monterey county workforce investment board (wib) · 6.12.2017 · monterey county workforce...

MONTEREY COUNTY WORKFORCE DEVELOPMENT BOARD

AGENDA PACKET

Wednesday, December 6, 2017 8:30 a.m. – 10:30 a.m.

Marina Library

190 Seaside Circle Marina, CA 93933

Documents related to agenda items that are distributed to the WDB less than 72 hours prior to the meeting shall be available for public inspection at 1441 Schilling Place, North, Salinas, CA or visit our website at www.montereycountywdb.org. Documents distributed to the WDB at the meeting by County staff will be available at the meeting; documents distributed to the WDB by members of the public shall be made available after the meeting. ALTERNATE AGENDA FORMATS: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals with a disability requiring a modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting may make these requests to the Secretary to the WDB at (831)796-6434.

NOTICE TO THE PUBLIC Members of the public who wish to address the Board should identify themselves and state their name for the record. You should complete a blue Comment Card located near the door, prior to making comments, and hand it to the designated Workforce Development Board staff member. Copies of the agenda have been placed on the table near the door for your convenience. The procedure for this meeting is as follows:

The Committee Secretary will verify quorum; the Chair will read the opening remarks.

Members of the public wishing to make a comment on an item that is not on the agenda will be given two (2) minutes each to comment.

Workforce Development Board staff and/or Board Members will present recommendations for each action item on the agenda.

Board members may ask questions of Workforce Development Board Staff and other Board Members.

Members of the public wishing to make a comment on an agenda item will be given two (2) minutes each to comment.

The Board may take action on any item designated as an action item.

Workforce Development Board members may only discuss items listed on the Agenda pursuant to the “Brown Act.” With respect to non‐agenda items raised by the public, Workforce Development Board members may calendar them for a future meeting, may briefly respond, or may request clarification from the member of the public but, to remain in compliance with the Brown Act, they may not address non‐agenda items raised by the public in a substantive or in‐depth manner.

1441 Schilling Place, North Salinas, CA 93901 (831) 796-6434 www.montereycountywdb.org WDB Members: Erik Cushman, WDB & Executive Chair Mary Ann Leffel, WDB 1st Vice Chair Paula Calvetti, WDB 2nd Vice Chair Al Davis Andy Hartmann Brian Turlington Cesar Lara Cresencio Diaz Harbhajan “Harvey” Dadwal Jay Donato Kimberly Schnader Mary Adams Mimi Laurent Salvador Muñoz Sherry Farson Steve MacArthur Dr. Walter Tribley Wendy Brickman Wesley Van Camp Dr. Willard Clark Lewallen Yuko Duckworth

A proud partner of America’s Job Center of CaliforniaSM network.

Monterey County Workforce Development Board Marina Library, 190 Seaside Circle, Marina, CA 93933

Wednesday, December 6, 2017; 8:30 a.m.

AGENDA

CALL TO ORDER/INTRODUCTIONS: CHANGES TO AGENDA: PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA: (Limited to 2 minutes per person)

Erik Cushman, Chair

CONSENT CALENDAR: Erik Cushman 1. ACTION: Approve minutes from October 4, 2017 WDB meeting. 2. ACTION: Concur with the November 29, 2017 Executive

Committee’s recommendation to approve the FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Adult, Dislocated Worker and Youth Programs monitoring reports for the Office for Employment Training for Program Year (PY) 2016-17.

3. ACTION: Concur with the November 29, 2017 Executive Committee’s recommendation to approve the FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Youth Program monitoring report for Turning Point of Central California, Inc. for PY 2016-17.

4. ACTION: Concur with the November 29, 2017 Executive Committee’s recommendation to approve the following WDB policy:

• #2017-03 – WIOA Adult and Dislocated Worker Eligibility Documentation and Verification.

DISCUSSION OR REVIEW OF BUSINESS CALENDAR ACTION ITEMS: Erik Cushman 1. ACTION: Designate ResCare Inc. as the One Stop Operator for

the Monterey County Workforce Development area, Program Years (PY) 2017-18 and 2018-19, and forward to the Monterey County Board of Supervisors, Chief Elected Official, for Agreement.

Chris Donnelly Reva Bear

2. ACTION: Concur with the November 29, 2017 Executive Committee’s recommendation to approve the transfer of $91,288 in PY 2016-17 carry-over funds from the Dislocated Worker Program to the Adult Program.

Ruben Trujillo

3. ACTION: Concur with the November 29, 2017 Executive Committee’s recommendation to approve the following WDB Policies:

• #2017-02 – Conflict of Interest and Code of Conduct Policy.

