november 2009opm staff development unit1 organizational and staff development unit orientation for...

November 2009 OPM Staff Development Unit 1

Organizational and Staff Development Unit

Orientation for

New Employees

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So You’re New to OPM?

The Dilemma The Solution

Even if you’ve transferred from another state agency, new OPM employees have lots of questions and need time to adjust to their new work environment.

Working your way through this presentation will help to familiarize you with the way OPM approaches employee training and acquaint you with some of our internal procedures.


Take Notes as You Proceed

As you proceed through this presentation, jot down any questions you may have so that you don’t forget to ask them!


Preview of Things to Come andTable of Contents•The “Staff” in the Staff Development Unit

•Where is the Staff Development Unit Located?

•The New Employee Orientation Home Page

•Training Announcements

•Required Training

•Internet Access Training

•Ethics Training

•Diversity Training

•Sexual Harassment Training

•Mobile Device Security Training

•Upcoming Training

•Computer Training

•Computer Training Room


Preview of Things to Come andTable of Contents•OPM’s Health Awareness Program

•OPM Resource Library

•Ergonomics Awareness

•Online Timesheets

•New Employee Buddy Program

•Reserving Conference Rooms and Equipment

•State Sponsored Training: In-Service Courses

•State Tuition Reimbursement Program

•Registering for Training from Outside Vendors

•That’s It! Here are Your To-Do’s!


The “Staff” in the Staff Development Unit

Director, Organizational and Staff Development Unit

Claire M. Nolin, Ph.D.

Phone: 418 - 6350

Training Program Specialist

Alice L. Clive, M.S.

Phone: 418 - 6233


Where is the Staff Development Unit Located?

We are located on the Second Floor, East Wing, adjacent to the Human Resources Unit.


The New Employee Orientation Home Page

Have you found the New Employee Orientation Home Page on our Intranet? If not, add this link to your favorites:

http://www.ct.gov/opmathome/cwp/view.asp?a=3169&Q=410242&opmathomeNav=|47843|

. The New Employee Orientation Home Page centralizes the links to all the information new employees need to know on one page.

If you have not yet visited this page, plan to visit it soon - it’s chock full of useful information!


Training Announcements

If you get an e-mail from these senders, it’s from the Staff Development Unit:1.Claire Nolin2.Alice Clive3.Staff Development

We use e-mail to communicate everything we do:Internal training sessionsSpecial agency-wide eventsState-sponsored training opportunities


Required Training1. Internet Access

2. Ethics Training

3. Diversity Training

4. Sexual Harassment Prevention

5. Training Unit Orientation

6. Mobile Device Security Training

The following screens provide further details about OPM’s required trainings.


Internet Access Training

An Internet Access Training presentation (in PowerPoint) is available on the OPM Intranet from the New Employee Orientation page. When you have completed the presentation, use the link provided to print the Certificate of Completion, sign it, and return it to the Staff Development Unit.

You must also return a signed Internet Access Application Form.

It’s important that you return these forms as soon as possible -- as your e-mail access is dependent upon the processing of these forms.

Required by OPMfor All employees

Note: Be sure to register for

access to the OPMatHOme Intranet site!


Ethics Training The Office of State Ethics

provides online training directly on their website.

Use this link http://www.ct.gov/ethics/site/default.asp and click on “Online Ethics Training” (on the left)

It should take you about 45 minutes to an hour to work your way through the training

Please return your signed Certificate of Completion to the Staff Development Unit within your first week of employment.

•Required by State•All Employees•Annually•Statutory Reference:

•C.G.S. § 1-81(a)(5) and § 1-89a(b)


Diversity Training If you can provide

documentation of prior attendance elsewhere within the last two years, you will not be required to attend diversity training again.

If you need to attend, we will register you for Diversity Training offered by the Department of Administrative Services (DAS) Learning Center.

Courses are offered during the spring and fall semesters. We’ll coordinate dates with you.

• Required by State• All employees• Supervisors within 6 months of assuming their duties

• Statutory Reference:• C.G.S. § 46a-54(16)


Sexual Harassment Prevention

If you can provide documentation of prior attendance elsewhere within the last 2 years, you will not be required to attend sexual harassment prevention training again.

If you need to attend, we will add your name to our list and invite you the next time we offer an internal training session here at OPM.

•Required by State for supervisors within 6 months of assumption of duties

•Statutory Reference:• C.G.S. § 46a-

54(15)(B)•Required by Agency for all Employees


Mobile Device Security Training

OPM has developed a PowerPoint show to meet the requirement for mobile device security training. It is available on the agency’s Intranet and can be accessed from the New Employee Orientation page or you may click on the following link: http://www.ct.gov/opmathome/lib/opmathome/employeedevelopment/mobile_device_security_training_version2_5feb2008.ppt

You should return a signed Acknowledgement Form within your first week of employment to the Staff Development Unit.

•Required by DOIT, OPM, and the Governor’s Directive•All employees


Internal Training


Upcoming Training

Currently, there is no internal training scheduled; but watch your e-mail for upcoming announcements!


Computer Training

OPM provides internal training and support for most all software programs utilized by agency staff.

When we cannot, we assist in securing the services of outside vendors.

Please speak with your supervisor about any training needs you may have.


