north american saddle mule association 7.11.pdf · 2017. 6. 18. · north american saddle mule...
TRANSCRIPT
North American Saddle Mule Association Agenda for
BOARD OF DIRECTORS MEETING SHELBYVILLE, TN
2 p.m. July 6, 2011 (CST)
To be held at The Hall of Fame on the Show Grounds All Resolutions were made according to Roberts Rules of Order – by motion and second; followed by discussion and amendment;
passed by required votes and are on file in the NASMA Office.
1. CALL TO ORDER
2. ROLL CALL OF VOTING MEMBERS
3. ASCERTAINMENT OF QUORUM: A quorum of __elected Board of Directors were present in
person, ___ by teleconference
4. READING OF THE MINUTES OF PREVIOUS MEETING & APPROVE
A. http://www.nasma.us/MemberArea/Minutes/index.asp
5. REPORT OF THE SECRETARY-TREASURER
A. Stacy Golian (See Attached)
B. Terri Barfiled (See Attached)
6. REPORT OF SPECIAL COMMITTEES
A. Amateur Committee, Cheryl Metheny (See Attached)
B. Awards Committee, Deby Cochran No Report
C. Breed Improvement Committee, Nancy Luck No Report
D. By Laws Committee, Tom Cochran/Terri Wagner No Report
E. Futurity Committee, No Chair Person
F. Gaited Committee, No Report
G. General Show & Contest Rules, Sue King (See Attached)
H. Grievance Committee, Ken Colbert (See Attached)
I. Judges Committee, Wayne Whitehead No Report
J. Membership Committee, Mel Wilson No Report
K. National Show Committee, Tom Cochran (See Attached)
L. Nominating Committee, Peggy Hamilton No Report
M.Promotions Committee, Sue King (See Attached)
N. Scholarship Committee, Cheryl Metheny (See Attached)
O. Show & Contest Sanctioning, Terri Wagner (See Attached)
P. VTP Committee, Stacy Golian No Report
Q. World Show Committee, No Chair Person
R. Youth Committee, Dale Ann Gramman (See Attached)
7. REPORT OF REGISTRAR – Deby Cochran (See Attached)
8. READING OF COMMUNICATIONS
No Communications
9. OLD BUSINESS
No Old Business
10. NEW BUSINESS:
A. ELECTIONS OF OFFICERS AS SUBMITTED BY THE NOMINATING
COMMITTEE CHAIR.
Installation of Terri Wagner, President Elect to the office of President. ARTICLE IV section 3. Election: The officers of the Association shall be elected by majority vote by the Board of Directors at the Annual Meeting from the nominations of the National Directors Nomination Committee. No nominations will be taken from the floor. Page 16
B. NASMA nominations for elections
1. Vice President – Ken Colbert
2. President Elect – Peggy Hamilton
3. Secretary – Stacy Golian
4. Treasurer – Terri Barfield
C. BOD – Installation of Zone Directors
Zone 1 -- Joyce Stratton
Zone 2 -- Nancy Luck
Zone 3 -- Shannon Ambrosio
Zone 4 – No Openings
Zone 5 – Dora Psiakis
Zone 6 – Lori Montgomery
Zone 7 – No Openings
Zone 8 – No Openings
D. Appointed by President with BOD approval:
1. Executive Committee
a. Tom Cochran, Immediate Past President
b. Peggy Hamilton, President Elect
c. Lori Montgomery
d. Diane Swift
e. Holly Kennedy
2. Points Keeper Debra Brewer
3. Registrar Elisha Iager
E. Introduction of Committee Chairs Appointed by the President
NASMA Committee Chair Person
NASMA Committee Chairperson
1. Amateur Committee Cheryl Metheny
2. Awards Committee Deby Cochran
3. Breed Improvement Committee Nancy Luck
4. By Laws Committee Terri Wagner
5. Futurity Committee No Chair Person
6. Gaited Committee Denise Amann 7. General Show & Contest Rules Sue King
8. Grievance Committee Ken Colbert
9. Judges Committee Wayne Whitehead
10. Membership Committee Sue King
11. National Show Committee Tom Cochran
12. Nominating Committee Peggy Hamilton
13. Promotions Committee Sue King
14. Scholarship Committee Cheryl Metheny
15. Show & Contest Sanctioning Terri Wagoner
16. VTP Committee Stacy Golian
17. World Show Committee No Chair Person
18. Youth Committee Dale Ann Gramman
F. Motion to discuss the following By Law changes to be voted on in 60 days via online voting
process:
1. Article V Section 4. Term.
Change the term period for the officers to two (2) years.
Justification: The current one (1) year term does not allow sufficient time for the
President to make any meaningful impact/improvements to/for the organization.
Additionally it is becoming increasingly more difficult to find members who are
willing to serve in these positions.
2. 114 Article V-Section 2
Recommendation for Rule Change #114:
Executive Secretary SHALL NOT be a member of the Board of Directors
Justification & Impact if rule not changed:
Conflict of Interest & Lack of Representation for Constituents
11. ADJOURNMENT
Secretarial Status Report Page 1
Membership Data
At this time it appears that membership is up from last year, we are attracting new members.
Total new members in 2011 are 63.
2011 July 2010 July
356 Memberships 349 Memberships
Charter Charter
Life Time Life Time
Various Levels Various Levels
39 Youth 40 Youth
58 Amateur 659 Amateur
68 VTP 85 VTP
31 Judges 29 Judges
Membership by Zone Membership by Zone
Zone 1 – 14 Zone 1 - 12
Zone 2 – 15 Zone 2 – 17
Zone 3 – 51 Zone 3 – 34
Zone 4 – 62 Zone 4 – 62
Zone 5 - 98 Zone 5 -105
Zone 6 – 52 Zone 6 – 51
Zone 7 – 30 Zone 7 – 32
Zone 8 – 34 Zone 8 – 42
Canada/Int'l - 0 Canada/Int'l – 1
Completed or work in progress
• Keeping in contact with BOD regarding current voting issues.
• Corresponding daily via email with current and potential members on any questions they may have. • Entering renewal and new membership into the NASMA data base, Sherri Pledger is printing and mailing membership cards and rule books, but will be giving up this position as of July 1, 2011.
• Assisting with various works on special committee's upon request.
• Currently working on the Agenda & Budget for the 2010 meeting.
Expenditures from 2010 to Current:
Postage $211.90 Office Supplies 76.12 Note: These numbers do not include funds spent by Sherri Pledger for mailing membership cards and Rule Books. Those numbers are still pending and will be included on the Treasurer’s Report.
PENDING AMATEUR REPORT JULY 2011 This year we will award High Point Amateur award to Shelly Reddish and Reserve High Point award to Tricia Ober. We currently have 58 Amateur members. We have asked for a budget of $500 as we did last year. Respectfully, Cheryl Metheny Chair
Treasurer’s Report
Amateur Committee Report
For 2010 we had a total of 41 new registrations and 14 transfers. Expenses for 2010 were 367.54 this included postage, printer ink, folders, envelopes, seals, files, registration slick paper and labels. As of July 8th 2011 I will resign my position as NASMA Registrar and turn all Supplies and files over to NASMA's new Registrar, Elisha Iager. Requested budget for 2011 is 400.00 Respectfully submitted, Deby Cochran
NO REPORT
The National Show committee is pleased to report that the 2010 show was, once again a big success. Attendance for the 2010 Great Celebration was 5,608 and there were 1281 total entries, down slightly from 2009. Through generous donations from our sponsors we were able to provide Champion belt buckles and Reserve stable tables in all of the NASMA National Championship classes. We provided a total of 42 buckles and 42 stable tables. Because the committee was able to secure funds and product from more than 40 sponsors, I'm again pleased to announce that the show was completely self sufficient and no NASMA funds were requested or needed. During the show the committee put on a silent auction to help benefit the NASMA Youth Scholarship Fund. We raised a total of $2,171.00, earmarking $500.00 to benefit a NASMA youth scholarship with the balance going to help fund the 2011 show. The