Marleen Bush

4. PRESENTATION: Digital NEST – High Tech for Youth Minds. Steven Bean 5. Update on Budget, Quarterly and Monthly Program Reports for

PY 2017-18. Ruben Trujillo Chris Donnelly

6. Report on Regional activities for Program Year 2017-18. Reva Bear Javier Vanga

7. Update on Regional Board Chair/Directors’ Meeting. (verbal) Erik Cushman 8. Update on WDB Business Services Team’s Business

Engagement and Rapid Response activities. Korey Woo Laura Kershner

http://www.montereycountywdb.org/

1441 Schilling Place, North Salinas, CA 93901 (831) 796-6434 www.montereycountywdb.org WDB Members: Erik Cushman, WDB & Executive Chair Mary Ann Leffel, WDB 1st Vice Chair Paula Calvetti, WDB 2nd Vice Chair Al Davis Andy Hartmann Brian Turlington Cesar Lara Cresencio Diaz Harbhajan “Harvey” Dadwal Jay Donato Kimberly Schnader Mary Adams Mimi Laurent Salvador Muñoz Sherry Farson Steve MacArthur Dr. Walter Tribley Wendy Brickman Wesley Van Camp Dr. Willard Clark Lewallen Yuko Duckworth

A proud partner of America’s Job Center of CaliforniaSM network.

ANNOUNCEMENTS: Erik Cushman SUBCOMMITTEE MEETINGS: Executive: 12/20/2017: MBEST Business Services: 1/9/2018, MBEST Oversight: 2/8/2018: MBEST

WDB MEETING: 2/07/2018, Marina Library

ADJOURNMENT: Erik Cushman Documents related to agenda items that are distributed to the WDB less than 72 hours prior to the meeting shall be available for public inspection at 1441 Schilling Place, North, Salinas, CA or visit our website at www.montereycountywdb.org. Documents distributed to the WDB at the meeting by County staff will be available at the meeting; documents distributed to the WDB by members of the public shall be made available after the meeting. ALTERNATE AGENDA FORMATS: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals with a disability requiring a modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting may make these requests to the Secretary to the WDB at (831)796-6434.



CONSENT ITEM #1

UNADOPTED Monterey County Workforce Development Board

730 La Guardia Street, Salinas, CA 93905 Wednesday, October 4, 2017

Members Present: Erik Cushman (Chair), Brian Turlington, Cresencio Diaz, Cesar Lara, Jay Donato, Kimberly Schnader, Mary Adams, Mimi Laurent, Salvador Munoz, Steve MacArthur, Dr. Walter Tribley, Wesley Van Camp, Dr. Willard Lewallen, and Yuko Duckworth Members Absent: Mary Ann Leffel, Paula Calvetti, Al Davis, Andy Hartmann, Harbhajan Dadwal, Sherry Farson, and Wendy Brickman Staff Present: Chris Donnelly, Flor Galvan, Reva Bear, Susan Marscellas, Javier Vanga, Laura Kershner, Marleen Bush Public Comment: None Call to Order/Introductions: Mr. Cushman called the meeting to order at 8:37 a.m. and asked for introductions. A quorum was established. Changes to Agenda: None Consent Calendar: 1. ACTION: Approve minutes from Special July 12, 2017 WDB meeting. 2. ACTION: Approve minutes from August 2, 2017 WDB meeting. 3. ACTION: Approve minutes from Special September 13, 2017 WDB meeting.

A motion was made by Brian Turlington to approve minutes from July 12, August 2, and September 13, seconded by Mary Adams. ALL AYES

Discussion or Review of Business Calendar Action Items: 1. ACTION: Consider and approve the re-appointment of Al Davis, representing Community Based

Organizations, to the Workforce Development Board. A motion was made by Walter Tribley to consider and approve the re-appointment of Al Davis, representing Community Based Organizations, to the Workforce Development Board, seconded by Salvador Munoz. ALL AYES

2. ACTION: Consider and approve the resignation of Sandy Chamberlain, representing Business, from the Workforce Development Board. A motion was made by Cesar Lara to Consider and approve to Resignation of Sandy Chamberlain, representing Business, From the Workforce Development Board, seconded by Mary Adams. ALL AYES

3. PRESENTATION: Update on the transition of the Monterey County Office for Employment Training to the Monterey County Department of Social Services. The Board received a presentation update on the transition of the Monterey County Office for Employment Training to the Monterey County Department of Social Services.

4. PRESENTATION: Receive a presentation on the Veterans’ NPower Training Program. The Board received a presentation on the Veterans’ NPower Training Program.