OPM Computer Training Room Our computer training room is

located on the second floor directly across from the elevators. It can accommodate 15 people at a time.

If you need to reserve the room, use the “Room Scheduler” found on your PC’s desktop or in the Shortcut Folder.

See the Staff Development or Information Support Units for the training room key.


OPM’s Health Awareness Program

We are collaborating with Community Health Charities of New England to provide timely information about health-related issues.Monthly NewslettersOccasional Lunch and Learn Sessions


OPM Resource Library

The Staff Development Unit maintains an informal Resource Library for employees’ use.

Information is available on computer software programs, training and facilitating, management and leadership, resume writing and career development, etc.

Let us know what you’re looking for and we’ll check the collection for your topic!


Ergonomics Awareness

The agency’s formal Ergonomics Awareness Program no longer exists; but you can access the Top 20 Guidelines for Safe Work Practices and other information by clicking on the following link:http://www.ct.gov/opmathome/cwp/view.asp?a=2618&Q=405344&opmathomePNavCtr=|48108|#48113


Online Timesheets OPM utilizes online timesheets. It usually takes at least

one pay period for you to be entered into the Core-CT system. Donna Adams, OPM’s Payroll Officer, can provide you with a hard-copy timesheet and enter your time for you, should this be necessary.

After you have been entered into the Core-CT system, Donna will teach you how to enter your time online. (You can also seek assistance from your co-workers.)

To obtain your password, contact Linda Wakefield, Human Resources Associate, at x6435. Linda is your contact person should you ever have any trouble with your password.


New Employee Buddy Program New employees may request an OPM

Buddy – someone who works in a division other than your own and who acts as an informal mentor for learning the ropes at OPM, assisting you in gaining an understanding of the agency.

The New Employee Buddy Program began on July 1, 1994.

To request a new employee buddy, contact the Human Resources Unit or Alice Clive in the Staff Development Unit.


Reserving Conference Rooms and Equipment

You can use the “Room Scheduler”(installed on every employee’s computer) to reserve OPM conference rooms and check out equipment.

Conference Rooms Equipment

2nd Floor: 2A and 2B

3rd Floor: 3A and 3B

4th Floor: 4A

5th Floor: 5A

Laptop A and B

Projector A and B

Movie Screens

Digital Camera

The “Room Scheduler” is easy to use. If you like, we can show you how. Continued...


Reserving Conference Rooms and Equipment

•When you reserve Conference Rooms 2A, 3B, or 4A, you reserve the DVD players and monitors kept in the black cabinets as well. If the cabinets are locked; the keys are available in Alice Clive’s office.

•When it’s time to pick-up the AV equipment you have reserved, see Bill Ferris, Olivia Knighton, or Jordan Hill on the third floor.

•When returning equipment, leave it with Bill, Olivia, or Jordan. If they are not available, the Staff Development Unit acts as a back-up drop-off point. Under no circumstances should you leave equipment in a vacant office.

•Depending on the movie screen you reserve, you will need to pick it up from the computer training room or the second-floor hall closet.


External Training


State-Sponsored TrainingIn-Service Courses Staff development courses are offered spring and fall

semesters by the State of Connecticut Community College System in partnership with the Department of Administrative Services.

To view the latest course catalog, click on the following link: CT Community Colleges

E-mail announcements notify employees of registration deadlines and provide in-house course application forms.

To register for a course, consult your supervisor for approval and signature. Application forms should be returned to the Staff Development Unit.


State Tuition Reimbursement Program

The State of Connecticut’s Tuition Reimbursement Program helps employees to finance a portion of their educational expenses for courses taken on their own time at accredited higher education institutions.

Each bargaining unit stipulates guidelines for the amount of reimbursement. There are also guidelines for managers and confidential employees that determine the amount that can be reimbursed per fiscal year.

Applications are available online at the following link: http://www.osc.state.ct.us/agencies/forms/pdf/C0-101.pdf Applications must be submitted at least two weeks before your class start date to OPM’s Tuition Reimbursement Officer, Alice Clive.


Registering for Training from Outside Vendors

Depending on what you are registering for, you will need to work with OPM’s Business Office and/or Staff Development Unit to attend offsite training provided by external vendors. When in doubt, just ask!


That’s It!Here Are Your To-Do’s!

1. Be sure to turn in your Internet Access Forms, if you have not already done so. Do this ASAP.

2. Complete the online Ethics training found on the home page of the Office of State Ethics’ website and then return your signed completion certificate. Do this within 1 week.

3. Let us know if you need to attend a diversity or sexual harassment prevention class; or if you intend to obtain documentation of prior attendance.

Continued...


That’s It!Here Are Your To-Do’s!

4. Complete online Mobile Device Security Training and return your signed completion certificate. Do this within 1 week.

5. Be sure to check out the New Employee Orientation Home Page.

6. If you are currently taking a college course or have applied to attend a state-sponsored in-service course, please notify Alice Clive.


Feel Free to Contact Us With Your Questions and Feedback

Director, Organizational and Staff Development Unit

Claire M. Nolin, Ph.D.

Phone: 418 - 6350

Training Program Specialist

Alice L. Clive, M.S.

Phone: 418 - 6233

november 2009opm staff development unit1 organizational and staff development unit orientation for...

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