n70 finanzas bb configguide en ve

SAP ECC 6.00

June 2007

English

External Financial Accounting (N70) Venezuela

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practice External Financial Accounting Venezuela: Configuration Guide

Copyright

© Copyright 2007 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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ContentsExternal Financial Accounting: Configuration Guide 9

1 Purpose 9

2 Preparation 9

2.1 Prerequisites 9

2.1.1 Building Blocks 9

2.1.2 Organizational Units 9

3 Configuration 10

3.1 Activate New General Ledger Accounting 10

3.1.1 Activate New General Ledger Accounting 10

3.1.2 Deactivate Update of Classic General Ledger (GLT0) 10

3.2 Basic Settings 11

3.2.1 Define Accounting Principles 11

3.2.2 Ledgers 11

3.2.2.1 Define Currencies of Leading Ledger 11

3.2.2.2 Assign Scenarios and Customer Fields to Ledgers 12

3.2.2.3 Assigning Variants to Company Code 13

3.2.2.4 Assign Variants for Real-Time Integration to Company Codes 13

3.2.2.5 Assign Accounting Principle to Ledger Groups 14

3.2.3 Global Parameters 14

3.2.3.1 Fiscal Year Variant / Posting Periods 14

3.2.3.2 Additional Specifications for Company Code 15

3.2.3.3 Translation Ratios for Currency Translation 16

3.2.3.4 Currency Rate Exchange 17

3.2.3.5 Define Variants for Open Posting Periods 18

3.2.3.6 Open and Close Posting Periods 18

3.2.4 Document 19

3.2.4.1 Define Document Types for Entry View 19

3.2.4.2 Define Document Number Ranges for Data Entry View 20

3.2.4.3 Define Document Number Ranges for General Ledger View 22

3.2.4.4 Field Status Groups 23

3.2.4.5 Assigning Company Code to Field Status Variants 24

3.2.4.6 Define Posting Keys 25

3.2.4.7 Maximum Difference Between Exchange Rates 25

3.2.4.8 Tolerance Groups for Employees 26

3.2.4.9 Enabling Fiscal Year Default 26

3.2.4.10 Default Value Date 27

3.2.4.11 Changing Message Control for Document Processing 28

3.2.4.12 Screen Variants for Document Entry 28

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3.2.5 Tax on Sales/Purchases 29

3.2.5.1 Defining Tax Codes for Sales and Purchases 29

3.2.5.2 Check Calculation Procedure 30

3.2.5.3 Assigning Country to Calculation Procedure 31

3.2.5.4 Check and Change Settings for Tax Processing Procedure 31

3.2.5.5 Assigning Company Code to Document Date for Tax Determination32

3.2.5.6 Specifying Base Amount 33

3.2.5.7 Changing Foreign Currency Translation 33

3.2.5.8 Assigning Input Tax Code for Non-Taxable Acquisitions 34

3.3 General Ledger Accounting (new) 34

3.3.1 Master Data 34

3.3.1.1 G/L Accounts 35

3.3.1.2 Profit Center Master Data Configuration 36

3.3.1.2.1 Activate Profit Center Accounting 363.3.1.2.2 Activate Direct Postings 373.3.1.2.3 Define Number Ranges for Local Documents 38

3.3.2 Business Transactions 39

3.3.2.1 Document Splitting 39

3.3.2.1.1 Classify G/L Accounts for Document Splitting 393.3.2.1.2 Classify Document Types for Document Splitting 403.3.2.1.3 Define Zero-Balance Clearing Account 423.3.2.1.4 Define Splitting Characteristics for General Ledgers 433.3.2.1.5 Define Document Splitting Characteristics for Controlling 433.3.2.1.6 Edit Constants for Nonassigned Processes 443.3.2.1.7 Activate Document Splitting for Each Company Code 45

3.3.2.2 Correspondence: Internal Document 46

3.3.2.2.1 Assigning Program for Correspondence Types 463.3.2.2.2 Form Names for Correspondence 463.3.2.2.3 Sender Information for Correspondence 47

3.3.2.3 Open Item Clearing 49

3.3.2.3.1 Automatic G/L Account Clearing 493.3.2.3.2 Defining Tolerance Groups for G/L Accounts 50

3.4 Accounts Receivable and Accounts Payable 51

3.4.1 Accounts Receivable 51

3.4.1.1 AR: Customer Accounts 51

3.4.1.1.1 Defining Account Groups with Screen Layout (Customers) 513.4.1.1.2 Message Control by User (AR) 523.4.1.1.3 Creating Number Ranges for Customer Accounts 523.4.1.1.4 Assigning Number Ranges to Customer Account Groups 53

3.4.1.2 AR: Incoming Payments 54

3.4.1.2.1 Defining Tolerances (Customer) 54

3.4.1.3 AR: Down Payments 55

3.4.1.3.1 Reconciliation Accounts for Customer Down Payments 553.4.1.3.2 Special GL Indicator for Customer Down Payments 55

3.4.1.4 AR: Automatic Clearing 56

3.4.1.4.1 Prepare Automatic Clearing (Customer) 56

3.4.1.5 AR: Dunning 57

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3.4.1.5.1 Defining Dunning Block Reasons 573.4.1.5.2 Dunning Program: Dunning Procedure 573.4.1.5.3 Dunning Program: Company Code Data 593.4.1.5.4 Dunning Program: Defining Interest Rates 593.4.1.5.5 Assigning Dunning Forms 603.4.1.5.6 Defining Sender Details for Dunning Forms 61

3.4.1.6 AR: Interest Calculation Open Items 62

3.4.1.6.1 Defining Reference Interest Rates 623.4.1.6.2 Time-Dependent Interest Terms 633.4.1.6.3 Maintaining Values for Reference Interest Rates 633.4.1.6.4 Account Determination for Interest on Arrears 643.4.1.6.5 Assigning Forms for Interest Indicators 64

3.4.2 Accounts Payable 65

3.4.2.1 AP: Vendor accounts 65

3.4.2.1.1 Defining Account Groups with Screen Layout (Vendors) 653.4.2.1.2 Defining Screen Layout per Activity (Vendors) 663.4.2.1.3 Change Message Control for Vendor Master Data 663.4.2.1.4 Creating Number Ranges for Vendor Accounts 673.4.2.1.5 Assigning Number Ranges to Vendor Account Groups 68

3.4.2.2 AP: Down Payment 68

3.4.2.2.1 Alternative Reconciliation Account for Down Payment - Spec. G/L: Acc. Determination 68

3.4.2.2.2 Alternative Reconciliation Account for Down Payment - Spec. G/L: Indicators 69

3.4.2.3 AP: Vendor Invoice 70

3.4.2.3.1 Defining Cash Discount Base for Invoices 703.4.2.3.2 Maintaining Terms of Payment 71

3.4.2.4 AP: Vendor Line Items Analysis 72

3.4.2.4.1 Defining Line Layout (Vendors) 723.4.2.4.2 Line Item Display: Choosing Additional Fields (Vendor) 74

3.4.2.5 AP: Account Determination Payments 74

3.4.2.5.1 Account Determination for OI Exchange Rate Differences 743.4.2.5.2 Defining Posting Keys for Clearing OI 75

3.4.2.6 AP: Manual Payments 76

3.4.2.6.1 Defining Default Values for Payment Block 763.4.2.6.2 Defining Reason Codes: Classification of Payment Differences 773.4.2.6.3 Checking Payment Block Reason 78

3.4.2.7 AP: Automatic Payments 79

3.4.2.7.1 Setting Up All Company Codes for Payment Transactions 793.4.2.7.2 Setting Up Paying Company Codes for Payment Transactions 803.4.2.7.3 Setting Up Payment Methods per Country for Payment Transactions. 813.4.2.7.4 Setting Up Payment Methods per Company Code 843.4.2.7.5 Defining Sender Details for Payment Forms 853.4.2.7.6 Assigning Payment Forms for Payment Methods in Company Code 863.4.2.7.7 Assigning Payment Medium Program for Payment Method in Country 873.4.2.7.8 Defining House Banks 873.4.2.7.9 Setting Up Bank Determination - Payment Transactions (PC01) 89

3.4.2.8 AP: Automatic Clearing 90

3.4.2.8.1 Prepare Automatic Clearing (Vendor) 91

3.4.2.9 AP: Withholding Taxes 92

3.4.2.9.1 Check Withholdingd Tax Countries 923.4.2.9.2 Activate Extended Withholding Tax 933.4.2.9.3 Define Withholding Tax Type for Invoice Posting 943.4.2.9.4 Define Withholding Tax Type for Payment Posting 95

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3.4.2.9.5 Define Withholding Tax Codes 963.4.2.9.6 Define Formulas for Calculating Witholding Tax 993.4.2.9.7 Define Processing Key for Modified Tax Amount 1023.4.2.9.8 Asign Withholding Types to Company Codes 1023.4.2.9.9 Portray Dependencies Between Withholding Tax Types 1033.4.2.9.10 Withholding Tax Not Aplicable 1043.4.2.9.11 Certificate Numbering for Withholding Tax 1053.4.2.9.12 Define Tax Categories 106

3.5 Bank Accounting 107

3.5.1 Set Countries 107

3.5.1.1 Setting Country-Specific Checks 107

3.5.2 Cash Journal 108

3.5.2.1 Defining Number Range Intervals for Cash Journal Documents 108

Setting Up Cash Journal 108

3.5.2.2 Creating, Changing and Deleting Business Transactions 109

3.5.2.3 Setting Up Print Parameters for Cash Journal 110

3.5.2.4 Assigning Programs for Correspondence Type SAP18 110

3.5.2.5 Assigning Forms for Correspondence 111

3.5.2.6 Defining Sender Details for Correspondence Form 111

3.5.3 Electronic Statement of Accounts 112

3.5.3.1.1 Global Settings for Electronic Bank Statement 1123.5.3.1.2 Defining Program and Variant Selection (Electronic Statement) 118

3.5.4 Manual Statement of Accounts 118

3.5.4.1 Posting Keys and Posting Rules for Manual Bank Statement 119

3.5.4.2 Assigning Business Transactions 123

3.5.4.3 Defining Variants for Manual Bank Statement 124

3.5.5 Check Deposit 126

3.5.5.1 Posting Keys and Posting Rules for Check Deposit 126

3.5.5.2 Defining Variants for Check Deposit 127

3.5.5.3 Defining Forms (Check Deposit) 128

3.6 Intercompany Procedures 129

3.6.1 Preparing Cross-Company-Code Transactions 129

3.6.2 Intercompany: Assigning Variants to Company Code 130

3.6.3 Intercompany: Document Number Ranges for General Ledger View 130

3.6.4 Intercompany: Document Number Ranges for Data Entry View 131

3.6.5 Intercompany: Assigning Company Code to Field Status Variants 132

3.6.6 Intercompany: Assigning Company Code to Document Date for Tax Determination133

3.6.7 Intercompany: Defining Tolerance Groups for Employees 133

3.6.8 Intercompany: Tolerance Group Vendors and Customers 134

4 Importing/Creating Tax Codes 135

5 Copying G/L Account Master Data (Company Code) – Intercompany 136

6 Reporting Variants 137

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6.1 Reporting Variants Cash Journal (program RFCASH20) 137

6.2 Create/Assign Selection Variants 138

7 Importing/Creating Master Data 140

7.1 Bank Master Data 140

7.1.1 Creating Bank Master Data 140

7.1.2 Maintaining House Bank in G/L Accounts 141

7.2 Master Data Profit Center Accounting 142

7.2.1 KCH1 Create Profit Center Groups – New 143

7.2.2 KCH2 Change Profit Center Groups – Assign Groups 143

7.2.3 KE59 Create Dummy Profit Center 144

7.2.4 KE51 Create and Activate Profit Centers 145

8 Provide Country Specific Texts for Profit Center Master Data 146

8.1.1 KCH2 Change Profit Center Groups – Text 146

8.1.2 KE52 Change Profit Centers – Text 147

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External Financial Accounting: Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually, that is, without the support of automated tools, such as BC Sets or eCATTs.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

2.1 Prerequisites

2.1.1 Building BlocksIf you want to use this building block, you must first install the following building blocks:

Building Block Description

B32 Best Practices R/3 Installation

J02 Organizational Structure

2.1.2 Organizational UnitsWith building block J02 all required organizational units are maintained. Following organizational units are needed for the External Financial Accounting (NEW) building block:

Field name Description User action and values Note

BUKRS Company Code BP01, BP0X

SEGMENT Segment BP01_A, BP01_B, BP01_C

FPC01S Financial Management Area BP01

KOKRS Controlling Area BP01

KTOPL Chart of Accounts PC01

RCOMP Company BP0001

KKBER Credit Control Area BP01

Please check building block J02 for further details.

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3 Configuration

3.1 Activate New General Ledger Accounting

3.1.1 Activate New General Ledger Accounting

Use

Once the New General Ledger is activated you must not deactivate it!

Procedure1. Access the activity as follows:

IMG Menu Financial Accounting (new) ® Financial Accounting Global Settings (new) ® Activate New General Ledger Accounting

Menú IMG Gestión financiera (nuevo)

BC Set /SMBA0/V_FAGL_ACTIVEC_B18Y_J01

eCatt Variant SMBA0_V_FAGL_ACTIVEC_O18Y_J01.txt

Make the following entries: Just mark the check box and save it.

3.1.2 Deactivate Update of Classic General Ledger (GLT0)

UseIn this IMG activity, you deactivate the update of tables of classic General Ledger Accounting. When you activate new General Ledger Accounting, not only the tables of the new General Ledger Accounting are updated in the standard system, but also the balances in the tables of classic General Ledger Accounting (table GLT0).

This default setting enables you to use comparison reports during the implementation phase of new General Ledger Accounting to ensure that new General Ledger Accounting delivers correct results. To compare the data, you use the IMG activity Compare Ledgers. Once you have established that new General Ledger Accounting and it is set up correctly and is operating correctly, you can deactivate the updates from classic General Ledger Accounting. To do this, deselect the indicator Write Classic General Ledger (GLT0).


IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Tools ® Deactivate Update of Classic General Ledger (GLT0)

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Herramientas Desactivar actualización libro mayor clásico (GLT0)

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sapevent:DOCU_LINK%5CDS:SIMG.SIMG_GLT0GCAC


BC Set /SMBA0/V_FAGL_ACTIVEC_B1DY_J01

eCatt Variant SMBA0_V_FAGL_ACTIVEC_O1DY_J01.txt

Make the following: Deselect the indicator Write Classic General Ledger (GLT0).

3.2 Basic Settings

3.2.1 Define Accounting Principles

UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.

For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.


IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Ledgers ® Parallel Accounting ® Define Accounting Principles

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Presentación de cuentas paralela Definir normas de presentación de cuentas

BC Set /SMBA0/V_TACC_PRINCIP_B033_J01

eCatt Variant SMBA0_V_TACC_PRINCIP_O033_J01.txt

2. Make the following entries:

Accounting Principles Name

IAS International Accounting Standards ( For baseline)

GAAP General Accepted Acounting Principles

3.2.2 Ledgers

3.2.2.1 Define Currencies of Leading Ledger

UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code:

The local currency (as company code currency) is specified in the company code settings.

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You can define one or two additional local currencies that you store per company code parallel to the first local currency.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Ledgers ® Ledger ® Define Currencies of Leading Ledger

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ledger Definir monedas de ledger principal

BC Sets /SMBA0/V_T001A_B198_J0C

/SMBA0/T882_B198_J0B

eCatt Variant SMBA0_V_T001A_O198_J0C.txt

SMBA0_T882_O198_J0B.txt


2nd local Currency

Currency Exchange Rate Type

Source Currency

Type of Translation

40 USD M 1 2

3.2.2.2 Assign Scenarios and Customer Fields to Ledgers

UseIn this activity, you assign the following to your ledgers:

Scenarios: this determines what fields in a ledger are updated when it receives posting from other application components.

Custom Fields: you can add custom fields (that you have already defined) to the ledger.

Versions: this enables you to make general version settings for the ledger that depend on the fiscal year. In the versions, you specify whether actual data is recorded, whether manual planning is allowed, and whether planning integration with Controlling is activated.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Ledgers ® Ledger ® Assign scenarios and customer fields to ledgers

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ledger Asignar escenarios y campos propios de cliente a ledgers

BC Set /SMBA0/V_FAGL_LEDGER__B1DV_J0A

eCatt Variant SMBA0_V_FAGL_LEDGER__O1DV_J0A.txt

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Ledger Scenario for General Ledger Accounting

0L FIN_SEGM

3.2.2.3 Assigning Variants to Company Code

UseIn this activity you assign the company code to the field status variant.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Global Parameters for Company Code ® Enter Global Parameters

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Parámetros globales para la sociedad Verificar y completar parámetros globales

BC Set /SMBA0/V_001_R_B11J_J01

eCatt Variant SMBA0_V_001_R_O11J_J01.txt


Company Code Field Status Variant

BP01 BP01

3.2.2.4 Assign Variants for Real-Time Integration to Company Codes

UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.


IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Ledgers ® Real-Time Integration of Controlling with Financial Accounting ® Assign Variants for Real-Time Integration to Company Codes

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Integración en tiempo real del Controlling con la gestión financiera

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Asignar variantes para integración tmpo.real a sociedades

BC Set /SMBA0/V_FAGLCOFICCOD_B1DW_J01

eCatt Variant SMBA0_V_FAGLCOFICCOD_O1DW_J01.txt


Company Code Variant for Real Time Integration

BP01 0001

3.2.2.5 Assign Accounting Principle to Ledger Groups

UseIn this IMG activity, you assign the desired ledger group to your accounting principles.


IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Ledgers ® Parallel Accounting ® Define Accounting Principles

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Presentación de cuentas paralela Asignar norma de presentación de cuentas a grupos de ledgers

BC Set /SMBA0/V_FAGL_TRGT_LD_B1KQ_J01

eCatt Variant SMBA0_V_FAGL_TRGT_LD_O1KQ_J01.txt


Accounting Principles Ledger

IAS 0L

3.2.3 Global Parameters

3.2.3.1 Fiscal Year Variant / Posting Periods

Procedure1. Access the activity using the following navigation options:

IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Ledgers ® Fiscal Years and Posting Periods ® Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year )

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Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ejercicio y períodos contables Actualizar variante de ejercicio (actualizar ejercicio corto)

BC Set /SMBA0/V_T009_A_B10D_J0C

eCatt Variant SMBA0_V_T009_A_O10D_J0C.txt

The standard fiscal year variant K4 has been assigned to the company code. For more information, refer to the documentation on the global settings

3.2.3.2 Additional Specifications for Company Code

Use

The additional information required has been entered accordingly for company code BP01. This data must be adapted to customer requirements.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Global Parameters for Company Code ® Enter Global Parameters

Menú IMG Parametrizaciones básicas de gestión financiera (nuevo) Parámetros globales para la sociedad Verificar y completar parámetros globales

BC Set /SMBA0/T001Z_B12K_J0A

/SMBA0/V_001_B_B12K_J0C

eCatt Variant SMBA0_T001Z_O12K_N70.txt

SMBA0_V_001_B_O12K_N70.txt


Parameter Parameter Type Parameter Value

BP01 SAPA01 Tax calculation Procedures

BP01 SAPA02 Chart of Accounts,

BP01 SAPA03 Other Country Parameters (FY, Period Variants)

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3.2.3.3 Translation Ratios for Currency Translation

Use

In this activity, you enter the translation ratios for currency translation. You enter these ratios for each exchange rate type and currency pair. You also specify whether you want to use an alternative exchange rate type for specific currency pairs.

Requirements You must have defined the exchange rate types under which you want to define your translation ratios. You

do this in the activity “Check Exchange Rate Types”.

You must have defined the required currency keys. You do this in the activity “Check Currency Codes” .

Activities1. Specify existing currency translation ratios for each exchange rate type for the currency pairs you need in your company.

2. Enter the exchange rate type to which you want to switch with specific currency pairs in the Alt. ERT field.

Further notes

The ratios you enter here for currency translation are displayed again when maintaining the exchange rates. For information on how to maintain exchange rates, see “Enter Exchange Rates”.


IMG Menu SAP NetWeaver ® General Settings ® Currencies ® Define Translation Ratios for Currency Translation

Menú IMG SAP NetWeaver Parametrizaciones generales Monedas Definir factores de conversión para conversión de moneda


Exch.Rate From To Valid From Ratio(From) Ratio(To)

M USD VEB 01.01.1800 1 1

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3.2.3.4 Currency Rate Exchange

Exchange rates are required to:

Translate foreign currency amounts when posting or clearing or to check an exchange rate entered manually

Determine the gain and loss from exchange rate differences

Evaluate open items in foreign currency and the foreign currency balance sheet accounts

The exchange rates are defined by period ("valid from").

Note

The function has been improved. Choose the activity “Define Exchange Rate Input Worklist” or “Assign Exchange Rate to Worklist”.

The system uses the type M exchange rates for foreign currency translation when posting and clearing documents in the activity Enter Exchange Rate. An entry must exist in the system for this exchange rate type. The exchange rates apply to all company codes.

The exchange rate relations for currency conversion are only displayed here. Read the chapter “Define Translation Ratios” in the SAP Help Documentation for information about exchange rate relations maintenance.

Requirements

You define:

the rate types under which you want to store your exchange rates in the step “Check Exchange Rate Type”.

the required currency keys in the step “Check Currency Codes”

the conversion factors for

o the currency pair

o the exchange rate type

o the date

in the step “Define the Conversion Factors for Currency Conversion”

Standard Settings

Sample exchange rates are already stored in the standard system.

Recommendation

You should delete the exchange rates you do not need.

Activities

1. Check whether the exchange rates you need are in the system.

2. Delete the entries you do not need.

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3.2.3.5 Define Variants for Open Posting PeriodsA correctly managed accounting system must ensure that postings can no longer be made to periods that have already been closed. In the same way, it must ensure that postings cannot be made to future periods that are not yet relevant. For this reason, you can open and close postings periods for specific company codes.

