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FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEX

OCTOBER 1, 2013

9:00 AM

AGENDA

The Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to

comment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 minute

time limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the official

records.

9:00 A.M. Call to Order

Prayer and Pledge

Approval of the Minutes

Payment of County Bills

9:05 A.M. Kevin Newell and Dixie Debs Present State Trophy

9:10 A.M. Franklin County Students- Request for Street Closure for Homecoming on October 11, 2013

9:15 A.M. Department Supervisor Report

Hubert Chipman Superintendent of Public Works

Fonda Davis Solid Waste Director

Nikki Millender- Parks & Recreation

Pam Brownell- Emergency Management Director

Bill Mahan County Extension Director

Ray Brownsworth- Weems CEO- Hospital Update

10:00 A.M. Public Hearing- Leave No Trace Ordinance

10:15 A.M. Deborah Roumellis- CDBG Update

10:30 A.M. Open Bids for Re-Bid- Randall Terrys Airport Hanar

10:45 A.M. Marcia Johnson- Clerk of Courts

11:00 A.M. Alan Pierce- Director of Administrative Service

11:15 A.M. T. Michael Shuler- County Attorney Report

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REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEX

SEPTEMBER 3, 2013

9:00 AM

MINUTES

Commissioners Present:Cheryl Sanders Chairman, William Massey Vice Chairman, PinkiJackel, Noah Lockley, and Joseph Parrish

Staff Present: Marcia Johnson Clerk of Court, Alan Pierce Director of Administrative

Services, Michael Shuler County Attorney, Michael Morn Deputy Clerk/Board Secretary

Call to Order (9:01 AM)

Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:02 AM)

There was a prayer followed by the Pledge of Allegiance.

Approval of the Minutes (9:04 AM)

There were no Minutes presented for approval.

Payment of County Bills (9:04 AM)

Motion by Massey, seconded by Lockley, to approve the payment of the Countys Bills aspresented; Motion carried 5-0.

Department Supervisor Report

Howard Nabors Superintendent of Public Works (9:04 AM)

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Chairman Sanders and Mr. Nabors discussed Kentucky and Delaware Streets that need

maintenance. They discussed problems with private roads.

Chairman Sanders asked that the Road Dept. address the problem roads when weather

conditions are better.

The Board and Mr. Nabors discussed the option of transferring an employee from one County

Department to another.

Commissioner Lockley and Mr. Nabors discussed an area in his District that needs maintenance.

The Board and Commissioner Massey discussed other areas in the County that need

maintenance due to the rain.

Fonda Davis Solid Waste Director (9:12 AM)

Mr. Davis had no action items for the Board.

Chairman Sanders and Mr. Davis discussed problems with garbage pick-up in certain areas of

the County with Waste Pro.

Chairman Sanders asked Attorney Shuler to review that contract.

Nikki Millender Parks & Recreation

Mrs. Millender was not in attendance.

Pam Brownell Emergency Management Director (9:14 AM)

Mrs. Brownell had no action items for the Board.

Mrs. Brownell stated that County resources cannot be used on private property. She discussed

a homeowner who has a problem with a ditch on his property. She also discussed issues with

pumping water out into the Bay.Attorney Shuler and Commissioner Massey discussed the option of an easement to help the

property owner.

Commissioner Jackel asked about the option of providing material to assist the homeowner, as

during storms the County provides sandbags.

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2013 and discussing our appeal for FEMA reimbursement that the county was denied.

The State is going to appeal our Vector Control Project Worksheet for Tropical Storm

Debby to FEMA for reimbursement.

2. Proud to report that our Community Emergency Response Team (CERT) training was agreat success and we are now in the process of requesting the State training for some of

the members to become instructors. My goal is to have in house instructor so when

volunteers want to get involved in CERT we will be able to accommodate their time

schedule.

3. We sent our request for additional information to the Debris Monitoring firms for Hourly rate schedule; Proof of insurance; Hold harmless Release and Indemnity Agreement; Disbarment Statement/Law Suits

Bill Mahan County Extension Director

Mr. Mahan was not in attendance.

Ray BrownsworthWeems CEO Open IT Bids & Hospital Update (9:20 AM)

Mr. Pierce opened the response for the IT service contract for Weems Hospital.

Eagle Tree Technology $5,416.00 per month.

Motion by Lockley, seconded by Parrish, to forward bid to the Hospital Board for a

recommendation; Motion carried 5-0.

Mr. Brownsworth discussed information regarding the proposed purchase of the CSS Electronic

Medical Record Package.

Dr. Patrick Conrad, the Weems Hospital ER Director, discussed the CSS EMR project.

Chairman Sanders stated that her local physician told her that this purchase is needed but she

has concerns about the financing for this project. She discussed Capital Outlay funding and

building a new Hospital.

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Commissioner Jackel asked that the Board is notified before any payments are made to CSS, so

that benchmarks are considered.

Commissioner Jackel stated that the funding needed for this project concerns her but the

constant losses have to be stopped. She discussed concerns with the obligation and amount of

money being used from the Capital Outlay fund.

Commissioner Parrish expressed his concerns with this contract with CSS but realizes some of

the benefits to moving forward while there is some type of reimbursement available.

Motion by Lockley, seconded by Parrish, to authorize contract with CSS but have Attorney

Shuler review both this contract and the current contract with Healthland and look fortermination provisions with Healthland;Motion carried 5-0.

Commissioner Massey and Mr. Brownsworth discussed some of the employees working at the

County clinics and are not covered with health insurance.

Chairman Sanders and Mr. Brownsworth discussed legislation about critical access designation

and any actions that might need to be taken by the Board.

Motion by Jackel, seconded by Massey, to send letter to Governor Scott and Legislative

Delegation about the importance of critical care designation at Weems Memorial Hospital;

Motion carried 5-0.

Open Bids Airport Hanger (Randall Terry/AVCON) (9:46 AM)

Mr. Pierce stated that no bids were received for this item.

Commissioner Jackel stated that Mr. Tom Slocom has relocated and she would like Staff to send

him a letter to see if he is still serving on the Airport Advisory Council.

Marcia Johnson- Clerk of Courts (9:47 AM)

Mrs. Johnson presented her report to the Board.

1. For Board action, Ms. Lucy Turner, Carson & Adkins, has presented the final version of the

Personnel Policy and Procedures Manual which appears on your IPads. Any changes from the

workshop have been incorporated. I would ask for board approval of the Personnel Policy and

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Alan Pierce- Director of Administrative Service (9:49 AM)

Mr. Pierce presented his report to the Board.

1- Inform Board that I did contact the US Coast Guard Aid to Navigation office in Panama City

regarding the channel marker lights that were out. The officer I spoke to said they were

responsible for the lights and that the Coast Guard was sending a crew out to fix the lights. This

should have happened on Aug. 29 and 30.

2- Inform the Board that I have spoken to Warden Atkins, FCI, about Bay City Work Camp. TheWarden and his office have provided me with a basic description of the work camp. I have

contacted the DMS, Dept. of Management Services, Bureau of Private Prison Monitoring, who

handles the contracts for incarceration facilities in Florida operated by third parties. My office

has contacted the only 3 private firms operating in Florida regarding Bay City Work Camp- The

GEO Group, Inc; CCA; and MTC.

They are still moving stuff out Bay City so I have not yet set up a tour.

3- Inform the Board that DACS has removed the issue of oyster aquaculture leases in the

Apalachicola Bay from the agenda for the Governor and Cabinet, but DACS is proposing to

modify 22 existing leases in Alligator Harbor to allow for full use of the water column.

4- Board action to award the low bid to C.W. Roberts for the construction of the Bluff Road

widening and re-surfacing. DOT has sent a letter concurring with the selection of C.W. Roberts.

Chairman Sanders expressed some concerns about this project.

Commissioner Parrish stated that he wanted to move forward with this project as it was

important to the residents of that area.

Motion by Parrish, seconded by Lockley, to award the bid for widening and re-surfacing to C.

W. Roberts; Motion carried 5-0.

Chairman Sanders suggested that the Board consider creating a list of roads that need to bepaved and can be addressed with whatever funds are available in the paving account, since

C.W. Roberts will be in the County.

5- Inform the Board that the US Fish and Wildlife Service have sent a letter with comments on

th B d d Cl B h O di I h t th t t M Sh l f

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Motion by Massey, seconded by Jackel, to accept recommendation of Southeastern

Engineering as the CEI consultant for the Carrabelle Multi-Use Path; Motion carried 5-0.

12- Inform Board that the county has received a DEP permit to rebuild a section of the Alligator

Point Revetment between Tom Roberts Road and Mr. Sumners house. FEMA has authorized up

to $142,000 to repair the revetment. Board direction on whether to move forward with making

repairs. The repairs would consist of adding more rock to the existing revetment.

The Board discussed the constant changes with this project.

Motion by Lockley, seconded by Massey, to move forward with making repairs to the

Alligator Point Revetment Project; Motion carried 5-0.

The Board discussed the fact that local contractors are not bidding on these contracts.

Commissioner Jackel and Attorney Shuler discussed the option of Staff contacting local

contractors because they may not be seeing the advertisements in the paper.

Motion by Jackel, seconded by Massey, to direct Staff to contact local contractors and

providers and make them aware of projects that are being bid out in the County and also

direct Staff to update their list of local contractors; Motion carried 5-0.

Recess (10:11 AM)

Chairman Sanders called for a recess.

