OE400SPS

QUOTE NO. ACCOUNT NO. DATE

GWLQ148 1330924 3/9/2016

BILL TO: COMMUNITY UNIT SCHOOL DIST NO. 300 2550 HARNISH DR Accounts Payable ALGONQUIN , IL 60102-6870 Customer Phone #

SHIP TO: COMMUNITY UNIT SCHOOL DIST NO. 300 Attention To: ACCTS PAYABLE 2550 HARNISH DR ALGONQUIN , IL 60102-6870 Contact: JASON EMRICSON      847.551.8337              Customer P.O. # GWLQ148 QUOTE

 

   

ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE

SEAN DILLON 866.723.3622 Dynamex Messenger Overnite

10:30 amNET 30-VERBAL E9996007905

QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE

11500 4004344 ASUS C202 16GB 4GB CHROME       Mfg#: C202SA-YS02       Contract: CUSD 300 Computers & Tablets

188.75 2,170,625.00

11500 3577022 ACAD GOOGLE CHROME OS MGT LIC       Mfg#: CROSSWDISEDU       Contract: CUSD 300 Computers & Tablets Electronic distribution - NO MEDIA

27.00 310,500.00

11500 3802153 COMMUNITYUSD300CHORMEBOOKWHITEGLOVE       Mfg#: EBR-45510-2       Contract: CUSD 300 Computers & Tablets Electronic distribution - NO MEDIA

15.00 172,500.00

11500 2829308 ASUS 4YR WTY+1YR ADP VIRTUAL       Mfg#: ACCX020-D1N0       Contract: CUSD 300 Computers & Tablets

66.77 767,855.00

SUBTOTAL FREIGHT

TAX

3,421,480.00 0.00 0.00

3,421,480.00

CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax: 847.968.1304

Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects athttp://www.cdwg.com/content/terms-conditions/product-sales.aspxFor more information, contact a CDW account manager.

District 300 Board of Education Meeting Minutes

Tuesday, April 26, 2016

D300 Central Office 2550 Harnish Drive Algonquin, IL 60102

6:00 PM Call to Order, Closed Session 6:30 PM Open Session Members present: Dave Alessio (at 6:10 pm), Steve Fiorentino, Joseph Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

Absent: Anne Miller

1. Call to Order (6:00 pm)

1. 1. The meeting was called to order by Vice-President Joe Stevens at 6:05 pm

2. Closed Session

2. 1. Motion to go into closed session for the purpose of to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, student discipline and litigation Motion by Kathleen Burley, second by Kym Garcia Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

2. 2. Motion to adjourn closed session Motion by Steve Fiorentino, second by Dave Alessio Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

3. Reconvene in Open Session (6:30 pm)

3. 1. The meeting was called back to order in open session by Vice-President Joe Stevens at 6:32 pm

4. Pledge of Allegiance

4. 1. Pledge of Allegiance by Hampshire Elementary School Bryce Bannerman Braeden Kittel Anastasia Berkout Tori Lee Nathaniel Buehr Josh Miller Joey Costabile Reece Mowers Owen Cuplin Adam Potts

Adam Evans Jackson Rosendahl Tyler Fikis Kara Soland Angeles Gallegos Ameenah Syed Dillon Glinski Phoebe White Austin Haseman Alexi Kagel Georgi Kerwin

5. Approval of the Agenda

5. 1. Motion to approve the agenda as amended for April 26, 2016 Motion by Steve Fiorentino, second by Kathleen Burley Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

6. Board Announcements Vice-president Joe Stevens reviewed changes to the agenda going forward: board announcements and legislative update have been added to keep the public informed

7. Student/Staff Recognition

7. 1. Winter Sports DUNDEE-CROWN HIGH SCHOOL 2016 IHSA Class 3A 195 pound – 1st place State Wrestling Champion • Christian Brunner HAMPSHIRE HIGH SCHOOL 2016 IHSA Class 2A 152 pound - 3rd place State Wrestling Champion • Wylie Allen 2016 IHSA Class 2A 132 pound - State Qualifying Wrestler • Casey Allen 2016 IHSA Sectional Cheerleading – 3rd Place Medium Division • Gianna Borecky Jordan Brodkorb • Macie Dalby Kaleigh Fitzgerald • Makenzie Fletcher Teagan Gara • Teagan Hendry McKenzie Hollander • Paige Jenner Alexandra Kay • Emily Krawczyk Jasmine Lopez • Alexis McMullen Cecilia Pappas • Danielle Potempa Kasey Reigner • Shayla Sarros Madyson Saveley • Kayla Tepper Skylar Vernon 2015-16 IHSA Girls Basketball Three-Point Showdown Class 3A State Final Qualifiers • Rachel Dumoulin • Allison Peters