ProcedureAccess the activity using the following navigation options:

IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ®Ledgers Fiscal Years and Posting Periods ® Posting Periods.® Define Variants for Open Posting Periods

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ejercicio y períodos contables Períodos contables Definir variantes para períodos contables abiertos

Bc Set /SMBA0/V_T010O_B11I_J01

eCatt Variant SMBA0_V_T010O_O11I_J01.txt

Variant 0001 is used for the posting period and the following setting has been made:

The variant has been assigned to company code BP01.

3.2.3.6 Open and Close Posting PeriodsIn this activity you specify for each variant which posting periods are open for posting. Two intervals are available for doing this (period 1 and period 2). For every interval, enter a lower period limit, an upper period limit and the fiscal year.

You close periods by selecting the period specifications so that the periods to be closed are no longer contained.

You can also assign authorization groups for permitted posting periods. This means that, for example, some posting periods can only be opened for particular users within monthly or annual closing. You can only assign the authorization group at document header level and it only affects period 1. The authorization object is called F_BKPF_BUP (Accounting document: Authorizations for posting periods). Read the corresponding chapter on “User Maintenance” in the "Assigning authorizations" topic

ProcedureAccess the activity using the following navigation options:

IMG Menu Financial Accounting(New) ® Financial Accounting Basic Settings (New) ® Fiscal Years and Posting Periods ® Posting Periods.® Open and Close Posting Periods

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ejercicio y períodos contables Períodos contables Abrir y cerrar períodos contables

© SAP AG of 147


BC Set /SMBA0/V_T001B_B10N_J01

eCatt Variant SMBA0_V_T001B_O10N_J01.txt

Variant 0001 is used for the posting period and the following setting has been made:

1. Specify the periods allowed for posting.2. First, for all variants (minimum entry), enter the periods to which postings can be made.3. Then, add entries for account types or account areas if the periods are to be limited to certain accounts.4. Enter an authorization group for each period 1 via which you want to create an authorization protection.

The period 01/2000 to 16/2010 is open for postings for all accounts

3.2.4 Document

3.2.4.1 Define Document Types for Entry View

Use

In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Document Types ® Define Document Types for Entry View

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Clases de documento Definir clases de documento de la vista de entrada de datos

BC Set /SMBA0/V_T003_B1Q7_J01

eCatt Variant SMBA0_V_T003_O1Q7_J01.txt

2. No entries are necessary. SAP Standard is used. But check that you have the following settings at the document:

Docu-ment type

Number range

Reverse Document type

Account types allowed

Trading partner

Reference Net document type

AA 01 ADKMS

AB 01 AB ADKMS X

AC 06 ADKMS

© SAP AG of 147


Docu-ment type

Number range

Reverse Document type

Account types allowed

Trading partner

Reference Net document type

DA 16 AB ADS X

DG 16 DA DS X

DR 18 DA ADMS X

DV 16 DS

DZ 14 DA DS X

KN 01 AKMS X X

KP 48 KP AMS

KR 19 KA AKMS X

KZ 15 KA AKS X

RN 51 RN AKMS X

SA 01 AB AKMS

SU 01 SU AKMS X

ZR 20 ZR DKS

3.2.4.2 Define Document Number Ranges for Data EntryView

Use

Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Document Number Ranges ® Documents in Entry View Define Document Number Ranges for Data Entry View

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Rangos de números de documento Documentos en vista de registro Definir rangos de números de documento de la vista de entrada de datos

Bc Set /SMBA0/NRIV_B1Q0_J01

eCatt Variant SMBA0_NRIV_O1Q0_J01.txt

© SAP AG of 147



Name of No. Range Object

Company Code

No To Fiscal Year

From No. To No. External

RF_BELEG BP01 00 9999 0090000000 0099999999 X

RF_BELEG BP01 01 9999 0100000000 0199999999

RF_BELEG BP01 02 9999 0200000000 0299999999

RF_BELEG BP01 03 9999 0300000000 0399999999 X

RF_BELEG BP01 04 9999 0400000000 0499999999

RF_BELEG BP01 05 9999 0500000000 0599999999

RF_BELEG BP01 06 9999 0600000000 0699999999 X

RF_BELEG BP01 12 9999 1200000000 1299999999

RF_BELEG BP01 13 9999 1300000000 1399999999

RF_BELEG BP01 14 9999 1400000000 1499999999

RF_BELEG BP01 15 9999 1500000000 1599999999

RF_BELEG BP01 16 9999 1600000000 1699999999

RF_BELEG BP01 17 9999 1700000000 1799999999

RF_BELEG BP01 18 9999 1800000000 1899999999

RF_BELEG BP01 19 9999 1900000000 1999999999

RF_BELEG BP01 20 9999 2000000000 2099999999

RF_BELEG BP01 47 9999 4700000000 4799999999

RF_BELEG BP01 48 9999 4800000000 4899999999

RF_BELEG BP01 49 9999 4900000000 4999999999

RF_BELEG BP01 50 9999 5000000000 5099999999

RF_BELEG BP01 51 9999 5100000000 5199999999

RF_BELEG BP01 X1 9999 9100000000 9199999999

RF_BELEG BP01 X2 9999 9200000000 9299999999

RF_BELEG BP0X 00 9999 0090000000 0099999999 X

RF_BELEG BP0X 01 9999 0100000000 0199999999

RF_BELEG BP0X 02 9999 0200000000 0299999999

RF_BELEG BP0X 03 9999 0300000000 0399999999 X

RF_BELEG BP0X 04 9999 0400000000 0499999999

RF_BELEG BP0X 05 9999 0500000000 0599999999

RF_BELEG BP0X 12 9999 1200000000 1299999999

RF_BELEG BP0X 13 9999 1300000000 1399999999

RF_BELEG BP0X 14 9999 1400000000 1499999999

RF_BELEG BP0X 15 9999 1500000000 1599999999

RF_BELEG BP0X 16 9999 1600000000 1699999999

RF_BELEG BP0X 17 9999 1700000000 1799999999

© SAP AG of 147



Company Code

No To Fiscal Year


RF_BELEG BP0X 18 9999 1800000000 1899999999

RF_BELEG BP0X 19 9999 1900000000 1999999999

RF_BELEG BP0X 20 9999 2000000000 2099999999

RF_BELEG BP0X 47 9999 4700000000 4799999999

RF_BELEG BP0X 48 9999 4800000000 4899999999

RF_BELEG BP0X 49 9999 4900000000 4999999999

RF_BELEG BP0X 50 9999 5000000000 5099999999

RF_BELEG BP0X 51 9999 5100000000 5199999999

RF_BELEG BP0X X1 9999 9100000000 9199999999

RF_BELEG BP0X X2 9999 9200000000 9299999999

3.2.4.3 Define Document Number Ranges for GeneralLedger View

Use



IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Document Number Ranges ® Documents in General Ledger View Define Document Number Ranges for General Ledger View

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Rangos de números de documento Documentos en vista de libro mayor Definir rangos de números de documento de la vista de libro mayor

BC Set /SMBA0/NRIV_B031_J01

eCatt Variant SMBA0_NRIV_O031_J01.txt



Company Code

No. To Fiscal Year


RF_BELEG BP01 Z1 2099 1000000000 1099999999

© SAP AG of 147


3.2.4.4 Field Status Groups

UseYou can combine several field status groups in a field status variant. The field status group specifies which fields are active when you enter documents, which are mandatory, and which are suppressed (field status).

You can assign the field status variant to a company code. This enables you to work with the same field status groups in as many company codes as you require.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Ledger ® Fields ® Define Field Status Variants

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Campos Definir variantes de status de campos

BC Set /SMB42/V_T004V_O029_N70

eCatt Variant SMB42_V_T004V_O029_N70

Most of the standard field status groups have been VEBied without changes from Field Status Variant 0001. In cases where additional settings or changes have to be made, new field status groups beginning with Z have to be created additionally.

2. Make the following settings and changes:

Field Status Group

Description R/O Remarks

G066 (VEBied from G067)

SCB/Supplying Country

REQ. ENTRY

Must be maintained for the reconciliation accounts of the foreign vendors

G067 Payment Currency/Payment Currency Amount

OPT. ENTRY

Must be ready for input if items are to be paid in a different currency (i.e. other than the local currency)

Z001 Profit Center OPT. ENTRY

Profit center can be entered



Z052 Asset Retirement OPT. ENTRY

Enables a sales revenue to be posted to account 540200 from asset accounting

Z052 Asset Number/Subnumber

OPT. ENTRY

Enables a sales revenue to be posted to account 540200 from asset accounting





Z062 Business Area Suppress No business areas shipped with the system

© SAP AG of 147


Field Status Group

Description R/O Remarks



All field status groups

Profit Center, Segment and Function Area

OPT. ENTRY

Check all field status groups for these fields

The SAP standard field status groups are used. Check them and be sure that the fields profit center, function area and segment are opened for entries at all field status groups. The additional Field Status Groups Z008, Z014, Z052, Z062 you have to check as well.

3.2.4.5 Assigning Company Code to Field Status Variants

UseIn this activity you assign the company code to the field status variant.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Ledger ® Fields ® Assign Company Code to Field Status Variants

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Campos Asignar sociedad a variantes status campos

BC Set /SMBA0/V_001_P_B11Q_J01

eCatt Variant SMBA0_V_001_P_O11Q_J01.txt



BP01 BP01

3.2.4.6 Define Posting Keys

UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

© SAP AG of 147


which fields the system displays on the entry screens and whether an entry have to be made (field status).


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Document ® Define Posting Keys

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Definir clave contabilización

BC Set /SMBA0/TBSL_B10I_J01

/SMBA0/TBSLT_B212_J01

eCatt Variant SMBA0_TBSL_O10I_J01.txt

SMBA0_TBSLT_O212_J01.txt

The SAP standard posting keys are used. Check them and be sure that the fields profit center, and segment are opened for entries at all posting keys.

3.2.4.7 Maximum Difference Between Exchange Rates


IMG Menu Gestión financiera Parametrizaciones básicas de Gestión financiera Sociedad Verificar y completar parámetros globales.

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Parámetros globales para la sociedad Verificar y completar parámetros globales

BC Set /SMBA0/V_001_D_B10S_J01

eCatt Variant SMBA0_V_001_D_O10S_J01.txt

10% has been defined as the maximum difference between exchange rates for company code BP01.

3.2.4.8 Tolerance Groups for Employees

UseIn this activity, you predefine various amount limits for your employees.

© SAP AG of 147


ProcedureAccess the activity as follows:

IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Tolerance Groups ® Define Tolerance Groups for Employees

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Grupos de tolerancia Definir grupos de tolerancia para empleados

Bc Set /SMBA0/V_T043T_B1Q6_J01

eCatt Variant SMBA0_V_T043T_O1Q6_J01_01.txt

The tolerance group “blank” has to be set up as follows:

Upper Limits for Posting Procedures:

Amount per Document 1,000,000,000,000

Amount per Open Item Account Item 1,000,000,000

Cash Discount per Line Item 5.000%

Permitted Payment Differences:

Amount Percent Cash Discnt Adj. to

Revenue 100 10.0% 10

Expense 100 10.0% 10

3.2.4.9 Enabling Fiscal Year Default

UseIn this activity, you determine that a fiscal year is proposed during document display and for document change functions.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Default Values ® Enable Fiscal Year Default

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Valores propuestos Permitir propuesta de ejercicio

BC Set /SMBA0/V_001_G_B10R_J01

eCatt Variant SMBA0_V_001_G_O10R_J01.txt


Company Code Propose Fiscal Year

BP01

© SAP AG of 147


Company Code Propose Fiscal Year

BP0X

Due to the settings made for postings, a fiscal year is currently not proposed in the system for company codes BP01 and BP0X.

3.2.4.10 Default Value Date

UseWhen entering line items, you may need to enter a value date. In this activity you can determine per company code, whether the CPU date is defaulted as the value date.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Default Values ® Default Value Date

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Valores propuestos Proponer fecha valor

BC Set /SMBA0/V_001_K_B10U_J01

eCatt Variant SMBA0_V_001_K_O10U_J01.txt


Company Code Default Value Date

BP01

Due to the settings made for postings, a value date is currently not proposed in the system for company code BP01.

3.2.4.11 Changing Message Control for Document Processing

Use

In this activity, you can configure the appearance of system messages according to requirements.

© SAP AG of 147


The following entry has been made here for message number 671 (entry not contained in the standard system).


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Document ® Default Values ® Change Message Control for Document Processing

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Valores propuestos Modificar control mensajes para tratar documentos

BC Set /SMBA0/V_T100C_B17P_J01

eCatt Variant SMBA0_V_T100C_O17P_J01.txt


Application Area Message User Online Batch Input

F5 671 W W

3.2.4.12 Screen Variants for Document Entry

UseThe screen variant which you specify for each company code addresses special screens for documents for several specific functions.


IMG Menu Financial Accounting (NEW) ® Financial Accounting (NEW)Global Settings ® Document ® Screen Variants for Document Entry

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Variantes pantalla p.entrada documentos

BC Set /SMBA0/V_001_N_B10V_J01

eCatt Variant SMBA0_V_001_N_O10V_J01.txt


Company Code Document Entry Screen Variant

BP01 2

BP0X 2

© SAP AG of 147


3.2.5 Tax on Sales/Purchases

3.2.5.1 Defining Tax Codes for Sales and Purchases

UseIn this activity the additional tax code N4 is defined. Otherwise the standard tax codes for SAP are used.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Calculation ® Define Tax Codes for Sales and Purchases

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Definir indicador de IVA

BC Set /SMBA0/T007A_B0ZY_J0A

/SMBA0/T007S_B0ZY_J0B

/SMBA0/T007V_B0ZY_J0C

eCatt Variant SMBA0_T007A_O0ZY_J0A.txt

SMBA0_T007S_O0ZY_J0B.txt

SMBA0_T007V_O0ZY_J0C.txt


Procedure Sale Tax Code

Name Tax Type

Condition Type

Rate Country

TAXVE A0 ICSVM/VAT 0%, output tax

A MWAS 0% VE

TAXVE A1 ICSVM 16.5%, output tax A MWAS 16.5% VE

TAXVE A2 ICSVM 26.5%, output tax A MWAS 26,5 VE

TAXVE A3 ICSVM 36.5%, output tax A MWAS 36.5% VE

TAXVE A4 8% output tax IVA A MWAS 8% VE

TAXVE A5 15 % output tax IVA A MWAS 15% VE

TAXVE V0 ICSVM/VAT 0%, input tax V MWVS 0% VE

TAXVE V1 ICSVM 16,5%, input tax V MWVS 16.5% VE



TAXVE V4 8 % input tax IVA V MWVS 8% VE

TAXVE V5 15 % input tax IVA V MWVS 15% VE

© SAP AG of 147


3.2.5.2 Check Calculation Procedure

UseIn this activity, you can check and, if necessary, change existing procedures for tax calculation.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Basic Settings ® Check Calculation Procedure

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Parametrizaciones básicas Verificar esquemas de cálculo

BC Set /SMBA0/VV_T685A_V1_B133_J01

eCatt Variant SMBA0_VV_T685A_V1_O133_J01.txt

2. Check the following entries for Condition Types:

Condition Type Code categories

BASB

MWAS

MWRK MWST

MWVN MWST

MWVS MWST

MWVZ MWST

MWAL MWST

3.2.5.3 Assigning Country to Calculation Procedure

UseIn this activity, you enter the key for the calculation procedure which determines the conditions which are allowed per document and which defines the sequence of the conditions in the document for each country.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Basic Settings ® Assign Country to Calculation Procedure

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas

© SAP AG of 147


de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Parametrizaciones básicas Asignar país a esquema de cálculo

BC Set /SMBA0/V_005_E_B11H_J01

eCatt Variant SMBA0_V_005_E_O11H_J01.txt


Country TAX Procedure

VE TAXVE

3.2.5.4 Check and Change Settings for Tax Processing Procedure

UseIn this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key the following indicators:

Tax type

Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type.

Nondeductibility of tax amounts

For this, tax amounts are marked as not deductible.

Posting indicator

Here you specify whether the tax amount is posted separately or distributed to expense or revenue items.

Tax not relevant to cash discount (Not discount relevant)

This indicator is set only for Canada. If you select it, the system does not take into account the corresponding tax amount when determining the tax base


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Basic Settings ® Check and Change Settings for Tax Processing

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Parametrizaciones básicas Verificar y modificar parametrizaciones p.gestión impuestos

BC Set /SMBA0/V_T007B_B11X_J01

eCatt Variant SMBA0_V_T007B_O11X_J01.txt


Process Description Tax Type

ESA Output acqu. tax 1

ESE Input acquisitn tax 2

MWS Output tax 1

© SAP AG of 147


Process Description Tax Type

NAV Non-deduct.input tax

2

NVV Non-d.input tax dist

2

VST Input acquisitn tax 2

3.2.5.5 Assigning Company Code to Document Date for Tax Determination

UseIn this activity you specify per company code the following data necessary for processing taxes with jurisdiction codes.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Calculation ® Assign Company Code to Document Date for Tax Determination

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Asignar a sociedad fecha de documento para determ.impuestos

BC Set /SMBA0/V_001_Z_B11V_J01

eCatt Variant SMBA0_V_001_Z_O11V_J01.txt


Company Code Tax Determ. with Doc. Date

BP01

BP0X

3.2.5.6 Specifying Base Amount

UseIn this activity you determine whether cash discounts are deducted from the base amount used for calculating tax on sales/purchases for each company code.


IMG Menu Financial Accounting (NEW) ® Financial Accounting

© SAP AG of 147


basic settings (NEW) ® Tax on Sales/Purchases ® Calculation ® Specify Base Amount

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Especificar importe base

BC Set /SMBA0/V_001_L_B17O_J01

eCatt Variant SMBA0_V_001_L_O17O_J01.txt


Company Code Tax Base is Net Value

BP01

BP0X

3.2.5.7 Changing Foreign Currency Translation

UseThe system usually translates tax amounts using the exchange rate resulting from the tax base amounts.


IMG Menu Financial Accounting (NEW) ® Financial Accounting basic settings (NEW) ® Tax on Sales/Purchases ® Calculation ® Change Foreign Currency Translation

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Modificar conversión según tipo de cambio

BC Set /SMBA0/V_001_V_B17Q_J01

eCatt Variant SMBA0_V_001_V_O17Q_J01.txt


Company Code Currency Transl. for Tax

BP01

BP0X

© SAP AG of 147


3.2.5.8 Assigning Input Tax Code for Non-Taxable Acquisitions

UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.


IMG Menu Financial Accounting (NEW) ® Asset Accounting ® Asset Accounting (Lean Implementation) ® Organizational Structures ® Assign Input Tax Indicator for Non-Taxable Acquisitions

Menú IMG Gestión financiera (nuevo) Contabilidad de activos fijos Contabilidad AF (cotización valoración) Estructuras de organización Asignar ind.IVA soportado para altas no relevante p.imptos.


Company Code Input Tax Code Output Tax Code Jurisdiction Code

BP01 A0 V0 CA00

3.3 General Ledger Accounting (new)

3.3.1 Master Data

UseMaster data is imported using CATTs (computer aided test tools) or application transactions. For more information on the master data, please refer to the CATT documentation or the Business Process Procedures.

3.3.1.1 G/L Accounts

UseThe system features the chart of accounts PC01 (Chart of Accounts Venezuela).

G/L accounts are created in the R/3 System in the form of G/L account master data. The G/L account master data is made up of a chart of accounts area and an area specific to the company code.

You can use the chart of accounts for one or more company codes. It contains information that applies to master records in the company codes using the chart of accounts. The area specific to the company code contains information that can be different for each company code.

If you do require further information, you can refer to the relevant documentation.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Tools ® Transport ® Transport Chart of Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Herramientas Transporte Transportar plan de cuentas

BC Set /SMB42/OBY7_B002_N70

/SMB42/OBY7_B004_J03

/SMB42/OBY7_B006_J03

/SMB42/OBY2_B035_N70

eCatt Variant SMB42_OBY7_O002_N70.txt

SMB42_OBY7_O004_J03.txt

SMB42_OBY7_O006_J03.txt

SMB42_OBY2_O035_N70.txt

2. The following tables are included in this transaction:

Table Description

T004 Directory of Charts of Accounts

T004T Chart of Account Names

SKA1 G/L Account Master (Chart of Accounts)

T030 Standard Accounts Table

T030R Rules for Determination of Standard Accounts

T030H Acct Determ. for Open Item Exch. Rate Differences

T030K Tax Accounts Determination

T030S Accts for Foreign Currency Assets Exchange Rate Differences

T030U Account Determ. for Balance Sheet Transfer Postings

T074 Special G/L Accounts

SKAT G/L Account Master Record (Chart of Accounts: Description)

T077S G/L account groups

T077Z Account Group Names (Table T077S)

SKB1 G/L account master (company code)

T095 Balance sheet accounts for depreciation areas

T095B G/L accounts value adjustment

T030B Standard Posting Keys

C003 Material Grp/Acct Key

C005 Acct Key

In the Excel sheet ChartOfAccount_VE_2007.xls you find all accounts that we are using.

© SAP AG of 147


In the Excel sheet you find all account assignments for automatic postings in material management N70_Account_Determination_MM_EN_VE.xls

3.3.1.2 Profit Center Master Data Configuration

3.3.1.2.1 Activate Profit Center Accounting

UseThe purpose of this activity is to provide basic settings of profit center accounting.

PrerequisitesThe controlling area has been defined.