Reconvene (10:25 AM)

Chairman Sanders reconvened the Meeting.

Mr. Cal Knickerbocker DACS Update (10:25 AM)

Cal Knickerbocker, Division Director of the Division of Aquaculture, distributed and discussed amap that displayed the many uses of Apalachicola Bay. He stated that the oyster aquaculture

lease issue has been temporarily removed from the Governors agenda for discussion. He

stated that DACS wants to move forward with the County on these issues and keep the line of

communication open.

C i i L kl d Ch i S d t t d th t t f th f d k d t

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during the winter season. He discussed how testing might affect the current product as well as

future product.

Commissioner Jackel asked if a temporary plan can be implemented to keep the summer bars

opened.

Chairman Sanders stated that the opening and closing of the Bay can be amended and asked

what oyster beds are opened today.

Mr. Knickerbocker stated that all of the oyster beds are closed due to an Executive Order issued

by FWC.

Commissioner Lockley asked why the Board wasnt notified of the Executive Order. Mr.

Knickerbocker explained that FWC and the Dept. of Agriculture acted from writtenrecommendations that were submitted by local community groups. Commissioner Lockley

explained that the Board should have been notified because the Commissioners are the ones

who receive the phone calls.

Chairman Sanders discussed an email from FWC she received yesterday that didnt mention the

Executive Order or the closure of the Bay.

Chairman Sanders also explained how this action affects the oystermen in the County.

Chairman Sanders and Commissioner Jackel stated that better communication is needed withinthe departments. Commissioner Jackel stated the need to open the Bay as soon as possible as

the closure has created an economic disaster for the community.

Mr. Knickerbocker stated that he is attending a meeting with FWC this afternoon to discuss this

matter further. He said the meeting will be open to the public.

Shannon Hartsfield, President of Franklin County Seafood Workers Association, explained why

the letter was sent to FWC. He stated what areas were proposed to be opening, which the

oystermen didnt agree with as there were no oysters for harvesting in those areas, so they

protested. Mr. Hartsfield stated that the oystermen will have to be more proactive with what

areas to harvest as the State is not doing a good job to protect the Bay for future harvesting.

Chairman Sanders commented further on the problems with the State regarding the Bay.

The Board and Mr. Hartsfield discussed the folks who made the recommendation on closing the

Bay.

Chairman Sanders stated that if the Bay isnt opened for the oystermen to work then the State

should send financial help for the working oystermen. She talked of the resiliency of the local

oystermen and other workers in this County.Commissioner Massey and Joe Taylor discussed financial help for the seafood workers.

Commissioner Parrish asked about the fisheries disaster declaration that was issued recently by

the Dept. of Commerce. He asked Mr. Knickerbocker about DACS backing away from the re-

shelling program, and stated that until there is a massive re-shelling program, the Bay will never

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Commissioner Lockley and Mr. Knickerbocker discussed the Executive Order and how it affects

the seafood workers.

Mr. Knickerbocker pledged the support of his department to help with the Bay.

Mr. Hartsfield stated what will be discussed at the 1:00 PM meeting this afternoon with FWC.

He also discussed the re-shelling program. Commissioner Jackel also commented on the

program and asked that more people are involved with the next project.

The Board and Mr. Hartsfield discussed items to include in the letter to the Governor.

Commissioner Jackel stated the importance of informing FWC that the local workers can do the

re-shelling program, so no additional contractor is needed.

Motion by Jackel, seconded by Massey, to send request to the State for financial help for the

seafood workers and include specifics as to let the local seafood workers do the re-shelling

and not outside local contractors; Motion carried 5-0.

Ms. Kim Bodine Workforce Update (11:13 AM)

Kim Bodine, of Gulf Coast Workforce, gave an end of project update on the Shelling Program.She stated that the Workforce wasnt able to secure additional funding for this program. She

provided an informational handout for the Commissioners. She stated that a budget has been

submitted for an additional Shelling Program and other financial assistance, such as the Shell Oil

Grant.

Commissioner Jackel asked that all seafood workers are included with planning for projects and

financial assistance. Ms. Bodine suggested that a County representative should be included in

the conference calls where funding is being discussed.

Chairman Sanders asked if the County can do anything else to get other funds to assist the

seafood workers. Ms. Bodine offered some suggestions but stated that money is needed to

provide additional help.

Mr. Curt Blair TDC Presentation on proposed Bed Tax Increase (11:25 AM)

Curt Blair, of Franklin County Tourist Development Council, reviewed the handouts he provided

to the Commissioners. He asked the Board to consider raising the tourist tax by another $0.02.He gave some statistics on previous years and reasons why there was an increase following the

BP oil spill. Mr. Blair explained that the spike in tourism during the years of 2011 and 2012 was

due to advertising paid for by BP money. He explained that the decrease in collections for the

2013 summer was due to the excessive amount of rain and made some additional comments

h t i t t i d ithi th C t M Bl i t t d th t F kli C t

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how the TDC tax helps the community. She stated that the TDC will learn from any spending

mistakes that have been made in the past and stated some of what the TDC will do to help the

small inn owners throughout the County. She said the seafood promotion will be part of the

future plans. She stated that the motion she makes today will require a super majority vote for

the super majority.

Motion by Jackel, to start the process for a 2% increase by super majority; Motion failed for

lack of a second.

Motion by Jackel, to start the process for a 1% increase by simple majority; Motion failed forlack of a second.

Commissioner Lockley asked what type of majority is needed to send this issue to a referendum

and Attorney Shuler stated it would need to be a simple majority.

Commissioner Lockley stated that there has to be better representation of Apalachicola on the

TDC Board.

Motion by Jackel, seconded by Massey, to start the process for a 2% increase by referendum,

based on Attorney Shuler conferring with the Supervisor of Elections Office; Motion carried

4-1, Lockley opposed.

Chairman Sanders asked when the TDC contracts will be submitted for approval. Mr. Blair

stated that these contracts would be submitted at the next Regular Meeting.

Commissioner Parrish asked if the vendor contracts are ever put out for public bid. Mr. Blair

stated that some of the contracts have been bid out.

Motion by Lockley, seconded by Parrish, to place the administration of the TDC program

under the County Commission or the Clerks office; Motion failed 2-3, Jackel, Massey, Sanders

opposed.

Alan Pierce- Director of Administrative Service continued (12:49 PM)Mr. Pierce stated that the FWC Executive Order closing the Bay was rescinded and the

Chairman read it into the record.

Chairman Sanders stated that at the FWC meeting regarding the military using Tates Hell for

ilit ti t i i h ti h lf t th B d Sh t t d

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Chairman Sanders stated that she would like to request public records concerning the proposal

of using Tates Hell for military operations.

Anita Grove, of the Apalachicola Chamber of Commerce, provided additional information on

this matter.

Chairman Sanders also provided information on this matter and stated how important it is to

stop it.

Motion by Massey, seconded by Parrish, to authorize Chairman Sanders as spokesperson

concerning military training operations in Tates Hell and send a letter opposing the proposed

action; Motion carried 5-0.

13- Board action to sign Task Order #8 with AVCON to provide engineering services for repairs

to the Drainage system and the airport and to provide security upgrades. There are grant funds

to pay for these and the scope has been reviewed and approved by FDOT.

Motion by Parrish, seconded by Lockley, to approve the Chairmans signature on Task Order

#8 with AVCON to provide engineering services for repairs to the drainage system at theAirport and to provide security upgrades; Motion carried 5-0.

14- Board action to request FDOT to allow AVCON to have a one year extension as the countys

airport engineers. I have spoken to Mr. Ted Mosteller, Airport Advisory Chairman, and he has

no objection to the extension. I recommend the extension as we have several partially finished

projects, such as the drainage project above, and construction on the hanger leased to Randall

Terry that need to be completed. Normally every 5 years the FDOT requires the county to solicit

proposals from engineers wanting to provide services at the airport, but considering all the

unfinished projects FDOT is willing to allow an extension.

Motion by Parrish, seconded by Massey, to approve request for FDOT to allow AVCON to

have a one year extension as the Countys Airport engineers; Motion carried 5-0.

15- Inform Board that Eastpoint Sewer and Water has sent another letter asking the Board to

take over the responsibility of the lift station servicing the jail and landfill. I have spokenrepeatedly to Mr. George Allen on this issue.

Commissioner Parrish stated that this is EPWSs responsibility and they should fix the problems.

M Pi t t d th t S t b 5th

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Motion by Lockley, seconded by Massey, to approve signing a hold harmless agreement with

Duke Energy in order for them to use the Airport as a staging area in the event of a storm;

Motion carried 5-0.

Commissioner Massey stated that Ben Withers has a barge blocking a boat ramp on Timber

Island Road, which has to be moved and he wants Staff to take action on this matter.

Clay Kennedy, of Preble-Rish, gave an update on the St. George Island fishing pier and stated

that it should be completed within two weeks.

Chairman Sanders gave Mr. Pierce information on a traffic study at St James Bay and would like

him to address this matter.

She asked Mr. Pierce to attend a meeting for the Nature Conservancy.

Chairman Sanders provided some information for the upcoming Consortium meeting.

Chairman Sanders stated that there will be Florida Association of Counties ethics training at theConference, so attendance to the training in Orlando is not necessary.

Chairman Sanders stated that Tates Hell has surplus property for sale and would like for Mr.

Pierce to look into it.

T. Michael Shuler- County Attorney Report (1:14 PM)

Attorney Shuler would like Board approval of the draft language for the Countys indigent care

cent sales surtax to include ambulance language.

