHECB Standard



0

5

10

15

20

25

30

35

40

45

'92 '93 '94 '95 '96 '97 '98 '99 '00 '01Fall Semester

Ave

rage

Wee

kly

Hou

rs o

f Use

Teaching LabTHECB Standard

THECB EvaluationTHECB Evaluation

38*38*

**

*THECB Standard*THECB Standard

Classroom & Teaching Lab UtilizationClassroom & Teaching Lab Utilization



Fall 2000Fall 2000

Average Number of Average Number of Students in ClassStudents in Class

0

1

2

3

4

5

6

7

8

9

10

11

8:00 8:30 9:009:3010

:0010

:3011:0

011:3

012:0

012:30 1:0

01:3

02:0

02:30 3:00 3:304:004:3

05:0

05:30 6:00 6:307:007:3

08:0

08:30 9:00 9:3010:00

Thou

sand

s

ClassroomsAuditoriumTeaching Lab

TOTAL SEATING CAPACITYClassrooms: 9,704Auditoriums: 10,664

ClassroomClassroom

AuditoriumAuditorium

CapacityCapacity

THECB Space Needs Projection Infrastructure FundingInfrastructure Funding

Process OverviewProcess OverviewDataDataStudentStudent

Faculty FTEFaculty FTE

#Volumes#Volumes

Research Research ExpendituresExpenditures

% of Total% of Total

Space ModelSpace Model**TeachingTeaching

OfficeOffice

LibraryLibrary

Research Research

ServiceService

PredictedPredictedSpaceSpaceNeedNeed

X X Infrastructure Infrastructure

RateRate==

FundingFunding**55--Factor Academic Space ModelFactor Academic Space Model

Capital Plan SummaryCapital Plan Summary



55--Year PlanYear Plan

March 2002 Update

Status CapitalPhysical

Plant Total Estimated Cost

Approved 28 13 41 319,804,848 Proposed 23 18 41 146,942,621 Under Consideration 22 0 22 565,700,000

Total 73 31 104 1,032,447,469$

Excludes TAMU-Galveston and TAMUS Agencies

Campus AreasCampus Areas


Space Profile by Campus LocationSpace Profile by Campus Location



Fall 2001Fall 2001

Bldg Count Campus Location Gross Area Assignable

254 Main Campus 12,477,965 8,223,41063 West Campus 2,145,441 1,390,770

177 Vet School Area 1,759,078 1,188,76950 Airport Area 313,282 217,8415 Research Park 299,527 195,5673 Bush Library Complex 348,774 189,82254 Brayton Fireman Training Field 136,604 98,250

106 Riverside Campus 706,791 533,04716 Leased Space 137,901 95,29117 ASTREC 120,472 81,82931 University Farm 90,689 72,448

776 COLLEGE STATION TOTAL 18,536,524 12,287,044760 Less: Leased Space 18,398,623 12,191,753

User InvolvementUser Involvement

• CommunicationFacilities Users GroupFacilities Users Group

Facilities Database Coordinating CommitteeFacilities Database Coordinating Committee

Departmental Business AdministratorsDepartmental Business Administrators

Campus Facilities Planning CommitteeCampus Facilities Planning Committee

Space is not a rational issue


Future OpportunitiesFuture Opportunities• Understand what you have

• Assess your need

• Develop Creative Solutions

• Management Needs will vary


SolutionsSolutionsSPACE MANAGEMENTSPACE MANAGEMENT

Office LocationOffice LocationJack K. Williams Administration BldgJack K. Williams Administration Bldg

•• Room: Room: 201201•• Mailstop:Mailstop: 13691369•• Phone: Phone: (979)(979) 845845--86618661•• Fax:Fax: (979)(979) 458458--20692069

•Office of Facilities Coordination

office of facilities coordination - texas a&m …fcor.tamu.edu/presentations/fcor office...

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