Procedure1. Access the activity using one of the following navigation options:

IMG Menu Controlling ® Profit Center Accounting ® Basic Settings ® Controlling Area Settings ® Maintain Controlling Area Settings

Menú IMG Controlling Contabilidad de centros de beneficio Parametrizaciones básicas Parametrizaciones para la sociedad CO Actualizar parametrizaciones para la sociedad CO

BC Set /SMBA0/TKA00_B139_J0A

/SMBA0/TKA01_B139_J0B

eCatt Variant SMBA0_TKA00_O139_J0A.txt

SMBA0_TKA01_O139_J0B.txt

2. On Change View “EC-PCA: Controlling Area Settings”: Overview screen, make the following entries:

Field name Description User action and values Notes

Controlling Area Settings Screen area

Standard Hierarchy Best Practices BP

PCtr Local Currency Type

Group currency 30

Control Indicators Screen area

From Year 2006 set by system

Active Indicator

3. Choose Save.

© SAP AG of 147


ResultThe controlling area is now set for profit center accounting

3.3.1.2.2 Activate Direct Postings

UseHere you set all the control parameters for actual postings in Profit Center Accounting. Select the make the settings required for updating plan and actual data.

Procedure1. Access the activity using on of the following navigation options:

Transaction Code 1KEF

IMG Menu Controlling ® Profit Center Accounting ® Basic Settings ® Controlling Area Settings ® Activate Direct Postings ® Set Control Parameters for Actual Data

Menú IMG Controlling Contabilidad de centros de beneficio Parametrizaciones básicas Parametrizaciones para la sociedad CO Activar contabilización directa Generar parámetros de control para datos reales

BC Set /SMBA0/V_TKA00PCA_B13C_JO1

eCatt Variant SMBA0_V_TKA00PCA_O13C_J01.txt

2. On the Change View “EC-PCA: Control Parameters for Actual Postings”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Field name Description User action and values Notes

Year 2007

Locked not set

Line Items Set

Online Transfer Set

4. Choose Save.

3.3.1.2.3 Define Number Ranges for Local Documents


Transaction Code GB02

IMG Menu Controlling ® Profit Center Accounting ® Actual Postings ® Basic Settings: Actual ® Define Number Ranges for Local Documents

© SAP AG of 147


Menú IMG Controlling Contabilidad de centros de beneficio Contabilizaciones reales Opciones globales en el real Definir rangos de números p.documentos locales

BC Set /SMBA0/NRIV_B1QD_J0A

/SMBA0/TNRGT_B1QD_J0B

eCatt Variant SMBA0_NRIV_O1QD_J0A.txt

SMBA0_TNRGT_O1QD_J0B.txt

2. On the Number Ranges for Local Documents screen, choose Change Intervals.

3. On the Get Subobject screen, enter company code BP01 and choose Enter.

Contents of table NRIV:

Object name

Subobject value

Number range number

Value No Year

From_number To_number External

Gl_local BP01 01 BP01 9999 0010000000 0019999999

0020000000 0029999999

Gl_local BP0X 02 BP0X 9999 0010000000 0019999999

0020000000 0029999999

4. Choose Back.

5. On the Number Ranges for Local Documents screen, choose Maintain Groups.

Contents of table TNRGT:

Language Key

Object Name

Subobject Value

Number Range Number

Number Range Number

Group Text

EN GL_LOCAL 01 Group without text

EN GL_LOCAL 02 Group without text

3.3.2 Business Transactions

3.3.2.1 Document Splitting

3.3.2.1.1 Classify G/L Accounts for Document Splitting

UseIn this step, you specify for each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains unchanged or an item that should be split.


IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Business Transactions ® Document Splitting ® Classify G/L Accounts for Document Splitting

Menú IMG Gestión financiera (nuevo) Contabilidad principal

© SAP AG of 147


(nuevo) Operaciones contables Desglose de documento Clasificar cuentas mayor p.desglose documento

BC Set /SMBA0/V_T8G17_B19A_J01

eCatt Variant SMBA0_V_T8G17_O19A_J01.txt

2. Make the following entries: Enter PC01 the chart of account for SAP Best Practices Baseline.

3. On the following screen table make the following entries:

Account from Account to Category Description

11050500 11100499 01000 Balance Sheet Account

11100500 11101000 04000 Cash Account

13050500 13050500 02000 Customer


13051000 13051000 02000 Customer


13100500 13100500 02000 Customer


13101500 13101500 02000 Customer


13200500 13200500 02000 Customer

13200800 13200800 01100 Company Code Clearing

13200900 13200900 01001 Zero Balance Posting (Free Bal. Units)

13201000 13259800 02000 Customer

13300500 13300500 04000 Cash Account

13300501 13302999 03000 Vendor

13303000 13303000 04000 Cash Account

13303001 13303001 03000 Vendor

13309501 13309501 04000 Cash Account



13320100 13320100 03000 Vendor


13650500 13659500 03000 Vendor


13800500 13809500 02000 Customer


21050500 22109900 03000 Vendor

22100100 22100100 03000 Vendor

22150100 23200100 03000 Vendor

23670100 23670100 05200 Witholding Tax

© SAP AG of 147


Account from Account to Category Description

24080100 24080100 05100 Taxes on Purchases/Sales

24081000 24081000 05100 Taxes on Purchases/Sales

24801000 24801000 05200 Witholding Tax

28050500 28059501 02000 Customer

41050500 47056000 30000 Revenue

51050300 74010100 20000 Expense

81050500 99000001 80000 Budget

3.3.2.1.2 Classify Document Types for Document Splitting

UseEvery business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you have to assign a business transaction variant to each document type.

To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain requirements. These requirements relate in particular to certain item categories that either must or must not be available. This information is specified for each business transaction variant and is checked against the current document during posting. If the document does not meet these requirements, the system rejects the posting.


IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Business Transactions ® Document Splitting ® Classify Document Types for Document Splitting

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Clasificar clases documento p.desglose documento

BC Set /SMBA0/V_T8G12_B199_J01

eCatt Variant SMBA0_V_T8G12_O199_J01.txt

2. Make the following entries: Enter PC01 the chart of account for SAP Best Practices Baseline.

3. On make the following entries:

Document Type Transaction Type Variant

AA 0000 0001

AB 0000 0001

AF 0000 0001

AN 0000 0001

DA 0200 0001

DG 0200 0001

© SAP AG of 147


Document Type Transaction Type Variant

DR 0200 0001

DV 0200 0001

DZ 1000 0001

EX 0000 0001

KA 0300 0001

KG 0300 0001

KN 0300 0001

KP 1010 0001

KR 0300 0001

KZ 0300 0001

ML 0000 0001

PR 0000 0001

RA 0000 0001

RE 0300 0001

RN 0300 0001

RV 0200 0001

SA 0000 0001

SB 0000 0001

SK 0000 0001

SY 0000 0001

UE 0000 0001

WA 0000 0001

WE 0000 0001

WI 0000 0001

WL 0000 0001

WN 0000 0001

ZP 1000 0001

ZR 0400 0001

ZS 1000 0001

ZV 1010 0001

3.3.2.1.3 Define Zero-Balance Clearing Account

UseFor account assignment objects for which you want to have a zero balance setting, the system checks whether the balance of account assignment object is zero after document splitting.

© SAP AG of 147


If this is not the case, the system generates additional clearing items. In this activity, you have to create a clearing account for these additional clearing items.


IMG Menu Financial Accounting (NEW) ® General ledger accounting (NEW) ® Business transactions ® Document splitting ® Define Zero-Balance Clearing Account

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Definir cuenta compensación saldo cero

BC Set /SMBA0/V_T8G30A_B197_J0A

/SMBA0/V_T8G30B_B197_J0B

eCatt Variant SMBA0_V_T8G30A_O197_J0A.txt

SMBA0_V_T8G30B_O197_J0B.txt

2. Mark the entry account key 000 and select with double-click on Accounts on the left side.

3. Enter the chart of account.


GL Account Type Short text Remarks

Zero Balance clearing account

Zero Balance clearing account 13200900 in chart of accounts PC01

3.3.2.1.4 Define Splitting Characteristics for General Ledgers

UseIn this step, you specify an input tax indicator per company code. Then the system uses this indicator when you post acquisitions that are not subject to tax.


IMG Menu Financial Accounting (NEW) ® General ledger accounting (NEW) ® Business transactions ® Document splitting ® Define Document Splitting Characteristics for General Ledger Accounting

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Definir características desglose documento para contabilidad principal

BC Set /SMBA0/V_FAGL_SPLIT_F_B18Z_J01

eCatt Variant SMBA0_V_FAGL_SPLIT_F_O18Z_J01.txt

2. On the screen make the following entries:

Field Zero Partner Field Mandatory Remarks

© SAP AG of 147


Balance

SEGMENT Segment

√ PSEGMENT Partner Segment

√

3.3.2.1.5 Define Document Splitting Characteristics forControlling

UseIn this IMG activity, you specify which additional characteristics you intend to apply for document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for other application components (such as subcomponents in Controlling) that use documents transferred from General Ledger Accounting.


IMG Menu Financial Accounting (NEW) ® General ledger accounting (NEW) ® Business transactions ® Document splitting ® Define Document Splitting Characteristics for Controlling

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Definir características desglose documento para Controlling

BC Set /SMBA0/V_FAGL_SPLIT_F_B190_J01

eCatt Variant SMBA0_V_FAGL_SPLIT_F_O190_J01.txt

2. On the screen make the following entries:

Field Remarks

AUFNR Order

KOSTL Cost Center

The selection of characteristics depends on the content of SAP Best Practices for Baseline. Further fields like Sales Orders, Network and WBS elements are to be decided locally (VE consultants if necessary).

3.3.2.1.6 Edit Constants for Nonassigned Processes

UseIn this IMG activity, you define default account assignments (for example, a default segment) for specific line items in processes for which it is not possible to derive the correct account assignments at the time when the document is posted. This is the case if the required information is not yet available when the posting occurs.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® General ledger accounting (NEW) ® Business transactions ® Document splitting ® Edit Constants for Nonassigned Processes

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Tratar constante para procesos no asignados

BC Set /SMBA0/V_T8G41A_B1RI_J0B

/SMBA0/V_T8G41B_B1RI_J0C

eCatt Variant SMBA0_V_T8G41A_O1RI_J0B.txt

SMBA0_V_T8G41B_O1RI_J0C.txt

2. On the screen select the following entries:

Field Remarks

ZBP01 Constant segment for nonassigned process

The selection of characteristics depends on the content of SAP Best Practices for Baseline. Select the Segment: BP01_C as assignment values.

3.3.2.1.7 Activate Document Splitting for Each Company Code

UseIn this IMG activity, you have to activate document splitting. The splitting method used is the SAP standard one, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting. You can do this choosing Extended Document Splitting ® Assign Splitting Method.

The activation then applies for the entire client. You can explicitly exclude individual company codes from document splitting. This means, however, that you are then no longer able to create any cross-company-code transactions containing company codes that have divergent settings for document splitting.


IMG Menu Financial Accounting (NEW) ® General ledger accounting (NEW) ® Business transactions ® Document splitting ® Activate Document Splitting

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Desglose de documento Activar desglose de documento

© SAP AG of 147


BC Set /SMBA0/V_FAGL_ACTIVEC_B192_J0A

/SMBA0/V_FAGL_SPLIT_A_B192_J0B

eCatt Variant SMBA0_V_FAGL_ACTIVEC_O192_J0A.txt

SMBA0_V_FAGL_SPLIT_A_O192_J0B.txt


Constant Name Remarks

ZBP01 Default for BP no assigned processes


Activate Document Splitting

XX_B_SPLIT_ACTIVE Document Splitting √

SPLITMETHD Method 000000000012 Is filled automatically with the value

Level of Detail

SPLIT_INHERIDITY Inheritance √

SPLIT_DEFAULT Default A/C √

SPLIT_DEF_CONST Constant ZBP01

Extended Document Splitting: Best Practices is using the standard splitting methods and rules.

3.3.2.2 Correspondence: Internal Document

3.3.2.2.1 Assigning Program for Correspondence Types

UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.


IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Correspondence: Internal Document Make and Check Settings for Correspondence Assign Programs for Correspondence Types

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Correspondencia: Documento interno Realizar y verificar parametrizaciones para correspondencia Fijar

© SAP AG of 147


asignación report p.clase correspondencia

BC Set /SMBA0/V_T048B_B10Z_J01

eCatt Variant SMBA0_V_T048B_O10Z_J01.txt


Co. Code Correspondence Name Print Pr. Name Variant Text Proposal

BP01 SAP01 RFKORD00 SAP01





BP01 SAP10 RFKORD40 SAP10 F140_IND_TEXT

3.3.2.2.2 Form Names for Correspondence

UseIn this activity, you define the names of the forms which are to be used for printing the correspondence.


IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Correspondence: Internal Document Make and Check Settings for Correspondence Define Form Names for Correspondence Print

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Correspondencia: Documento interno Realizar y verificar parametrizaciones para correspondencia Almacenar nombre formulario p.imprimir correspondencia

BC Set /SMBA0/V_001F_B_B118_J01

eCatt Variant SMBA0_V_001F_B_O118_J01.txt


Co. Code Program Name Form ID Account Type Form

BP01 RFKORD00 F140_PAY_CONF_01

BP01 RFKORD10 F140_ACC_STAT_02

BP01 RFKORD30 F140_ACC_STAT_02

BP01 RFKORD40 F140_IND_TEXT_01

BP01 SAPF130D 10 Y_F130_CONFIR_01

BP01 SAPF130D ER Y_F130_ERROR_01

BP01 SAPF130D LI Y_F130_LIST_01

© SAP AG of 147


Co. Code Program Name Form ID Account Type Form

BP01 SAPF130D RE Y_F130_RESULT_01

BP01 SAPF130K 10 Y_F130_CONFIR_01

BP01 SAPF130K ER Y_F130_ERROR_01

BP01 SAPF130K LI Y_F130_LIST_01

BP01 SAPF130K RE Y_F130_RESULT_0

BP0X RFKORD80 F140_CASH_DOC_01

3.3.2.2.3 Sender Information for Correspondence

UseIn this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following letter header, letter footer and sender address.


IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Correspondence: Internal Document Make and Check Settings for Correspondence Define Sender Details for Correspondence Form

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Correspondencia: Documento interno Realizar y verificar parametrizaciones para correspondencia Almacenar datos remitente p.formulario correspondencia

BC Set /SMBA0/V_001G_B_B11F_J01

eCatt Variant SMBA0_V_001G_B_O11F_J01.txt


Company Code

Program Name

Sender Variant

Header Text

Footer Text

Sender Signature Text

Text ID

BP01 RFKORD00 /SMB15/HEADER

/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS


/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS


/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS


/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS

© SAP AG of 147


Company Code

Program Name

Sender Variant

Header Text

Footer Text


Text ID

BP01 SAPF130D /SMB15/HEADER

/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS

BP01 SAPF130K /SMB15/HEADER

/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS

The following SAP Script forms and standard texts are available in Client 000:

Forms

Forms Description

/SMB15/PAY_CONF Payment notice

/SMB15/ACC_STAT Account statement

/SMB15/INT_DOCU Internal document COURIER 12

/SMB15/IND_TEXT Individual letter

/SMB15/CASH_DOC Cash document

/SMB15/F130_CON Form set balance confirmation

/SMB15/F130_ERR Error list COURIER 12

/SMB15/F130_LIS Check list COURIER 12

/SMB15/F130_RES Results table COURIER 12

/SMB15/F130_CON Form set balance confirmation

To adjust these forms to your individual needs, please use Transaction Code: SE71.

Standard Texts

Standard Text Description

/SMB15/HEADER Content of HEADER window for IDES Holding AG

/SMB15/SENDER Sender in ADDRESS window for IDES Holding AG

/SMB15/SIGN Signature in document for IDES Holding AG

/SMB15/FOOTER Content of FOOTER window for IDES Holding AG

To adjust these standard texts with the individual information of your company, please use Transaction Code: SO10.

Allocate Program for Automatic Correspondence

Entries are made particular for company code BP01:

Co. Code Corr. Program Variant Description

BP01 SAP01 RFKORD00 SAP01 Payment notice with line items

BP01 SAP02 RFKORD00 SAP02 Payment notice without line items

BP01 SAP06 RFKORD10 SAP06 Account statement

BP01 SAP08 RFKORD10 SAP08 Open item list

© SAP AG of 147


Co. Code Corr. Program Variant Description

BP01 SAP09 RFKORD30 SAP09 Internal document

BP01 SAP10 RFKORD40 SAP10 Individual correspondence / standard text

BP01 SAP18 RFKORD80 SAP18 Cash document

Determine Call-Up Functions

No changes have been made here.

Texts for Line Items

Only the standard line items are in the system. For your company requirements, you have to set up additional ID’s for line item texts.

Access the activity as follows:

IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Document ® Define Texts for Line Items

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Almacenar textos para posiciones documento

3.3.2.3 Open Item Clearing

3.3.2.3.1 Automatic G/L Account Clearing

UseThe standard criteria for automatic clearing are the assignment number (ZUONR) and the trading partner (VBUND).


IMG Menu Financial Accounting(NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Open Item Clearing ® Prepare Automatic Clearing

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Compensación de partidas abiertas Preparar compensación automática

BC Set /SMBA0/V_TF123_B1PT_J01

eCatt Variant SMBA0_V_TF123_O1PT_J01.txt


Chart of Accounts

Account Type

From Account To Account Criterion 1 Criterion 2

PC01 S 0 9999999999 ZUONR VBUND

© SAP AG of 147


3.3.2.3.2 Defining Tolerance Groups for G/L Accounts

UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.


IMG Menu Financial Accounting(NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Open Item Clearing ® Clearing Differences ® Define Tolerance Groups for G/L Accounting

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Compensación de partidas abiertas Diferencias al compensar Definir grupos de tolerancia para cuentas de mayor

BC Set /SMBA0/T043S_B1LB_J01

eCatt Variant SMBA0_T043S_O1LB_J01_01.txt


Company Code

Tol. Group

Name Debit Posting

Credit Posting

Perc. Deb.

Perc. Cre.

Check Value Date

BP01 Tolerance Group for BP 1,00 1,00 1,0 1,0

3.4 Accounts Receivable and Accounts Payable

3.4.1 Accounts Receivable

3.4.1.1 AR: Customer Accounts

3.4.1.1.1 Defining Account Groups with Screen Layout(Customers)

UseIn this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is an one-time account

© SAP AG of 147


which fields are ready for input or must be filled when creating and changing master records (field status)

The following account groups are provided:

Account Group Name

0001 Sold-to party

0002 Goods recipient

CPDA One-time cust. (ext. no. assignment)

DEBI Customer (general)

DEMO Customer (ext. No – BP)

KUNA Customer (ext. number assignment)

VERB Affiliated companies – BP

YDUM Dummy customer

YG01 Customer BP

YG03 Payer BP

Some minor changes are made to the field selection of account groups. The account group DEBI – Customer (general) has been VEBied to DEMO – Customer (ext. No. – BP). DEMO simply uses external number assignment and is used in eCATTs.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Define Account Groups with Screen Layout (Customers)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Definir grupo de cuentas con formato de pantalla (deudores)

BC Set /SMB42/V_T077D_B053_N70

eCatt Variant SMB99_BC_SET_NO_VARIABLES.txt

Access the Customizing activity as described in the BC Set configuration data and make the settings according to the table values listed in this documentation.

3.4.1.1.2 Message Control by User (AR)

UseFor application area F2 (Master Data Maintenance: Customer, Vendor), message 145 “Customers found with same address; check” has been created for batch and online processing to avoid customer master data being created twice.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Change Message Control for Customer Master Data

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Modificar control mensajes para maestro deudores

BC Set /SMBA0/V_T100C_B20Z_J01

eCatt Variant SMBA0_V_T100C_O20Z_J01.txt


Application Area Message User Online Batch Input

F2 145 I I

3.4.1.1.3 Creating Number Ranges for Customer Accounts

UseIn this activity you create the number ranges for the customer accounts.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Create Number Ranges for Customer Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Crear rangos de números para ctas.deudores




Name of No. Range

No Range Number

To Fiscal Year

From Number

To Number External

DEBITOR 01 0000010000 0000099999

DEBITOR 02 0000100000 0000299999

DEBITOR 03 0000000001 0000009999 X

DEBITOR VD 0000900000 0000999999

DEBITOR XX A Z X

© SAP AG of 147


3.4.1.1.4 Assigning Number Ranges to Customer AccountGroups

UseIn this activity you assign the number ranges to the customer account groups.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Assign Number Ranges to Customer Account Groups

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Asignar rangos de números a grupos de cuentas para deudores

BC Set /SMBA0/V_077D_B_B11D_J01

eCatt Variant SMBA0_V_077D_B_O11D_J01.txt


Account Group No Range Number

0001 03

CPDA XX

DEBI 02

DEMO 03

VERB XX

0002 03

YG01 XX

YG03 XX

YDUM XX

3.4.1.2 AR: Incoming Payments

3.4.1.2.1 Defining Tolerances (Customer)

UseIn this step, you specify the tolerances for customers. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement.

The tolerance groups DEB1 and (blank) with the standard settings for customers have been created for company code BP01.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Business Transactions ® Incoming Payments ® Manual incoming payments ® Define Tolerances (Customer)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Entrada de pagos Entrada de pagos manual Definir grupos de tolerancia para empleados

BC Set /SMBA0/V_T043G_B11A_J01

eCatt Variant SMBA0_V_T043G_O11A_J01.txt


Upper Limits for Posting Procedures:

Amount per Document 1,000,000,000,000

Amount per Open Item Account Item 1,000,000,000

Cash Discount per Line Item 5.000%

Permitted Payment Differences:

Amount Percent Cash Discnt Adj. to

Revenue 100 10.0% 10

Expense 100 10.0% 10

3.4.1.3 AR: Down Payments

3.4.1.3.1 Reconciliation Accounts for Customer Down Payments

UseIn this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account).


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Down Payment Received ® Define Reconciliation Accounts for Customer Down Payments

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Anticipo recibido Almacenar cuentas asociadas para anticipos recibidos

BC Set /SMBA0/T074_B12G_J01

eCatt Variant SMBA0_T074_O12G_J01.txt

© SAP AG of 147



CoA Acct. Type

Special G/L Ind.

Rec. Acct. Gen. Ledger

G/L Acct. No.