The Board and Attorney Shuler discussed that the proposed tax cannot directly fund the

ambulance service, only the indigent and medically poor residents of the County.

The Board would like additional information before moving forward with this matter.

Commissioners & Public Comments (1:24 PM)

Bill West, of Carrabelle, asked for the oystermen to be mindful of what size oysters they are

harvesting. He also stated that he wasnt in favor of increasing the amount of tourists coming

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There being no further business, Chairman Sanders adjourned the Meeting.

____________________________

Cheryl Sanders, Chairman FCBCC

Attest:

_____________________________

Marcia M. Johnson, Clerk of Courts

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REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEXSEPTEMBER 17, 2013

9:00 AM

MINUTES

Commissioners Present:Cheryl Sanders Chairman, William Massey Vice Chairman, Pinki

Jackel, Noah Lockley, and Joseph Parrish

Staff Present: Marcia Johnson Clerk of Court, Alan Pierce Director of Administrative

Services, Michael Shuler County Attorney, Michael Morn Deputy Clerk/Board Secretary

Call to Order (9:00 AM)

Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:01 AM)

There was a prayer followed by the Pledge of Allegiance.

Approval of Minutes (9:02 AM)

Motion by Massey, seconded by Lockley, to approve the Minutes of the August 20, 2013

Regular Meeting; Motion carried 5-0.

Payment of County Bills (9:02 AM)

Motion by Massey, seconded by Jackel, to approve the payment of the Countys Bills as

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Motion by Lockley, seconded by Massey, to approve advertising for vacant position at the

Road Dept.; Motion carried 5-0.

Fonda Davis Solid Waste Director (9:04 AM)

Mr. Davis presented his report to the Board.

VACANT POSITION:

FOR BOARD ACTION: On September 5th

Employee Anthony Buddy Wood resigned from theSolid Waste Department, leaving a vacant position to be filled. I am requesting the Board allow

me to advertise consecutively in house and publicly to fill this position.

ACTION REQUESTED: Motion allowing me to advertise and fill the vacant position by

advertising consecutively in house and publicly.

The Board and Mr. Davis discussed his request to advertise to fill the vacant position

consecutively in house and publicly.

Motion by Lockley, seconded by Massey, to advertise for Solid Waste Dept.s vacant position

in-house first and then advertise to the public; Motion carried 5-0.

Chairman Sanders and Attorney Shuler discussed the issue with garbage collection in Lanark

Village.

Nikki Millender Parks & Recreation (9:10 AM)

Mrs. Millender gave an update on work going on at the County parks.

Katie Green asked for a waiver or a reduced fee to use the Armory for a public event called

Authors in Apalach, which will be held on March 15, 2014.

Motion by Parrish, seconded by Jackel, to approve waiver of the fees to use the Armory forAuthors in Apalach on March 15, 2014; Motion carried 5-0.

Pam Brownell- Emergency Management (9:14 AM)

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The Community Emergency Response Team (CERT) met Sept. 10, 2013 to discuss possiblefundraisers and future training for CERT. We also discussed helping with Coastal Clean

up on Sept. 21, 2013.

On Sept. 11, 2013 at 1:30pm Mr. Phil Worley and I met at the EOC with the Solid WasteDepartment, the City of Apalachicola, and the City of Carrabelle to discuss their debris

management plans and the new FEMA pilot program.

I will be in Tallahassee attending a mitigation workshop on Sept.18, 2013. Sept. 19, 2013 I will be meeting with the Panama City Fire Department to discuss their

Water Rescue Unit along with members of the CERT.

The Board and Mrs. Brownell discussed the new storm in the Gulf.

Bill Mahan County Extension Director (9:15 AM)

Mr. Mahan asked for Board approval to attend the upcoming ISSC meeting.

Motion by Parrish, seconded by Lockley, to authorize travel and expenses for Mr. Mahan to

attend the ISSC meeting; Motion carried 5-0.

Mr. Mahan stated that he received an email informing him that the County did receive the Sea

Turtle Grant.

Mr. Pierce explained when the Sea Turtle Grant will be used.

Commissioner Jackel and Mr. Mahan discussed advertising the Sea Turtle Grant.

Mr. Mahan discussed the following item from his report.

Franklin - UF IFAS Updates

1) UF IFAS /DACS Intro to Intensive Oyster Culture UF IFAS & DACS will be holding a workshopIntro to Intensive Oyster Aquaculture on Thursday September 26 at the FSU Coastal

Marine Laboratory at Turkey Point. The workshop is free and will be held from 2:00 PM

5:00 PM.

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Motion by Lockley, seconded by Massey, to authorize Emerald Warrior 14 training exercises

in the County in the spring of 2014; Motion carried 5-0.

TDC Contract Renewals (9:22 AM)

Paul Parker presented the Contracts and Sustaining grants that needed Board action for

renewal. He explained some of the services provided by these vendors. He discovered the

Visitors Guide and stated that it won the 3rd

best in the State of Florida.

Commissioner Massey asked about the funding for the proposed Visitors Center and Museum

in Eastpoint at the old Highway Patrol station.

Mr. Parker stated some of the funding sources the TDC is looking at for this project.

Commissioner Lockley renewed his request to bring the administration of the TDC program as a

County office and employee.

The Board and Attorney Shuler discussed this matter.

Motion by Lockley, to have the administration of the TDC as an in-house County office and

employment position; Motion failed for lack of a second.

Chairman Sanders stated that there were concerns raised by the Board over the past two years

with Geiger as a vendor.

Mr. Parker and Curt Blair, of the Franklin County Tourist Development Council, suggested

allowing the marketing committee of the TDC to look at alternative options to use the moneythat was allotted for the Geiger contract. The Board agreed.

Motion by Massey, seconded by Lockley, to not renew the Geiger contract and allow the TDC

to present alternative options for use of the allotted funding; Motion carried 5-0.

Motion Jackel, seconded by Massey, to renew all other contracts, except to the Geiger

contract, presented by the TDC; Motion carried 3-2, Parrish, Lockley opposed.

The Board discussed the process of how to move forward with the Eastpoint Visitors Center

project. Chairman Sanders suggested that TDC create a plan for this project and present it to

the Board.

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Chairman Sanders reconvened the Meeting.

Warden Atkins Franklin County CI Update (9:45 AM)

Warden Atkins updated the Board on the new Work Camp and the work crews that are being

dispatched from the new location. He stated there is still some equipment at the old location

that is in the process of being removed.

Mr. Pierce commented on the process for the County to get the property.

Warden Atkins stated that he has 30 vacancies at the Franklin Correctional Institute.

Commissioner Massey stated that the City of Carrabelle lost a crew a few years ago and asked

the Warden if they would ever get it back.

Warden Atkins stated that he wasnt able to answer that question because of all the variables

that were involved.

Advisory BOA Consent Agenda (9:50 AM)

Recommended for Approval by ABOA- Consideration of a variance to extend an existing rock

revetment 26 feet into the Critical Habitat Zone on property described as Lot 4, Clipper Bay

Subdivision, St. George Island, Franklin County, Florida. Request submitted by Garlick

Environmental Associates, Inc., agent for William Kidd, owner. Approved as requested.

Mr. Pierce presented and discussed the item for approval. He explained some of the concerns

of erosion by the neighboring property owner and recommended tabling this item.

Motion by Jackel, seconded by Massey, to table consideration of a variance to extend an

existing rock revetment 26 feet into the Critical Habitat Zone on property described as Lot 4,

Clipper Bay Subdivision, St. George Island until there is a solution to the erosion problem;

Motion carried 5-0.

Marcia M. Johnson- Clerk of Courts- Report (9:53 AM)

Mrs. Johnson presented her report to the Board.

1-The Health Department has requested approval of their annual contract with the Board to be

ff ti O t b 1 2013 t id i t l h lth i i bl di

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and there is a 24 hour notice of termination clause in the event funds become unavailable.

Motion by Lockley, seconded by Parrish, to approve the Health Departments annual contractwith the Board to be effective October 1, 2013 to provide environmental health services,

communicable disease control services, and primary care services; Motion carried 5-0.

2- As required, the Health Department has submitted a request for approval of a resolution

adopting their fee schedule. Its understood that the health department fees are set at 125% of

the Medicare reimbursement rate.

Motion by Parrish, seconded by Lockley, to approve a resolution adopting the Health

Departments fee schedule; Motion carried 5-0.

Commissioner Sanders asked for travel and expenses for Michael Moron, Board Secretary, to

attend the FAC Conference in November.

Motion by Lockley, seconded by Parrish, to approve travel and expenses for Mr. Moron to

attend the FAC Conference in November; Motion carried 5-0.

Alan Pierce Director of Administrative Services Report (9:57 AM)

Mr. Pierce presented his report to the Board.

1- Mr. Dewitt Polous, Mosquito Control Director, would like the Board to know that he will be

off, starting tomorrow, Sept. 18, for approximately 2 weeks while he recovers from kneesurgery. Mr. Scott Tucker will be filling in for Mr. Polous although Mr. Polous will be available

by phone if something comes up. I have Mr. Tuckers cell phone number ifthe commissioners

need it.

2- Mr. Polous recommends the Board write a letter in support of the FSU Panama City campus

as it tries to restore its mosquito lab and services by getting funding from next years legislature.