JACOBS HIGH SCHOOL 2016 IHSA Class 3A 160 pound - State Qualifying Wrestler • Dean Lane 2016 IHSA Class 3A 195 pound - State Qualifying Wrestler • Michael Bujacz 2016 IHSA Class 3A 220 pound - State Qualifying Wrestler • Jack Golnick

7. 2. Adapted Physical Education Track and Field • Joey Canella, Eastview Elementary • Noah Kano, Eastview Elementary • Steven Monsen, Algonquin Lakes Elementary • Chris Pineda, Neubert Elementary School • Christian Pineda, Algonquin Middle School • Kendall Russ, Algonquin Lakes Elementary • Taylor Way, Algonquin Lakes Elementary • Kyler Young, Eastview Elementary • Eli Young, Dundee Middle School • Caeden Young, Dundee Middle School

7. 3. LEAD 300 Stella Wetzel Scholarship Winners • Kelli Kleiser, Hampshire High School • Teagen Trella, Jacobs High School • Molly Banwart, Jacobs High School

7. 4. TECH 2016 Gilberts Elementary School • Allison Ingebretsen • Shelby Burke • Gavin Khounnoraj Perry Elementary School • Roman Ramirez • Abigail Ramirez • Raul S. Gallegos • Elizabeth Gallegos • Adrian Vela • Jennifer Nieto

7. 5. Moment of Silence A moment of silence was held for Melvin Wavrin, a retired 21 year D300 educator who passed away April 12, 2016.

8. Superintendent Report

8. 1. Blue Ribbon Society Superintendent Fred Heid introduced the newest members of the Blue Ribbon Society: Julie Belin, Johanna Wilkinson, Colin Brice and the Jacobs High School Special Olympics Girls Basketball Team

8. 2. Website Design Anthony McGinn, Director of Communications, gave an overview of the process in choosing and recommending the new website design company, Blackboard.

8. 3. Strategic Plan Update Superintendent Fred Heid and Chief Financial, Operations Officer Susan Harkin and Anthony McGinn reviewed the current status of the Strategic Plan goals and initiatives.

8. 4. Relay for Life Lindsay Sharp reported that the 2016 Relay for Life at Hampshire High School raised $90,000 for the American Cancer Society.

8. 5. Graduation 2016 Anthony McGinn updated the Board on the details for 2016 Graduation.

8. 6. CMS Update Assistant Superintendent of Operations Chuck Bumbales updated the Board on the construction project at Carpentersville Middle School.

8. 7. Online Registration Anthony McGinn and Jason Emricson, Director of Technology, reviewed the launch of the new online registration process for returning students and the number of families who have signed up so far, almost 17% in the first week.

9. Public Participation None

10. Legislative Update Kathleen Burley gave a report on the legislative bills she is following: HB 696 property freeze tax bill and Senator Menar’s SB 231 for education funding. She recommends the Board revisit the D300 CDB funding resolution.

11. Discussion Items

11. 1. Board Meeting Minutes

11. 2. Permission to Destroy Closed Session Audio Recording

11. 3. Accounts Payable Reports

11. 4. Donation for Jacobs High School

11. 5. Disposal Items

11. 6. Treasurer’s Report

11. 7. Algonquin Public Library District IGA

11. 8. Web Page Design RFP

11. 9. Filtering Software RFP

11. 10. 1:1 Technology Covers RFP

11. 11. Device Management Software RFP

11. 12. Financing RFP

11. 13. Hampshire High School Tennis Courts Bid

11. 14. Erate - Telecommunications Bid

11. 15. Learning Management Software Contract

11. 16. Educational Services Professional Services Contract

11. 17. Human Resources Report

11. 18. Freedom Of Information Act Requests Report

12. Consent Items <$25,000 Motion by Kym Garcia, second by Kathleen Burley Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

12. 1. Approval of Board Meeting Minutes

12. 2. Approval of Destruction of Closed Session Audio Recordings

12. 3. Approval of Accounts Payable Reports

12. 4. Approval of Donation Items

12. 5. Approval of Disposal Items

12. 6. Approval of Treasurer’s Report

12. 7. Approval of Algonquin Public Library District IGA

12. 8. Approval of the Human Resource Report

12. 9. Approval of FOIA Report

13. Consent Items > $25,000 Motion by Kathleen Burley, second by Dave Alessio Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

