CONTENTS

I ACKNOWLEDGEMENT

II DECLARATION

III CERTIFICATE

IV INSTITUTE CERTIFICATE

V MS OFFICE

1. Introduction

2. MS Office Suits

3. Versions History

Windows Versions

Macintosh Versions

VI MS WORD

4. Basic Operations

5. The Standard Toolbar

6. The Formatting Toolbar

7. Some More Formatting

VII TABLES

VIII MAIL MERGE

IX BIBLOGRAPHY

Acknowledgement

It is customary to write an acknowledgement before

submitting the project but I am not writing it for sake of

customs. There are persons who helped me in all ways

they could. This project work would be really incomplete if I

forget to thank them.

I am thankful to my project guide Mr. Ashish

Vishwakarma for the pains he had taken to guide me. He

has always been ready to listen, direct and to suggest in

the most polite and gentle way to any queries. His ideas

and views were wrapped with his knowledge and long

experience and guidance, with which he extracted best

from me.

My heartfelt gratitude to Dr. Amar Kumar Jain who has

always been a source of inspiration and without whose

cooperation and guidance, this project report would not

have seen the light of this day.

Last but not least I would like to express my sincere thanks

to all who helped me with their innovative suggestions

throughput the period of the project report generation.

Ankit Tiwari

DECLARATION

The project report made by us which is based

on “Microsoft Office” which has been

computerized. This is declare that the project

report entitled “Microsoft Office” submitted to

“PANDIT DEEN DAYAL UPADHYAY GOVT.

ARTS AND COMMERCE COLLEGE SAGAR” in

the year “2011” .

Date: Name: Ankit Tiwari

Place: Sagar B.Com. 3rd Yr, 5th Sem

Roll No.: - 827680

Sign.______________

CERTIFICATE

This is to certify that present project entitled MS

Office project on “Microsoft Word” embodies

original piece of work carried out by “Ankit Tiwari”

student of B.Com 3rd Year 5th Sem. of “PANDIT DEEN

DAYAL UPADHYAY GOVT. ARTS AND COMMERCE COLLEGE

SAGAR” during the academic year 2011-2012 under

the guidance of “Dr. Amar Kumar Jain”

Teacher’s Sign Principal Sign

Date:- _________

MS Office

IntroductionMicrosoft Office is a non-free commercial office suite of

inter-related desktop applications, servers and services for

the Microsoft Windows and Mac OS X operating systems,

introduced by Microsoft in August 1, 1989. Initially a

marketing term for a bundled set of applications, the first

version of Office contained Microsoft Word, Microsoft Excel,

and Microsoft PowerPoint. Over the years, Office

applications have grown substantially closer with shared

features such as a common spell checker, OLE data

integration and Microsoft Visual Basic for Applications

scripting language. Microsoft also positions Office as a

development platform for line-of-business software under

the Office Business Applications brand.

Microsoft Office SuitsThe versions available are made up of some or all of the

following programs:

Microsoft Word

Microsoft Word is a word processor that lets users type text

into the document and add images, clip art, diagrams and

different font or design choices.

The main file formats are .doc and .docx. it also helps to

check the spelling and find the meaning of words.

Microsoft Excel

Microsoft Excel is a spreadsheet and mathematics program that

can make calculations and graphs based on data the user

enters. The main file formats are .xls and .xlsx. Most computers

at schools do not have Microsoft Office 2007/2010, so the file

format .xlsx (which is the 2007/2010 format) will not work. Try

to save it as a .xls file.

Microsoft PowerPoint

Microsoft PowerPoint is a program that creates presentations

and slideshows. They can have text, drawing, pictures and

media. They can also be set up to show on a projector. The

main file formats are .ppt and .pptx.

Microsoft Outlook

Microsoft Outlook is an email client that can send and receive

emails. The user can add a contact list, multiple calendars and

it can be used with other programs in the office system.

In the Mac version of Office, it is called Microsoft Entourage,

and it has many of the same features.

Microsoft Access

Microsoft Access is a database program where people can store

data over many tables.

Microsoft Publisher

Microsoft Publisher is a program that lets people make layouts

for newsletters and presentations to print.