The program provided critical services to all the NW Florida counties, including offering therequired training that now must be obtained in Orlando, and provided mosquito identification

which is now required in order to receive FEMA reimbursements. During storm events FEMA is

requiring proof that a certain kind of mosquito population is in existence otherwise they will not

reimburse the county for additional spraying. Board action to write letter.

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Page 7 of 12

failure to be eligible for funding if Congress appropriates money. Provide Board with copy of

letter.

Motion by Parrish, seconded by Jackel, to send a Letter of Support for Congress Southerlands

amendment to the funding mechanism in the Fisheries Disaster Mitigation Fund to allow the

Apalachicola Bay oyster failure to be eligible for funding if Congress appropriates money;

Motion carried 5-0.

4- Inform Board that I received an electronic response from the US Air Force indicating they had

received the Boards letter.

Commissioner Parrish discussed an email he received on this matter. He stated that the State

had given permission for the Air force to use the land over a year ago.

Commissioner Jackel also discussed emails she received on this matter. She explained that the

Commissioners are not unpatriotic, just concerned about protecting the area and keeping it

available for public use.

Chairman Sanders explained the importance ofpreserving Tates Hell and said it was never

intended for military use.

5- Seek Board input on name change. The Dept. of Economic Opportunity is responding to

comments that the current designation of many Florida rural counties as Rural Areas of

Economic Critical Concern has negative connotations in the business community. DEO is trying

to counter that concern by changing the name of the designation, and since Franklin County is

one of the RACEC counties, DEO is asking for the Board to vote on which of the four names it

prefers:Rural Areas of Opportunity; Targeted Rural Areas of Economic Growth; Rural Florida

Areas of Strategic Opportunities; and Rural Florida First Regions.

Motion by Parrish, seconded by Lockley, to recommend changing the name, Rural Areas of

Economic Critical Concern, to Rural Areas of Opportunity; Motion carried 5-0.

6- Provide Board with bridge report on Syrup Branch Bridge. While the bridge is classified asfunctionally obsolete it is not structurally deficient nor is DOT recommending any changes to

the weight limit on the bridge.

7- Board action to approve the 2013 CRS re-certification. The CRS program is a voluntary

ti i t th t id d ti t fl d i i if l l

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Page 8 of 12

8- Inform the Board that after discussing with Mr. Randall Terry the lack of bidders on his

hanger project we are re-bidding the job and will open bids on Oct. 1. We expect there to be anumber of bids this time.

Commissioner Jackel and Mr. Pierce discussed contacting local contractors on this item.

9- Inform the Board that Ms. Glenda Ondracek has submitted her resignation as County

Librarian, effective Oct. 31. The Franklin County Library Advisory Board (LAB) is prepared to

advertise the opening with a starting salary of $33 to $35K depending on qualifications. Ms.Denise Butler, representing the LAB, has offered to create a 3 member committee to review

applications and make a recommendation to the Board. Board direction.

Commissioner Massey and Ms. Butler discussed the members of the committee.

Commissioner Lockley asked that they try and hire a local applicant.

Ms. Butler stated that names of the 3 member committee to review the applications and

discussed.

Commissioner Jackel thanked Ms. Butler and Ms. Ondracek for their services.

Motion by Jackel, seconded by Massey, to approve advertising for the County Librarian

position and the committee members to review the applicants; Motion carried 5-0.

10- Inform the Board that the Planning and Zoning Commission held a public workshop on Sept.

10 on St. George Island to receive community input regarding the future of the commercial

district. The Commission was unable to hold a regular meeting for lack of a quorum. TheCommission has been operating with less than a full Commission for some time and it will be

beneficial if vacancies are filled. The Zoning Code created the Commission with 9 seats, and 2

alternates. Please find below the breakout of the Commission and what seats need to be filled:

District 1- At-large- Paul Riegelmayer

District 1- Science- Larry Perryman

District 2- At large- John Murphy

District 2- Forestry- VACANTDistrict 3- Real Estate- Bill Laine, but he has not attended any meetings in 2013

District 3- Alternate- VACANT

District 4- Seafood Worker- VACANT

District 4- Seafood Dealer- Steve Davis

Di t i t 5 At L D R i

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11- FRDAP applications- The Planning Office has until Sept. 30 to submit completed FRDAP

applications. The Board has previously discussed the improvements to be requested at D.W.

Wilson Park. I have discussed improvements at Kendrick Park with Chairman Sanders and Ms.Nikki Millender. Ms. Millender inquired about the use of the back property at Kendrick Park for

a horse arena/ riding trails, but the FRDAP program does not score horseback riding that high.

More points will be obtained by building another baseball field for 7/8 year olds (pitching

machine), a bathroom to serve the T-ball field, a small picnic shelter at T-ball field, and a large

picnic pavilion to hold team meetings. Ms. Millender has agreed these improvements should be

submitted.

Commissioner Jackel would like the Eastpointproject to be a childrens playground andbathroom at the county property across from the Pavilion.

Board action to submit FRDAP applications.

Commissioner Jackel discussed concerns with the area in Eastpoint being used as a parking

area, and would rather the area be used as a childrens playground.

Shannon Hartsfield, of Eastpoint, stated that the area isnt good for a childrens park and

believes parking is more of a priority in that location.

Commissioner Jackel and Mr. Hartsfield discussed which use is needed more for this location.

Commissioner Parrish stated that he received calls from residents in Eastpoint that are not in

favor of a childrens park in that location. He stated that he would prefer that the pavilion at

Vrooman Park is expanded and couldnt support a park in the other location.

Commissioner Lockley was not in favor of a park in that area, as it isnt safe for numerous

reasons.

The Board and Mr. Pierce discussed Mrs. Millenders ideas for the expansion of Vrooman Park.

Chairman Sanders also stated that she didnt think this area was good for a childrensplayground.

Commissioner Massey stated that parking is needed in that area.

Mrs. Johnson provided some history on the reason for the purchase of this property. She also

stated that she has received some requests for lights on the walking path at Vrooman Park.

Mr. Pierce stated that there is other County owned property in Eastpoint that is available to

build a childrens playground.

(Mrs. Millender returned to the Meeting and discussed this matter after Mr. Pierces last item)Mrs. Millender discussed what changes need to be done at Vrooman Park, which would be

additional equipment, expanding the park, adding a pavilion and building a new T-ball field.

She also suggested adding bathrooms.

The Board discussed these options.

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Page 10 of 12

Motion by Lockley, seconded by Parrish, to use the property purchased in Eastpoint as a

parking lot; Motion carried 5-0.

12- Board action to sign contracts for North Florida Construction to build Carrabelle Multi-Use

Path. Board selected North Florida as the low bidder at a previous meeting.

Motion by Parrish, seconded by Lockley, to authorize the Chairmans signature on contracts

for North Florida Construction to build Carrabelle Multi-Use Path; Motion carried 5-0.

13- Inform Board that Ms. Pam Brownell and CERT- Community Emergency Response Team willbe doing a fundraiser on Saturday during the Seafood Festival by providing paid parking at the

parking lot in front of the Chapman Auditorium and the ABC School. Ms. Brownell has

coordinated with the Dr. Office and ABC School. The Franklin County Senior Class provides paid

parking around the Courthouse as a fundraiser for a school project.

14- Board action to sign Dept. of Economic Opportunity Technical Assistance grant for $25,000

to provide analysis of the economic impact of tourism in the county.

Motion by Parrish, seconded by Massey, to approve Chairmans signature on the Dept. of

Economic Opportunity Technical Assistance Grant in the amount of $25,000; Motion carried

5-0.

15- Board action to direct Preble-Rish to prepare bid and specifications for Oak St. in Lanark

Village and the Bayshore/ Twin Lakes loop in Eastpoint as the FDOT has sent the county the

Notice to Proceed on both projects.

Motion by Parrish, seconded by Massey, to approve Preble-Rish to prepare bid and

specifications for Oak St. in Lanark Village and Bayshore/Twin Lakes Loop in Eastpoint;

Motion carried 5-0.

16- Read draft letter to Eastpoint Water and Sewer District to Board

Motion by Lockley, seconded by Parrish, to approve letter to Eastpoint Water and Sewer

District; Motion carried 5-0.

Commissioner Parrish asked for an update on the warning flag system on the Countys beaches.

Mr Pierce stated that there has been a flag at one location on St George Island but not at

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Chairman Sanders and Commissioner Massey discussed the Head Start Programs needs for

equipment and supplies, due to the reduction in their budget.

Commissioner Lockley and Mr. Pierce discussed Mr. Bill Laine asking to serve on the ABOA.

Michael Shuler- County Attorney- Report (10:49 AM)

Attorney Shuler had no action items for Board approval.

Chairman Sanders and Attorney Shuler discussed a public records request.Commissioner Jackel asked about possible problems with County Probation Office services in

the County. Attorney Shuler said everything is working as it should.

Commissioners and Public Comments (10:50 AM)

Chairman Sanders inquired as to who owns the old Island View property just east of Carrabelle.

She asked Staff to verify who owns this property and find out if the County can negotiate and

acquire this it as a County park.

Chairman Sanders also asked Staff to look into surplus lands in Tates Hell that might be

beneficial to the public and report back to the Board.

Shannon Hartsfield, FCSFWA, informed the Board that $420,000, which was allocated for the

seafood industry, was air-marked for another aquaculture study by DACS. He discussed some

of the sampling done recently and stated that a core sample study should be done to try and

figure out some of the problems in the Bay. He said nothing has been accomplished at thispoint.