PC01 D A 13050500 28050500

PC01 D A 13051000 28050500

PC01 D F 13050500 13102000

PC01 D T 13050501 13102000

PC01 D E 13050500 28059501

PC01 D E 13050500 28051000

3.4.1.3.2 Special GL Indicator for Customer Down Payments

UseIn this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account). You can group the specifications account type, special G/L indicator and reconciliation account together under a three-character key. You store the clearing accounts for output tax under this key in the next step. This is only necessary if you display down payments or down payment requests gross.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Down Payment Received ® Define Reconciliation Accounts for Customer Down Payments

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Anticipo recibido Almacenar cuentas asociadas para anticipos recibidos

BC Set /SMBA0/T074U_B12H_J01

eCatt Variant SMBA0_T074U_O12H_J01.txt


CoA Acct. Type

Special G/L Ind.

Rec. Acct. Gen. Ledger

G/L Acct. No.

PC01 D A 13050500 28050500

PC01 D E 13051000 28050500

PC01 D F 13050500 13102000

© SAP AG of 147


3.4.1.4 AR: Automatic Clearing

3.4.1.4.1 Prepare Automatic Clearing (Customer)Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)

UseIn this activity you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Open Item Clearing ® Prepare Automatic Clearing

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Compensación de partidas abiertas Preparar compensación automática

BC Set /SMBA0/V_TF123_B10W_J01

eCatt Variant SMBA0_V_TF123_O10W_J01.txt


CoA Acct. Type From Acct.

To Acct. Criterion1 Criterion2

PC01 K 0 9999999999 ZUONR VBUND

PC01 K A Z ZUONR VBUND

PC01 D 1 9999999999 ZUONR VBUND

PC01 D A Z ZUONR VBUND

PC01 S 0 9999999999 ZUONR VBUND

3.4.1.5 AR: DunningIn the following section you make the specifications required for the dunning program. You can use the dunning program to dun both customers and vendors.

3.4.1.5.1 Defining Dunning Block Reasons

UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Basic Settings for Dunning ® Define Dunning Block Reasons

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Parametrizaciones básicas de reclamación Definir motivos bloqueo p.reclamaciones

BC Set /SMBA0/V_T040S_B10A_J01

eCatt Variant SMBA0_V_T040S_O10A_J01.txt


Dunning Block Text

A blocked for dunning

3.4.1.5.2 Dunning Program: Dunning Procedure

UseYou enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:

0001 Four-level dunning notice, every two weeks

Z030 Interest calculation after 30 days

The dunning procedure Z030 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedures

© SAP AG of 147


Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación

BC Sets /SMBA0/T047A_B0ZW_J0A

/SMBA0/T047B_B0ZW_J0B

/SMBA0/T047D_B0ZW_J0D

/SMBA0/T047E_B0ZW_J0E

/SMBA0/T047T_B0ZW_J0G

eCatt Variant SMBA0_T047A_O0ZW_J0A.txt

SMBA0_T047B_O0ZW_J0B.txt

SMBA0_T047D_O0ZW_J0D.txt

SMBA0_T047E_O0ZW_J0E.txt

SMBA0_T047T_O0ZW_J0G.txt


Dunning Procedure Names:

Language Dunning Procedure Text

EN 0001 Four-level dunning notice, every two weeks

EN Z030 Interest Calculation after 30 Days

Account Level Dunning Control:

Dunn. Proc.

Interval Days in Arrears

Grace Periods

Spec. G/L Ind.

Spec. G/L Ind.

Incl. Stand. Trans.

Inter. Refer. Dunn. Proc.

Dunn. Level

Cal-ender

0001 014 006 002 F F X 01 0001 3 08

Z030 014 000 000 F X 01 Z030 0 08

Dunning Level Control:

Dunn. Proc.

Dunn. Level

Days in Arrears

Calc. Interest

Paym. Deadline

Print all Items

Send Dunn. Notice although no Change

0001 1 002 00

Z030 1 000 X 07 X

3.4.1.5.3 Dunning Program: Company Code Data

UseIn this activity you enter the settings that control the dunning program.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedure

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación

BC Set /SMBA0/T047_B0ZV_J01

eCatt Variant SMBA0_T047_O0ZV_J01.txt

2. Go to the Menu Environment ® Company Code Data and make the following entries:

Company Code

Dunning by Area

Separate Dunn. Notice

Ref. Comp. Code

Sort. Variant Acct

Sort. Variant Items

Dunn. Comp. code

BP01 BP01 K1 P1 BP01

3.4.1.5.4 Dunning Program: Defining Interest Rates

UseIn the dunning program, an interest rate of 7.68% has been defined for interest indicator 01 and the currency VEB. This interest rate is the same as the rate set for the interest calculation program and is calculated from the discount rate (2.68%) and a surcharge of 5%.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Interest Rates

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir tipos de interés

BC Set /SMBA0/V_T056Z_B10J_J01

eCatt Variant SMBA0_V_T056Z_O10J_J01.txt


Interest Indicator Currency Valid from Debit Interest Credit Interest

01 01.01.1999 7,680 7,680

01 USD 01.01.1999 6 9,25

01 VEB 01.01.1999 6 6

© SAP AG of 147


3.4.1.5.5 Assigning Dunning Forms

UseThe following forms are used for dunning program:

Dunning procedure 0001:

Dunning Level Form

1 /SMB15/DUNN_01 - Dunning form


3 /SMB15/DUNN_02 - Dunning form with interest

4 /SMB15/DUNN_02 - Dunning form with interest

Legal Dunning Proceedings /SMB15/DUNN_03 - Int. dunn. notice for respondent

Dunning Procedure Z030:

Dunning Level Form



Legal Dunning Proceedings /SMB15/DUNN_03 - Int. dunn. notice for respondent


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Printout ® Assign Dunning Forms

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Impr. Asignar formularios de reclamación

BC Set /SMBA0/V_T047E_B17Z_J0C

/SMBA0/V_T047A_MV_B17Z_J0A

/SMBA0/V_T047D_B17Z_J0B

eCatt Variant SMBA0_V_T047E_O17Z_J0C.txt

SMBA0_V_T047A_MV_O17Z_J0A.txt

SMBA0_V_T047D_O17Z_J0B.txt


Dunning Procedure Names:

Dunning Proc. Reference Dunning Procedure

Text

0001 0001 Four-level dunning notice, every two weeks

Z030 Z030 Interest Calculation after 30 Days

© SAP AG of 147


Forms for normal dunning procedure:

Ref. Dunn. Proc. for Texts

Ref. Comp. Code

Acct. Type

Dunning area

Dunning Level

Form Spool List Name

0001 BP01 D 1 /SMB15/DUNN_01

0001 BP01 D 2 /SMB15/DUNN_01

0001 BP01 D 3 /SMB15/DUNN_02

0001 BP01 D 4 /SMB15/DUNN_02

Z030 BP01 D 1 /SMB15/DUNN_04

Z030 BP01 D 2 /SMB15/DUNN_04

Forms for legal dunning procedure:

Ref. Dunn. Proc. for Texts

Ref. Comp. Code Acct. Type

Dunning Proc

Form Spool List Name

0001 BP01 D 0001 /SMB15/DUNN_03

Z030 BP01 D Z030 /SMB15/DUNN_03

3.4.1.5.6 Defining Sender Details for Dunning Forms

UseIn this activity, you define which standard texts are used for the header, the footer, and the sender address in the letter window for each company code.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Dunning ® Printout ® Define Sender Details for Dunning Forms

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Impr. Almacenar datos remitente p.formulario reclamación

BC Set /SMBA0/V_T047I_B180_J01

eCatt Variant SMBA0_V_T047I_O180_J01.txt


Company Code

Dunning Area

Header Text

Footer Text


Text ID


/SMB15/FOOTER

/SMB15/SENDER

/SMB15/SIGN

ADRS

© SAP AG of 147


3.4.1.6 AR: Interest Calculation Open Items

3.4.1.6.1 Defining Reference Interest Rates

UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable / Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Calculation ® Define Reference Interest Rates

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir tipos de interés de referencia

BC Set /SMBA0/V_T056R_B11C_J01

eCatt Variant SMBA0_V_T056R_O11C_J01.txt


Ref. Interest Rate

Long Text Short Text

Effective from

Currency Financial Center

LIBOREUR01 Libor 1 Month EUR Libor 1 Month

01.01.1996 EUR London

3.4.1.6.2 Time-Dependent Interest Terms

UseA premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Calculation ® Define Time-Based Terms

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir condiciones dependientes del tiempo

BC Set /SMBA0/V_T056A2_B111_J01

© SAP AG of 147


eCatt Variant SMBA0_V_T056A2_O111_J01.txt


Int. Calc. Indicator

Currency Key

Eff. from Transaction Type

Term (Debit/Credit Interest)

Reference Interest

Premium

02 01/01/2000 DEBIR Debit interest LIBOREUR01 6%

02 01/01/2000 CREIR Credit interest LIBOREUR01 6%

3.4.1.6.3 Maintaining Values for Reference Interest Rates

UseAn interest rate of 2.68% has been defined for the discount rate.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Calculation ® Enter Interest Values

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Introducir valores de intereses

BC Set /SMBA0/V_T056P_B112_J01

eCatt Variant SMBA0_V_T056P_O112_J01.txt


Reference Eff. from Int. Rate

LIBOR 01/01/1999 7,00 %

3.4.1.6.4 Account Determination for Interest on Arrears

UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Interest

© SAP AG of 147


Calculation ® Interest Posting ® A/R: Calculation of Interest on Arrears

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Contabilización de intereses Deudores: Cálculo de intereses de demora

BC Set /SMBA0/T033E_B125_J0A

/SMBA0/T033G_B125_J0B

eCatt Variant SMBA0_T033E_O125_J0A.txt

SMBA0_T033G_O125_J0B.txt


Acct. Determ.Application

Chart of Accts

Account Symbols

Mod. For Mod. for G/L Acct.

0002 PC01 0001 + 42100500

0002 PC01 0002 + 53052000

0002 PC01 1000 + +

3.4.1.6.5 Assigning Forms for Interest IndicatorsIn this step, you can specify which form is to be used for the letter on interest on arrears or account balance interest for each interest indicator.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Interest Calculation ® Print ® Assign Forms for Interest Indicators

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Impr. Asignar formularios para indicador de intereses

BC Set /SMBA0/V_T056D_B113_J01

eCatt Variant SMBA0_V_T056D_O113_J01.txt


Int. Ind. Company Code Form

01 BP01 F_DUZI_01

© SAP AG of 147


3.4.2 Accounts Payable

3.4.2.1 AP: Vendor accounts

3.4.2.1.1 Defining Account Groups with Screen Layout (Vendors)

UseThe following account groups are provided:

Account Group Name

AUSL Foreign Vendor

CPDL One-time vend.(ext.no.assgnmt)

DEMO Best Practice - test data

KRED Vendor (int.number assgnmnt)

LIEF Vendor (ext.number assgnmnt)

VERB Affiliated Companies – BPAcc

YREI SP:Commercial traveler

Some minor changes are made to the field selection of account groups. The account group AUSL– Foreign Vendor has been created. The same applies for DEMO and VERB – Affiliated Companies BP. They simply use external number assignment and are used for eCATTs and for tax fields for Venezuela

In this step, you determine the account groups for vendors.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Vendor accounts ® Master Data ® Preparation for Creating Vendor Master Data ® Define Account Groups with Screen Layout (Vendors)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir grupo de cuentas con formato de pantalla (acreed.)

BC Set /SMB42/V_077K_B057_N70

eCatt Variant SMB99_BC_SET_NO_VARIABLES.txt

2. Access the Customizing activity as described in the BC Set configuration data and make the settings according to your needs.

© SAP AG of 147


3.4.2.1.2 Defining Screen Layout per Activity (Vendors)

UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor (Accounting)” and XK02 “Change vendor (centrally)”.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Vendor accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Define Screen Layout per Activity (Vendors)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir formato de pantalla por actividad (acreedores)

BC Set /SMBA0/V_T078K_B10B_J01

eCatt Variant SMBA0_V_T078K_O10B_J01.txt


We change the date for transaction FK02. All fields are optional entry fields except the purchasing fields these are hidden.

We change the date for transaction XK02. All fields are optional entry fields.

3.4.2.1.3 Change Message Control for Vendor Master Data

UseFor application area F2 (Master Data Maintenance: Customer, Vendor), message 144 “Vendors found with same address; check” has been created for batch and online processing to avoid vendor master data being created twice.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Vendor accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Change Message Control for Vendor Master Data

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Modificar control mensajes para maestro acreedores

BC Set /SMBA0/V_T100C_B213_J01

eCatt Variant SMBA0_V_T100C_O213_J01.txt

© SAP AG of 147



Appl. Area Message User Online Batch Input

F2 144 I I

3.4.2.1.4 Creating Number Ranges for Vendor Accounts

UseIn this activity you create the number ranges for the vendor accounts.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Vendor accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Create Number Ranges for Vendor Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Crear rangos números para cuentas acreedor




Name of No. Range

No Range Number

To Fiscal Year

From Number

To Number External

KREDITOR 01 0000010000 0000019999

KREDITOR 02 0000100000 0000199999

KREDITOR 03 0000000001 0000009999 X

KREDITOR XX A ZZZZZZZZZZ X

3.4.2.1.5 Assigning Number Ranges to Vendor Account Groups

UseIn this activity you assign the number ranges to the vendor account groups.


IMG Menu Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Vendor accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Assign Number Ranges to Vendor Account Groups

© SAP AG of 147


Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Asignar rangos de números a grupos de cuentas p.acreedores

BC Set /SMBA0/V_077K_B_B11E_J01

eCatt Variant SMBA0_V_077K_B_O11E_J01.txt


Account Group

No Range Number

KRED 02

AUSL 01

DEMO 02

VERB XX

YREI 02

LIEF XX

CPDL XX

3.4.2.2 AP: Down Payment

3.4.2.2.1 Alternative Reconciliation Account for Down Payment - Spec. G/L: Acc. Determination

UseYou can post down payments and other special G/L transactions within SAP Best Practices. The following settings of SAP standard system for down payments paid are used (chart of account PC01, account type K (vendor)):


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Down payment made ® Define Alternative Reconciliation Account for Down Payments

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Anticipos efectuados Almacenar cuenta asociada alternativa para anticipos

BC Set /SMBA0/T074_B130_J01

eCatt Variant SMBA0_T074_O130_J01.txt

© SAP AG of 147



Chart of Accounts

Account Type

Special G/L Indicator

Reconc. Acct. G/L

G/L Acct. No.

Acct. Dertm. Key for Clearing Tax

Plann. Level

PC01 K A 22050100 13303000 002

PC01 K A 22100100 13303000 002

PC01 K B 22050100 13301000 001

PC01 K B 22100100 13301000 001

PC01 K F 22050100 13309501 002

PC01 K F 22100100 13309501 002

PC01 K I 22050100 13300500 001

PC01 K I 22100100 13300500 001

PC01 K M 22050100 13309500 001 FF

PC01 K M 22100100 13309500 001 FF

PC01 K O 22050100 13302000 002 FF

PC01 K O 22100100 13302000 002 FF

PC01 K V 22050100 13303000 002

PC01 K V 22100100 13303000 002

3.4.2.2.2 Alternative Reconciliation Account for Down Payment - Spec. G/L: Indicators

Use

In this step, you define an account in which the vendor down payments are managed in the general ledger. The down payment posting is then automatically made to this account instead of to the normal payables account (reconciliation account).You can group the specifications account type, special G/L indicator and reconciliation account together under one three-character key. You store the clearing accounts for input tax under this key in the next step. This is only necessary if you display down payments gross.You specify in the alternative reconciliation account via the Tax category field whether a down payment is displayed gross or net


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Down payment made ® Define Alternative Reconciliation Account for Down Payments

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Anticipos efectuados Almacenar cuenta asociada alternativa

© SAP AG of 147


para anticipos

BC Set /SMBA0/T074U_B131_J01

eCatt Variant SMBA0_T074U_O131_J01.txt


Chart of Accounts

Account Type

Special G/L Indicator

Commitments warning

Target special GL indicators

Noted Items

Special GL transaction types

PC01 K A X A

PC01 K B X A

PC01 K F AIMBOV X A

PC01 K I X A

PC01 K M X A

PC01 K O A

PC01 K V X A

3.4.2.3 AP: Vendor InvoiceTo create invoices in the system, you need to define the following tables in Customizing together with the relevant tables for document entry and master data.

3.4.2.3.1 Defining Cash Discount Base for Invoices

UseIn the SAP system, you can specify for each company code whether the cash discount amount is to be calculated on the basis of the gross amount (including tax) or the net amount (excluding tax). For company code BP01, the cash discount amount is calculated on the basis of the gross amount.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Incoming Invoices/Credit Memos ® Define Cash Discount Base for Incoming Invoices

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/Entrada de abonos Definir base descuento para entrada de facturas

BC Set /SMBA0/V_001_M_B1RC_J01

eCatt Variant SMBA0_V_001_M_O1RC_J01.txt

© SAP AG of 147



Company Code Cash Discount Base is Net Value

BP01

BP0X

3.4.2.3.2 Maintaining Terms of Payment

UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Incoming Invoices/Credit Memos ® Maintain Terms of Payment

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/Entrada de abonos Actualizar condiciones de pago

BC Set /SMBA0/TVZBT_B1RO_J0A

/SMBA0/V_T052_B1RO_J0C

eCatt Variant SMBA0_TVZBT_O1RO_J0A.txt

SMBA0_V_T052_O1RO_J0C.txt


Pay. terms

Text % No. of days

Fixed date

Add. months

% No. of days

Fixed day

Add. months

% No. of days

Fixed day

Add. months

0001 Pay immediately w/o deduction

0 0 00 0 0 0 0 0 0 0 0

002 14 days 2%, 30 net

2 14 00 0 0 30 0 0 0 0 0

© SAP AG of 147


Pay. terms

Text % No. of days

Fixed date

Add. months

% No. of days

Fixed day

Add. months

% No. of days

Fixed day

Add. months

003 14 days 3%, 20/2%, 30 net

3 14 00 0 2 20 0 0 30 0 0

0004 as of end of month

0 0 0 0 0 0 0 0 0 0 0

0005 from the 10th of subs. Month

0 0 0 0 0 0 0 0 0 0 0

0006 End of month 4%, Mid-month 2%

4 0 31 0 2 0 15 1 0 0 15 2

0007 15th/31st subs. month 2%--

2 0 15 1 0 0 31 1 0 0 0

0008 14 days 2%, 30/1,5%, 45 net

2 0 31 1 0 0 15 2 0 0 0

0009 Payable in 3 installments

2 14 0 0 1,5

30 0 0 45 0 0

3.4.2.4 AP: Vendor Line Items AnalysisNew additional line layout variants: Z02 – Reference document number and Z03 – Affiliated company.

3.4.2.4.1 Defining Line Layout (Vendors)

UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Define Line Items without ALV ® Define Line Layout

© SAP AG of 147


Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Definir estructura de líneas

BC Sets /SMBA0/T021T_B103_J0A

/SMBA0/T021Z_B103_J0B

SMBA0_T021_B103_J0C.txt

eCatt Variant SMBA0_T021T_O103_J0A.txt

SMBA0_T021Z_O103_J0B.txt

SMBA0_T021_O103_J0C.txt


Line Layout Text Fields with this certain series

Z02 Reference document number Document Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Z03 Affiliated Company Assignment

Document Number

Document Date

Trading partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

3.4.2.4.2 Line Item Display: Choosing Additional Fields(Vendor)

UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/

© SAP AG of 147


Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Choose Additional Fields

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos adicionales

BC Set /SMBA0/T021R_B100_J01

eCatt Variant SMBA0_T021R_O100_J01.txt


Event Pos. Selection Screen Field Name Table Name

SELKD 04 VBUND

SELKK 04 VBUND

WINDD 11 VBUND

WINDK 05 VBUND BSEG

3.4.2.5 AP: Account Determination PaymentsIn the following steps, you define the global settings for automatic account determination for vendor payments. The settings have been set for the chart of accounts PC01..

The system posts the amount to this account when clearing the open items.

3.4.2.5.1 Account Determination for OI Exchange RateDifferences

UseIn this step you define the numbers of the accounts to which realized exchange rate differences are posted automatically when clearing open items.

When clearing open items, the system posts the realized expense/revenue (realized exchange rate differences). You define expense and revenue accounts for this purpose for the chart of Accounts PC01.

In this step, you can also define the accounts for valuating the open items. For more information, please refer to the section on closing operations.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Define Accounts for Exchange Rate Differences

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para diferencias de cambio

© SAP AG of 147


BC Set /SMBA0/V_T030H_B17L_J01

eCatt Variant SMBA0_V_T030H_O17L_J01.txt


G/L Acct. BS Adj. Real. Ex. Loss

Real. Ex. Gain

Val. Loss Val. Gain

13050500 13050501 53052500 42102000 53052500 42102000

13051000 13050501 53052500 42102000 53052500 42102000

22050100 22050101 53052500 42102000 53052500 42102000

22100100 22050101 53052500 42102000 53052500 42102000

3.4.2.5.2 Defining Posting Keys for Clearing OI

UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Define Posting Keys for Clearing

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrización básica salida de pagos Almacenar clave de contabilización para compensación

BC Set /SMBA0/T041A_B12E_J01

eCatt Variant SMBA0_T041A_O12E_J01.txt

2. Double click at the clearing procedure UMBUCHUNG


Field Value

Customers: Clearing Debit 07

Customers: Clearing Credit 17

Customers: Residual Item Bal. Debit 04

Customers: Residual Item Bal. Credit 14

© SAP AG of 147


Field Value

Customers: Special G/L Debit 09

Customers: Special G/L Credit 19

Vendors: Clearing Debit 27

Vendors: Clearing Credit 37

Vendors: Residual Item Bal. Debit 24

Vendors: Residual Item Bal. Credit 34

Vendors: Special G/L Debit 29

Vendors: Special G/L Credit 39

G/L Accounts Debit 40

G/L Accounts Credit 50

Document type (A/R) AB

Document type (A/P) AB

Document type (G/L) AB

3.4.2.6 AP: Manual Payments

3.4.2.6.1 Defining Default Values for Payment Block

UseYou can set up an automatic payment block reason for terms of payment.

