AGENDA BOARD OF DIRECTOR’S MEETING July 2011 page 1 OF 3

North American Saddle Mule Association Minutes for July 6, 2011

BOARD OF DIRECTORS MEETING SHELBYVILLE, TN

2 p.m. July 6, 2011 (CST) All Resolutions were made according to Roberts Rules of Order – by motion and second; followed by discussion and amendment; passed by required votes and are on file in the NASMA Office.

1. ROLL CALL OF VOTING MEMBERS TO ASCERTAIN QUORUM

2. ASCERTAINMENT OF QUORUM:

A. A quorum of __elected Board of Directors were present in person, ___ by teleconference.

B. ROLL CALL

Elected BOD to determine quorum DAL

Joyce Stratton X Cheryl Metheny X

Laura Hermanson X Greg Sefton

Nancy Luck X Karl Schneider X

Holly Kennedy X Loyd Hawley X

Oris Reed X Tim Doud

Shannon Ambrosio

Jay Jaxtheimer X

Stephen Jardot X

Sue King X

Ken Colbert X NEW BOD

Peggy Hamilton X Dora Psiakis X

Larry Cox X Lori Montgomery X

Patrick McCuiston X

Donna Wilburn

Elisha Iager X

Herb Heroy X

David McDonald X OFFICERS

Diane Swift X Terri Wagner X

Terri C. Barfield X Tom Cochran X

TOTAL FOR QUORUM 17

3. READING OF THE MINUTES FROM PREVIOUS MEETING & APPROVED

A. Here

A. THE INSTALLATION OF ELECTED BOARD OF DIRECTORS ARTICLE III. Section 1 J. The Board of Directors for the coming year must be determined by June 1 of the election year. Directors shall be introduced and installed in office upon the start of the Annual Meeting Election and installation of officers will occur as the first item in New Business at the Annual Meeting.

• (Zone 1.) Joyce Stratton 2011 - 2014

• (Zone 2.) Nancy Luck 2011 - 2014

• (Zone 3.) Shannon Ambrosio 2011 - 2014

• (Zone 4.) no openings

• (Zone 5.) Dora Psiakis 2011 - 2014

• (Zone 6.) Lori Montgomer 2011 - 2014

• (Zone 7.) no openings

• (Zone 8.) no openings

AGENDA BOARD OF DIRECTOR’S MEETING July 2011 page 2 OF 3

4. REPORT OF THE SECRETARY-TREASURER

A. Stacy Golian (See Attached)

B. Terri Barfiled (See Attached)

5. REPORT OF SPECIAL COMMITTEES

A. Amateur Committee, Cheryl Metheny (See Attached)

B. Awards Committee, Deby Cochran No Report

C. Breed Improvement Committee, Nancy Luck No Report

D. By Laws Committee, Tom Cochran/Terri Wagner No Report

E. Futurity Committee, No Chair Person

F. Gaited Committee, No Report

G. General Show & Contest Rules, Sue King (See Attached)

H. Grievance Committee, Ken Colbert (See Attached)

I. Judges Committee, Wayne Whitehead No Report

J. Membership Committee, Mel Wilson No Report

K. National Show Committee, Tom Cochran (See Attached)

L. Nominating Committee, Peggy Hamilton No Report

M. Promotions Committee, Sue King (See Attached)

N. Scholarship Committee, Cheryl Metheny (See Attached)

O. Show & Contest Sanctioning, Terri Wagner (See Attached)

P. VTP Committee, Stacy Golian No Report

Q. World Show Committee, No Chair Person

R. Youth Committee, Dale Ann Gramman No Report

6. REPORT OF REGISTRAR – Deby Cochran (See Attached)

READING OF COMMUNICATIONS No Communications

7. UNFINISHED BUSINESS No Unfinished Business

8. NEW BUSINESS:

A. ELECTIONS OF OFFICERS AS SUBMITTED BY THE NOMINATING COMMITTEE

B. Installation of Terri Wagner, President Elect to the office ARTICLE IV section 3. Election: The officers of the Association shall be elected by majority vote by the Board of Directors at the Annual Meeting from the nominations of the National Directors Nomination Committee. No nominations will be taken from the floor. Page 16