Version History

Microsoft Windows Versions

The Microsoft Office for Windows started in October 1990

as a bundle of three applications designed for Microsoft

Windows 3.0: Microsoft Word for Windows 1.1, Microsoft Excel

for Windows 2.0, and Microsoft PowerPoint for Windows 2.0.

The Microsoft Office for Windows 1.5 updated the suite

with Microsoft Excel 3.0.

The Microsoft Office for Windows 1.6 added Microsoft Mail

for PC Networks 2.1 to the bundle.

The Microsoft Office for Windows 3.0, Also called Microsoft

Office 92, released in August 1992, contained Word 2.0, Excel

4.0, PowerPoint 3.0 and Mail 3.0. It was the first version of

Office also released on CD-ROM. In 1993, The Microsoft

Office Professional was released, which added Microsoft

Access 1.1.

Microsoft Office 4.0 was released containing Word 6.0, Excel

4.0, PowerPoint 3.0 and Mail in 1994. Word's version number

jumped from 2.0 to 6.0 so that it would have the same version

number as the MS-DOS and Macintosh versions (Excel and

PowerPoint were already numbered the same as the Macintosh

versions).

Microsoft Office 4.2 for Windows NT was released in 1994

for i386, Alpha, MIPS and PowerPC  architectures, containing

Word 6.0 and Excel 5.0 (both 32-bit,PowerPoint 4.0 (16-bit),

and Microsoft Office Manager 4.2 (the precursor to the Office

Shortcut Bar).

Microsoft Office 4.3 was released as the last 16-bit version,

containing Word 6.0, Excel 5.0, and PowerPoint 4.0. Office 4.3

(plus Access 2.0 in the Pro version) is the last version to

support Windows 3.x, Windows NT 3.1 and Windows NT 3.5.

Windows NT 3.51 was supported up to and including Office 97.

Microsoft Office 95 was released in August 1995. Again, the

version numbers were altered to create parity across the suite

—every program was called version 7.0 meaning all but Word

missed out versions. It was designed as a fully 32-bit version to

match Windows 95. Office 95 was available in two versions,

Office 95 Standard and Office 95 Professional. The standard

version consisted of Word 7.0, Excel 7.0, PowerPoint 7.0,

and Schedule+ 7.0. The professional edition contained all of the

items in the standard version plus Access 7.0. If the

professional version was purchased in CD-ROM form, it also

included Bookshelf.

Microsoft Office 97 (Office 8.0), was a

major milestone release. It included hundreds of new features

and improvements, introduced command bars, a paradigm in

which menus and toolbars were made more similar in capability

and visual design. Office 97 also featured Natural Language

Systems and grammar checking. Office 97 was the first version

of Office to include the Office Assistant.

Microsoft Office 2000 (Office 9.0)

introduced adaptive menus, where little-used options were

hidden from the user. It also introduced a new security feature,

built around digital signatures, to diminish the threat of macro

viruses. Office 2000 automatically trusts macros (written in VBA

6) that were digitally signed from authors who have been

previously designated as trusted. Office 2000 is the last version

to support Windows 95.

Microsoft Office XP (Office 10.0 or Office 2002) was released

in conjunction with Windows XP, and was a major upgrade with

numerous enhancements and changes over Office 2000. Office

XP introduced the Safe Mode feature, which allows applications

such as Outlook to boot when it might otherwise fail. Safe Mode

enables Office to detect and either repair or bypass the source

of the problem, such as a corrupted registry or a faulty add-

in. Smart tag is a technology introduced with Office XP. Some

smart tags operate based on user activity, such as helping with

typing errors. These smart tags are supplied with the products,

and are not programmable. For developers, though, there is the

ability to create custom smart tags. In Office XP, custom smart

tags could work only in Word and Excel. Microsoft Office XP

includes integrated voice command and text dictation

capabilities, as well as handwriting recognition. Office XP is the

last version to support Windows 98, ME and NT 4.0. It was the

first version to require Product Activation as an anti-piracy

measure, which attracted widespread controversy.