The Board and Mr. Hartsfield discussed this matter and possible solutions.

Motion by Lockley, seconded by Jackel, to direct Attorney Shuler and Mr. Pierce to confer

with Mr. Hartsfield on this matter and return to the Board with a plan; Motion carried 5-0.

Mr. Hartsfield informed the Board of the availability of Farmshare in the County next Monday.

Chairman Sanders and Mr. Hartsfield discussed how the County can help to make the Seafood

Workers meetings run more efficiently.

R J h Si k i f d th B d f t d b i C tit ti D

FCBOCC R l M ti

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Resolution. Mr. Floyd asked for the Board to support a Resolution that would support snagging

in the channel. He stated that there might be some possible litigation regarding this situation in

the future.Commissioner Parrish stated how snagging affects local boat owners and seafood workers and

stated that he supports the Resolution, but realizes the Board had no budgeted funds to get

involved in any litigation regarding this matter.

Commissioner Lockley also supported the Resolution.

Motion by Parrish, seconded by Lockley, to support a Resolution to support snagging in the

channel; Motion carried 5-0.

Adjourn (11:19 AM)

There being no further business, Chairman Sanders adjourned the Meeting.

_____________________________

Cheryl Sanders, Chairman FCBCC

Attest:

_____________________________

Marcia M. Johnson, Clerk of Courts

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Franklin County Road Department

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y p

Report to Board of County Commissioners

October 1, 2013

Summary of Material Hauled and Work Performed by District

District 1- Pink Jackel

Material Hauled from within- 27CubicYardsofBlackDirt

27CubicYardsofTrees

Material Hauled to- 27CubicYardsofBlackDirt

9CubicYardsofLimeRock

84CubicYardsofMilledAsphalt9CubicYardsofSand

90CubicYardsofYellowLimeRock

Work Performed- BoxDrag,checked/Installedandsandbaggedculverts;cutgrassandtrimalong

countyrightways,ditches,mailboxes,streetsignsandculverts;repaireddriveways,pickeduplitter,

filledinpotholes,repairedshouldersofroad,parkinglotrepair,trimmedtrees,cleaned/swept/cut

sidewalks,sweptandremoveddirtoffofroadsandintersectionsandsignmaintenance.

District 2- Cheryl Sanders

Material Hauled from within- 9CubicYardsofTrees

Material Hauled to- 72CubicYardsofLimeRock

36CubicYardsofMilledAsphalt

72CubicYardsofYellowLimerock

Work Performed- Boxdrag,checkedculvertsfordamage/clogging,cutgrassandtrimalongcounty

rightways,ditches,mailboxes,streetsignsandculverts;pickeduplitter,repaireddriveways,gradedroads,filledinpotholes,sweptandremoveddirtoffofroads,sidewalksandintersections,tillered

roadsandtrimmedtrees.

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District 3- Noah Lockley

Material Hauled from within- 3CubicYardsofDebris

Material Hauled to- 4.5CubicYardsofYellowLimeRock

Work Performed- Boxdrag,sweptandremoveddirtoffofroadsandintersections,repaireddriveways

andtrimmedtrees.

District 4- Joseph Parrish

Material Hauled from within- 18CubicYardsofDebris

Material Hauled to- 3CubicYardsofMilledAsphalt

4.5CubicYardsofYellowLimerock

Work Performed- Cleaned/pulledditches,sweptandremoveddirtoffofroadsandintersections,

repaireddriveways,pickeduplitter,filledinpotholesandsignmaintenance.

District 5- William Massey

Material Hauled to- 4BlackPlasticCulvertPipes18x20

27CubicYardsofLimeRock

27CubicYardsofYellowLimerock

Work Performed- Cleanedoutbeaverdams,boxdrag,checkedculvertsfordamage/clogging,

installedculverts,sweptandremoveddirtoffofroadsandintersections,repaireddriveways,shot

elevations,signmaintenanceandtilleredroads.

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FRANKLIN COUNTY DEPARTMENT OFSolid Waste & Recycling Animal Control

210 State Road 65

Eastpoint, Florida 32328

Tel.: 850-670-8167Fax: 850-670-5716

Email: [email protected]

DIRECTORS REPORTFOR: The Franklin County Board of County Commissioners

DATE: October 2, 2013

TIME: 9:00 A.M.

SUBJECT(S):

Right-of-Way Debris Pickup / Recycle Material Hauled September 12th September

24thFOR BOARD INFORMATION:

SEPTEMBER 12thSEPTEMBER 24thRIGHTOFWAY DEBRIS PICKUP

Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point57.64 TONS 46.15 TONS 33.00 TONS 18.66 TONS 24.82 TONS 19.26 TONS

RECYCLE MATERIAL HAULED

Apalachicola Eastpoint St GeorgeIsland Carrabelle Lanark AlligatorPoint St James

Cardboard 5.44 TONS 2.59 TONS 1.50 TONS .80 TONS -0- TONS -0- TONS -0- TONS

Plastic,Paper,

Glass,

Aluminum

1.16 TONS 1.49 TONS 3.81 TONS 1.69 TONS .86 TONS .95 TONS -0- TONS

REQUESTED ACTION: None

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IFAS Extension Franklin UF/IFAS Extension

Franklin County 66 4th

StreetApalachicola, FL 32320-1755

850-653-9337

[email protected]

27 September 2013

MEMORANDUM

TO: The Franklin County Board of County Commissioners

FROM: Bill Mahan, Franklin/UF - IFAS Extension Director BillSUBJECT: 01 October 2013, BCC Extension Update Report

Franklin - UF IFAS Updates

1) Estuaries Day Sea Turtle Program I teamed up with Bonnie Abellera (FWC) to setup a Sea Turtle Awareness boothat the Annual Estuaries Day on September 27 th at the Apalachicola National Estuarine Research Reserve. The booth

had information for adults on sea turtles, lighting information and turtle excluder devices in shrimp trawls. In

addition we had hands-on activities for youth.2) UF IFAS /DACS Intro to Intensive Oyster Culture I attended the UF IFAS & DACS Intro to Intensive Oyster

Aquaculture on Thursday September 26 at the FSU Coastal Marine Laboratory at Turkey Point. Bill Walton with

Alabama Extension provided information on the three off-bottom culture systems that have worked the best in his

work in AL and some economic information on each system. Some of the information he provided was off-bottom

systems can produce 100,000 150,000 oysters/acre, $20,000 - $30,000 initial investment/acre, plan for a 12-18

month grow-out period, need to grow for high-priced targeted markets.3) FL Sea Grant Annual Planning Meeting - Last week I participated in the Annual FL Sea Grant Planning Meeting.4) Fresh Fruits & Veggies DayI have been invited to participate in the Franklin County Schools Fresh Fruit & VeggiesDay on October 3rd @ 9:30 AM.5) Franklin County Community Traffic Safety Team (CTST) Walk-to-School Day I am working with other members

of the Franklin County CTST to hold a Walk-to-School on October 9th as part of the National Walk-To-School Day.

The program is to educate parents & children about safe walking & biking routes as well as enhanced youth health

by increased physical activity.

6) Biennial ISSC Meeting I have made my reservations to attend the 2013 Biennial Meeting of the Interstate ShellfishSanitation Conference (ISSC) October 26 November 1, 2013, at the St. Anthony Hotel in San Antonio, Texas. I am

currently reviewing issues and my committee assignments.

FL Department of Agriculture & Consumer Services (DACS)

7) FL Aquaculture NewsletterFor you information I have provided you with a copy of the September issue of DACS FLAquaculture Newsletter.

These supplemental recreational red snapper seasons are for 2013 only The minimum size limit in state and federal
mailto:[email protected]:[email protected]:[email protected]

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These supplemental recreational red snapper seasons are for 2013 only. The minimum size limit in state and federal

waters is 16 inches, and the daily bag limit is two per harvester, per day. There is a zero daily bag and possession

limit for captain and crew on for-hire vessels.

Anglers are required to use circle hooks and dehooking devices when fishing for any reef species, including red

snapper, in Gulf of Mexico state and federal waters. The requirement to use venting tools in federal waters was

removed on Sept. 3. The Florida Fish and Wildlife Conservation Commission will consider adopting similar changes at

a future meeting. The intent of these rules is to help conserve fishery resources by increasing the chances for a fish

to survive after being caught and released.

9) Public input sought on anchoring and mooring program - The FWC is seeking feedback from cruising boaters, localboaters and other residents in evaluating the states anchoring and mooring pilot program and related ordinances.

The FWC has posted abrief online surveyto accept this feedback. It should take approximately five to 10 minutes to

complete and will be available to the public now through Oct. 7.

The Florida Legislature established the anchoring and mooring pilot program in 2009. The intent was to explore

potential options for regulating the anchoring or mooring of non-live-aboard vessels outside the marked boundaries

of public mooring fields throughout the state.