C. RESOLVED to elect NASMA nominations of the Nominating Committee

1. Vice President – Ken Colbert

2. President Elect – Peggy Hamilton

3. Secretary – Stacy Golian

4. Treasurer – Terri Barfield

D. RESOLVED to approve Executive Committee Appointed by President

1. Tom Cochran, Immediate Past President

2. Peggy Hamilton, President Elect

3. Lori Montgomery

4. Diane Swift

5. Holly Kennedy

E. RESOLVED to approve Officers

1. Points Keeper Debra Brewer

2. Registrar Elisha Iager

3. Web Sue King

F. RESOLVED approval of Committee Chairs Appointed by the President

AGENDA BOARD OF DIRECTOR’S MEETING July 2011 page 3 OF 3

1. Amateur Committee Cheryl Metheny

2. Awards Committee Deby Cochran

3. Breed Improvement Committee Nancy Luck

4. By Laws Committee Terri Wagner

5. Futurity Committee No Chair Person

6. Gaited Committee Denise Amann

7. General Show & Contest Rules Sue King

8. Grievance Committee Ken Colbert

9. Judges Committee Wayne Whitehead

10. Membership Committee No Chair Person

11. National Show Committee Tom Cochran

12. Nominating Committee Peggy Hamilton

13. Promotions Committee Sue King

14. Scholarship Committee Cheryl Metheny

15. Show & Contest Sanctioning Terri Wagoner

16. VTP Committee Stacy Golian

17. World Show Committee No Chair Person

18. Youth Committee Dale Ann Gramma

G. RESOLVED to Lay on the Table discussion of Grievance.

H. Motion to discuss the following By Law changes to be voted on in 60 days via online voting

process:

1. RESOLVED to remove from consideration the following By Law Change submission Article V

Section 4. Term. Change the term period for the officers to two (2) years. Justification: The current one

(1) year term does not allow sufficient time for the President to make any meaningful

impact/improvements to/for the organization. Additionally it is becoming increasingly more difficult to

find members who are willing to serve in these positions.

2. 114 Article V-Section 2 Recommendation for Rule Change #114: Executive Secretary SHALL NOT be

a member of the Board of Directors Justification & Impact if rule not changed: Conflict of Interest &

Lack of Representation for Constituents

9. Resolved to Adjourn

Respectfully Submitted

Stacy Golian

Executive Secretary

North American Saddle Mule Association Agenda for

BOARD OF DIRECTORS MEETING SHELBYVILLE, TN

2 p.m. July 6, 2011 (CST)

To be held at The Hall of Fame on the Show Grounds All Resolutions were made according to Roberts Rules of Order – by motion and second; followed by discussion and amendment;

passed by required votes and are on file in the NASMA Office.

1. CALL TO ORDER

2. ROLL CALL OF VOTING MEMBERS

3. ASCERTAINMENT OF QUORUM: A quorum of __elected Board of Directors were present in

person, ___ by teleconference

4. READING OF THE MINUTES OF PREVIOUS MEETING & APPROVE

A. http://www.nasma.us/MemberArea/Minutes/index.asp

5. REPORT OF THE SECRETARY-TREASURER

A. Stacy Golian (See Attached)

B. Terri Barfiled (See Attached)

6. REPORT OF SPECIAL COMMITTEES

A. Amateur Committee, Cheryl Metheny (See Attached)

B. Awards Committee, Deby Cochran No Report

C. Breed Improvement Committee, Nancy Luck No Report

D. By Laws Committee, Tom Cochran/Terri Wagner No Report

E. Futurity Committee, No Chair Person

F. Gaited Committee, No Report

G. General Show & Contest Rules, Sue King (See Attached)

H. Grievance Committee, Ken Colbert (See Attached)

I. Judges Committee, Wayne Whitehead No Report

J. Membership Committee, Mel Wilson No Report

K. National Show Committee, Tom Cochran (See Attached)

L. Nominating Committee, Peggy Hamilton No Report

M.Promotions Committee, Sue King (See Attached)

N. Scholarship Committee, Cheryl Metheny (See Attached)

O. Show & Contest Sanctioning, Terri Wagner (See Attached)

P. VTP Committee, Stacy Golian No Report

Q. World Show Committee, No Chair Person

R. Youth Committee, Dale Ann Gramman No Report

7. REPORT OF REGISTRAR – Deby Cochran (See Attached)

8. READING OF COMMUNICATIONS

No Communications

9. OLD BUSINESS

No Old Business

10. NEW BUSINESS:

A. ELECTIONS OF OFFICERS AS SUBMITTED BY THE NOMINATING

COMMITTEE CHAIR.