Microsoft Office 2003 (Office 11.0) was released in 2003. It

featured a new logo. Two new applications made their debut in

Office 2003: Microsoft InfoPath and OneNote. It is the first

version to use Windows XP style icons. Outlook 2003 provides

improved functionality in many areas,

including Kerberos authentication, RPC over HTTP, Cached

Exchange Mode, and an improved junk mail filter. 2003 is the

last Office version to support Windows 2000.

Microsoft Office 2007 (Office 12.0) was released in 2007.

Office 2007's new features include a new graphical user

interface called the Fluent User Interface, replacing the menus

and toolbars that have been the cornerstone of Office since its

inception with a tabbed toolbar, known as the Ribbon; new

XML-based file formats called Office Open XML; and the

inclusion of Groove, a collaborative software application.

Microsoft Office 2010 (Office 14.0) was finalized on April 15,

2010, and was made available to consumers on June 15,

2010. The main features of Office 2010 include the backstage

file menu, new collaboration tools, a customizable ribbon,

protected view and a navigation pane. This is the first version

to ship in 32- and 64-bits. Microsoft Office 2010 also features a

new logo, which is similar to the 2007 logo, except in gold, and

with a slightly modified shape. Service Pack 1 for Office 2010

was released on June 28, 2011.

Microsoft Office 2012 is reportedly in Build 15.0.2703.1000

(version 15), and has reached Milestone 2. It sports a revamped

application interface; the interface is based on Metro Design

Language, the interface of Windows Media Center for Windows

Phone 7. Microsoft Outlook has received the most pronounced

changes so far; for example, the Metro interface enables users

to have access to a new visualization for scheduled tasks.

PowerPoint will include more templates and transition effects,

and OneNote a new splash screen. On May 16, 2011, new

images of Office 15 were revealed, showing Excel with a tool

for filtering data in a storm, the ability to convert Roman

numerals to Arabic numerals, and the integration of advanced

trigonometric functions. In Word, the capability of inserting

video and audio online as well as the broadcasting of

documents on the Web were implemented.

Macintosh VersionsPrior to packaging its various office-type Macintosh software

applications into Office, Microsoft released Mac versions

of Word 1.0 in 1984, the first year of the Macintosh

computer; Excel 1.0 in 1985; and PowerPoint 1.0 in

1987. Microsoft does not include

its Access database application in Office for Mac.

Microsoft has noted that some features are added to Office for

Mac before they appear in Windows versions, such as Office for

Mac 2001's Office Project Gallery and PowerPoint Movie feature,

which allows users to save presentations as QuickTime

movies. However, Microsoft Office for Mac has been long

criticized for its lack of support of Unicode and right-to-

left languages, notably Arabic and Hebrew.

The Microsoft Office was introduced for Macintosh in 1989,

before Office was released for Windows. It included Word 4.0,

Excel 2.2, PowerPoint 2.01, and Mail 1.37. It was originally a

limited-time promotion but later became a regular product.

With the release of Office on CD-ROM later that year, Microsoft

became the first major Mac publisher to put its applications on

CD-ROM.

Microsoft Office 1.5 for Mac was released in 1991 and

included the updated Excel 3.0, the first application to support

Apple’s System 7 operating system.

Microsoft Office 3.0 for Mac was released in 1992. It

included Word 5.0, Excel 4.0, and PowerPoint 3.0. Excel 4.0 was

the first application to support the new AppleScript.

Microsoft Office 4.2 for Mac was released in 1994. (Version

4.0 was skipped to synchronize version numbers with Office for

Windows.) Version 4.2 included Word 6.0, Excel 5.0, PowerPoint

4.0, and Mail 3.2. It was the first Office suite for the Power

Macintosh. Its user interface was identical to Office 4.2 for

Windows, leading many customers to comment that it wasn't

Mac-like enough. The final release for Mac 68K was Office 4.2.1,

which updated Word to version 6.0.1, somewhat improving its

performance.

Microsoft Office 98 Macintosh Edition was unveiled

at MacWorld Expo/San Francisco in 1998. It introduced

the Internet Explorer 4.0 web browser and Outlook Express, an

Internet e-mail client and usenet newsgroup reader. Office 98

was re-engineered by Microsoft's Macintosh Business Unit to

satisfy customers' desire for software they felt was more Mac-

like. It included drag–and-drop installation, self-repairing

applications and Quick Thesaurus, before such features were

available in Office for Windows. It also was the first version to

support QuickTime movies.