10)Recreational Bay Scallop Season Closed Sept. 25thThe 2013 recreational season for bay scallops will closeWednesday, Sept. 25. FWC scallop researchers will now begin underwater surveys to reassess the scallop

population.
http://www.myfwc.com/anchoringsurveyhttp://www.myfwc.com/anchoringsurveyhttp://www.myfwc.com/anchoringsurveyhttp://www.myfwc.com/anchoringsurvey

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GEORGE E WEEMS MEMORIAL HOSPITAL

BALANCE SHEET

August 31, 2013

CURRENT FISCAL YEAR ENDED

FISCAL YEAR SEPTEMBER 30, 2012ASSETS

CURRENT ASSETS

CASH & CASH EQUIVALENTS 386,646.03$ 465,790.38$

RESTRICTED CASH 48,963.79 117,902.34

PATIENT ACCOUNTS RECEIVABLE 3,701,423.88 3,864,119.98

ALLOWANCE FOR UNCOLLECTABLE (2,795,855.69) (2,647,168.15)

ACCOUNTS RECEIVABLE, NET 905,568.19 1,216,951.83

SALES TAX RECEIVABLE (141,023.16) (151,175.75)

DUE FROM OTHERS (431,863.38)

PREPAIDS 44,847.66 107,511.03

TOTAL CURRENT ASSETS 1,245,002.51 1,325,116.45

PLANT, PROPERTY & EQUIPMENT

LAND 13,400.00 13,400.00

BUILDINGS 1,933,007.16 1,929,308.41

ACCUMULATED DEPRECIATION (132,905.85) (90,856.99)

BUILDINGS, NET 1,800,101.31 1,838,451.42

EQUIPMENT 1,696,748.55 1,567,447.91

ACCUMULATED DEPRECIATION (1,167,370.17) (955,806.06)

EQUIPMENT, NET 529,378.38 611,641.85

TOTAL PLANT, PROPERTY, & EQUIP 2,342,879.69 2,463,493.27

TOTAL ASSETS 3,587,882.20$ 3,788,609.72$

LIABILITIES

CURRENT LIABILITES

CURRENT LEASE OBLIGATIONS 35,325.35$ 32,247.59$

CURRENT NOTES PAYABLE 85,714.24 85,714.24

ACCOUNTS PAYABLE 73,956.86 143,456.84

ACCRUED SALARIES & PAYROLL 143,979.25 115,221.75

ACCRUED PERSONAL & SICK LEAVE 125,573.96 98,258.87ACCRUED LIABILITIES 455,253.30 49,153.89

DEFERRED REVENUE 155,798.47 213,863.06

DUE TO TMH 115,995.36 154,090.71

TOTAL CURRENT LIABILITIES 1,191,596.79 892,006.95

GEORGE E WEEMS MEMORIAL HOSP

Income Statement

August 31 2013

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August 31, 2013

Hospital Clinic Ambulance Total Hospital Clinic Ambulance Total

Operating Revenues

Inpatient Revenues 196,126.00 - - 196,126.00 2,152,341.00 - - 2,152,341.00

Outpatient Revenues 292,700.00 80,000.00 103,776.00 476,476.00 3,498,927.50 890,975.67 1,207,866.81 5,597,769.98

Emer gency Depeartment Revenues 491,255.50 - - 491,255.50 5,429,102.50 - - 5,429,102.50

Total Patient Services Revenue 980,081.50 80,000.00 103,776.00 1,163,857.50 11,080,371.00 890,975.67 1,207,866.81 13,179,213.48

Less:

Contractual Allowances (598,734.06) (63,800.80) (72,765.32) (735,300.18) (4,761,154.12) (571,744.00) (812,901.01) (6,145,799.13)

Bad Debt and Charity (153,980.51) - - (153,980.51) (2,368,863.28) - - (2,368,863.28)

LIP & DISH 133,358.00 - - 133,358.00 471,892.00 - - 471,892.00

Net Patient Revenue 360,724.93 16,199.20 31,010.68 407,934.81 4,422,245.60 319,231.67 394,965.80 5,136,443.07

Operating Expenses

Salaries and Wages 202,499.94 42,382.20 61,340.76 306,222.90 2,198,429.05 455,612.81 598,170.09 3,252,211.95

Employee Benefits 36,174.24 7,617.64 8,095.22 51,887.10 402,864.22 82,556.00 140,671.50 626,091.72Professional Fees 77,357.30 578.15 5,538.81 83,474.26 913,552.53 7,375.60 47,123.40 968,051.53

Purchased Services 25,119.13 2,517.89 320.00 27,957.02 343,118.82 18,918.58 863.78 362,901.18

Clinical Supplies 32,924.24 1,797.10 1,369.81 36,091.15 362,938.20 18,685.45 12,643.45 394,267.10

Non-Clinical Supplies 30,723.94 2,240.90 466.70 33,431.54 211,675.82 30,917.31 2,606.96 245,200.09

Repairs & Maintenance (11,905.88) 1,104.82 2,109.93 (8,691.13) 118,192.45 6,015.22 37,507.16 161,714.83

Utilities 13,987.88 2,457.14 1,637.12 18,082.14 137,701.92 23,333.24 15,328.33 176,363.49

Insurance 5,901.00 - - 5,901.00 64,911.00 - 2,967.32 67,878.32

Interest Expense 716.47 - - 716.47 13,124.14 - - 13,124.14

Training & Development 1,140.38 25.00 - 1,165.38 95,703.67 1,003.88 - 96,707.55

Marketing 5,202.05 42.00 - 5,244.05 58,710.20 1,786.28 - 60,496.48

Other 13,194.32 1,631.85 5,197.56 20,023.73 220,432.73 24,912.54 62,352.74 307,698.01

Depreciation 23,008.12 - - 23,008.12 253,612.97 - - 253,612.97

Total Operating Expenses 456,043.13 62,394.69 86,075.91 604,513.73 5,394,967.72 671,116.91 920,234.73 6,986,319.36

Net Income or Loss from Operations (95,318.20) (46,195.49) (55,065.23) (196,578.92) (972,722.12) (351,885.24) (525,268.93) (1,849,876.29)

Non-Operating Revenues & Expenses

County Sales Tax Subsidy - - 42,132.66 42,132.66 - - 463,464.34 463,464.34

Sales Tax Capital - - - - 44,590.47 - - 44,590.47

Sales Tax Reciepts 76,138.00 10,000.00 - 86,138.00 711,693.31 110,000.00 - 821,693.31

Interest Income 171.03 - - 171.03 1,755.68 - - 1,755.68

Grant Income 5,000.00 - - 5,000.00 112,400.05 - - 112,400.05

Miscellaneous Income 1,671.53 - - 1,671.53 20,588.97 - - 20,588.97

Total Non-Operating Revenues & Expenses 82,980.56 10,000.00 42,132.66 135,113.22 891,028.48 110,000.00 463,464.34 1,464,492.82

Net Income or Loss from Operations (12,337.64) (36,195.49) (12,932.57) (61,465.70) (81,693.64) (241,885.24) (61,804.59) (385,383.47)

Current Month Fiscal Year to Date

Weems Memorial Hospi tal

Statement of Operations and Hospital Statistics

Fiscal Year 2013/2012/2011 Rolling 12 Month s

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12 Mth Fy 2013 12 Month FY 2013 FY 2012 FY 2011

Avg Aug July June May Apri l March Feb Jan Dec Nov Oct Sept Total Total Total Total

Admissions - Medical

Medicare 14 7 15 10 11 15 20 20 11 16 8 14 17 164 147 192 174

Medicaid 3 6 5 1 1 3 4 3 2 0 3 0 2 30 28 36 16

Other 6 6 4 3 11 8 4 6 10 6 3 7 7 75 68 79 72

Total Medical Admissions 22 19 24 14 23 26 28 29 23 22 14 21 26 269 243 307 262

Admissions - Swing Bed

Medicare 2 0 2 1 0 2 1 4 5 1 3 2 3 24 21 12 16

Medicaid 0 0 1 0 0 0 0 0 0 0 0 0 0 1 1 - -

Other 0 0 1 0 0 1 0 0 0 1 0 0 0 3 3 - 2

Total Swing-Bed Admissions 2 0 4 1 0 3 1 4 5 2 0 0 3 23 20 12 18

Admissions - TOTAL 25 19 28 15 23 29 29 33 28 24 17 23 29 297 268 319 278

0 -

0 -

Patient Days - Medical 0 -Medicare 38 26 34 25 28 41 51 60 37 44 23 42 46 457 411 516 551

Medicaid 7 23 17 3 4 5 10 8 2 0 6 0 4 82 78 82 36

Other 16 12 5 12 27 16 6 19 32 19 5 17 25 195 170 189 183

Total Medical Patient Days 61 61 56 40 59 61 67 87 71 63 34 59 75 733 658 787 770

Patient Days - Swing Bed

Medicare 16 0 6 4 0 22 18 24 24 4 50 11 23 186 163 81 185

Medicaid 0 0 3 0 0 0 0 0 0 0 0 0 0 3 3 - -

Other 3 6 7 0 0 12 0 0 0 14 0 0 0 39 39 - 8

Total Swing Bed Patient Days 19 6 16 4 0 34 18 24 24 18 50 11 23 228 205 81 193

Patient Days - TOTAL 80 67 72 44 59 95 85 111 95 81 84 70 98 961 863 868 963

0 -

Total Days In Period 30 31 31 30 31 30 31 28 28 31 30 31 30 362 332 366 365

Average Daily Census - Medical IP 2.04 1.97 1.81 1.34 1.91 2.04 2.17 3.11 2.54 2.04 1.14 1.91 2.50 24 22 25.79 25.36

Average Daily Census - Swing Bed 0.66 0.20 0.52 0.14 0.00 1.13 0.78 0.86 0.86 0.58 1.67 0.36 0.77 8 7 2.67 6.33

Average Daily Census- Obs 0.95 0.97 0.81 1.27 1.00 1.17 0.84 1.43 0.90 0.65 0.80 0.84 0.74 11 11 10.63