Installation of Terri Wagner, President Elect to the office of President. ARTICLE IV section 3. Election: The officers of the Association shall be elected by majority vote by the Board of Directors at the Annual Meeting from the nominations of the National Directors Nomination Committee. No nominations will be taken from the floor. Page 16

B. NASMA nominations for elections

1. Vice President – Ken Colbert

2. President Elect – Peggy Hamilton

3. Secretary – Stacy Golian

4. Treasurer – Terri Barfield

C. BOD – Installation of Zone Directors

Zone 1 -- Joyce Stratton

Zone 2 -- Nancy Luck

Zone 3 -- Shannon Ambrosio

Zone 4 – No Openings

Zone 5 – Dora Psiakis

Zone 6 – Lori Montgomery

Zone 7 – No Openings

Zone 8 – No Openings

D. Appointed by President with BOD approval:

1. Executive Committee

a. Tom Cochran, Immediate Past President

b. Peggy Hamilton, President Elect

c. Lori Montgomery

d. Diane Swift

e. Holly Kennedy

2. Points Keeper Debra Brewer

3. Registrar Elisha Iager

E. Introduction of Committee Chairs Appointed by the President

NASMA Committee Chair Person

NASMA Committee Chairperson

1. Amateur Committee Cheryl Metheny

2. Awards Committee Deby Cochran

3. Breed Improvement Committee Nancy Luck

4. By Laws Committee Terri Wagner

5. Futurity Committee No Chair Person

6. Gaited Committee Denise Amann 7. General Show & Contest Rules Sue King

8. Grievance Committee Ken Colbert

9. Judges Committee Wayne Whitehead

10. Membership Committee Sue King

11. National Show Committee Tom Cochran

12. Nominating Committee Peggy Hamilton

13. Promotions Committee Sue King

14. Scholarship Committee Cheryl Metheny

15. Show & Contest Sanctioning Terri Wagoner

16. VTP Committee Stacy Golian

17. World Show Committee No Chair Person

18. Youth Committee Dale Ann Gramman

F. Motion to discuss the following By Law changes to be voted on in 60 days via online voting

process:

1. Article V Section 4. Term.

Change the term period for the officers to two (2) years.

Justification: The current one (1) year term does not allow sufficient time for the

President to make any meaningful impact/improvements to/for the organization.

Additionally it is becoming increasingly more difficult to find members who are

willing to serve in these positions.

2. 114 Article V-Section 2

Recommendation for Rule Change #114:

Executive Secretary SHALL NOT be a member of the Board of Directors

Justification & Impact if rule not changed:

Conflict of Interest & Lack of Representation for Constituents

11. ADJOURNMENT

Secretarial Status Report Page 1

Membership Data

At this time it appears that membership is up from last year, we are attracting new members.

Total new members in 2011 are 63.

2011 July 2010 July

356 Memberships 349 Memberships

Charter Charter

Life Time Life Time

Various Levels Various Levels

39 Youth 40 Youth

58 Amateur 659 Amateur

68 VTP 85 VTP

31 Judges 29 Judges

Membership by Zone Membership by Zone

Zone 1 – 14 Zone 1 - 12

Zone 2 – 15 Zone 2 – 17

Zone 3 – 51 Zone 3 – 34

Zone 4 – 62 Zone 4 – 62

Zone 5 - 98 Zone 5 -105

Zone 6 – 52 Zone 6 – 51

Zone 7 – 30 Zone 7 – 32

Zone 8 – 34 Zone 8 – 42

Canada/Int'l - 0 Canada/Int'l – 1

Completed or work in progress

• Keeping in contact with BOD regarding current voting issues.

• Corresponding daily via email with current and potential members on any questions they may have. • Entering renewal and new membership into the NASMA data base, Sherri Pledger is printing and mailing membership cards and rule books, but will be giving up this position as of July 1, 2011.

• Assisting with various works on special committee's upon request.