National Show booth also doubled as the NASMA promotional booth where we had a several people join as well as re-new membership. The 2011 NASMA National Show is our 3rd annual and the Great Celebration's 20th annual. It's been a pleasure working with the committee and show management to put on this world class event each year. It's with mixed feelings that I tender my resignation as committee show chairman. If this show is to continue I asked that someone step up and take over the committee and continue our National Show. I'll be happy to be available to consult to help make the transition easier. Respectfully submitted, Tom Cochran, Chairman NASMA National Championship Show Committee
Grievance Committee Report
Registrar Report
National Show Committee Report
Chairperson: Terri Wagner
2011 SHOW SANCTIONING COMMITTEE REPORT Committee – Lori Montgomery, Stacy Golian, Peggy Hamilton, Sherri Pledger, Terri Wagner
Approved Shows 2011: National Western Stock Show Jan 21-23 Denver, Co “A” Show Mule and Donkey Congress April 15-17 Tulsa, Ok “A” Show Ohio Classic June 18-19 Wilmington, Ohio “A” Show Great Celebration July 7-9 Shelbyville, Tn “A” Show Fort Smith Oct 7-9 Fort Smith, Arkansas “A” Show KMDA PENDING Sept 16-17 Liberty, Ky “A” Show Darke County Aug 26-27 Greenville, Ohio “A” Show North Carolina State Fair PENDING Oct 23 Raleigh, NC “A” Show NAILE PENDING Louisville, Ky Expenses: Incentive Fund - Congress $110.00 Incentive Fund - Celebration $125.00 Incentive Fund – Classic $125.00 Income NWSS – per animal fee $150.00 Congress – per animal fee - not received Classic – per animal fee - not received
NO REPORT
Show Sanctioning Committee Report
Youth Committee Report
STATUS REPORT General Show and Contest Rules Committee
This committee has no authority to amend, change, add or rewrite any By-law of this Association.
June 28, 2011 Based on the Standard Operating Procedure adopted by the Board of Directors on April 1, 2006 this report outlines the work of the General Show and Contest Rules Committee as submitted by Sue King, Chair.
General Show and Contest Rules Committee
Sue King- Chair, [email protected]
Ken Colbert, [email protected]
Joyce Stratton, [email protected]
Cori Basham, [email protected]
Casey Jardot, [email protected] The Eighth Edition Rule Book can be found at http://nasma.net/Rulebooks/EIGHTH%20EDITIONonline.pdf OBTAINING NASMA'S OFFICIAL HANDBOOK.
Three ways members to get a copy of NASMA's Official Handbook of By Laws and Rule
Download the electronic version Here.
Mail NASMA c/o of Sherri Pledger, 65350 East 155 Road, Wyandotte, OK 74370
Click here to request a copy if you are already a NASMA member.
If you are not a member
Click here to join NASMA by mail.
Click here to join NASMA through PayPal®
Click here to purchase a Handbook for $5.00 through PayPal® using Apply To Box.
If you are a Show Manager wishing copies contact: Show Sanctioning Chair here. Any rule changes you would like to submit for the Ninth Edition may be submitted on line on the Members’ Area with your membership log in ID. Again, I would like to extend my appreciation to Sherri Pledger for getting the Eight Edition Rule Book printed and to the Committee for their hard work and look forward to working with them on this project in the upcoming year. Respectfully Submitted, Sue King, Chair General Show and Contest Rules Committee
NO REPORT
General Show & Contestants Rules Committee Report
Nominating Committee Report
STATUS REPORT
PROMOTION COMMITTEE
6/14/2011 Based on the Standard Operating Procedure adopted by the Board of Directors in 2009, this report outlines the work of
the Committee as submitted by Sue King, Chair.