For terms of payment 0004 payment block reason A have to be set up.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Payment Block Reasons ® Define Default Values for Payment Block

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrización básica salida de pagos Causas del bloqueo de pago Definir valores propuestos para bloqueo pago

BC Set /SMBA0/V_052_C_B11G_J01

eCatt Variant SMBA0_V_052_C_O11G_J01.txt

© SAP AG of 147



Payment Terms Day Limit Block Key

0004 00

3.4.2.6.2 Defining Reason Codes: Classification of Payment Differences

The standard reason codes (defined for Company code BP01) are used.

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual Outgoing Payments ® Overpayment/Underpayment ® Define Reason Codes (Manual Outgoing Payments)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos manual Diferencias de pago Definir origen de diferencias (salida pagos manual)

BC Set /SMBA0/V_T053R_B1RD_J01

eCatt Variant SMBA0_V_T053R_O1RD_J01.txt


Company Code

Reason Code

Short Text Long Text Corresp. Type

BP01 050 Cash discount period

Cash discount period exceeded SAP50

BP01 051 Cash discount rate Cash discount rate not kept to SAP51

BP01 052 Cash discount f. net Cash discount deduction for net terms

SAP52

BP01 053 Cash discount retro.

No csh disc.retrograde calc.frm crd.memo

SAP53

BP01 054 Disc. period and rate

Disc. per. exceeded and disc. rate incorr.

SAP54

BP01 055 Pmnt on acct General payment on account SAP55

BP01 056 Pmnt advice error Pmt adv.on acct is missing or incomplete

SAP56

BP01 057 Calculation error Customer calculation error SAP57

© SAP AG of 147


Company Code

Reason Code

Short Text Long Text Corresp. Type

BP01 058 Debit reduced Debit reduced instead of paid SAP58

BP01 059 Debit paid twice Debit paid twice SAP58

BP01 060 Credit memo paid Credit memo paid instead of reduced

SAP60

BP01 061 Credit memo twice Credit memo reduced twice SAP60

3.4.2.6.3 Checking Payment Block Reason

UseUsing payment blocking reasons, you can differentiate why invoices are to be blocked for payment.

You can use block keys to block an open item or an account for payment as follows:

In automatic payments, the block becomes effective if it has been

defined in the master record or

entered in the document.

If the block is entered in the master record, all the open items in this account are contained in the exception list. The block keys '*' and '+' in the master record have certain special features.

If you set block key * in the master record, all the items in the account are skipped in automatic payments.

If you set block key + in the master record, all the items that have not been explicitly assigned a payment method are skipped. This block key has been deleted, since these items also have to be paid.

Note that block key 'A' is usually set automatically when a down payment is entered. Therefore, you should not delete 'A' or use it for other purposes. The “Change in Pmnt Prop.” indicator for the block key specifies whether a block key can be set or removed in payment proposal processing.

A block key in the document only affects manual payments if the “Manual Payments Block” indicator is set for the block key. A block key set in the master record does not affect manual payments. You can set the system to output a suitable warning message, however. In this case, message 671 for application area F5 has been set as a warning in message control.

The “Not Changeable” indicator must be set for the block key for payment release in Financial Accounting. However, this indicator is only relevant for payment orders however, and is, therefore, not set here.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Payment Block Reasons ® Define Payment Block

© SAP AG of 147


Reasons

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrización básica salida de pagos Definir causas del bloqueo de pago

BC Set /SMBA0/V_T008_B10C_J01

eCatt Variant SMBA0_V_T008_O10C_J01.txt


Paym. Block

Description Changeable in Payment Proposal

Manual Payment Block

Not Changeable

A Blocked for payment X X

R Invoice verification X X

3.4.2.7 AP: Automatic PaymentsFollowing specifications are determined for automatic payment program for company code BP01.

- Which company codes are included in payment transactions?

- Which company codes make payments?

- Which payment methods can be used?

- Specifications for payment method depending on the country or on the paying company code.

- Whether you want to use payment method supplements (for example, grouping payments using payment method supplements).

- From which bank accounts payment is made.

- With which form payment is made.

3.4.2.7.1 Setting Up All Company Codes for PaymentTransactions

UseSpecify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.

Cash discount strategy: determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)

Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/

© SAP AG of 147


Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up All Company Codes for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Selección vía de pago/bancos p.programa pagos Instalar todas las sociedades para pagos

BC Set /SMBA0/V_T042_B036_J01

eCatt Variant SMBA0_V_T042_O036_J01.txt


Field Value

Company Code BP01

Sending Company Code BP01

Paying Company Code BP01

Max. Cash Discount X

Vendors: Special G/L Trans. to be Paid ABFIMV

Customers: Special G/L Trans. to be Paid AF

3.4.2.7.2 Setting Up Paying Company Codes for PaymentTransactions

UseMinimum amount for which an incoming (€ 1,-) or outgoing payment (€ 5,-) is created.

Forms and sender details for advice notes and EDI accompanying sheets

Form for the Payment Advice: /SMB15/D_AVIS

EDI Accompanying Sheet Form: /SMB15/EDI_01

Text Elements Letter Header: /SMB15/HEADER

Text Elements Footer Text: /SMB15/FOOTER

Text Elements Signature Text: /SMB15/SIGN

Text Elements Sender: /SMB15/SENDER

(SAP standard is used with minor changes)


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up

© SAP AG of 147


Paying Company Codes for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Selección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos

BC Set /SMBA0/V_T042B_B1L4_J01

eCatt Variant SMBA0_V_T042B_O1L4_J01.txt


Field Value

Paying Company Code BP01

Min. Amount Incoming Payment 1, 00

Min. Amount Outgoing Payment 5,00

Form Payment Advice F110_IN_AVIS

EDI Accompanying Sheet F110_EDI_01

Sender Details: Letter Header /SMB01/HEADER

Sender Details: Footer Text /SMB01/FOOTER

Sender Details: Signature Text /SMB01/SIGN

Sender Details: Sender /SMB01/SENDER

3.4.2.7.3 Setting Up Payment Methods per Country for Payment Transactions.

Use

In this activity, you specify which payment methods are to be used in each country. You enter the following details for the payment method:

Country-Specific Specifications for the Payment Method:

o Payment method either for incoming or outgoing payments

o Characteristics for classifying payment method

Here you specify the type of payment method in question (such as check or bank transfer) and any other features of that payment method (the payment method is used for personnel payments, for example).

When you select a payment method, only the characteristics that are appropriate for that payment method are displayed. This means that you can only select fields that are relevant for the selected payment method.

Required entries in master record

© SAP AG of 147

sapevent:DOCU_LINK%5CDS:GLOS.3526B865AFAB52B9E10000009B38F974


Here you determine which specifications in the master record control whether the payment method is used (such as bank details or collection authorization).

Note: If the required details have not been entered in the master record, the payment method cannot be used.

o Posting specifications

You specify how the payment is to be posted, for example (such as which document type is to be used).

o Which procedure is to be used to issue the accompanying payment form

One option is to use the classic payment medium programs. All the payment medium programs contain extensive country-specific documentation. If required, you can call up a list of all the payment medium programs available in the standard system, as described under Activities.

You can also use the Payment Medium Workbench for the payment forms. For more information, see the SAP Library under Financials -> Financial Accounting -> Accounts Receivable (or Accounts Payable) -> FI - Accounts Receivable and Accounts Payable -> Payments -> Payment Medium Workbench.

You also specify which currencies are to be permitted, dependent on the country and payment method. If you leave the currency table blank, this means that all currencies are permitted.

Note

If the payment method only allows payments in local currency, the system ignores any currencies specified.

If you use the Payment Medium Workbench, read the documentation under Make Settings for Payment Medium Formats from Payment Medium Workbench in the section Payment Media.

Procedure

You have specified which payment methods are used by your organization.

You have already defined the following keys, which you need to enter here:

o document type for posting the payment (see Customizing under Financial Accounting -> Financial Accounting Global Settings -> Document -> Document Header -> Define Document Types.)

o special G/L indicator for posting a bill of exchange

Ensure that the payment methods to be used for paying the open items of a business partner have been entered in the appropriate customer or vendor master record.

1. Check whether the payment methods required for your origanization are defined in the system.

2. Make the necessary adjustments to the required payment methods, and enter the country-specific data.

List payment media programs

3. Choose System -> Services -> Reporting.

4. Enter RFFO* and choose Utilities -> Find program -> Program -> Execute.

A list of the payment medium programs appears. The title of the programs explains their purpose.

For more information about payments, see the SAP Library under Financials -> Financial Accounting -> Accounts Receivable (or Accounts Payable) -> FI - Accounts Receivable and Accounts Payable -> Payments.

© SAP AG of 147

sapevent:DOCU_LINK%5CDS:SIMG.SIMG_CFMENUORFBOBA7

sapevent:DOCU_LINK%5CDS:SIMG.SIMG_CFMENUORFBOBA7

sapevent:DOCU_LINK%5CDS:CHAP.ACAPPY_GEN_PAYM_TOOL

sapevent:DOCU_LINK%5CDS:CHAP.ACAPPY_GEN_PAYM_TOOL

sapevent:DOCU_LINK%5CDS:GLOS.82B801C0D8A0D3119B4C0060B0671ACC

sapevent:DOCU_LINK%5CDS:GLOS.3526B8A7AFAB52B9E10000009B38F974


For more information about special G/L procedures and posting with alternative reconciliation accounts, see the SAP Library under Financials -> Financial Accounting -> Accounts Receivable (or Accounts Payable) -> FI - Accounts Receivable and Accounts Payable -> Special G/L Transactions: Down Payments and Payment Guarantees.

For more information about bills of exchange, see the SAP Library under Financials -> Financial Accounting -> Bank Accounting -> Bills of Exchange Management -> Special G/L Transactions: Bills of Exchange.

3. Access the activity as follows:

IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up Payment Methods per Country for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Selección vía de pago/bancos p.programa pagos Instalar vías de pago por país para pagos

BC Sets /SMBA0/V_T042W_B1L7_J0A

/SMBA0/V_T042ZL_B1L7_J0C

eCatt Variant SMBA0_V_T042W_O1L7_J0A.txt

SMBA0_V_T042ZL_O1L7_J0C.txt


Country Paym.Method Currency

VE C VEB

VE C USD

VE E VEB

VE E USD

VE T VEB

VE T USD

3.4.2.7.4 Setting Up Payment Methods per Company Code

UseDefine which payment methods can be used per company code and determine the conditions under which a payment method should be used.

The system contains the following payment methods and settings for company code BP01:

Payment Method Description

A Direct Debit

© SAP AG of 147


Payment Method Description

E Automatic Debit

L Foreign bank transfer

O Order cheque

P Post office bank transfer

R EU internal transfer

S Cheque

U Bank transfer


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up Payment Methods per Company Code for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Selección vía de pago/bancos p.programa pagos Instalar vías de pagos por sociedad para pagos

BC Set /SMBA0/V_T042E_B1L5_J01

eCatt Variant SMBA0_V_T042E_O1L5_J01.txt


PM Pmnt. advice if form is full

Line items per form

Minimum amount

Minimum amount

Maximum amount

Single payment for marked item

Allowed for pyts. to cust./vendors abroad?

Foreign currency allowed

C X 02 1,00 999.999.999 X X

E X 02 5,00 200.000,00 X

T X 02 999.999.999

Make the following entries:

PM

Cust./vendor bank abroad allowed?

Issuer Issuer Issuer Form for the payment transfer medium


Next form Days until due date

C X Test name 1

Test name 2

GB-Mittlesex

F110_PRENUM_CHCK

00

© SAP AG of 147


PM

Cust./vendor bank abroad allowed?

Issuer Issuer Issuer Form for the payment transfer medium


Next form Days until due date

E Test name 11

Test name 2

12345 Testort

F110_D_UEBERWEIS

F110_D_DTA

00

T X Test name 1

Test name 2

/SMB15/D_DTA

00

3.4.2.7.5 Defining Sender Details for Payment Forms

UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.

The following text elements are used:

Letter Header: /SMB15/HEADER

Footer Text: /SMB15/FOOTER

Signature Text: /SMB15/SIGN

Sender: /SMB15/SENDER


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Define Sender Details for Payment Forms

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Medios de pago Almacenar datos del remitente para formularios de pago

BC Set /SMBA0/V_T042T_Z_B17X_J01

eCatt Variant SMBA0_V_T042T_Z_O17X_J01.txt


Company Code

Letter Header Footer Text Signature Text

Sender Text ID

BP01 /SMB01/HEADER /SMB01/FOOTER /SMB01/SIGN /SMB01/SENDER ADRS

3.4.2.7.6 Assigning Payment Forms for Payment Methods in Company Code

© SAP AG of 147


In this activity you assign the forms you created to each payment method defined for a company code.

UseDefine which payment methods can be used per company code and determine the conditions under which a payment method should be used.



IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Payment Media Make Settings for Classic Payment Medium Programs Assign Payment Forms for Payment Method in Company Code

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Medios de pago Parametrizar programas medios de pagos clásicos Asignar formularios de pago a vía de pago en la sociedad

BC Set /SMBA0/V_T042B_Z_B17W_J0A

/SMBA0/V_T042E_Z_B17W_J0B

eCatt Variant SMBA0_V_T042B_Z_O17W_J0A.txt

SMBA0_V_T042E_Z_O17W_J0B.txt


Company Code

Form for the Payment Advice

EDI Accompanying Sheet Form

BP01 F110_IN_AVIS F110_EDI_01

3.4.2.7.7 Assigning Payment Medium Program for Payment Method in Country

UseFor each payment method you assign the classic payment medium program (RFFO*) that is used for creating payment media in that country.

Define which payment medium program can be used per country and determine the conditions under which a payment method should be used.


© SAP AG of 147



IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Classic Payment Medium Programs Assign Payment Medium Program for Payment Method in Country

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Medios de pago Parametrizar programas medios de pagos clásicos Asignar programa de medio de pago a vía de pago en el país

BC Set /SMBA0/V_T042Z_Z_B17Y_J01

eCatt Variant SMBA0_V_T042Z_Z_O17Y_J01.txt


Country Key

Payment Method Program Name of the print dataset

VE C RFFOUS_C LIST1S

VE E RFFOD__V CASH

VE T RFFOM100 LIST3S

3.4.2.7.8 Defining House Banks

UseReal-life “model banks” are imported by means of eCATTs.

Appropriate settings have to be made for the relevant country under “Set Country-Specific Checks”. These settings determine whether report RFBVALL_0 (banks are imported by bank number) or report RFBVBIC (banks are imported by SWIFT code) is used when the bank master files are imported. No report exists for France that imports banks by bank number. Execute transaction SA38 to run those reports and refer to the report documentation.

You should use IBAN´s and Swift Codes for your house banks. Also you should maintain at customer and vendor master records IBAN´s. Swift codes you can maintain at bank master records. Please see transaction FI01 – FI03. These could save bank transaction costs.

See SAP note 132012 Addresses as a source for bank number overall files. These note describes where to get bank master data (bank numbers) files for importing.

© SAP AG of 147


eCATT for the Bank Master Data

The eCATT for the bank master data contains real-life “model banks” for Venezuela. These model banks are used as house banks and in the customer and vendor master records.

Create House Bank ID


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Cuentas bancarias Definir bancos propios

BC Set /SMBA0/V_T012_B0ZX_J0B

/SMBA0/V_T012K_B0ZX_J0A

eCatt Variant SMBA0_V_T012_O0ZX_J0B.txt

SMBA0_V_T012K_O0ZX_J0A.txt

Transaction FI12


House Bank

Bank Ctry

Bank Key

Bank Name(taken from the bank master data)

BPROV VE 100 Banco Central de Venezuela

Create Bank Accounts


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Cuentas bancarias Definir bancos propios

BC Set /SMBA0/V_T012_B0ZX_J0B

/SMBA0/V_T012K_B0ZX_J0A

eCatt Variant SMBA0_V_T012_O0ZX_J0B.txt

SMBA0_V_T012K_O0ZX_J0A.txt

Transaction FI12


House Bank

Account ID

Description Bank Account Number

Currency G/L Account

BPROV B0001 Bancent Venezuela - Principal Account

11111111 VEB 11100510

© SAP AG of 147


Further information in Cash Management – Building Block B46. Detailed Functions.

3.4.2.7.9 Setting Up Bank Determination - PaymentTransactions (PC01)

UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.

Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.

The amounts for outgoing payments are set to zero for all banks, since payments are only effected by house banks. Only incoming payments are posted for the other banks.

The reason is if Treasury is also installed, the cash concentration function is activated here; in other words, all the other accounts are cleared and transferred to the Deutsche Bank accounts in the evening.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up Bank Determination for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Selección vía de pago/bancos p.programa pagos Instalar determinación de bancos para pagos

BC Set /SMB42/VC_BANKDET_B098_N70

eCatt Variant SMB42_VC_BANKDET_O098_N70.txt


Ranking Order:

Pay Comp. Code PM Currency Rank Order House Bank

BP01 C VEB 00001 BPROV

BP01 T VEB 00002 BPROV

© SAP AG of 147


Pay Comp. Code PM Currency Rank Order House Bank

BP01 C USD 00003 BPROV

BP01 T USD 00004 BPROV

Banks Accounts:

House Bank PM Currency Account ID

BPROV C VEB 11100512

BPROV T VEB 11100512

Available Amounts:

House Bank

Account ID

Days Currency Available for outgoing payments

Scheduled incoming payments

BPROV 11100512 0 VEB 99.999.999.999, 00 0,00

BPROV 11100512 0 VEB 99.999.999.999, 00 0,00

Value Date:

Payment method

House Bank

Account ID

Available for outgoing payments

Currency Days

C BPROV B0001 999.999.999, 00 VEB 0

T BPROV B0001 999.999.999, 00 VEB 0

3.4.2.8 AP: Automatic ClearingIn this step you specify criteria that will be used to group the open items of an account for automatic clearing. The program clears open items in a group if the balance in local currency and foreign currency is zero and contents of several fields (which are defined in customizing) are identical.

3.4.2.8.1 Prepare Automatic Clearing (Vendor)

UseIn this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

You can also enter five additional criteria.

Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors).

© SAP AG of 147


You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ® ABAP Workbench ® Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)


IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Open Item Clearing ® Prepare Automatic Clearing

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Compensación de partidas abiertas Preparar compensación automática

BC Set /SMBA0/V_TF123_B10W_J01

eCatt Variant SMBA0_V_TF123_O10W_J01_01.txt


CoA Acct. Type From Acct. To Acct. Criterion1 Criterion2

PC01 K 0 9999999999 ZUONR VBUND

PC01 K A Z ZUONR VBUND

3.4.2.9 AP: Withholding Taxes

In the following activities you make the settings for withholding tax in Venezuela

The SAP R/3 System provides you with two procedures for processing withholding tax:"Standard" and extended withholding tax.

"Standard" withholding tax is the procedure that has always been supported by the system. It offers you the following features:

Withholding tax for accounts payable

Withholding tax calculation during payment

Withholding tax code per vendor line item

Extended withholding tax provides the following additional features:

© SAP AG of 147


Multiple withholding taxes per customer or vendor line item

Withholding tax calculation for partial payments

Enhancements in withholding tax calculation

Withholding tax calculation during invoice entry and during payment

If you decided on extended withholding tax and activate this procedure, you must migrate your master data and transaction data. You cannot then return to the original withholding tax procedure afterwards.

3.4.2.9.1 Check Withholdingd Tax CountriesIn this activity you check the withholding tax countries.

The withholding tax country is needed for printing the withholding tax form. Since the list of country IDs prescribed by law is different from the list in the system, you have to define the withholding tax countries again.


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Basic Settings-> Check Withholding Tax Countries

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Parametrizaciones básica Verificar países de retención

BC Set /SMBA0/V_T005Q_B20M_J01

eCatt Variant SMBA0_V_T005Q_O20M_J01.txt


Country Withold.Country Description

VE VE Venezuela

3.4.2.9.2 Activate Extended Withholding TaxIn this activity you activate extended withholding tax.

The SAP R/3 System provides you with two procedures for processing withholding tax:"Standard" and extended withholding tax.

"Standard" withholding tax is the procedure that has always been supported by the system. It offers you the following features:

Withholding tax for accounts payable

Withholding tax calculation during payment

© SAP AG of 147


Withholding tax code per vendor line item

Extended withholding tax provides the following additional features:

Multiple withholding taxes per customer or vendor line item

Withholding tax calculation for partial payments

Enhancements in withholding tax calculation

Withholding tax calculation during invoice entry and during payment


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Basic Settings-> Company Code. Activate Extended Withholding Tax

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Sociedad Activar retención de impuestos ampliada

BC Set /SMBA0/V_T001_EXT_B17U_J01

eCatt Variant SMBA0_V_T001_EXT_O17U_J01.txt


Co.Code Company Name Ext.w./tax

BP01 Company Code BP01 X

3.4.2.9.3 Define Withholding Tax Type for Invoice PostingIn this activity you define the withholding tax type for the posting at the time of entering an invoice. This withholding tax type does not have any effect on the payment.

All calculations for extended withholding tax are made in the first local currency of the respective company code. This means that you have to maintain amounts in the company code country currency


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Calculation-> Withholding Tax Type Define Withholding Tax Type for Invoice Posting

© SAP AG of 147


Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Tipo retenciones Definir tipo de retención: Contabilización p.factura

BC Set /SMBA0/V_T001WT_B17V_J01

eCatt Variant SMBA0_V_T001WT_O17V_J01_01.txt

Make the following entries

Withhld Country

Withhld tax type

VE 01

VE 02

VE 03

VE 04

VE 05

VE 06

VE 07

VE 09

VE 10

VE 11

VE 12

VE 13

VE 14

VE 16

VE 17

VE 18

VE 19

VE 20

VE 21

VE T1

VE T2

VE T3

VE T4

VE T5

VE T6

VE T7

VE T8

VE T9

VE V1

© SAP AG of 147


3.4.2.9.4 Define Withholding Tax Type for Payment PostingIn this activity you define the withholding tax type for the posting at the time of entering an invoice. This withholding tax type does not have any effect on the payment.