• Currently working on the Agenda & Budget for the 2010 meeting.

Expenditures from 2010 to Current:

Postage $211.90 Office Supplies $ 76.12 Note: These numbers do not include funds spent by Sherri Pledger for mailing Membership Cards And Rule Books. Those numbers are included on the Treasures Report.

NASMA Year End 2011 Treasury Report

Deposits/Credits

National Show Deposits $4,676.00

General Membership $4,395.00

Registrations $1,545.00

Rush Fees $30.00

Youth Memberships $288.00

Youth Scholarship Donations $0.00

NASMA Fees $100.00

Amateur Cards $620.00

VTP $30.00

All Star Show Deposits $0.00

Judges Cards $150.00

Transfers $90.00

Show Sanctioning Fees $913.00

General Donations $0.00

Advertising Donations $300.00

Farm Name Registrations $110.00

Rule Book Covers $0.00

Return Check Replacement/Fee $36.00

Totals $13,283.00

Withdrawals/Debits

Year End Awards '09 $3,279.79

Year End Awards '10 $3,563.90

Youth Year End Awards '10 $1,137.31

National Show Expenses $11,471.18

Executive Secretary Expenses $841.90

All Star Futurity Expenses $0.00

Registrar Expenses $387.20

Youth Scholarship Award $0.00

Advertising $155.00

Amateur Awards $0.00

Show Fee Reimbursement $230.00

Points Recorder Expenses $313.54

Treasurers Expenses $98.00

Bank Expenses $15.00

Rule Book $1,882.76

Incentive Programs $360.00

Returned Check $30.00

Lifetime Achievement Award Plaque $61.74

Totals $23,827.32

Treasurer’s Report

NASMA June 2011 Treasury Report

June-11 NASMA Treasury Report

Beginning Balance $15,566.45

Totals (Including Outstanding Checks)

General Funds $12,768.86

Deposits/Credits Youth Funds $0.00

General Memberships $2,055.00 Youth Scholarships $1,891.36

Amateur Memberships $250.00 National Show $506.82

Youth Memberships $188.00 $15,167.04

Registrations $320.00

Transfers $20.00

Sanction Fees $25.00

Return Ck Replacement/Fee $36.00

National Show $605.00

Adv - Coffee Table $150.00

Judge $100.00

Farm Names/Reg $75.00

VTP $20.00

Total $3,844.00

Debits/Withdrawals

Dale Chavez Co - Belt Buckles $2,232.00 Check # 1084

Dale Chavez Co - Belt Buckles ('10 Pres) $100.00 Check # 1084

David Zelin - NASMA.com $255.00 Check # 1085

KO Trading - Youth Year End Awards $1,137.31 Check #1086

Remaining Bal of Inv to be paid by Dale Anne Gramman $625.19

Total $3,724.31

Ending Balance $15,686.14

Outstanding Checks

Sheri Pledger - Postage $131.50 Check #1082

T. Wagner - Lifetime Acheivement Award Plaque $61.74

Check #1087

D. Cochran - Registrar Expenses $19.66 Check #1088

D Cochran - National Show Reimb $25.20 Check #1089

Dale Chavez Co - Buckles $262.00 Check #1090

Golians Saddles - Buckle - NASMA Pres $192.61 Check #1091

Golians Saddles - Buckle - 2010 Yr End $3,341.73 Check #1092

Total Outstanding $4,034.44

Tentative Balance with Outstanding Checks $11,132.60

AMATEUR REPORT JULY 2011 This year we will award High Point Amateur award to Shelly Reddish and Reserve High Point award to Tricia Ober. We currently have 58 Amateur members. We have asked for a budget of $500 as we did last year. Respectfully, Cheryl Metheny Chair

For 2010 we had a total of 41 new registrations and 14 transfers. Expenses for 2010 were 367.54 this included postage, printer ink, folders, envelopes, seals, files, registration slick paper and labels. As of July 8th 2011 I will resign my position as NASMA Registrar and turn all Supplies and files over to NASMA's new Registrar, Elisha Iager. Requested budget for 2011 is 400.00 Respectfully submitted, Deby Cochran