PROMOTION COMMITTEE
Sue King- Chair, [email protected] ,
Shannon Ambrosio,[email protected],,
Cindi Slemp, [email protected]
Rick Hamilton, [email protected],
Mel Wilson, [email protected] In order to meet the guidelines of the SOP for this committee, the committee has:
NASMA PAGE In order to attract new members and recognition of
the goals of NASMA, the committee established a facebook®
presence. The page has 628 Fans and can be accessed using this link:
http://www.facebook.com/home.php?#!/pages/North-American-Saddle-Mule-Association-
NASMA/85415396193?ref=ts
NASMA GROUP PAGE facebook® chose to archive our group
page for lack of members posts. I have started a new group page
but it is quite different and, of course all photos and members will not be transferred. If
you’d like to renew the group go to:
https://www.facebook.com/?tid=1876823443734&sk=inbox#!/home.php?sk=group_169017893162122¬if_t=group_r2j
The committee has also established a presence on twitter® under the name NASMAposse. The
presence has 22 followers.
With the help of Debbie Cochran, NASMA Promotion Committee participated in The Great Horse Breeds of the World
Coffee Table book with four pages of information about mules and donkeys in addition to information about NASMA. The
cost incurred of participating was offset by those who submitted photos to be used for our breed association. Information
on ordering and discounts for NASMA members will be posted in the Members Log In on the website.
STATUS REPORT
Plans for the 2011
In order to follow the SOP guidelines for this Committee, maintain and update all three presences. If,
however, the facebook® Group Page is not updated by the members, we may realistically drop it as
facebook® is changing and is considering going public which may affect recognition of groups.
Since, twitter® has not attracted many followers and maintaining it is time intensive since its purpose
requires daily, if not hourly, updates I would suggest the emphasis be put on facebook®.
Develop more promotional ideas.
Again, I would like to extend my appreciation to Debbie and Tom Cochran their work on the Coffee Table Book and to the
Committee for their hard work and look forward to working with them in the upcoming year.
Respectfully Submitted,
Sue King, Chair
Promotion Committee
The youth committee did not receive any scholarship applications this year. Respectfully submitted, Cheryl Metheny, Chairperson Budget is still being worked on and will be reported in the next couple of days. Sorry for the delay. Terri Barfield, Treasurer
2011-2012 Preliminary Budget Proposal Page 1 of 2
Secretarial Budget Request
Postage
Office Supplies
Printer Supplies
Conference Calling for BOD meetings
Rule Book Printing
Print & Mail 2011 Renewal Letters
Email Account
Total Estimated 2011-2012 Budget
Registrar Budget Request
Printing & Mailing (Rounded the $516.32)
Total Estimated 2011-2012 Budget
Points Recorder Request
Postage
Printer Ink
Total Estimated 2011-2012 Budget
Webmaster Request
.us/ .net/ .biz Hosting 3@$25 each
Domain Names
Total Estimated 2011-2012 Budget
Grievance Committee Request
General Expenses
Youth Scholarship Committee Report
2011-2012 Preliminary Budget Proposal Page 2 of 2 Amateur Committee Request
Awards/Prizes 500.00
Total Estimated 2011-2012 Budget 500.00
Futurity Request
0.00
Awards Committee Request
Awards
Total Estimated 2011-2012 Budget
Treasury Budget Request
Mailing Checks
Office Supplies
Total Estimated 2011-2012 Budget
Membership Committee Request
Misc.
Total Estimated 2011-2012 Budget
VTP Committee Request
Misc. - T-shirts 100.00
100.00
Show Sanctioning Committee Request
Show Insensitive 800.00
800.00
Youth Budget Request
Postage
Supplies
Advertising
Prizes for Games
2010 Awards
Misc.
Total Estimated 2011-2012 Budget
Nominating Committee Request
Print & Mail Ballots 400.00
400.00
Total Preliminary Budget Request