All calculations for extended withholding tax are made in the first local currency of the respective company code. This means that you have to maintain amounts in the company code country currency


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Calculation-> Withholding Tax Type Define Withholding Tax Type for Payment Posting

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Tipo retenciones Definir tipo de retención: Contabilización p. Pago

BC Set /SMBA0/V_T059PP_B20X_J01

eCatt Variant SMBA0_V_T059PP_O20X_J01.txt


Withhld Country

Withhld tax type

Name

VE 01 Honorarios Profesionales

VE 02 Comisiones Pagadas

VE 03 Intereses Pagados

VE 06 Derechos sobre Exhibición de Películas

VE 07 Servicios Tecnologiocs y Asistencia Tecn

VE 09 Ganacias Fortuitas de Capital

VE 10 Premios a Propietarios de Animales

VE 11 Contratistas y Subcontratistas

VE 12 Arrendamiento de Bienes Inmuebles

VE 13 Arrendamiento de Bienes Muebles

VE 14 Entes emisores de Tarjetas de Credito

VE 16 Pago a Agentes de Seguros

VE 17 Pago de Agentes de Seguros a sus Asegura

VE 18 Adquisición de Fondos Com.

VE 19 Otros Medios

VE 20 Enajenación de Acciones En Bolsa de Val.

VE 21 Enajenación de Acciones no Bolsa de Val.

VE T1 Fringe benefits


© SAP AG of 147


Withhld Country

Withhld tax type

Name








VE TM

3.4.2.9.5 Define Withholding Tax CodesIn this activity you define the withholding tax codes.


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Calculation-> Withholding Tax CodeDefine Withholding Tax Codes

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Indicador de retención Definir indicador de retención de impuestos

BC Sets /SMBA0/V_T059Z_B20Y_J01

eCatt Variant SMBA0_V_T059Z_O20Y_J01.txt


Withhld tax type WTx Denominación % rate

Witholding formula

Withholding tax rate

01 01 Servicio CNR 1% <6.167> 100,00 X

01 02 Servicio PNNR 34% 100,00

01 03 Servicio PJD 2% 100,00 X

01 04 Servicio CNR 1% <6.167> 100,00 X


01 06 Servicio CNR 1% <6.167> 100,00 X

01 07 Servicio CNR 1% <6.167> 95,00

02 01 Servicio PNNR 34% 100,00 X

02 02 Servicio PJD 2% 25,00

02 03 Servicio CNR 1% <6.167> 30,00 X


03 01 Servicio CNR 1% <6.167> 90,00

© SAP AG of 147



Witholding formula



03 03 Alquiler PNR 3% <18.500> 100,00 X

03 04 Alquiler PNNR 34% 100,00

03 05 Alquiler PJD 2% 100,00 X

06 01 Alquiler PJD 2% 100,00

07 01 Transporte PNR 1% 100,00


07 03 Fringe benefits 100,00





10 01 Fringe benefits 100,00 X
























© SAP AG of 147



Witholding formula




18 02 Fringe benefits 100,00 34











21 01 Fringe benefits 100,00 X 1




T1 01 Número de tarifa 2 (< 14.800.000 VEB) 100,00 X

T1 04 Fringe benefits 10,00 X 5

T2 01 Número de tarifa 2 (< 14.800.000 VEB) 100,00 X

T2 04 Fringe benefits 90,00 X

T3 01 Número de tarifa 2 (> 22.200.000 VEB) 100,00 X









TM 01 Tarifa 2 acumulada (base/importe manual) 100,00

3.4.2.9.6 Define Formulas for Calculating Witholding Tax

In this activity you define formulas (scales) for calculating withholding tax.

These formulas consist of:

© SAP AG of 147


Currency key

Withholding tax type

Withholding tax code

Withholding tax country key

Validity date

In order to use a formula for calculating withholding tax, you must enter the national currency in the Currency key field of the relevant company code.


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Withholding Tax Extended Withholding Tax Calculation Withholding Tax Code Define Formulas for Calculating Withholding Tax

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Indicador de retención Definir fórmulas para cálculo retención impuestos

BC Set /SMB42/V_T059FBH_B314_N70

eCatt Variant SMB42_V_T059FBH_O314_N70.txt


Withhld tax type

W/tax code To base amnt

Wihold.tax rate

Reduced rate

Reduc.base amt

Dec.red.bse amt

01 01 9.999.999.999.999,00 1,00 0,00 616.667,00 0,0001 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0001 03 25.000,00 0,00 0,00 0 0,0001 03 9.999.999.999.999,00 5,00 0,00 0 0,0001 04 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0001 06 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0002 01 999.999.999.999,00 3,00 0,00 616.667,00 0,0002 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0002 03 25.000,00 0,00 0,00 0 0,0002 03 9.999.999.999.999,00 5,00 0,00 0 0,0003 01 9.999.999.999.999,00 1,00 0,00 616.667,00 0,0003 03 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0003 05 25.000,00 0,00 0,00 0 0,0003 05 9.999.999.999.999,00 5,00 0,00 0 0,0010 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0010 03 25.000,00 0,00 0,00 0 0,0010 03 9.999.999.999.999,00 5,00 0,00 0 0,0011 01 9.999.999.999.999,00 1,00 0,00 1.616.668,00 0,0012 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0012 03 25.000,00 0,00 0,00 0 0,0012 03 9.999.999.999.999,00 5,00 0,00 0 0,0013 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0013 03 9.999.999.999.999,00 5,00 0,00 0 0,0013 03 25.000,00 0,00 0,00 0 0,00

© SAP AG of 147


Withhld tax type


Wihold.tax rate

Reduced rate

Reduc.base amt

Dec.red.bse amt

16 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0016 02 25.000,00 0,00 0,00 0 0,0016 02 9.999.999.999.999,00 5,00 0,00 0 0,0017 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0017 02 9.999.999.999.999,00 5,00 0,00 0 0,0017 02 25.000,00 0,00 0,00 0 0,0018 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0018 03 25.000,00 0,00 0,00 0 0,0018 03 9.999.999.999.999,00 5,00 0,00 0 0,0019 01 25.000,00 0,00 0,00 0 0,0019 01 9.999.999.999.999,00 5,00 0,00 0 0,0019 02 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0019 03 25.000,00 0,00 0,00 0 0,0019 03 9.999.999.999.999,00 5,00 0,00 0 0,0021 01 9.999.999.999.999,00 3,00 0,00 1.616.668,00 0,0021 03 25.000,00 0,00 0,00 0 0,0021 03 9.999.999.999.999,00 5,00 0,00 0 0,00T1 01 14.800.000,00 15,00 0,00 0 0,00T1 04 38.800.000,00 15,00 0,00 0 0,00T1 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T1 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T1 04 49.400.000,00 15,00 0,00 0 0,00T1 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T1 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T2 01 22.200.000,00 22,00 0,00 4.709.090,91 0,00T2 04 38.800.000,00 15,00 0,00 0 0,00T2 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T2 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T2 04 49.400.000,00 15,00 0,00 0 0,00T2 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T2 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T3 01 999.999.999.999,99 34,00 0,00 10.882.352,41 0,00T3 04 38.800.000,00 15,00 0,00 0 0,00T3 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T3 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T3 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T3 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T3 04 49.400.000,00 15,00 0,00 0 0,00T4 04 38.800.000,00 15,00 0,00 0 0,00T4 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T4 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T4 04 49.400.000,00 15,00 0,00 0 0,00T4 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T4 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T5 04 38.800.000,00 15,00 0,00 0 0,00T5 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T5 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T5 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T5 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T5 04 49.400.000,00 15,00 0,00 0 0,00T6 04 38.800.000,00 15,00 0,00 0 0,00

© SAP AG of 147


Withhld tax type


Wihold.tax rate

Reduced rate

Reduc.base amt

Dec.red.bse amt

T6 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T6 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T6 04 49.400.000,00 15,00 0,00 0 0,00T6 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T6 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T7 04 38.800.000,00 15,00 0,00 0 0,00T7 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T7 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T7 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T7 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T7 04 49.400.000,00 15,00 0,00 0 0,00T8 04 38.800.000,00 15,00 0,00 0 0,00T8 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T8 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T8 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00T8 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T8 04 49.400.000,00 15,00 0,00 0 0,00T9 04 38.800.000,00 15,00 0,00 0 0,00T9 04 58.200.000,00 22,00 0,00 38.800.000,00 0,00T9 04 9.999.999.999.999,00 34,00 0,00 58.200.000,00 0,00T9 04 49.400.000,00 15,00 0,00 0 0,00T9 04 74.100.000,00 22,00 0,00 49.400.000,00 0,00T9 04 9.999.999.999.999,99 34,00 0,00 74.100.000,00 0,00

3.4.2.9.7 Define Processing Key for Modified Tax Amount In this activity you maintain the transaction keys for calculating the tax base amount based on the modified tax amount. Modified means that those transaction which you specify here are used as the tax base.


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Withholding Tax Extended Withholding Tax Calculation Withholding Tax Base Amount Define Processing Key for Modified Tax Amount

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Base imponible de retención Definir clave de operación p.importe de impuestos modificado

BC Set /SMB42/V_T059KT_B315_N70

Variant SMB42_V_T059KT_O315_N70.txt


Withholding Tax Type Internal Processing Key

V1 VST

© SAP AG of 147


3.4.2.9.8 Asign Withholding Types to Company Codes

In this activity you assign withholding tax categories to company codes.


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax->Company Code -> Assign Withholding Tax Types to Company Codes

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Sociedad Asignar tipos de retención a las sociedades

BC Set /SMBA0/V_T001WT_B17V_J01

Variant SMBA0_V_T001WT_O17V_J01.txt


CoCd

Withhld tax type

W/tax

W/tax Oblig. frm With.until

Rec.ty

Exem.% Exempt fr.

BP01 1 X X 01.01.1997 31.12.9999 2 0,00 00.00.0000

BP01 2 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 3 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 4 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 5 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 6 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 7 X X 01.01.1997 31.12.9999 1 0,00 00.00.0000

BP01 AT X X 01.01.1997 31.12.9999 0,00 00.00.0000

BP01 S1 X 01.01.1997 31.12.9999 0,00 00.00.0000

BP01 S2 X 01.01.1997 31.12.9999 0,00 00.00.0000

BP01 S3 X 01.01.1997 31.12.9999 0,00 00.00.0000

3.4.2.9.9 Portray Dependencies Between Withholding Tax TypesIn this activity you can represent dependencies between withholding tax categories .


© SAP AG of 147


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Calculation-> Withholding Tax Base Amount ->Portray Dependencies Between Withholding Tax Types

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Cálculo Base imponible de retención Reproducir dependencias entre tipos de retenciones


Country With.Tax Type

Number of Withh. TaxType

Dependet on w/tax Type

Name

VE 01 0 Honorarios Profesionales

VE 02 1 Comisiones Pagadas

VE 03 2 Intereses Pagados

VE 06 3 Derechos sobre Exhibición de Películas

VE 07 4 Servicios Tecnologiocs y Asistencia Tecn

VE 09 5 Ganacias Fortuitas de Capital

VE 10 6 Premios a Propietarios de Animales

VE 11 7 Contratistas y Subcontratistas

VE 12 8 Arrendamiento de Bienes Inmuebles

VE 13 9 Arrendamiento de Bienes Muebles

VE 14 10 Entes emisores de Tarjetas de Credito

VE 16 11 Pago a Agentes de Seguros

VE 17 12 Pago de Agentes de Seguros a sus Asegura

VE 18 13 Adquisición de Fondos Com.

VE 19 14 Otros Medios

VE 20 15 Enajenación de Acciones En Bolsa de Val.

VE 21 16 Enajenación de Acciones no Bolsa de Val.

VE T1 18 Fringe benefits









VE TM 0

© SAP AG of 147


3.4.2.9.10 Withholding Tax Not Aplicable

In this activity you define reasons for exemption from withholding tax. You can enter this indicator in the vendor master record or in the company code withholding tax master record information


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Basic Settings-> Define Reasons for Exemption

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Parametrizaciones básicas Definir motivos de exención


Country Exmpt.Reason Description

VE 01 Withholding tax not applicable

3.4.2.9.11 Certificate Numbering for Withholding TaxIn the following activities you make the settings for numbering certificates for withholding tax.

The R/3 System provides a three-step concept for numbering the withholding tax certificates as exactly as possible.

You have to assign one of these three concepts to each company code country.

Numbering of the certificates is based on numbering groups and numbering classes which can be assigned to organizational units and to withholding tax categories. Numbering groups are lots of numbers from one or more number ranges. Numbering groups are grouped into numbering classes.

A number is determined sequentially from the corresponding numbering group for each certification.

Concept 1:Assigning numbering class to company code(s)

Concept 2:Assigning numbering class to combinations of withholding tax category/ company code

Concept 3:Assigning numbering class to combinations of withholding tax category/branch/company code

© SAP AG of 147



IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax->Postings -> Certificate Numbering for Withholding Tax.

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Contabilización Numeración de certificado para retención de impuestos

Overview Table : NRIV

Field Overview:

Field name Name Additional informat

CLIENT Cl. Key, Variable

OBJECT Object name Key, Fixed

SUBOBJECT Subobject value Key, Fixed

NRRANGENR Number range number Key, Fixed

TOYEAR To year Key, Fixed

FROMNUMBER From number Standard

TONUMBER To number Standard

NRLEVEL Number range status Standard

EXTERNIND External Standard

No Customizing was done in this activity

3.4.2.9.12 Define Tax CategoriesIn this activity, you check the type of recipient for reporting in the withholding tax reporting in Venezuela.

The type of recipient categorizes the vendor, which is necessary for printing the withholding tax form.

Check the standard list of types of recipient and make corrections if necessary.

No Customizing was done in this activity


IMG Menu Financial Accounting (New)-> Financial Accounting Basic Settings (New) -> Withholding Tax Extended Withholding Tax-> Basic Settings ->Check Recipient Types

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Retención de impuestos Retención de impuestos ampliada Parametrizaciones básicas Verificar categorías retención

© SAP AG of 147


Make the following entries if needed

Withhld Country

Withhld tax type

Rec. TypeDescription

VE 01 01 Tax-payer not self-withholding

VE 01 02 Legal person

VE 01 03 Natural person

VE 02 01 L.P./N.P. non-residents

VE 03 01 L.P./N.P. stamp tax

VE 04 01 Tax-payer not self-withholding

VE 04 02 Legal person

VE 04 03 Natural person

VE 05 01 L.P./N.P: remittance

VE 06 01 Legal person general rule

VE 06 02 Natural person general rule

VE 06 03 Natural person simplified rule

VE 07 01 Legal person general rule

VE 07 02 Natural person general rule

VE 07 03 Natural person simplified rule

3.5 Bank Accounting

3.5.1 Set Countries

3.5.1.1 Setting Country-Specific Checks

UseFor all countries with which your company maintains business relationships, you must include rules for checking the following data:

Bank data

Postal data

Control data

This data is then checked during master data maintenance.

In the SAP standard delivery system, all countries are defined according to the international ISO Standard. SAP recommends that you use the ISO standard for your additional entries.

If your entries do not correspond to the ISO standard, you cannot implement data exchange in international communication (e.g. payment transactions with banks).

© SAP AG of 147



IMG Menu SAP NetWeaver ® General Settings ® Set Countries ® Set country-specific check

Menú IMG SAP NetWeaver Parametrizaciones generales Configurar países Configurar verificaciones específicas de país Set CE existe - Set(s) CE activado(s)

BC Set /SMBA0/V_005_B_B17D_J01

eCatt Variant SMBA0_V_005_B_O17D_J01.txt


Country Bank Key Length

VE 1 00

1. Complete the check rules for the new countries.

2. Use the ISO standard for your entries.

3. For each country, maintain the associated detailed screen; in the detail screen you should, for example, store the check rules.

3.5.2 Cash Journal

3.5.2.1 Defining Number Range Intervals for Cash JournalDocuments

UseA number range is set up for company code BP01 (same as SAP standard for company code 0001).


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Cash Journal ® Set Up Cash Journal

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Libro de caja Instalar libro caja

BC Sets /SMBA0/NRIV_B1LA_J01

eCatt Variant SMBA0_NRIV_O1LA_J01.txt


Nr. Range Object

Subvalue No. To Fiscal Year


CAJO_DOC2 BP01 01 1000000000 1999999999

© SAP AG of 147


Setting Up Cash Journal

UseCash journal: 0001 - Petty Cash - Venezuela

G/L account 11051000 has been assigned to the cash journal

Assigned document types: AB – for G/L account postings

DZ – for customer receipts/payments

KZ - for vendor receipts/payments


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Cash Journal ® Set Up Cash Journal

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Libro de caja Instalar libro caja

BC Set /SMBA0/V_TCJ_C_JOURNA_B1LI_J01

eCatt Variant SMBA0_V_TCJ_C_JOURNA_O1LI_J01.txt


Co. Code

Cash Jour.

G/L Acct. Curr.

Doc. Type G/L Post-ing

Doc. Type Paym. to Vendor

Doc. Type Paym. from Vendor

Doc. Type Paym. from Customer

Doc. Type Paym. to Customer

Cash Journal name

BP01 0001 11051000 VEB AB KZ KZ DZ DZ PETTY CASH

In the master data, account 11051000 has been set to Post Automatically Only. In addition, the sort key has been set to 001 (posting date) and the account text has been set to “PETTY CASH ”. The account currency is VEB. Only “Balances in Local Currency” has not been set.

3.5.2.2 Creating, Changing and Deleting Business Transactions

UseIn this activity, you can create, change and delete business transactions for the cash journal.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Cash Journal ® Create, Change, Delete Business Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Libro de caja Crear,modificar,borrar operaciones contables

BC Sets /SMB42/V_TCJ_TRANSACT_B183_N70

eCatt Variant SMB42_V_TCJ_TRANSACT_O183_N70.txt


CoCd Type G/L acct Tx Business transaction

BP01 C 11100500 PAYMENT TO BANK

BP01 B 11100500 RECEIPT FROM BANK

BP01 D RECEIPT FROM CUSTOMER

BP01 K PAID TO VENDOR

BP01 E 51359500 V1 COSTS

BP01 R 45052500 A1 SALES REVENUE

3.5.2.3 Setting Up Print Parameters for Cash Journal

UseTo print the cash journal and the cash journal receipts, you have to set up the corresponding print program parameters per company code. SAP standard is used.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Cash Journal ® Set Up Print Parameters for Cash Journal

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Libro de caja Instalar parámetros impresión libro caja

BC Set /SMBA0/V_TCJ_PRINT_B1LK_J01

eCatt Variant SMBA0_V_TCJ_PRINT_O1LK_J01.txt


Company code

Cash Journal Print Program

Report Variant

Correspondence Accounting Document

BP01 RFCASH20 SAP18

© SAP AG of 147


3.5.2.4 Assigning Programs for Correspondence Type SAP18

UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Correspondence ® Assign Programs to Correspondence Types

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Correspondencia Fijar asignación report p.clase correspondencia

BC Set /SMBA0/V_T048B_B10Z_J01

eCatt Variant SMBA0_V_T048B_O10Z_J01.txt


Company code

Correspondence Type of Correspondence Name of Print Program

BP01 SAP18 Cash document RFKORD80

3.5.2.5 Assigning Forms for Correspondence

UseIn this activity, you define the names of the forms which are to be used for printing the correspondence.


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Correspondence ® SAPscript-Based Forms Define Form Names for Correspondence Print

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Correspondencia Formularios basados en SAPscript Definir formularios para correspondencia

BC Set /SMBA0/V_001F_B_B118_J01

eCatt Variant SMBA0_V_001F_B_O118_J01_01.txt


Comp. code Program Name Form ID Form

BP01 RFKORD80 F140_CASH_DOC_01

© SAP AG of 147


3.5.2.6 Defining Sender Details for Correspondence Form

UseIn this activity, you define which texts are to be used in the letter window and the signature line for each company code. The following Text IDs are used:

/SMB15/HEADER, /SMB15/FOOTER, /SMB15/SIGN, /SMB15/SENDER


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Correspondence ® Define Sender Details for Correspondence Form

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Correspondencia Almacenar datos remitente p.formulario correspondencia

BC Set /SMBA0/V_001G_B_B11F_J01

eCatt Variant SMBA0_V_001G_B_O11F_J01_01.txt


Company code

Program Name

Sender Variant

Header Text

Footer Text

Signature Text

Sender Text ID


/SMB15/FOOTER

/SMB15/SIGN /SMB15/SENDER

ADRS

3.5.3 Electronic Statement of Accounts

3.5.3.1.1 Global Settings for Electronic Bank Statement

UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:

Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit ® Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.

Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.

© SAP AG of 147


Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings at the left site of the navigation bar.


IMG MenuFinancial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Electronic Bank Statement ® Make Global Settings for Electronic Bank Statement

Menú IMGGestión financiera (Nuevo) ® Contab.bancaria ® Operaciones contables ® Pagos ® Extracto de cuenta eletrónico ® Realizar parametrizaciones básicas p.extracto de cuenta eletrónico

BC Set /SMB42/VC_T028_B191_N70

eCatt Variant SMB42_VC_T028_O191_N70.txt

Create Account and assign them to Account Symbols:

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

Account Text Acct Mod. Currency G/L Acct

BANK Bank account + + ++++++++++

BANK Bank account + VEB ++++++++10

GEBÜHREN Expenses + + 53050500

GELDAUSGANG Cash + + ++++++++13

GELDEINGANG Cash receipt + + ++++++++11

SCHECKAUSGANG Outgoing checks + + ++++++++12

SCHECKEINGANG Incoming checks + VEB ++++++++11

SCHECKVERRECHNG Check clearing acct + + ++++++++++

SONSTIGE Other bank trans. + + ++++++++15

SPENSEN Bank expenses account + + 53050500

Create Keys for Posting Rules:

In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.