One Grievance was filed since the last annual meeting. One of the committee members was closely associated with one of the four claimants. The chairman notified the committee member that he/she would be replaced by another appointment due to this association. The committee, of three persons, met after receiving statements from the defendant. The claimants (A1,A2, A3, and A4) asked for a ruling and sanctions against Person B for violation of Rule 104 A. The committee followed SOP guidelines and Rule 112, and did not find cause for action. All parties and BOD members were notified of the committee’s findings. No action is recommended by the committee. Costs for postage, photocopies, and conference call will be submitted to the treasurer. Ken Colbert, Grievance Committee Chairman

Grievance Committee Report

Registrar Report

Amateur Committee Report

The National Show committee is pleased to report that the 2010 show was, once again a big success. Attendance for the 2010 Great Celebration was 5,608 and there were 1281 total entries, down slightly from 2009. Through generous donations from our sponsors we were able to provide Champion belt buckles and Reserve stable tables in all of the NASMA National Championship classes. We provided a total of 42 buckles and 42 stable tables. Because the committee was able to secure funds and product from more than 40 sponsors, I'm again pleased to announce that the show was completely self sufficient and no NASMA funds were requested or needed. During the show the committee put on a silent auction to help benefit the NASMA Youth Scholarship Fund. We raised a total of $2,171.00, earmarking $500.00 to benefit a NASMA youth scholarship with the balance going to help fund the 2011 show. The National Show booth also doubled as the NASMA promotional booth where we had a several people join as well as re-new membership. The 2011 NASMA National Show is our 3rd annual and the Great Celebration's 20th annual. It's been a pleasure working with the committee and show management to put on this world class event each year. It's with mixed feelings that I tender my resignation as committee show chairman. If this show is to continue I asked that someone step up and take over the committee and continue our National Show. I'll be happy to be available to consult to help make the transition easier. Respectfully submitted, Tom Cochran, Chairman NASMA National Championship Show Committee

Chairperson: Terri Wagner

2011 SHOW SANCTIONING COMMITTEE REPORT Committee – Lori Montgomery, Stacy Golian, Peggy Hamilton, Sherri Pledger, Terri Wagner

Approved Shows 2011: National Western Stock Show Jan 21-23 Denver, Co “A” Show Mule and Donkey Congress April 15-17 Tulsa, Ok “A” Show Ohio Classic June 18-19 Wilmington, Ohio “A” Show Great Celebration July 7-9

Show Sanctioning Committee Report

National Show Committee Report

Shelbyville, Tn “A” Show Fort Smith Oct 7-9 Fort Smith, Arkansas “A” Show KMDA PENDING Sept 16-17 Liberty, Ky “A” Show Darke County Aug 26-27 Greenville, Ohio “A” Show North Carolina State Fair PENDING Oct 23 Raleigh, NC “A” Show NAILE PENDING Louisville, Ky Expenses: Incentive Fund - Congress $110.00 Incentive Fund - Celebration $125.00 Incentive Fund – Classic $125.00 Income NWSS – per animal fee $150.00 Congress – per animal fee - not received Classic – per animal fee - not received

NO REPORT

The youth committee did not receive any scholarship applications this year. Respectfully submitted, Cheryl Metheny, Chairperson

NO REPORT

Youth Committee Report

Nominating Committee Report

Youth Scholarship Committee Report

STATUS REPORT General Show and Contest Rules Committee

This committee has no authority to amend, change, add or rewrite any By-law of this Association.

June 30, 2011 Based on the Standard Operating Procedure adopted by the Board of Directors on April 1, 2006 this report outlines the work of the General Show and Contest Rules Committee as submitted by Sue King, Chair.

General Show and Contest Rules Committee

Sue King- Chair, rulescommittee@nasma.net

Ken Colbert, kcolbert@misn.com

Joyce Stratton, Lsequines@aol.com

Cori Basham, cori_allycen01@hotmail.com

Casey Jardot, Casey.R.Jardot@ConocoPhillips.com The Eighth Edition Rule Book can be found at http://nasma.net/Rulebooks/EIGHTH%20EDITIONonline.pdf OBTAINING NASMA'S OFFICIAL HANDBOOK.

Three ways members to get a copy of NASMA's Official Handbook of By Laws and Rule

Download the electronic version Here.