Microsoft Office 2001, launched in 2000, was the last Office

suite for the classic Mac OS; it required Mac OS 8, although

version 8.5 or later was recommended. Office 2001

introduced Entourage, an e-mail client that included

information management tools such as a calendar, an address

book, task lists and notes.

Microsoft Office v. X was released in 2001 for the new Mac

OS X platform.

Microsoft Office 2004 for Mac was released in 2004.

Microsoft Office 2008 for Mac was released in 2008. It was

the first Office for Mac suite that was a universal binary,

running natively on both Intel- and PowerPC-based Macs, and it

supported Office Open XML file formats first introduced in Office

2007 for Windows. Five months after it was released, Microsoft

said that Office 2008 was "selling faster than any previous

version of Office for Mac in the past 19 years" and affirmed "its

commitment to future products for the Mac."

Microsoft Office for Mac 2011 was released on October 26,

2010, and features a Mac version of Outlook to replace the

Entourage email client. This Mac version of Outlook is intended

to make the Mac version of Office work better with Microsoft's

Exchange server and with those using Office for

Windows. Office 2011 includes a Mac-based Ribbon similar to

Office for Windows.

MS WordIntroduction

Microsoft Word is one of the most popular word processing

programs supported by both Mac and PC platforms. Microsoft

Word can be used to create documents, brochures, leaflets,

outlines, resumes, lists, and simple web pages. Microsoft

Word is an essential tool for the creation of documents. Its ease

of use has made Word one of the most widely used word

processing applications currently on the market. Therefore, it's

important to become familiar with the various facets of this

software, since it allows for compatibility across multiple

computers as well as collaborative features. Word is a fairly

simple program to use for completing simple tasks. However, it

may be more difficult to learn how to explore the more

advanced possibilities of Word.

SOME BASIC OPERATIONSOpening Microsoft Word:

To run Word on your computer:

“Start” >> “Programs” >> “Microsoft Office” >>

“Microsoft Office Word 2003” If there is an icon of Microsoft

Word available on your desktop, you can open up the program

by double-clicking it, as well.

Making a New Blank Document:

When Word is opened, a new blank document should

automatically open. If not, then you can begin a new blank

document in a variety of ways.

First, find the "New Blank Document" icon, which looks like a

blank sheet of paper, located underneath the menu bar in Word

in what is called the "standard toolbar."

Click on the icon to bring up a new blank document.

You can go to the menu bar and select

File >> New…

To begin typing, just click the cursor anywhere within the new

blank document.

Opening a Document:

To open to view, edit, or print a document, you must first open

up that file in Word.

You can open a file by clicking on the "Open" folder icon (with a

picture of a folder) located in the standard toolbar. Or, you can

use the menu bar and navigate to File>> Open…

Saving a Document:

When you are working with any sort of media in any software,

you should be sure to save your work often. In Word, there are

numerous options for saving documents in a variety of file

types. To save a new, unsaved document, you can click on the

Save icon, shaped like a disk located on the standard toolbar.

Or, you can go to the menu bar and select

File >> Save…

Text/Paragraphs Using Toolbars

In a word processing program such as Word, there are

numerous options available for presenting your text. This part

of the tutorial will guide you through several of the important

features in Word that will allow you to edit, modify, and display

text (and non-text) components.

Toolbar

Click on the Toolbars tab, from here you can select the tool

bars that you would like to appear when working with a certain

document. For example, if you are working specifically with

Word Art, you may want the Word Art toolbar on the top of your

screen to save yourself time from having to go through all the

menus to achieve what you need. To turn a toolbar on, click on

the checkmark box, to turn it off, click again. Another way to

control which tool bars you see is by going to View, Toolbars.

Click on the tool bar you want to see from this pull down list to

have it added to your interface.

Commands:

Click on the Commands tab, From here you can further

manipulate your tool bars. By clicking on a category on the left,

a list of commands under that category will appear on the right.