Total ADC 3.65 3.13 3.15 2.75 2.91 4.34 3.79 5.40 4.30 3.27 3.61 3.11 4.01 44 40 36.48 31.69

Average Length of Stay - I P 2.71 2.70 2.60 2.88 2.57 2.35 2.30 3.04 3.12 2.95 2.29 2.86 2.82 32 30 30.46 36.79

ALOS - Swing Bed 7.57 13.00 3.00 4.00 0.00 11.34 10.50 6.25 6.00 9.00 14.25 4.00 9.50 91 81 43.84 113.20

Total ALOS 3.20 2.92 2.66 2.95 2.57 3.28 2.86 3.40 3.38 3.50 4.95 2.96 2.94 38 35 31.88 41.92

ER PT ADM/IP 13 7 8 10 16 12 18 17 14 16 10 13 17 158 141 226 278

ER PT ADM/OBS 28 30 21 37 28 40 24 31 27 21 25 27 22 333 311 343 102


INPATIENT SERVICES


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Statement of Operations and Hospital Statistics

12 Mth FY 2013 12 Month FY 2013 FY 2012 FY 2011

Avg Aug July June May April March Feb Jan Dec Nov Oct Sept Total Total Total Total

Registrations - Observation Status

Medicare 15 13 17 14 8 23 17 18 13 13 14 17 11 178 167 188 147Medicaid 4 6 3 4 8 6 5 5 4 0 1 1 10 53 43 39 20

Other 8 11 5 17 14 6 4 6 8 7 10 8 1 97 96 123 112

Total Obs Registrations 27 30 25 35 30 35 26 29 25 20 25 26 22 328 306 354 279

0 -

Patient Days - Observation Status

Medicare 17 15 20 15 8 25 20 21 15 15 16 19 11 200 189 212 210

Medicaid 4 7 3 4 8 6 7 5 4 0 1 1 1 47 46 30 21

Other 11 13 5 19 15 8 5 14 10 7 10 9 11 126 115 148 144

Total Obs Patient Days 31 35 28 38 31 39 32 40 29 22 27 29 23 373 350 389 360

Emergency Room Visits 534 543 579 563 559 512 564 447 549 543 497 538 517 6411 5,894 6,488 7,282

Outpatient Encounters 225 209 194 210 232 282 251 251 221 209 192 237 206 2694 2,488 3,385 4,171

OTHER STATISTICS - Total Exams

GI Lab Procedures 12 8 7 9 14 11 19 10 14 0 15 19 19 145 126 160 178

Laboratory 2440 2416 2343 2298 2474 2752 2506 2392 2724 2474 2215 2285 2400 29279 26,879 34,008 33,322

EKGs 109 126 123 105 120 126 115 101 111 92 83 87 113 1302 1,189 1,450 1,257

Physical Therapy 56 0 30 11 1 81 82 117 347 0 0 0 0 669 669 74 367

Respiratory Therapy 708 439 542 648 548 679 771 692 1038 1095 744 525 770 8491 7,721 9,472 6,833

Sleep Studies 0 0 0 0 0 0 0 0 0 0 0 0 0 1 26

Radiology 299 305 305 298 322 287 306 254 297 302 289 320 308 3593 3,285 3,888 3,957

Cat Scans 101 82 90 99 106 94 105 83 116 104 96 122 114 1211 1,097 1,436 1,059

Mammograms 5 0 0 0 0 0 0 0 11 9 0 23 14 57 43 58 86

Total Exams 3728 3376 3440 3468 3585 4030 3904 3649 4658 4067 3442 3381 3738 44738 41,000 50,547 47,085

Xray @ East 9 36 31 36 6 109 109

Nuse East 27 94 120 93 20 327 327

E. Charbonneau 76 286 253 139 229 907 907Dana Whaley 92 248 218 331 307 1104 1,104

Susan Hardin 2 0 0 0 25 25 25

Weems East Clinic Visits 621 628 591 563 581 626 643 621 553 632 675 722 618 7453 6,835 5,289 2,615

Nurse West 11 40 40 44 8 132 132

Susan Hardin 51 127 188 140 153 608 608

Weems West Clinic Visits 111 167 228 184 161 112 135 126 137 78 1328 1,328

EMS Transports 118 115 88 112 149 104 103 130 152 114 106 90 147 1410 1,263 1,706 1,373

EMS Dry Runs (non-Transports) 25 22 33 47 39 24 28 20 15 26 24 26 304 304

Dietary Meals Served 628 686 670 551 549 684 677 784 708 514 462 628 625 7538 6,913 7,660 7,405


Governing Board of Directors 2013

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g

August 29, 2013

Page 1 of4

Members Present: Tammi Hardy, Chair; Jim Bachrach, Vice-Chair; Deborah Huckeba; Robert Davis; Homer McMillan

Guests Present: Joe Bynum, TRO JB; Pam Townsend, Adams Management Services; Jody Fortunas-Wilson, Weems Healthcare

Foundation; Michael Shuler, County Attorney

Staff Present: Ray Brownsworth, CEO; Becky Gibson, DON; Craig Gibson, POD; Ginny Griner, HR/ Med Staff Coordinator; HeatherHuron, Administrative Assistant

TOPIC/ DISCUSSION ACTION

Call to OrderTammi Hardy

The meeting was called to order at 9:05 am.Presentation by

County AttorneyMichael Shuler

The Small County Surtax Interlocal Agreement terms were discussed.Shuler reminded the BOD that the remainder of the sales tax proceedswas intended for new hospital construction.

County funding for the ambulance service was discussed. McMillanstated that from a statutory perspective, it is the countys responsibilityto fund the ambulance. Shuler responded that the hospital is the sameentity as the county.

Michael Shuler presented the countys proposed indigent sales tax tothe BOD. The proposed tax will go to ballot 11/5/13.

Approval of Minutes

Tammi Hardy

Minutes from the 7/25/13 regular meeting were presented for approval. Motion made by Huckeba toapprove the 7/25/13 minutesas presented, second byDavis. Motion carriedunanimously.

County Report No report available.


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August 29, 2013

Page 2 of4

TMH Report In her absence, Lauren Faison provided a written report for TMH. TheBOD will review the TMH report independently.

Med Staff ReportPat Conrad, MD

The medical staff meeting minutes from 7/2/13 were presented andreviewed by Dr. Conrad. The medical staff had no action items.

Preconstruction

ActivitiesJoe Bynum, TRO JB

Pam Townsend,

Adams ManagementServices

Joe Bynum presented plans for hospital renovation/ construction.Bynum stated the new renovation concepts are driven by budget, EDneeds, image, improved patient accommodations, and an integrated

primary care clinic.o Concept #1: 14 private rooms (east and north wing), integrated

clinic, support areas near ED, other smaller renovations;$14 million

o Concept #2: Less new construction and more renovation;$12.1 million

o Concept #3: Less new construction, lab and imaging servicesnear ED; $11.2 million

o Concept #4: Imaging close to ED, integrated care clinic, 9private rooms/ baths (east wing only), new lobby, additionalobservation rooms in ED to assist with spike in volume;$10.8 million

o Timeline approximated at 32 months from now until ribboncutting

Pam Townsend addressed the USDA application timeline.o Townsend is working with Mary Gavin from the USDA to

obtain USDA approval for submission of the application.o The original USDA application was approved through local

USDA branch, though the regional branch had many questions.Townsend stated that Gavin felt the previously submittedapplication could be partially used to complete the currentapplication.


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August 29, 2013

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o The timeline for the feasibility study is estimated at 5 to 6weeks. BKD, the vendor who performed the previousfeasibility study, has agreed to update the existing study to

reduce the overall cost.o Interim financing will need to be obtained as the USDA will

not distribute funds until the facility construction is complete.o Bynum encouraged the BOD to choice a construction concept

and develop an associated budget as both will need to bepresented to the USDA.

o Davis questioned new construction versus renovation.o McMillan recommended requesting investments from donors.

CEO ReportRay Brownsworth

Consent agenda was presented for review and approval as listed:o Financial Reporto Patient Satisfaction Reporto Firearms Policy Approval

Financial reports were not provided due to Brownsworths concernswith accuracy. Brownsworth recommended seeking another vendor toassist with the financials. Hardy questioned if Brownsworth could

provide end of month financials. Brownsworth responded that hewould follow theboards directions, but did not feel he could provide a

better report than what 2 CPAs have provided. Hardy requested moreCEO involvement in calculations. Hardy stated that due to chronic

problem with financials, she felt priorities, expectations, and deadlines

should be established. Brownsworth requested board support for hissearch for another vendor as the TMH financial department isconstricted by time and Roberson & Assoc. are unaccustomed tohospital financing. Bachrach questioned the use of Hometown Health.Brownsworth stated that he has sought the assistance of HometownHealth in finding available CPAs or interested candidates for aninterim/ long-term CFO position. Bachrach stated that he felt the

Motion made by McMillan toaccept the consent agenda as

listed, second by Bachrach.Motion carried unanimously.


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August 29, 2013

Page 4 of4

problem is internal with data collection. Davis questioned detail ofgeneral ledger necessary before trial balance. Bachrach and Hardyquestioned oversight of the finance department.

Hardy questioned the last update of the chargemaster with Craneware.Brownsworth stated that the chargemaster has not been completelyupdated with Craneware, only revised in pieces. Hardy requested thatthe chargemaster be completely updated before the implementation ofEMR/ HIM. Gibson stated that CSS will assist with the update.