13. 1. Approval of Web Page Design RFP

13. 2. Approval of Filtering Software RFP

13. 3. Approval of 1:1 Technology Covers RFP

13. 4. Approval of Device Management Software RFP

13. 5. Approval of Financing RFP

13. 6. Approval of Hampshire High School Tennis Courts Bid

13. 7. Approval of Erate - Telecommunications Bid

13. 8. Approval of Learning Management Software Contract

13. 9. Approval of Educational Services Professional Services Contract

13. 10. Approval of High School Elective Textbook Adoption, World Languages, Family and Consumer Science

14. Closed Session

14. 1. Motion to go into closed session for the purpose of to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, student discipline and litigation Motion by Kym Garcia, second by Dave Alessio Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

14. 2. Motion to adjourn closed session Motion by Kathleen Burley, second by Dave Alessio Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

15. Roll Call Action Items

15. 1. Student Discipline Case #13 Motion to expel Student Discipline Case #13 for the rest of the current school year and all of 2016-2017 school year. Motion by Kathleen Burley, second by Susie Kopacz Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

15. 2. Student Discipline Case #14 Motion to expel Student Discipline Case #14 for the rest of the current school year to be administratively placed the first semester of next school year. Motion by Kym Garcia, second by Kathleen Burley Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

15. 3. Student Discipline Case #15 Motion to expel Student Discipline Case #15 for the rest of the current school year to be administratively placed the first semester of next school year. Motion by Kathleen Burley, second by Steve Fiorentino Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

15. 4. Approval of Settlement Agreement Approval of settlement agreement for Case No. 13 LA 198. Motion by Kym Garcia, second by Kathleen Burley Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

16. Board Discussion

16. 1. Board Committee Reports • Kathleen Burley was impressed with the Dundee Crown Incubator Program

open house. • Steve Fiorentino thanked the D300 Foundation for the Awards Banquet. • Superintendent Heid introduced Mark Rasar, new assistant principal for

Jacobs High School.

16. 1. 1. Board Finance Committee The next meeting is scheduled for Monday, June 6, 2016.

16. 1. 2. Board Construction & Facility Oversight Committee The next meeting is scheduled for Tuesday, May 3, 2016.

17. Adjournment Motion by Kym Garcia, second by Kathleen Burley Aye: Dave Alessio, Steve Fiorentino, Joe Stevens, Susie Kopacz, Kathleen Burley, Kym Garcia

Meeting adjourned at 10:07 pm

COMMUNITY UNIT SCHOOL DISTRICT NO. 300

BOARD of EDUCATION MEMO DATE: April 13, 2015 TO: Fred Heid, Superintendent FROM: Jason Emricson, Director of Technology RE: Approval of Computer Purchase Background There are approximately 7,700 desktop/laptops in service throughout the District. In Attachment A, I have provided an in depth breakout of the computers broken out by year purchased and by model type. The Data shows the District has over 46 different models, which has decreased by three models from the 2013 RFP. Additionally, the District still has an aging fleet with 47% of them in service for over five years. In order to continually have the best pricing for computers and devices, the Technology Department decided to release another RFP. In this RFP laptops, desktops, Chromebooks, Android tablets, iOS tablets, and Microsoft equivalent were requested. The last RFP was back in April 2013. The process, as indicated below, was followed to solicit the best value in computer vendors: Legal Ad 2/5/2015 Specifications Released 2/6/2015 Bid Opening 2/24/2015 Bid Results The complete bid results are in Attachment B. Decision Matrix for Laptop The decision matrix was based on comparing different vendors with the same component baseline, listed below. Processor 4th Generation Intel Core i5 RAM 8GBs DDR3 Display 13in Hard Drive Size 500GB 7200 RPM (Non-SSD)

128GB SSD The matrix is broken out into nine different categories. A description of each is provided below.