5. PRESENTATION: Update on the WDB Business Services Team’s report on business engagement and Rapid Response and Layoff Aversion activities for PY 2017-18. The Board received a presentation update on the WDB Business Services Team’s report on business engagement and Rapid Response and Layoff Aversion activities for PY 2017-18.

6. PRESENTATION: Report on Regional activities for Program Year 2017-18. The Board received a presentation report on Regional activities for Program Year 2017 – 18.

CONSENT ITEM #1

7. PRESENTATION: Review the performance of the WIOA Adult and Dislocated Worker Program and the WIOA

Youth Program, through August 31, 2017.

8. ACTION: Set meeting dates for the Workforce Development Board, the Executive Committee, the Business Services Committee, and the Oversight Committee for the Program Year 2018.

9. PRESENTATION: Report on September Labor Market Snapshot.

10. PRESENTATION: Director’s Report • Budget Update (Federal Budget for FY 2018 • Regional Workforce Development Board Coordination The Board has asked to table the following items for a future meeting, items #7, 8, 9 & 10.

Adjournment: Mr. Cushman requested to adjourn the meeting at 10:40 a.m.

CONSENT ITEM #2

Page 1 of 1

MEMORANDUM

TO: WORKFORCE DEVELOPMENT BOARD

FROM: CHRISTOPHER DONNELLY, EXECUTIVE DIRECTOR

SUBJECT: CONCUR WITH THE NOVEMBER 29, 2017 EXECUTIVE COMMITTEE’S RECOMMENDATION TO APPROVE THE FINAL WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) TITLE I ADULT, DISLOCATED WORKER AND YOUTH PROGRAMS MONITORING REPORTS FOR THE OFFICE FOR EMPLOYMENT TRAINING FOR PROGRAM YEAR (PY) 2016-17

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Workforce Development Board concur with the November 29, 2017 Executive Committee’s recommendation to approve the FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Adult, Dislocated Worker and Youth Programs Monitoring Reports for Program Year (PY) 2016-17 for the Office for Employment Training (OET). BACKGROUND: The Monterey County Workforce Development Board (WDB) receives an annual allocation of WIOA Title I funds to administer a comprehensive workforce system by way of streamlining services through the America’s Job Center of California (AJCC) delivery system. OET is the primary WIOA Adult, Dislocated Worker and Youth program provider in Monterey County and provides employment and training services through the AJCC. For PY 2016-17, OET received $2,155,196 to serve 533 new adult participants, $1,105,380 to serve 100 dislocated worker participants and $1,545,107 to serve 130 new youth participants. DISCUSSION: This is to report the results of the WDB compliance monitoring review of the activities performed by OET for PY 2016-17. This is a sampling review that covered the entire period of July 1, 2016 – June 30, 2017. Although there were no findings, OET staff were advised of a number of conditions, noted in the attached monitoring reports, that pertain to OET meeting enrollment goals and also ensuring effective control and accountability of its planned budget. The attached reports do not contain any findings or concerns; therefore, the reports were issued as final. ATTACHMENT: FINAL WIOA Title I Adult and Dislocated Worker Programs Monitoring Report for PY 2016-17 for OET FINAL WIOA Title I Youth Program Monitoring Report for PY 2016-17 for OET

1441 Schilling Place, North | Salinas, CA 93901

September 21, 2017 Mr. David Spaur, Economic Development Director Monterey County Economic Development Department c/o Office for Employment Training (OET) 1441 Schilling Place, North Salinas, CA 93901 RE: FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Adult and Dislocated Worker Programs Monitoring Report, Program Year 2016-17 This is to report the results of our compliance monitoring of the Workforce Innovation and Opportunity Act (WIOA) Title I Adult and Dislocated Worker Programs and activities performed by the Office for Employment Training (OET) for program year 2016-17. The fiscal and program review covered the period of July 1, 2016 through June 30, 2017. This monitoring review was conducted WDB analysts, Marleen Bush and Jaime Ayala. The purpose of this review is to evaluate OET’s compliance with the provisions of WIOA, local policies, and the provisions of the Monterey County Local Plan. Information collected for this report was provided through a desk review of OET’s expenditures and enrollments and the results of a participant case file review. WDB staff also performed a follow-up on all open concerns identified during the previous monitoring review, related to adult and dislocated worker programs. Monitoring Dates: July 17-21, 2017, and August 22, 2017 to close out the program year. Background: The Monterey County WDB receives an annual allocation of WIOA Title I funds to administer a comprehensive workforce system by way of streamlining services through the America’s Job Center of California (AJCC) delivery system. OET is a division of the Monterey County Economic Development Department. OET is the primary WIOA Adult, Dislocated Worker and Youth program provider in Monterey County and provides employment and training services through the AJCC. For PY 2016-17, OET received $2,155,196 to serve 533 new adult participants and $1,105,380 to serve 100 dislocated worker participants. I. DESK REVIEW: i. Expenditures – Table 1: Table 1: For Program Year 2016-17, OET expended $2,648,479 (123%) of its planned Adult budget and $1,137,441 (103%) of its Dislocated Worker budget. It was observed that OET’s adult program salaries and benefits were over expended by $183,617 and participant training costs were over expended / obligated by $353,838. For the dislocated worker program, it was observed that expenditures concerning program salaries and benefits were over expended by $57,586, services and supplies were over expended by $77,440 and participant training costs were under expended by $94,208.