Click on a command you want and drag it to any location on

your tool bars. A new icon will appear on your toolbar which will

activate this command. In addition to adding new items to your

toolbar, when you are in this mode you can drag items off of

your toolbar. These features are good if you find that your

toolbar has become too cluttered, you only want some features

of a category toolbar to appear, etc. When in this mode, you

can also rearrange the tool icons on your tool bar by dragging

them left or right to new positions.

Keyboard Shortcuts:

Located in the lower right corner of each tab in the customize

window is a Keyboard... button. By clicking on this button, a

keyboard shortcut can be made for any feature of Microsoft

Word. First, select the Category in which your desired

command would be located. Then select the Command from

the list. The current keyboard short cut, if any, will appear in

the lower right. To add a new shortcut, click in the field Press

new shortcut key and then type a sequence of keys that you

would like to make your shortcut (For example: ctrl Z). As long

as the short cut is acceptable (no single letters or numbers,

etc.) the keys will appear in the field and the Assign button will

become active. Clicking the Assign button will now make this

short cut active.

TOOL BARSTHE STANDARD TOOLBAR

Word allows all toolbars to be customized, so you may not find

all options listed here. There are several buttons that may or

may not appear immediately in your version of Word. Use the

following graphic as a guide to the Standard Toolbar.

1. New Blank Document: To begin a new document, click on

the New Blank Document icon, shaped like a blank sheet of

paper.

2. Open: Clicking on this icon opens up a previously saved

document on your computer.

3. Save: Clicking on the Save icon saves the document you are

currently working on. If you are saving a document for the first

time, you can click on this button. However, if you want to save

a new file from a preexisting document, then you must go to

the menu bar and select

“File” >> “Save As”

and give the file a new name. When working on any document,

you should be sure to save frequently, so that you don't lose

any work.

4. Permission: Not generally used.

5. Print: Clicking on the Print icon automatically prints the

document currently active in Word. If you wish to explore more

print options, then go to the menu bar and select

“File” >> “Print.”

6. Print Preview: To get an idea of the appearance of your

document in print before you actually print it out, you can click

on this icon to view your document from a zoom-out distance.

7. Spelling and Grammar: Clicking begins a review of your

document in search of spelling and grammatical errors that

may need to be corrected.

8. Research: for searching of any element.

9. Copy: Copy the current selection to the clipboard, which can

then be pasted elsewhere in the document, or into a

completely separate program/document.

10. Paste: Clicking on the Paste button inserts the text that

has been most recently added to the Clipboard (the text would

have been added there by Cutting or Copying). With Paste, you

can either insert the copied text into a document or replace

selected text.

11. Undo Typing: The Undo Typing button goes back and

removes the last addition or change made to your document.

12. Insert Hyperlink: You may find that you want to make

links to a particular web site, web page, or some other kind of

online file in your Word document. Using the Insert Hyperlink

button, you can turn selected text into hyperlinks. When the

icon is clicked, a window will appear that will allow you to insert

the URL (web address) of the web page you want to link to. You

can type in the URL yourself or insert a preexisting bookmark.

Once the link is inserted, the link in your Word document can

be clicked and the web page will open up in a web browser.

13. Insert Table: When this icon is clicked, a small window will

appear in the form of a grid of squares. Use this window as a

guide to indicate how many rows and columns you would like

your table to contain. Once selected, a table will automatically

appear in Word. Clicking the Tables and Borders button will

allow you to modify the table. To modify an aspect of the table,

select, or place the cursor in, the area and apply changes such

as borders and colors.

The Formatting Toolbar:

Word allows all toolbars to be customized, so you may not find

all options listed here. There are several buttons that may or

may not appear immediately in your version of Word. Use the

following graphic as a guide to the Formatting Toolbar.

[

1. Style: Styles in Word are used to quickly format portions of

text. For example, you could use the "Normal" or "Default

Paragraph Font" for the body text in a document. There are

also three preset styles made for headings.

2. Font: Font is a simple but important factor in Word

documents. The choice of font (the style of the text itself) can

influence the way others view documents, either on the screen

or in print. For example, Arial font looks better on screen, while

Times New Roman is clearer in print. To apply a font to text,

select desired text with your cursor, and choose a font from the

font drop down menu.