Posting Rule Text

0001 Cash inflow via interim account

© SAP AG of 147


Posting Rule Text

0002 Check credit memo through bank

0003 Check deposit via interim account

0004 Direct check deposit

0005 Check (debit)

0006 Bank transfer (debit memo)

0007 Payment order

0008 Concentration transfer inflow

0009 Concentration transfer outflow

001+ Cash inflow via interim account

0010 Charges in charges account

0011 Deposit outflow

0012 Deposit recovery

0013 Returned debit memo

002 + Check credit memo through bank

003- Cashed check

004- Domestic transfer

005- Foreign transfer

006- Other disbursements

007+ Other receipts

008- Cash payment

009+ Cash receipt

010+ Collection/direct debit

011- Returns collection/direct debit

012- Bank fee

013+ Interest received

014- Interest paid

015+ Payment by credit card

016- Vendor direct debit

017+ Treasury receipts

018- Treasury disbursements

Define Posting Rules/Posting Specifications:

In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.

Posting specifications comprise one or two posting records Debit ® Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT ® CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT ® CUSTOMER, for example).

© SAP AG of 147


Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.

Pstg Rule

PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

Cash inflow via interim account

001+ 1 40 BANK 50 GELDEINGANG SA 1

001+ 2 40 GELDEINGANG DZ 8

Check credit memo through bank

002+ 1 40 BANK 50 SCHECKEINGANG SA 1

Cashed check 003- 1 SCHECKAUSGANG 50 BANK SA 4

Domestic transfer

004- 1 AUSG-UEBERW-INL 50 BANK SA 4

Foreign transfer

005- 1 AUSG-UEBERW-AUS 50 BANK SA 4

Other disbursements

006- 1 40 SONSTIGE 50 BANK SA 1

Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1

Cash payment 008- 1 BARAUSZAHLUNG 50 BANK SA 4

Cash receipt 009+ 1 40 BANK BAREINZAHLUNG SA 5

Collection/direct debit

010+ 1 40 BANK BANKEINZUG SA 5

Returns collection/direct debit


Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

013+ 1 40 BANK 50 ZINSERTRAG SA 1

Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

016- 1 40 AUSG-UEBERW-INL 50 BANK SA 1

016- 2 50 AUSG-UEBERW-INL SA 7

Treasury receipts

017+ 1 40 BANK TREASURYEINGANG SA 5

Treasury disbursements

018 1 TREASURYAUSGANG 50 BANK SA 4


0001 1 40 BANK 50 GELDEINGANG SA 1

0001 2 40 GELDEINGANG DZ 8


0002 1 40 BANK 50 SCHECKEINGANG SA 1

© SAP AG of 147


Pstg Rule


Pst Ty

Cashed check 0003 1 SCHECKAUSGANG 50 BANK SA 4

Domestic transfer

0004 1 AUSG-UEBERW-INL 50 BANK SA 4

Foreign transfer

0005 1 40 GELDEINGANG 50 BANK SA 1

0005 2 40 GELDEINGANG

Other disbursements

0006 1 40 SONSTIGE 50 BANK SA 1

Other receipts 0007 1 40 BANK 50 SONSTIGE SA 1

Cash payment 0008 1 BARAUSZAHLUNG 50 BANK SA 4

Cash receipt 0009 1 40 BANK BAREINZAHLUNG SA 5


0010 1 40 BANK BANKEINZUG SA 5



Bank fee 0012 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

0013 1 40 BANK 50 ZINSERTRAG SA 1

Interest paid 0014 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

0016 1 40 AUSG-UEBERW-INL 50 BANK SA 1

0016 2 50 AUSG-UEBERW-INL SA 7

Treasury receipts

0017 1 40 BANK TREASURYEINGANG SA 5



Create Transaction Type:

In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.

Trans. Type Name

MC MultiCash

Assign External Transaction Types to Posting Rules:

In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.

Ext Trans +/- Post. Rule Int. Algthm.

001 - 003- 012 Outgoing check: check number same as payment

© SAP AG of 147


Ext Trans +/- Post. Rule Int. Algthm.

doc. no.

002 - 003- 012 Outgoing check: check number same as payment doc. no.

004 - 016- 021 Reference document number search

005 - 016- 021 Reference document number search

009 - 011- 000 No interpretation

020 - 004- 019 Reference no. (DME management)

051 + 001+ 021 Reference document number search

070 + 002+ 000 No interpretation

071 + 010+ 019 Reference no. (DME management)

082 + 009+ 001 Standard algorithm

083 - 008- 001 Standard algorithm


202 + 001+ 021 Reference document number search















814 + 013+ 000 No interpretation


833 + 017+ 001 Standard algorithm

833 - 018- 001 Standard algorithm

UNALLOCATED + 007+ 000

UNALLOCATED - 006- 000

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

© SAP AG of 147


For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.

The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.

Assign Bank Accounts to Transaction Types:

In this step, you assign each of your bank accounts to a transaction type.

Bank Key Bank Account Transaction Type

12345678 1234567890 MC

3.5.3.1.2 Defining Program and Variant Selection (ElectronicStatement)

UseIn this step, you can specify which programs the system offers for electronic bank statement processing.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.


IMG MenuFinancial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Electronic Bank Statement ® Define Program and Variant Selection

Menú IMGGestión financiera (Nuevo) ® Contab.bancaria ® Operaciones contables ® Pagos ® Extracto de cuenta eletrónico ® Definir selección de reports y variantes

BC Set /SMBA0/V_T020R_B0FC_J01

eCatt Variant SMBA0_V_T020R_O0FC_J01_01.txt


Transaction Code Program Name Variant Do not display Prog.

FF.5 RFEBGB00 X

FF.5 RFEBKA00

© SAP AG of 147


Transaction Code Program Name Variant Do not display Prog.

FF_5 RFEBGB00 X

FF_5 RFEBKA00

FF_6 RFEBKAP0

3.5.4 Manual Statement of Accounts

3.5.4.1 Posting Keys and Posting Rules for Manual BankStatement

UseThe posting keys and rules have already been set up for the electronic bank statement. The posting keys and rules for the manual bank statement are the same as those used for the electronic bank statement.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Manual Bank Statement ® Define Posting Keys and Posting Rules for Manual Bank Statement

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Pagos Extracto de cuenta manual Definir clave y reglas de contabilización para extracto de cuenta manual

BC Sets /SMBA0/V_T028B_B1LM_J0A

/SMBA0/V_T028D_B1LM_J0B

/SMBA0/V_T028G_B1LM_J0C

/SMBA0/V_T028V_B1LM_J0D

/SMBA0/V_T033F_EBST_B1LM_J0E

eCatt Variant SMBA0_V_T028B_O1LM_J0A.txt

SMBA0_V_T028D_O1LM_J0B.txt

SMBA0_V_T028G_O1LM_J0C.txt

SMBA0_V_T028V_O1LM_J0D.txt

SMBA0_V_T033F_EBST_O1LM_J0E.txt

2. Create Account Symbols. Make the following entries:

Application Account Symbol Description

0001 AUSG-UEBERW-AUS Foreign out. transf.

0001 AUSG-UEBERW-INL Domestic out. transf

0001 BANK Bank account

© SAP AG of 147



0001 BANKEINZUG Bank collection

0001 BARAUSZAHLUNG Cash payment

0001 BAREINZAHLUNG Cash deposit

0001 GELDEINGANG Cash receipt

0001 SCHECKAUSGANG Outgoing checks

0001 SCHECKEINGANG Incoming checks

0001 SONSTIGE Other bank trans.

0001 TREASURYAUSGANG Treasury outg. trans

0001 TREASURYEINGANG Treasury inc. trans.

0001 ZINSAUFWAND Interest paid

0001 ZINSERTRAG Interest received

3. Assign Accounts to Account Symbol. Make the following entries:

Account Text Acct Mod. Currency G/L Acct

BANK Bank account + + ++++++++++

BANK Bank account + VEB ++++++++10

GEBÜHREN Expenses + + 53050500

GELDAUSGANG Cash + + ++++++++13

GELDEINGANG Cash receipt + + ++++++++11

SCHECKAUSGANG Outgoing checks + + ++++++++12

SCHECKEINGANG Incoming checks + VEB ++++++++11

SCHECKVERRECHNG Check clearing acct + + ++++++++++

SONSTIGE Other bank trans. + + ++++++++15

SPENSEN Bank expenses account + + 53050500

4. Create Keys for Posting Rules. Make the following entries:

Posting Rule Text

0001 Cash inflow via interim account

0002 Check credit memo through bank

0003 Check deposit via interim account

0004 Direct check deposit

0005 Check (debit)

0006 Bank transfer (debit memo)

0007 Payment order

0008 Concentration transfer inflow

0009 Concentration transfer outflow

001+ Cash inflow via interim account

0010 Charges in charges account

© SAP AG of 147


Posting Rule Text

0011 Deposit outflow

0012 Deposit recovery

0013 Returned debit memo

002 + Check credit memo through bank

003- Cashed check

004- Domestic transfer

005- Foreign transfer

006- Other disbursements

007+ Other receipts

008- Cash payment

009+ Cash receipt

010+ Collection/direct debit

011- Returns collection/direct debit

012- Bank fee

013+ Interest received

014- Interest paid

015+ Payment by credit card

016- Vendor direct debit

017+ Treasury receipts

018- Treasury disbursements

5. Define Posting Rules. Make the following entries:

Pstg Rule


Pst Ty


001+ 1 40 BANK 50 GELDEINGANG SA 1

001+ 2 40 GELDEINGANG DZ 8


002+ 1 40 BANK 50 SCHECKEINGANG SA 1

Cashed check 003- 1 SCHECKAUSGANG 50 BANK SA 4

Domestic transfer

004- 1 AUSG-UEBERW-INL 50 BANK SA 4

Foreign transfer

005- 1 AUSG-UEBERW-AUS 50 BANK SA 4

Other disbursements


Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1

Cash payment 008- 1 BARAUSZAHLUNG 50 BANK SA 4

© SAP AG of 147


Pstg Rule


Pst Ty

Cash receipt 009+ 1 40 BANK BAREINZAHLUNG SA 5


010+ 1 40 BANK BANKEINZUG SA 5



Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

013+ 1 40 BANK 50 ZINSERTRAG SA 1

Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

016- 1 40 AUSG-UEBERW-INL 50 BANK SA 1

016- 2 50 AUSG-UEBERW-INL SA 7

Treasury receipts

017+ 1 40 BANK TREASURYEINGANG SA 5




0001 1 40 BANK 50 GELDEINGANG SA 1

0001 2 40 GELDEINGANG DZ 8


0002 1 40 BANK 50 SCHECKEINGANG SA 1

Cashed check 0003 1 SCHECKAUSGANG 50 BANK SA 4

Domestic transfer

0004 1 AUSG-UEBERW-INL 50 BANK SA 4

Foreign transfer

0005 1 40 GELDEINGANG 50 BANK SA 1

0005 2 40 GELDEINGANG

Other disbursements


Other receipts 0007 1 40 BANK 50 SONSTIGE SA 1

Cash payment 0008 1 BARAUSZAHLUNG 50 BANK SA 4

Cash receipt 0009 1 40 BANK BAREINZAHLUNG SA 5


0010 1 40 BANK BANKEINZUG SA 5



Bank fee 0012 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

0013 1 40 BANK 50 ZINSERTRAG SA 1

© SAP AG of 147


Pstg Rule


Pst Ty

Interest paid 0014 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

0016 1 40 AUSG-UEBERW-INL 50 BANK SA 1

0016 2 50 AUSG-UEBERW-INL SA 7

Treasury receipts

0017 1 40 BANK TREASURYEINGANG SA 5



3.5.4.2 Assigning Business Transactions

UseIn this step, you define an indicator and assign a posting rule for each business transaction.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Manual Bank Statement ® Create and Assign Business Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Pagos Extracto de cuenta manual Crear y asignar operaciones comerciales

BC Set /SMBA0/V_T028H_B189_N70

/SMBA0/V_T020R_B0FC_J01

eCatt Variant SMBA0_V_T028H_O189_N70.txt

SMBA0_V_T020R_O0FC_J01.txt


Trans. Type Transaction +-

Post. Rule Acct Mod

Int. Algthm.

Text

1 001+ + 001+ + 021 Cash inflow via interim account

1 002+ + 002+ + 000 Check credit memo through bank

1 003- - 003- + 012 Cashed check

1 004- - 004- + 019 Domestic transfer

1 005- - 005- + 019 Foreign transfer

© SAP AG of 147


Trans. Type Transaction +-

Post. Rule Acct Mod

Int. Algthm.

Text

1 006- - 006- + 000 Other disbursements

1 007+ + 007+ + 000 Other receipts

1 008- - 008- + 001 Cash payment

1 009+ + 009+ + 001 Cash receipt

1 010+ + 010+ + 019 Collection/direct debit

1 011- - 011- + 000 Returns collection/direct debit

1 012- - 012- + 000 Bank fee

1 013+ + 013+ + 000 Interest received

1 014- - 014- + 000 Interest paid

1 016- - 016- + 021 Vendor direct debit

1 017+ + 017+ + 019 Treasury receipts

1 018- - 018- + 019 Treasury disbursements

3.5.4.3 Defining Variants for Manual Bank Statement

UseIn this step, you create your own account assignment variants for the manual bank statement in order to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Manual Bank Statement ® Define Variants for Manual Bank Statement

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Pagos Extracto de cuenta manual Definir variantes para extracto de cuenta manual

BC Set /SMBA0/T021D_B0F5_J0A

/SMBA0/T021F_B0F5_J0B

/SMBA0/T021G_B0F5_J0C

© SAP AG of 147


/SMBA0/T021I_B0F5_J0D

eCatt Variant SMBA0_T021D_O0F5_J0A.txt

SMBA0_T021F_O0F5_J0B.txt

SMBA0_T021G_O0F5_J0C.txt

SMBA0_T021I_O0F5_J0D.txt

2. Line Layout Fast Entry: Administration. Make the following entries:

Prog. Name Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Active?

Fast Entry Activation Date

SAP Rel.

No. following Screen

SAPMF40K KNTAZ BP01 X 23.08.2000 620 8000

SAPMF40K KNTAZ BP02 X 23.08.2000 620 8001

SAPMF40K KNTAZ BP03 X 23.08.2000 620 8002

3. Line Layout Fast Entry: Variants. Make the following entries:

Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines

SAPMF40K KNTAZ BP01 1



4. Line Layout Fast Entry: Description of Variants. Make the following entries:

Language Prog. Name Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Descr.

EN SAPMF40K KNTAZ BP01 Acct Statement (Bank Ref.)

EN SAPMF40K KNTAZ BP02 Acct Statement (Ref.doc.nr/vend)

EN SAPMF40K KNTAZ BP03 Acct Statement (Matchcode)

5. Line Layout Fast Entry: Variant Fields. Make the following entries:

Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name Fast Entry Field Output Length

SAPMF40K

KNTAZ BP01 1 01 03 FEBMKA-VGMAN 00

SAPMF40K

KNTAZ BP01 1 02 08 FEBEP-VALUT 00

SAPMF40K

KNTAZ BP01 1 03 19 FEBMKA-KWBTR 15

SAPMF40K

KNTAZ BP01 1 04 35 FEBMKK-CHECT_KF 13

SAPMF40K

KNTAZ BP01 1 05 49 FEBMKK-KUNNR 10

SAPMF40K

KNTAZ BP01 1 06 60 FEBMKK-BELNR 10

© SAP AG of 147


Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name Fast Entry Field Output Length

SAPMF40K


SAPMF40K


SAPMF40K


SAPMF40K

KNTAZ BP02 1 04 35 FEBMKK-XBLNR 16

SAPMF40K

KNTAZ BP02 1 05 52 FEBMKK-KUNNR 10

SAPMF40K

KNTAZ BP02 1 06 63 FEBMKK-LIFNR 10

SAPMF40K


SAPMF40K


SAPMF40K


SAPMF40K

KNTAZ BP03 1 04 35 FEBMKK-KUNNR_MC

07

SAPMF40K

KNTAZ BP03 1 05 43 FEBMKK-LIFNR_MC 07

SAPMF40K

KNTAZ BP03 1 06 51 FEBMKK-BELNR 10

3.5.5 Check Deposit

3.5.5.1 Posting Keys and Posting Rules for Check Deposit

UseTwo posting rules have been created: Direct check deposit and Check deposit via interim account. These rules represent two ways of posting checks in the system. If you only want to post the bank accounting item in the first step and then clear the open customer items, use the transaction Check deposit via interim account. This is of particular importance when you have a lot of checks and you have to ensure that all the checks in Bank Accounting are posted by 10:30 a.m., for example. Otherwise, you use the transaction Direct check deposit in which the customers are cleared immediately provided that clearing information is available.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ®

© SAP AG of 147


Business Transactions ® Check Deposit ® Create and Assign Business Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Presentación de cheques al cobro Crear y asignar operaciones comerciales

BC Set /SMB42/VC_T033_B188_N70

/SMBA0/V_028H_B_B0FA_J01

eCatt Variant SMB42_VC_T033_O188_N70.txt

SMBA0_V_028H_B_O0FA_J01.txt

2. Create Account Symbols:

In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted.


0001 BANK Bank account

0001 SCHECKEINGANG Incoming checks

0001 SCHECKVERRECHNG Check clearing acct.

3. Assign Accounts to Account Symbol:

In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

Chart of Accts

Account Symbol Application

Acct. Modif. Curr. G/L Acct

PC01 BANK 0001 + + ++++++++++

PC01 SCHECKEINGANG 0001 + + ++++++++11

PC01 SCHECKVERRECHNG 0001 + + ++++++++++

4. Create Keys for Posting Rules:

In this step, you define a posting rule for check deposits. The key determines the posting rules for general ledger and subledger accounting. The posting rule represents the typical business transactions involved in check deposits.

Posting Rule Text

CD01 Direct check deposit

CD02 Check deposit via interim account

5. Define Posting Rules:

In this step, you define the posting rules for check deposits and prepare account determination. Depending on whether a posting transaction affects general ledger accounting only, or affects both general ledger and subledger accounting, you define posting rules either for one or two posting areas. You only need one posting area if you post items directly “Bank to incoming checks” rather than using clearing accounts, for example.

Posting Rule

Post. Area

Post. Key

Account Symbol Post. Key

Account Symbol Doc. Type

Post. Type

CD01 2 40 SCHECKEINGANG DZ 8

© SAP AG of 147


Posting Rule

Post. Area

Post. Key

Account Symbol Post. Key

Account Symbol Doc. Type

Post. Type

CD02 1 40 SCHECKEINGANG 50 SCHECKVERRECHNG

SA 1

CD02 2 40 SCHECKVERRECHNG

DZ 8

3.5.5.2 Defining Variants for Check Deposit

UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

The variants contain the following fields:

BP01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)

BP02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Check Deposit ® Define Variants for Check Deposits

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Presentación de cheques al cobro Definir variantes para presentación de cheques al cobro

BC Set /SMBA0/T021D_B0F6_J0A



/SMBA0/T021G_B0F6_J0C

/SMBA0/T021I_B0F6_J0D

eCatt Variant SMBA0_T021D_O0F6_J0A.txt

SMBA0_T021F_O0F6_J0B.txt

SMBA0_T021G_O0F6_J0C.txt

SMBA0_T021I_O0F6_J0D.txt

2. Line Layout Fast Entry: Administration- Make the following entries:

Prog. Name Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Active?

Fast Entry Activation Date

SAP Rel.

No. following Screen

SAPMF40S SCHKR BP01 X 11.09.2000 620 8002

SAPMF40S SCHKR BP02 X 11.09.2000 620 8001

© SAP AG of 147


3.5.5.3 Defining Forms (Check Deposit)

UseIn this step, you specify a form for the check deposit list.


IMG Menu Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Check Deposit ® Define Forms

Menú IMG Gestión financiera (nuevo) Contabilidad bancaria Operaciones contables Presentación de cheques al cobro Definir formularios

BC Set /SMBA0/V_001F_F_B0FB_J01

eCatt Variant SMBA0_V_001F_F_O0FB_J01.txt

2. Line Layout Fast Entry: Administration. Make the following entries:

Company Code Prog. Name Form ID Account Type Form

SAPMF40S F_M40S_CHEQUE

3.6 Intercompany ProceduresThis document describes the additional settings in the ECC 5.0 component mySAP Financials which were created to enable Intercompany processing. The main settings were created by Copying the company code BP01 and using the same customizing settings. All basic settings for company code BP0X are VEBied from the basic settings BP01. Below you´ll find a list of the main basic settings made for company code BP0X.

Chart of accounts PC01 has also been set up for company code BP0X.

The following account is used for Intercompany clearing (cross company postings): 13200800.

3.6.1 Preparing Cross-Company-Code Transactions

UseIn this activity you define the accounts for the clearing entries the system makes when posting cross-company code transactions. These clearing entries represent the receivables and payables between company codes which result from central purchasing or payment.


IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Business Transactions ® Prepare Cross-Company Code Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad principal

© SAP AG of 147


(nuevo) Operaciones contables Preparar operaciones multisociedades

BC Set /SMBA0/T001U_B12U_J01

eCatt Variant SMBA0_T001U_O12U_J01.txt


Company code which is being Posted to

Company Code which will be cleared

Acct. Modif.

Acct. for Debit clearing

Acct. for Credit clearing

Posting Key Debit

Posting Key Credit

BP01 BP0X 13200800 13200800 40 50

BP0X BP01 13200800 13200800 40 50

3.6.2 Intercompany: Assigning Variants to Company Code

UseIn this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code t

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Ejercicio y períodos contables Períodos contables Asignar variantes a sociedad

BC Set /SMBA0/V_001_R_B11J_J01

eCatt Variant SMBA0_V_001_R_O11J_J01_01.txt


Company code Posting Period Variant

BP01 0001

3.6.3 Intercompany: Document Number Ranges for General Ledger View

For company code BP0X, the standard number ranges were taken from the R/3 System.