Mail NASMA c/o of Sherri Pledger, 65350 East 155 Road, Wyandotte, OK 74370

Click here to request a copy if you are already a NASMA member.

If you are not a member

Click here to join NASMA by mail.

Click here to join NASMA through PayPal®

Click here to purchase a Handbook for $5.00 through PayPal® using Apply To Box.

If you are a Show Manager wishing copies contact: Show Sanctioning Chair here. Any rule changes you would like to submit for the Ninth Edition may be submitted on line on the Members’ Area with your membership log in ID. Again, I would like to extend my appreciation to Sherri Pledger for getting the Eight Edition Rule Book printed and to the Committee for their hard work and look forward to working with them on this project in the upcoming year. Respectfully Submitted, Sue King, Chair General Show and Contest Rules Committee

General Show & Contestants Rules Committee Report

STATUS REPORT

PROMOTION COMMITTEE

6/14/2011 Based on the Standard Operating Procedure adopted by the Board of Directors in 2009, this report outlines the work of

the Committee as submitted by Sue King, Chair.

PROMOTION COMMITTEE

Sue King- Chair, nasma@brayerhill.com ,

Shannon Ambrosio,s.ambrosio@coors.com,,

Cindi Slemp, ssmules@aol.com

Rick Hamilton, rhamilton@weberir.com,

Mel Wilson, sagebrushmules@windstream.net In order to meet the guidelines of the SOP for this committee, the committee has:

NASMA PAGE In order to attract new members and recognition of

the goals of NASMA, the committee established a facebook®

presence. The page has 628 Fans and can be accessed using this link:

http://www.facebook.com/home.php?#!/pages/North-American-Saddle-Mule-Association-

NASMA/85415396193?ref=ts

NASMA GROUP PAGE facebook® chose to archive our group

page for lack of members posts. I have started a new group page

but it is quite different and, of course all photos and members will not be transferred. If

you’d like to renew the group go to:

https://www.facebook.com/?tid=1876823443734&sk=inbox#!/home.php?sk=group_169017893162122&notif_t=group_r2j

The committee has also established a presence on twitter® under the name NASMAposse. The

presence has 22 followers.

With the help of Debbie Cochran, NASMA Promotion Committee participated in The Great Horse Breeds of the World

Coffee Table book with four pages of information about mules and donkeys in addition to information about NASMA. The

cost incurred of participating was offset by those who submitted photos to be used for our breed association. Information

on ordering and discounts for NASMA members will be posted in the Members Log In on the website.

STATUS REPORT

Plans for the 2011

In order to follow the SOP guidelines for this Committee, maintain and update all three presences. If,

however, the facebook® Group Page is not updated by the members, we may realistically drop it as

facebook® is changing and is considering going public which may affect recognition of groups.

Since, twitter® has not attracted many followers and maintaining it is time intensive since its purpose

requires daily, if not hourly, updates I would suggest the emphasis be put on facebook®.

Develop more promotional ideas.

Again, I would like to extend my appreciation to Debbie and Tom Cochran their work on the Coffee Table Book and to the

Committee for their hard work and look forward to working with them in the upcoming year.

Respectfully Submitted,

Sue King, Chair

Promotion Committee

Secretarial Postage 600.00

Office Supplies 200.00

TOTAL BUDGET REQUEST

800.00

Treasurer Postage & Supplies 50.00

Post Office Box Rental 98.00

TOTAL BUDGET REQUEST

148.00

Amateur Committee Awards 500.00

TOTAL BUDGET REQUEST

500.00

Points Recorder Postage & Printing Certificates 70.00

Web Hosting Fees & Misc. 50.00

TOTAL BUDGET REQUEST

120.00

Nominating Committee Postage & Printing 400.00

TOTAL BUDGET REQUEST

400.00

Awards Committee Year End Awards 3,500.00

TOTAL BUDGET REQUEST

3,500.00

Grievance Committee Postage & Printing 25.00

TOTAL BUDGET REQUEST

25.00

Registrar Printer Purchase 200.00

Postage & Printing 400.00

TOTAL BUDGET REQUEST

600.00

Show Sanctioning Committee Show Incentives 800.00

TOTAL BUDGET REQUEST

800.00

GRAND TOTAL BUDGET REQUEST 6,893.00

2011 – 2012 Proposed Budget