3. Font Size: You may encounter times in which you need to

display some text larger or smaller than other text. Selecting

desired text with the cursor and choosing a font size from the

drop down menu changes the size of text.

4. Bold: Places the text in bold.

5. Italic: Places the text in italics.

6. Underline: Underlines the text.

7. Align Left: Aligns the selection to the left of the

screen/paper.

8. Center: Aligns the select ion to the center of the

screen/paper.

9. Align Right: Aligns the selection to the right of the

screen/paper.

10. Justify: Aligns the selection to both the left and right of the

screen/paper.

11. Line Spacing: Adjust the line spacing (single-spaced,

double-spaced, etc.)

12. Numbering: Create a numbered list.

13. Bullets: Create an unordered, bulleted list.

14. Decrease Indent: Decreases the indentation of the current

selection (to the left).

15. Increase Indent: Increases the indentation of the current

selection (to the right).

16. Outside Border: Places a border around the current

selection; click the drop-down for a wide selection of bordering

options.

17. Highlight: Highlight the current selection; default color is

yellow.

18. Font Color: Change the font color; the default/automatic

color is black.

More FormattingBesides the toolbars, Word provides a great deal of ways to

customize and format your text and documents.

Spelling & Grammar Tab:

This tab allows control over many of the details with Word’s

spelling and grammar checking functions. The first box under

both sections allows you to toggle checking as you type. If

these boxes are selected Word will insert red wavy lines for

spelling errors and green wavy lines for grammar errors as you

type. By deselecting these, Word will only check the document

when asked. You can also change what type of writing style

used to check the grammar. By default, it is set to standard.

However, by clicking on the pull down menu you have the

additional choices of casual, formal, technical and custom. By

clicking on settings, you can actually select which grammar

rules you would like Word to check. If you prefer to have Word

only spell check and not grammar check, then turn off

(deselect) Check grammar with spelling. All changes you

make here will not only affect your current document, but all

others as well.

AutoCorrect:

If you have noticed that Word is inexplicably changing your text

without asking for it, chances are that AutoCorrect is on.

Click on Tools, Auto Correct Options. From this menu you

can toggle whether you want Word to automatically capitalize

for you, fix two initial capitals, capitalize the names of days and

symbols to replace with other text. Exceptions to these

capitalizing rules can be set as well. You can also assign text to

be automatically replaced by another symbol or word.

AutoFormat:

This menu can be reached the same way as the autocorrect

window, clicking Tools, AutoCorrect then click on the

AutoFormat As You Type tab. From here you can determine

whether or not Word will replace certain phrases as you type,

keep styles consistent with what you’ve done before, create

automatic bulleted lists for you, or other formatting concerns. If

you change anything in this window, you need to also change

them under the Auto format tab. AutoFormat As You Type will

format things like straight quotes to smart quotes, fractions and

other items like lists. You have the option of turning all of these

off and waiting until you have finished typing the document to

run Format, AutoFormat and let Word format everything at

your discretion.

AutoText:

AutoText can be reached two ways, first you can go to Tools,

AutoCorrect then click the AutoText tab.

Or you can reach this window by going to Insert, AutoText

and from the pull down menu select Auto-Text. Once here,

you edit the list of terms Word will automatically enter for you.

You can add new Auto-text phrases, by typing them into the

top blank, under Enter AutoText Entries here: Then click the

Add button. If the first few letters of this word or phrase are

typed, Word will prompt you to enter in the complete word or

phrase. This is useful if you use a particular word (i.e. your

name, address, dept., division) or phrase (i.e. To Whom it May

Concern) a lot. AutoText phrases can also be removed from this

window. Select the word or phrase from the list and click the

Delete button.

Hyperlinks:

Word 2003 makes it easy to include hyperlinks to sites on the

World Wide Web in your documents. To make a link, simply

type the word or words you want linked, highlight them, and

press the Hyperlink button. Word will bring up the following box

to let you specify the link location and details.

Type in the complete web address (URL) in the Address box.

You can also copy and paste the URL from your web browser.

Paragraph Spacing:

To access the Paragraph formatting options, navigate to the

menu bar, and select

“Format” >> “Paragraph”

or right-click within a paragraph.