For your Information Only Follow-up to Request by Member:

Presented at the following Board

Committees: On: Education Facility/Construction Policy/Legislative X Finance 3/16/2015 Discipline Present as 1st Reading

“New Business” (date) Present as 2nd Reading

“Old Business” (date) Consent (date) Discuss in Closed Session/On:

Price: The lowest price that met the minimum requirements outlined was awarded the maximum value. Other scores were determined by ratio of cost difference. Benchmarks: The two benchmarks were valued equally. Each was measured independently and accounted for half of the points available. The highest score in the individual benchmark received the maximum points available. Other scores were determined by ratio of performance difference. Warranty: This was broken into two sections. The first was the price of the 4th year of warranty. The lowest price was awarded the maximum value. Other scores were determined by ratio of cost difference. The second section was determined by response time to failure. Response time was put into three options (Same Business Day, Next Business Day, Longer than NBD). Same Business Day was awarded the maximum points; Next Business Day was awarded half of the maximum points; Longer than NBD was awarded no points. Asset Tagging: Scoring for this category was broken into three options. If the company offered asset tagging for no cost they were awarded the maximum points. If the company offered asset tagging for a fee they were awarded half of the maximum points. If the company did not offer asset tagging they were awarded no points. Parts Closet: Scoring for this category was broken into two options. If the company offered a parts supply or spare workstations they were awarded the maximum points. If the option was not offered no points were awarded. Technician Training: If the company offered a training program or a self-maintainer program to our employees to aid in service of the workstations purchased the company was awarded the maximum points. If the option was not offered no points were awarded. Educational Integration: This was broken into two sections. The first section was if the company offered a K-12 specialist team. If the company offered resources for the technology department or administration to speak about the growing trends of technology in K-12 education they were awarded the maximum points for the section. If the company did not offer this no points were awarded. The second section was if the company offered an Educational Enrichment Program. If the company offered on site resources to our teaching staff about how to integration technology into their lesson plan and daily activities they were awarded the maximum points. If the company did not offer this no points were awarded. Look & Feel: The devices were examined by sample groups of teachers in elementary, middle and high school education levels. Points were awarded based on the feedback received from these groups. Advanced Features: This is the measure of specific feature sets that are offered by the individual manufactures. Points were awarded based on model specific options that are unique to the computer and the value they bring to the end user. Each category has different points awarded, based on how the device matches up to the criteria. The total points awarded are out of 100. The complete decision matrix can be referenced in Attachment C.

Decision Matrix for Chromebook The decision matrix was based on comparing different vendors with the same component baseline, listed below. Processor 4th Generation Intel Core i5 RAM 8GBs DDR3 Display 13in Hard Drive Size 500GB 7200 RPM (Non-SSD)

128GB SSD The matrix is broken out into nine different categories. A description of each is provided below. Price: The lowest price that met the minimum requirements outlined was awarded the maximum value. Other scores were determined by ratio of cost difference. Benchmarks: The two benchmarks were valued equally. Each was measured independently and accounted for half of the points available. The highest score in the individual benchmark received the maximum points available. Other scores were determined by ratio of performance difference. Warranty: Scoring for this category was based on what the cost was for the Chromebook to have 1 year ADP. The maximum points would be given to the company with the lowest ADP cost, and the minimum points would be allotted to the highest ADP cost. Other scores were determined by a ratio of the cost difference. Parts Closet: Scoring for this category was based on the cost of a replacement screen. The maximum points were awarded for the lowest replacement cost, and the minimum points would be allotted to the highest replacement cost. Other scores were determined by a ratio of the cost difference. Look & Feel: The devices were examined by sample groups of teachers in elementary, middle and high school education levels. Points were awarded based on the feedback received from these groups. Advanced Features: This is the measure of specific feature sets that are offered by the individual manufactures. Points were awarded based on model specific options that are unique to the computer and the value they bring to the end user. Each category has different points awarded, based on how the device matches up to the criteria. The total points awarded are out of 80.

The complete decision matrix can be referenced in Attachment D.

Recommendation Administration recommends awarding the laptop portion of the RFP to Lenovo L450 model in the amount of 691.00 per laptop. This is a savings of $18.00 compared to last years pricing. Administration recommends awarding the Android tablet portion of the RFP to Samsung Galaxy Tab 4 Education in the amount of 333.00 per device. Administration recommends awarding the Chromebook portion of the RFP to ASUS C200MA in the amount of 217.00 per device.

Attachment A Computer breakout based on year purchased. Year # of Computers % of Computers 2005 1 0.01% 2006 4 0.05% 2007 451 5.85% 2008 2634 34.19% 2009 567 7.36% 2010 453 5.88% 2011 570 7.40% 2012 1437 18.65% 2013 1081 14.03% 2014 211 2.75% *Undisclosed 295 3.83% *The software used in reporting the purchase date of the computers was not able to define when these were purchased Laptop breakout based on model. Computer breakout based on model.

Attachment B

Highlighted rows indicate computers that matched our computer specifications.

Attachment C (Laptop Scoring)

Attachment D (Chromebook Scoring)