Brownsworth requested the BODs approval to employ an interim CFOas soon as possible. Hardy questioned length of contract for interim.McMillan recommended a contract contingent on 30 day self-renewal.

Brownsworth thanked all participants in the recent strategic planningworkshops. He will consolidate the information and return to the BOD.

Motion made by McMillan togive Brownsworth theauthority to contract aninterim CFO, second by

Bachrach. Motion carriedunanimously.

Old / New BusinessHardy

Brownsworth will be returning to the BOCC Tuesday to seek approvalfor EMR/ HIM purchase through CSS. In response to Bachrachsquestion, Brownsworth stated that all CEO and IT references for CSShave been positive.

McMillan stated that he responded with reply all on recent emails. Heacknowledged the issue and further stated that the emails were not

involved in decision making but were informational only. Brownsworthreminded all that he is able to serve as conduit between board members.

Hardy stated that her board term expires in October. She does not planto serve another term.

A special meeting was scheduled for 9/9/13 at 5:30 for board review ofconstruction models.


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August 29, 2013

Page 5 of4

AdjournmentHardy

Meeting adjourned at 11:15 am.

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NOTICE OF INTENT

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NOTICE OF INTENT

TO ADOPT COUNTY ORDINANCE

Notice is hereby given that on October 1, 2013 at 10:00 a.m. (ET) at 34 Forbes Street,Apalachicola, Florida, the Franklin County Board of County Commissioners shall consider

adoption of an ordinance, entitled:

AN ORDINANCE OF FRANKLIN COUNTY, FLORIDA PROHIBITING

OBSTRUCTIONS ON THE BEACH; REQUIRING THE CONSPICUOUS AND

CONTINUOUS POSTING IN EACH RENTAL UNIT RENTED BY THE DAY

OR WEEK A CONTINUOUSLY POSTED SIGN EXPLAINING THE LEAVE

NO TRACE ORDINANCE PROHIBITING TENTS AND PERSONALPROPERTY ON THE BEACH AT NIGHT AND WARNING BEACHGOERS

THAT UNATTENDED PROPERTY LEFT WILL BE DEEMED DISGARDED

BY THE OWNER AND MAY BE REMOVED AND DISPOSED OF BY THE

AUTHORITIES; AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE

SERVICES TO APPROVE THE FORM AND SUBSTANCE OF SUCH SIGNS;

ESTABLISHING THE TIMEFRAME DURING WHICH UNATTENDED

ITEMS SHALL BE PROHIBITED ON THE BEACH; CLARIFYING THEORDINANCES INTENT TO APPLY TO UNATTENDED ITEMS OF

PERSONAL PROPERTY LEFT ON THE BEACH AT NIGHT; REPEALING

ALL ORDINANCES IN CONFLICT; PROVIDING AN EFFECTIVE DATE.

The public is invited to attend this public hearing and comment on the proposed

ordinance.

The meeting room is handicap accessible, however, those requiring specialassistance to attend the meeting must contact Michael Moron, deputy clerk, at 850-653-

8861, ext. 100, at least three days prior to the meeting.

Anyone wishing to appeal any decision made at this meeting are responsible for

making arrangements for a verbatim transcript of the proceedings.

Publish: September 19, 26, 2013.

NOTICE OF FINAL HEARING ON BID PROTEST

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In Re: ANDERSON COLUMBIA COMPANY, INC.s

Bid Protest, Dated 9/6/13, Of An Award Of AContract To Repave The Entire Length Of

County Road 384 (Bluff Road).

Franklin County, a political subdivision of the State of Florida, gives notice that on

Tuesday, October 1, 2013, at 1:15 p.m. (ET), it will conduct a final hearing on the above

referenced bid protest. The hearing will occur in the County Commission meeting room locatedat 34 Forbes Street, Apalachicola, Florida 32320. Time Reserved: One Hour

The public is invited to attend.

The hearing room is handicap accessible. However, those needing special

accommodations to attend must contact deputy clerk, Michael Moron, at 850-653-8861 x100 at

least three business days in advance.

Any person wishing to appeal any decision made at this hearing is responsible for making

a verbatim transcript of the proceedings.

Publish: September 19, 2013

Report to the Board of County Commissioner

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p yOctober 1, 2013

1- Inform Board that Senator Nelson has filed legislation delaying the implementation ofthe new Flood Insurance premiums that will cause exorbitant increases in some floodinsurance policies. The National Association of Counties has reported that somecommunities in the country are fearful of increases in flood insurance premiums as highas 3000 percent.

2- Inform that Rep. Southerland did introduce legislation, and it was passed in the HouseTransportation Committee, to urge the states of Alabama, Georgia, and Florida to reach

an agreement on water use.

3- Inform the Board that on Sept. 23 I attended the Riparian County Stakeholder meetingin Blountstown on behalf of the county. The main issue was a discussion the $500K thelegislature allocated to the NWFWMD for a study of water needs in the Bay. TheStakeholders have requested $150K of those funds to go with a water analysis that iscurrently underway. (All of counties, including Franklin, have requested the Districtallocate $150K to the existing water analysis.) The NWFWMD has not acted on the

request, and apparently has not spent any of the $500K on anything else. There wasconcern expressed by Dan Tonsmeire, RiverKeeper, that if the District does their ownwater assessment that the results of that assessment might become confidential as it mightbe used in the litigation that Governor Scott has announced against Georgia. There isalso the concern that some or all of the $500K would be used to pay for the litigation.

4- Inform the Board that I met with representatives of MediaCom to understand changesthat will be affecting residents in Franklin County who are MediaCom customers. As theBoard is aware, the state of Florida removed all licensing and franchising from countycontrol, but you county commissioners still get phone calls from constituents when thereare problems with TV reception in the county. In the case of MediaCom, they arechanging their system which will affect about 20% of their customers. The customerswho have flat screen TVs or newer TVs will not be affected, but those customers with oldstyle TVs will need to contact MediaCom to get a box that will allow the old TV toconvert to a new digital format MediaCom is installing. MediaCom is sending out letters

to their customers.

5- Inform the Board that I went to the 2nd round of meetings organized by The NatureConservancy on Sept. 26 to discuss the development of projects alongwatershed/drainage basin boundaries. The TNC is attempting to find common themes

6- Inform Board that the draft rules on the RESTORE Act from the US Treasury are out

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for public review. My initial assessment is that draft rules make access to future BPmoney harder rather than easier. Some of the highlights of the draft rules are:

*No date has been established when the final rules will be issued.*No allowance for reimbursement for planning or administrative activities prior to

an executed grant agreement and there cant be an executed agreement until there arefinal rules.

*Any project must be permitted by the appropriate federal or state agency beforeit can commence yet there will be no funds to pay for obtaining state or federal permitsuntil after there is an executed agreement.

*Requires all counties to submit a multi-year plan and enter into a grant

agreement with US Treasury but that cant be done until there are final rules, as USTreasury still has to decide if it is going to prescribe a standard format for plansubmission.

7- Inform I participated in a teleconference on Sept. 27 hosted by FAC and theConsortium to discuss the draft Treasury rules. The Consortium has its own set ofconcerns and they center on whether the Consortium can stand in the place of the State ofFlorida in development of the State Expenditure Plan. The Consortium has been acting

as if it has that role but the draft rules do not definitively identify the Consortium as beingresponsible. The draft rules also do not allow for allowing advance payment to theConsortium for the cost of developing the Plan.

8- Inform the Board that at the last meeting, Mr. George Floyd requested the Board adopta Resolution supporting the efforts of the USACOE to remove snags from thenavigational channel of the Apalachicola River. Mr. Floyd was going to provide me witha draft Resolution. I have not received the draft Resolution so at this time the Board filedoes not contain a signed Resolution on this matter.

9- Commissioner Parrish asked me to investigate the source of some late night aviationactivities around the Apalachicola airport. During the week of Sept. 16- 19, there werelow level aircraft flying as last as 3 AM around the airport. I made some phone calls anddetermined that the flights were coming from Hurlburt Field, which is a military fieldnear Pensacola. I have spoken to the information officer at Hurlburt Field and she agreed

military traffic from their airport was over here on those days. In their flight instructionsthey require aircraft to be on base by 2 AM Central, which is 3 AM Eastern. I havespoken to Commissioner Parrish and he believes that military flights should end aroundthe Apalachicola airport at midnight. I have advised the information officer of theCommissioners request and she asked that I put that it writing from the Board. Board

d di i f d f i k

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11- Board direction on a request for a road cut from Eastpoint Sewer to make aconnection on State St. in Eastpoint. State St. is a cul-de-sac off Shuler St. and the

existing vacuum line is under the asphalt. The District says they will adhere to roadcompaction standards on making the patch.

12- Airport Update- the Board is opening bids on construction improvements on a hangerthat Mr. Randall Terry has leased. Mr. Terry is very interested in getting a permanentlocation for his business so depending on the outcome of the bids, Mr. Terry requests theBoards consideration:

A) Since he can not stay in the hanger he has leased during construction, Mr.

Terry would lease Dan Garlicks hanger and office for $1200/month during the time hishanger is under construction.

B) If the bids are such that construction would be delayed again, Mr. Terry wouldlike to lease Dan Garlicks hanger and office on a permanent basis for $1000/month. Mr.Terry would essentially transfer his 20 year lease to Dan Garlicks building and let thecounty have the other hanger back for whatever uses can be made of it.

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