A window will appear with options for modifying spacing and

indenting. Here, you can choose to make the text in your

document single or double spaced, as well as edit the margins

for the document.

Headers/Footers:

Headers and footers are important aspects of a Word document

if you wish to include information such as page numbers and

headings on every page.

To access the header and footer options, go to the menu bar

and select

“View” >> “Header and Footer.”

A dotted-line box called "Header" will automatically appear, as

well as a sub-menu for formatting header and footer properties.

The cursor will already be placed in the Header box. If you

scroll down on your current page opened in Word, you will see

a dotted-line box called "Footer."

To add text in the Header or the Footer, simply click the cursor

inside either one of the boxes, and type the text you want.

To add page numbers to your document, click your cursor

inside of the footer box. Then, click on the icon shaped like a

sheet of paper with a "#" inside. The page number will then be

inserted and applied to all of the pages in your document.

Inserting an Image:

In Word, it's possible to add clipart or other images to a

document. Click the cursor in your document where you wish to

place an image. Then go to the menu bar and select

“Insert” >> “Picture.”

From there, you will find a number of options to choose from.

"Clipart" searches through your computer's Clipart library.

"From File" will allow you to insert an image saved elsewhere

on your computer. Other options include "AutoShapes" and

"WordArt."

TABLES

Introduction

Creating documents using Microsoft Word allows for the

manipulation and display of text and other information. Tables,

which are made up of rows and columns that form cells, can be

utilized to organize information in your document. Formatting

text, structuring your document, and adding a little bit of

aesthetic appeal to your document are just a few ways in which

you can use tables in Word. By using tables, you can turn an

otherwise dull and unorganized document into a more well-

designed and laid-out project. This guide will provide some

basic information on the creation and manipulation of tables.

Open a Document:

Before you can begin working with tables, you must first open

up a document in Word.

You can either start a new blank document (File >> New), or

open up a previously saved document from your computer (File

>> Open). Once the file is opened in Word, you can insert a

table.

Creating a Table:

There are different methods you can use to insert a table into

your Word document. If you are less experienced with tables,

then you might want to consider using the "Insert Table"

option. Otherwise, you can use "Draw Table," which lets you

make a table by scratch by drawing it freehand using the Draw

Table tool.

Insert Table:

In your document, place your cursor where you wish to insert a

table. Then, go to the menu bar and select

“Table >> Insert >> Table.”

After you make this selection, the "Insert Table" window will

pop up.

Input the necessary information needed to create your table.

Decide on a number of rows and columns. "AutoFit" refers to

the space that the table takes up in your document. For your

initial table, you might want to set the "Fixed column width" to

"Auto." This sets the width to all of the columns in your table to

an equal amount, and the table itself will take up the entire

width of the document. When you have decided on all of your

table options, click on the "OK" button. The table will then be

automatically inserted into your document.

Draw Table:

If you'd like to draw your own table for scratch, go to the menu

bar and select

“Table” >> “Draw Table”

Once this option is selected, the "Tables and Borders" toolbar

will pop up (we will cover this toolbar more in-depth in a little

bit).

Click on the first icon on this toolbar, the "Draw Table" tool

(looks like a pencil drawing a line), to begin drawing a table.

Then, navigate to the location in your document where you

want to draw your table. Using the "Draw Table" tool, click and

drag to form the outside border of the table, determining its

width. When you are finished, let go of the mouse button so

that the outside border of the table can be rendered.

You can draw rows and columns by using the "Draw Table" tool

to draw vertical lines to create columns, and horizontal lines to

form rows. Continue to draw your table as you see fit.

Now that you have the initial table inserted into your Word

document (either by using the "Insert Table" or "Draw Table"

method), you can begin to modify your table as needed.

The Tables and Borders Toolbar:

You'll primarily be using the Tables and Borders toolbar for

formatting and modifying the appearance of your table. To

open the toolbar, go to the “File” menu and select

“Toolbars” >> “Tables and Borders.”

1. Draw Table: Lets you create a table by drawing it freehand

(see above section).

2. Eraser: You can remove parts of your table by using the

eraser to click and drag on lines, rows and columns.