© SAP AG of 147


Use

In this IMG activity, you define the document number ranges for the documents in the General Ledger view.


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Document ® Document Number Ranges ® Documents in General Ledger View Define Document Number Ranges for General Ledger View

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Rangos de números de documento Documentos en vista de libro mayor Definir rangos de números de documento de la vista de libro mayor


eCatt Variant SMBA0_NRIV_O031_J01_01.txt


No. Range Object

Subobj. No. Range

To Fiscal Year


RF_BELEG BP0X Z1 2099 1000000000 1099999999

3.6.4 Intercompany: Document Number Ranges for Data Entry ViewFor company code BP0X, the standard number ranges were taken from the R/3 System.

Use



IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Document ® Document Number Ranges ® Fiscal Year and Posting Periods Documents in Entry View Define Document Number Ranges for Entry View

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Rangos de números de documento Documentos en vista de registro Definir rangos de números de documento de

© SAP AG of 147


la vista de entrada de datos

BC Set /SMBA0/NRIV_B1KN_J01

eCatt Variant SMBA0_NRIV_O1KN_J01.txt


No. Range Object

Subobj. No. Range

To Fiscal Year


RF_BELEG BP0X 00 9999 0090000000 0099999999 X

RF_BELEG BP0X 01 9999 0100000000 0199999999

RF_BELEG BP0X 02 9999 0200000000 0299999999

RF_BELEG BP0X 03 9999 0300000000 0399999999 X

RF_BELEG BP0X 04 9999 0400000000 0499999999

RF_BELEG BP0X 05 9999 0500000000 0599999999

RF_BELEG BP0X 12 9999 1200000000 1299999999

RF_BELEG BP0X 13 9999 1300000000 1399999999

RF_BELEG BP0X 14 9999 1400000000 1499999999

RF_BELEG BP0X 15 9999 1500000000 1599999999

RF_BELEG BP0X 16 9999 1600000000 1699999999

RF_BELEG BP0X 17 9999 1700000000 1799999999

RF_BELEG BP0X 18 9999 1800000000 1899999999

RF_BELEG BP0X 19 9999 1900000000 1999999999

RF_BELEG BP0X 20 9999 2000000000 2099999999

RF_BELEG BP0X 47 9999 4700000000 4799999999

RF_BELEG BP0X 48 9999 4800000000 4899999999

RF_BELEG BP0X 49 9999 4900000000 4999999999

RF_BELEG BP0X 50 9999 5000000000 5099999999

RF_BELEG BP0X 51 9999 5100000000 5199999999

RF_BELEG BP0X X1 9999 9100000000 9199999999

RF_BELEG BP0X X2 9999 9200000000 9299999999

3.6.5 Intercompany: Assigning Company Code to Field Status Variants

UseIn this IMG activity, you assign the company codes in which you want to work with identical field status groups to the same field status variant.


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Ledgers ® Fields ® Assign

© SAP AG of 147


Company Code to Field Status Variants

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Campos Asignar sociedad a variantes status campos

BC Set /SMBA0/V_001_P_B11Q_J01

eCatt Variant SMBA0_V_001_P_O11Q_J01_01.txt



BP0X BP01

The company code BP0X uses the same field status variant as company code BP01.

3.6.6 Intercompany: Assigning Company Code to Document Date for Tax Determination

UseIn this activity you specify per company code the following data necessary for processing taxes with jurisdiction codes: whether the baseline date for determining the tax percentages should be the posting date (default date) or the document date.


IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Tax on Sales/Purchases ® Calculation ® Assign Company Code to Document Date for Tax Determination

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Asignar a sociedad fecha de documento para determ.impuestos

BC Set /SMBA0/V_001_Z_B11V_J01

eCatt Variant SMBA0_V_001_Z_O11V_J01_01.txt


Company Code Tax Determ. with Doc. Date

BP0X

3.6.7 Intercompany: Defining Tolerance Groups for Employees

UseIn this activity you define the tolerances for customers/vendors. The tolerances are used for dealing with payment differences and residual items that may arise when payment clearing is carried out.

© SAP AG of 147



IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Document ® Tolerance Groups Define Tolerance Groups for Employees

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Documento Grupos de tolerancia Definir grupos de tolerancia para empleados

BC Set /SMBA0/V_T043T_B1Q6_J01

eCatt Variant SMBA0_V_T043T_O1Q6_J01.txt


TG

Com-pany Code

Rev. Exp. % % Adj. Disc.

Adj. Disc. By

Amount per Doc.

Amount per Cust. Vend.

Cash Disc. Line Item

BP0X 100,00 100,00 10,0 10,0 10,00 10,00 1.000.000.000.000,00

1.000.000.000,00

5,000

3.6.8 Intercompany: Tolerance Group Vendors and Customers

UseIn this activity you define the tolerances for customers/vendors. The tolerances are used for dealing with payment differences and residual items that may arise when payment clearing is carried out. You specify the tolerances in one or more tolerance groups and assign a tolerance group to each customer/vendor using the master record.


IMG Menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Incoming Payments ® Manual Incoming Payments ® Clearing Differences ® Define Tolerances for Customers/Vendors

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Entrada de pagos Entrada de pagos manual Diferencias al compensar Definir tolerancias para deudores/acreedores

BC Set /SMBA0/V_T043G_B1LG_J01

eCatt Variant SMBA0_V_T043G_O1LG_J01.txt


Tolerance Group


Adj. Disc. By

Grace Days

PT from Inv.

Fixed PT

Partial Discount

999,00 5,00 10,0 0,5 2,00 2,00 00 0004 X

DEB1 999,00 5,00 10,0 1,00 1,00 01 X X

© SAP AG of 147


Tolerance Group


Adj. Disc. By

Grace Days

PT from Inv.

Fixed PT

Partial Discount

KRE1 999,00 5,00 10,0 1,00 1,00 01 X X

4 Importing/Creating Tax Codes

UseYou have to define a separate tax code for each country in which one of your company codes is located. Each code contains one or more tax rates for the different tax types.

PrerequisitesSAP supplies a tax calculation procedure for each country. The procedure comprises a list of all common tax types with rules for tax calculation. In addition, tax codes are defined for some countries.

ProcedureCheck the standard tax codes – especially the percentage rate – for your country. Probably you have to correct the percentage rate.

1. Access the activity as follows:

IMG Menu Financial Accounting (NEW) ® Financial Accounting Basic Settings (New) ® Tax on Sales/Purchases ® Calculation ® Define Tax Codes for Sales and Purchases

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocios Cálculo Definir indicador de IVA

eCatt Configuration /SMB15/SE38_O001_N70

eCatt Variant SMB15_SE38_O001_N70.TXT

2. On the screen Country enter the country code in which your company is located.

Field name Description R/O/C User action and values Note

VE Venezuela R

3. Choose Enter.

4. In field Text Code enter or select a tax code.

The following table shows you all relevant tax codes with description and relevant percentage rate.

© SAP AG of 147


Tax Code

Descrip. Output tax (MWS)

In-put tax (VST)

Travel Expen-ses (%) (VST)

Non-deduct. Input Tax (NAV)

Non-deduct. Input Tax (NVV)

Acquisi-tion Tax Cred. (ESA)

Acquisi-tion Tax Deb. (ESE)

A0 ICSVM/VAT 0%, output tax

0,000

A1 ICSVM 16.5%, output tax

16,500


26,500


36,500

A4 8% output tax IVA

8,000

A5 15 % output tax IVA

15,000

V0 ICSVM/VAT 0%, input tax

0,000

V1 ICSVM 16,5%, input tax

0,000 16,500


0,000 26,500


36,500

V4 8 % input tax IVA

8,000

V5 15 % input tax IVA

15,000

5. Choose Enter.

6. On the screen Maintain Tax Codes: Tax Rates check the tax percentage rate and change it if it is not correct.

7. Save the entries.

5 Copying G/L Account Master Data (Company Code) – Intercompany

UseIn this step, you define the G/L accounts for your Intercompany code. With the help of a program you can Copy all general ledger accounts of one company code to another company code.

© SAP AG of 147


PrerequisitesThe company code with its G/L account is defined and the Intercompany code is defined.

Both company codes need to use the same chart of account.


IMG Menu Financial Accounting (NEW) ® General Ledger Accounting ® G/L Accounts ® Master Records ® G/L Account Creation and Processing ® Alternative Methods ® Copy G/L Accounts ® Copy Company Code

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Crear y tratar cuentas de mayor Procedimientos alternativos Copiar cuentas de mayor Copiar sociedad

ECatt /SMB15/OB_GLACC01_O003_N70

2. On the screen Copy Company Code: G/L Accounts make the following entries:

Field name Description R/O/C User action and values

Note

Company code company code R BP0X example

Copy from: Company code

company code R BP01 example

Program control: Test run

Test or productive run O ‘’(Blank) ‘x’ for a test run

‘ ‘ for productive run

3. Choose Execute.

4. You get the message “This is a productive run”. Please choose Enter.

5. You get a list of all created G/L accounts.

ResultThe general ledger master data is created in the Intercompany code.

6 Reporting Variants

UseThe purpose of this activity is to create reporting variants.

ProcedureExecute the following instructions.

© SAP AG of 147


6.1 Reporting Variants Cash Journal (program RFCASH20)

UseThe purpose of this activity is to create reporting variant for reporting cash journal (program RFCASH20).


SAP Menu Tools ® ABAP Workbench ® Development ® ABAP Editor

Menú SAP Herramientas Workbench ABAP Desarrollo Editor ABAP

Transaction Code SE38

2. Enter the in the field Program RFCASH20.

3. Fill the fields with the following values.

Company Code Cash Journal Date Interval from Date Interval to

BP01 0001 01.01.2005 31.12.2005

4. Press the Save as Variant button and save the variant as BP_CASH. This variant is maintained at cash journal customizing. You need this BP_CASH variant for printing the cash journal.

6.2 Create/Assign Selection Variants

UseIn this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program:

1. To assign a selection variant to a format, double-click the required format to select it on the left side of the screen The payment medium format is displayed on the right side of the screen.

2. Use the possible entries button (F4) to display the existing variants in the Selection variants field. Select the required variant.

3. You can create an appropriate variant by choosing Variants -> Edit variants, or via the variants icon. When you select this function, the selection screen of report program SAPFPAYM appears. Enter the required selection criteria on this screen, maintain the attributes, and save the variants. You return to the screen for maintaining selection variants for payment medium formats via Back.

4. Save the selection variant assignment.5. Transport the selection variant assignment by choosing Variants -> Transport All.

Procedure1. Access the next demo activity as follows:

IMG Menu Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Make Settings for Payment Medium Formats

© SAP AG of 147


from Payment Medium Workbench ® Create/Assign Selection Variants

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automática Medios de pago Parametrizar formatos del Payment Medium Workbench Crear y asignar variantes de selección

1. Double-click the payment format DTAUS0.

Bank key Bank name Sel. Variant

B0001 Bancent Venezuela - Transfer BP_DEBA

B0002 BanCaribe - Principal Account BP_POST

B0003 Banconfeder - Principal Account

BP_BWBA

B0004 Banco General de Venezuela BP_DRBA

2. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Alternative click at one selection variant and press key F5 on the keyboard.

3. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAUS0

4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.

Field Group Print Control

Value Output Device

Data Medium Exchange Set indicator LP01

Payment Summary Set indicator LP01

Error Log Set indicator LP01

5. Choose Save.

6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV.

7. Double-click the payment format DTAZV.

House Bank

Bank name Sel. Variant

BW Bancent Venezuela - Transfer BP_BW_AUSL

DB BanCaribe - Principal Account BP_DB_AUSL

DRE Banconfeder - Principal Account

BP_DRE_AUSL

8. Press Enter. The system verifies your entries and asks you to create the selection variants entered at the step before. Alternative click at one selection variant and press key F5 on the keyboard.

9. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAZV

© SAP AG of 147


10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.

11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line

Field Group Print Control

Value Output Device

Data Medium Exchange Set indicator LP01

FTR List Set indicator LP01

Payment Summary Set indicator LP01

Error Log Set indicator LP01

12. Choose Save.

7 Importing/Creating Master Data

7.1 Bank Master DataIn the following subchapter you can create bank master data.

Bank Master Data is used in Business Process Procedure BPP of BB N70 (External Financial Accounting) as well as in BPP of logistics BB of Layer 0 and Layer 1.

We recommend creating bank master data. About 30 real-life “model banks” will be created after update the data in text file SMB15_FI01_O004_N70.TXT and after run the eCATT related /SMB15/FI01_O004_N70.

7.1.1 Creating Bank Master Data

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.

ProcedureChoose the menu to create bank master data manually.

1. To carry out the activity, choose one of the following navigation options:

SAP Menu Accounting ® Financial Accounting ® Banks ® Master Data ® Bank Master Record ® Create

Menú SAP Finanzas Gestión financiera Bancos Datos Maestros Maestro de Banco Crear

Transaction Code FI01

eCatt /SMB15/FI01_O004_N70

eCatt Variant SMB15_FI01_O004_N70.txt

© SAP AG of 147


2. On the screen Create Bank: Initial Screen make the following entries:


Bank Country Bank Country Venezuela Example

Bank Key bank key 100 Example

3. Choose Enter.

4. On the screen Create Bank: Detail Screen make the following entries:


Bank Name bank name Banco Central de Venezuela Example

Adress Avda Caracas 1027

City city Caracas town where the bank is located

5. Choose Enter and Save the data.

See SAP Note 132012 “Addresses as a source for bank number overall files”. This Note describes where to get bank master data (bank numbers) files for importing.

ProcedureAnother alternative to create bank master data is the import using programs.

Appropriate settings have to be made for the relevant country under “Set Country-Specific Checks”. These settings determine whether report RFBVALL_0 (banks are imported by bank number) or report RFBVBIC (banks are imported by SWIFT code) is used when the bank master files are imported.

Execute transaction SA38 to run those reports and refer to report documentation.

ResultYou have created some bank master data.

7.1.2 Maintaining House Bank in G/L Accounts

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.

PrerequisitesYou have set up house bank identification and bank account identification in customizing and you have created general ledger accounts.

ProcedureChoose the menu to change a general ledger account manually.

1. To carry out the activity, choose one of the following navigation options:

© SAP AG of 147


SAP Menu Accounting ® Financial Accounting ® General Ledger ® Master Records ® Account Individual Processing ® Centrally

Menú SAP Finanzas Gestión financiera Libro mayor Datos maestros Cuentas de mayor Tratamiento individual Central

Transaction Code FS00

BC Set /SMB15/FS00_O005_N70

eCatt Variant SMB15_FS00_O005_N70.TXT

2. On the screen Display G/L Account Company code data select in SAP menu ® G/L account ® Change.

3. On the screen Change G/L Account Company code data make the following entries:

Field name Description User action and values

Note

11100510 general ledger accounts number

Bancent Venezuela - Principal Account

Company Code

Company code BP01 example

4. Choose tab Create/Bank/Interest.

5. On the screen Change G/L Account Company code data make the following entries:

Field name Description User action and values

Note

House bank house bank DB identification set up in customizing

Account ID Account identification

GIRO identification set up in customizing

6. Choose Enter.

7. Save the data.

The procedure above describes how to change an general ledger account. See excel sheet ChartOfAccount_PC01_2005.xls. There you find the detailed information for all general ledger accounts which are used for banking. Look for the column House Bank and Account ID.

ResultYou have entered the house bank identification and bank account identification in general ledger accounts.

© SAP AG of 147


7.2 Master Data Profit Center Accounting

UseMaster data is imported using CATTs (computer aided test tools) or application transactions. Because some of the master data is required for Customizing, a description of the data used appears below.

For more information on the master data, refer to the CATT documentation or the Business Process Procedures.

7.2.1 KCH1 Create Profit Center Groups – New

UseProfit center groups enable the controller to address profit centers group wise by providing the group name instead of single profit center names e.g. in customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.


Transaction Code KCH1

SAP Menu Accounting Controlling ® Profit Center Accounting ® Master Data ® Profit Center Group ® Create

Menú SAP Finanzas Controlling Contabilidad de centros de beneficio Datos Maestros Grupo de CeBe Crear

BC Set /SMB15/KCH1_O007_N70

eCatt Variant SMB15_KCH1_O007_N70.txt

2. On the Create Profit Center Group: Initial Screen, provide key and choose Enter.

3. On the Create Profit Center Group: Structure screen, enter the necessary data and choose Save.

Data Records:

Key Description

BP Best Practices

H119 Shared Services, Default

H111 Product

H19 Dummy

H18 Allocation

H17 Service

H16 Value Added

ResultYou have created the profit center groups.

© SAP AG of 147


7.2.2 KCH2 Change Profit Center Groups – Assign Groups

UseThe purpose of this activity is to assign the profit center groups one to another to build up a hierarchy.



SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Group Change

Menú SAP Finanzas Controlling Contabilidad de centros de beneficio Datos Maestros Grupo de CeBe Modificar

BC Set /SMB15/KCH2_O008_N70


2. In the Change Profit Center Group: Initial Screen, provide father and choose Hierarchy.

3. On the Change Profit Center Group: Structure screen, choose Lower Level.

4. Provide key of son profit center and choose Save.

Data Records:

Father Son

BP H19

BP H18

BP H17

BP H16

H16 H119

H16 H111

ResultYou have created a profit center hierarchy.

7.2.3 KE59 Create Dummy Profit Center

UseThe dummy profit center receives postings concerning objects for which no profit center assignment exists. This ensures that your data will be complete in Profit Center Accounting.

To create the master record for the dummy profit center use this special transaction. To change or display it, use the normal profit center maintenance functions.

© SAP AG of 147


The name of the dummy profit center is displayed in the controlling area settings for Profit Center Accounting.

Choose the function Extras ® Set controlling area first to make sure that the correct controlling area is set.

Prerequisites

The standard hierarchy must exist for the current controlling area.


Transaction Code KE59

IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Master Data ® Profit Center ® Create Dummy Profit Center

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Datos maestros Centro de beneficio Crear centro de beneficio ficticio

BC Set /SMB15/KE59_O107_N70

eCatt Variant SMB15_KE59_O107_N70.TXT

2. On the Choose Activity screen, select EC-PCA: Create Dummy Profit Center.

3. On the Create Dummy Profit Center: Initial Screen, provide key and choose Basic Data.

4. On the next screen, enter the necessary data and choose Save.

Data Records:

Key Name Description Responsible Hierarchy Node

9999 Dummy Best Practices

Dummy Profit Center Best Practices

Best Practices

H19

ResultYou have created the dummy profit center 9999.

7.2.4 KE51 Create and Activate Profit Centers

UseA profit center is an – from a controlling point of view – independently operating responsibility area of the enterprise. Profit center accounting allows determining the (internal) result for such an area according to period accounting principles.

© SAP AG of 147


PrerequisitesProfit center accounting has to be active. Profit center standard hierarchy has to be created and maintained in the controlling area settings.

Procedure

1. Access the activity using on of the following navigation options:


SAP Menu Accounting ® Controlling ® Profit Center Accounting ® Master Data ® Profit Center ® Individual Processing ® Create

Menú SAP Finanzas Controlling Contabilidad de centros de beneficio Datos maestros Centro de beneficio Tratamiento individual Crear

BC Set /SMB15/KE51_O104_N70


2. On the Create Profit Center screen, enter the necessary data and choose Master Data.

3. On the following screen, enter the necessary data and choose Save.

4. Choose Activate.

Data Records:

Key Valid from Valid to Name Description Responsible Hier. Area

110001.01.2000

31.12.9999

Product A Product A Best Practices H111

900001.01.2000

31.12.9999

Default Default Best Practices H119

700001.01.2000

31.12.9999

Service Service Best Practices H17

800001.01.2000

31.12.9999

Allocation Allocation Best Practices H18

600001.01.2000

31.12.9999

Shared Services

Shared Services

Best Practices H119

120001.01.2000

31.12.9999

Product B Product B Best Practices H111

ResultYou have now created the profit centers.

© SAP AG of 147


8 Provide Country Specific Texts for Profit Center Master Data

UseThe purpose of the activities grouped in this folder is to provide the country specific texts for the master data created above.

Prerequisites

Master data must have been created. Make sure that you are logged on to the system in your country language before performing the activities listed in this folder.

8.1.1 KCH2 Change Profit Center Groups – Text



SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Group Change

Menú SAP Finanzas Controlling Contabilidad de Centros de Beneficios Grupo de CeBe Modificar

BC Set /SMB15/KCH2_O009_J15


2. On the Change Profit Center Group: Initial Screen, provide key and choose Enter.

3. On the Change Profit Center Group: Structure screen, provide the necessary data and choose Save.

Data Records:

Key Description

BP Best Practices

H111 Product

H119 Shared Services, Default

H16 Value Added

H17 Service

H18 Allocation

H19 Dummy

ResultProfit center groups are now maintained both in English and country specific language.

© SAP AG of 147


8.1.2 KE52 Change Profit Centers – Text



SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Individual Processing Change

Menú SAP Finanzas Controlling Contabilidad de centros de beneficio Datos Maestros Centro de beneficio Tratamiento individual Modificar

BC Set /SMB15/KE52_O126_J15


2. On the Change Profit Center screen, provide the necessary data and choose Master Data.

3. On the following screen, provide the necessary data and save.

4. Choose Activate.

Data Records:

Key Name Description

1100 PRODUCT A PRODUCT A

1200 PRODUCT B PRODUCT B

6000 SHARED SERVICES SHARED SERVICES

7000 SERVICE SERVICE

8000 ALLOCATION ALLOCATION

9000 DEFAULT DEFAULT

9999 DUMMY DUMMY

ResultProfit Centers are now maintained both in English and country specific language.

© SAP AG of 147