oceanfile version 7
TRANSCRIPT
Oceanfile Version 7
TANKER INSPECTION, VETTING, RISK MEASUREMENT
AND FLEET, VESSEL AND PERSONNEL PERFORMANCE
Operators
o Full fleet records and performance o Single and multiple Operators permit
full review by Ship Managers and those with multiple subsidiary business units
o Selection of multiple vessels for Vetting Organisations
o Detailed performance reports and charts for each controlled unit
Vessels
Fleet Managero Vessel Profileo Inspection Historyo Detailed history of Observationso Support for fleets, Owners and Poolso Live vessel location
Fleet Composition
Inspection details
Inspections
o Complete record of all inspectionso Details of all Observationso Full workflow status from
inspection planning, Pre-inspections, Post inspections remedial actions and Operator Comments through to Close –out for each Observation
Index of Inspections
Observations
o Risk Assessment of every Observationo History of all Observations by
o VIQ question numbero name of vessel, o name of inspecting company, o name of inspector, and o name of responsible persons
Observations. Assessing the Risk, Remedial Actions and Responsibility
Full History of Observations
Tasks Manager
o Actionso Statuso Lead responsibilityo Target and Actual Close-out dateso List and Diary Viewso Workflow queues with selection filterso Automatic synchronisation to Observations
and Workflow status
o
Task Manager
o Task detailso Remedial Actionso Lead responsibilityo Workflow Queueo Target completion dateo Actual completion date
Officerso Automatic updating and synchronisation with
SIREo Officer matrix Editor adds Name and Payroll
No. to permit continuous retention of Sea-time, Time on this Type of Vessel etc.
o Names of all fleet officers are retained in Oceanfile and can be used by both Vetting and Crewing Depts.
o Performance measurement relating to association with Observations
o Testing for individual Oil Company compliance PRIOR to assignment
Reducing the WorkloadThe SIRE On-Line Officers Matrix
Managing and Maintaining Officers’ Records of Experience etc.
Meeting Oil Company Matrix Requirements
Inspectors
o Inspector profiles containingo History of Inspections associated with
each inspectoro Identification of areas of focuso Consistencyo Approach
Managemento Unlimited Users o Individual log-in access rightso Performance historyo Performance Analysis for all
designated personnel
Workflow
o Day to Day workflow Processes
o Status of operations across all fleet
o Issues requiring attention are highlighted
Business Intelligence
o Comprehensive toolso Easy data miningo Full analysis across fleet,
vessels, personnel, types of vessel, VIQ questions and many more.
o Pivot gridso End-User report designer
Risk Assessment
o Unrivalled tools to measure and assess risk
o Mirrors and exceeds oil company techniques
o Provides single common basis to build performance reviews and audits
Risk Measures and Corrective Actions
o Preventable?o Non-Conformity?o Potential, Assessed
and Final Risko ISM Code Referenceo Person Responsibleo Remedial actionso Target Close-Out
Dateo Actual Close-out Dateo All actions complete
2015 Timeline Performance. Total Obs & Assessed Risk for Fleet
Risk Measures after Assessed Risk Values Applied
Self Inspections
o Integrated, on-line and off-line report editors for self inspections and audits
o SIRE VIQ and Standard Navigation Audit templates included
o Unlimited bespoke question set templates can be built by users
o Results imported to Oceanfile for Analysis
Tools that work!Self-Inspection Templates
SELF INSPECTIONS VS SIRE INSPECTIONS
Total Operator’s Observations1 Inspection per year
Total SIRE ObservationsAt least 2 Inspections per year
Synchronisation
o Synchronisation with SIRE updates Officers matrix automatically
o Public domain information updated automatically
Data Import and Export
o Import wizard to permit simple import of SIRE and other reports
o Data can be exported to several commonly used formats o Excelo Wordo Screen captureo PDF
Oceanfile – Continuous Improvement
Planned for 2016o Import and Risk Assessment of PSC reports o A consistent quantitative (as opposed to relative)
measure of risko Cooperation with Major Class Society to utilise Class
datao Engagement with other stakeholders to assist
Operators to utilise the many data resources to drive excellence, deliver zero incidents and zero pollution
o Deliver tools to reduce the stress on seafarers
Oceanfile Marine Ltd9 Quarantine Hill
Wicklow TownCo. Wicklow
Ireland