3. Line Style: Click on the small triangle to show the drop

down menu. From here, you can choose a line style for your

borders, such as solid, dotted, dashed, and more.

4. Line Weight: Click on the small triangle to show the drop

down menu. Using this, you can choose a line thickness for

your table line borders. The bigger the line weight, the thicker

the line.

5. Border Color: By clicking on this button, you can access the

color template that will allow you to apply a color to your line

borders.

6. Borders: To apply a certain border style to the borders of

specific cells, or to remove the borders from specific cells

completely, use your mouse to select the desired cells. Then,

use the Borders menu to apply or remove borders from those

selected cells. You can identify the cells that have borders by

the border type icons that are a light shade of gray in the

Borders menu.

7. Shading Color: You can apply a background color to cells,

rows, and columns by accessing the color palette that appears

when you click on the small triangle next to the paint bucket.

8. Insert Table: Clicking on this icon brings up the "Insert

Table" window which allows you to input specific information

about the look and design of your table (see above section on

"Insert Table").

9. Merge Cells: Merging cells is the act of selecting more than

one separate cell and merging them so that they become one.

First, select the cells that you want to merge with your mouse

(by clicking and holding within one cell and dragging the mouse

across the cells you want to select), and then click on the

"Merge Cells" icon. Word will automatically merge the two cells

together.

10. Split Cells: Splitting a cell is the act of selecting a specific

cell, and dividing it into one or more rows or columns. Select

the cell that you want to split, and then click on the "Split Cells"

icon. Once you do this, the "Split Cells" window will appear.

From here, you can decide how many rows or columns you wish

to create from the one cell.

11. Align: Choosing an alignment from the drop-down menu

allows you to format the text or content within a cell. From

here, you can make your text right, left, and centered aligned.

There are also other alignments to choose from, such as

different horizontal and vertical alignments.

12. Distribute Rows Evenly: Makes the heights between rows

equally spaced. Select the desired rows that you wish to

format, and then click on the "Distribute Rows Evenly" icon.

13. Distribute Columns Evenly: Makes the widths between

columns equally spaced.

14. Table AutoFormat: Clicking on this icon brings up the

Table AutoFormat window. There are a number of pre-made

design table templates you can use to apply to your table. You

can customize colors, fonts, borders, and other table features.

15. Change Text Direction: This allows you to modify the

orientation of text within a cell. The default setting is

horizontal, but by clicking on this icon, you can change the

orientation of the text to display vertically.

16. Sort Ascending: Sort a selection of text in cells in

ascending order.

17. Sort Descending: Sort a selection of text in cells in

descending order.

18. AutoSum: Automatically calculates formulas within cells.

Inserting Text and Content into a Table:

To begin adding text to a table, click your cursor in the cell

where you want the text to be placed. Begin typing (or paste

text from another source) into the cell. To move from one cell

to another, hit the "Tab" button on your keyboard, and continue

typing in the cell as needed. You can format the text within the

cell using the Formatting toolbar, just as you would edit any

other text in Word (see Word Introduction tutorial).

Inserting an Image into a Table:

Place your cursor into the cell where you wish to insert an

image. Then, go to the menu bar, and select

“Insert >> Picture”

and then choose from "Clip Art" or "From File." Locate a picture,

and click on "Insert" to put the image into a cell

Modifying a Table:

Not only can you edit your table using the Tables and Borders

toolbar, but you can also use your mouse to physically alter a

table.

Move a Table:

To move an entire table to a new location in your document,

move your cursor over the table until you see the icon that

appears in the upper left-hand corner of the table, shaped like

a square with crosshair arrows inside.

When you see this appear, click on it. You will see that it selects

the entire table. With the table selected, you can drag it to any

new place in your document.

Change Row/Column Heights/Widths:

If you need to increase or decrease the height or width of a row

or column, you can do so by clicking and dragging the borders

of rows or columns. Drag the borders until you create the

desired amount of space between rows or columns.

Table Properties:

At any time, you are free to change the properties of your

table. Right-click inside of any table and select “Table

Properties.”

A new window with four tabs will appear. Within these tabs, you

can adjust every minor detail about the table including

alignment, spacing, text wrapping, etc.