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Table 1:

PY 2016-17 Planned

Budget

Actual

Expenditures / Obligations

% of Total Expended / Obligated

Adult

Program Salaries & Benefits $1,113,770 $1,297,387 116%

Services & Supplies $246,638 $204,503 83%

Participant Training (SB 734) * $734,788 $1,088,626 148%

Supportive Services $60,000 $57,963 97%

Total $2,155,196 $2,648,479 123% *Of the total participant training (SB 734) costs, $875,427 was expended and $213,199 is obligated.

Dislocated Worker

Program Salaries & Benefits $573,911 $631,497 110%


Participant Training (SB 734) ** $325,459 $231,251 71%

Supportive Services $30,000 $21,243 71%

Total $1,105,380 $1,137,441 103% **Of the total participant training (SB 734) costs, $191,325 was expended and $39,926 is obligated.

ii. Enrollments – Table 2: Table 2: For Program Year 2016-17, OET enrolled 248 (47%) new adults and 63 (63%) new dislocated worker participants. Although OET enrolled a total of 219 adults in training; 42 dropped out which left a total of 177 or 89% in training. OET also enrolled 65 dislocated worker participants into training (total includes multiple ITAs for the same individuals), but 12 dropped out, leaving a total of 53 or 83% in training. The training drop outs were caused by participants accepting full-time employment instead of training, family emergencies, medical reasons, dismissal from school due to lack of attendance, and/or the cancellation of a class by the training provider due to the lack of an instructor. Table 2:

PY 2016-17

ADULT

Enrollments Plan Actual %

Carry-Ins 201 201 100% New Enrollments 533 248 47% Total 734 449 61%

Training (ITA/OJT) 198 177* 89%

*OET enrolled 219 adults into training; 42 dropped out, leaving 177 successful enrollments.

DISLOCATED WORKER


Carry-Ins 51 51 100%

New Enrollments 100 63 63%

Total 146 102 75%

Training (ITA/OJT) 64 53* 83%

*OET enrolled 65 dislocated workers into training; 19 dropped, leaving 53 successful enrollments.

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iii. Common Measures Performance

At the time of this review, the Final performance outcomes for OET were not released by the State for review and inclusion in this report.

II. FIELD REVIEW: A file sampling of 29 adult and 15 dislocated worker participant case files were reviewed to ensure compliance with the provisions of WIOA, local policies, and the provisions of the Monterey County Local Plan. The file monitoring conducted by WDB staff included a review of eligibility, assessments, supportive services, and classroom training agreements, case management, follow-up and performance. The files were organized and easy to follow using OET’s checklists. Right to work and eligibility documentation was verified (including proof of selective service) and placed on file. The proper EEO/nondiscrimination, grievance, complaint procedure form was used, signed and dated in each file. For participants enrolled in training, the assessment results and labor market information were on file and noted in CalJOBS; with justification of whether the training met one of the WDB’s priority industry sectors. Copies of certificates were on file upon completion of training and training contracts did not exceed the $5,000 funding cap. For participants that received training and/or supportive services, the individual employment plan (IEP) supported the type of service given to address a barrier to employment. Each file contained a supportive services log with appropriate receipts and documentation. For individuals that qualify for dislocated worker services, proof of eligibility was placed in each file and documented in CalJOBS. Applicant statements and verification forms to justify placement in unsubsidized employment were on file. Staff successfully entered and completed all activity codes in CalJOBS. i. Participant, Employer and Staff Interviews WDB staff met and interviewed OET staff that handle WIOA customer intake and eligibility on July 19 and 20, 2017. The feedback received indicate that staff are comfortable with the WIOA intake process and procedures to serve all customer groups. The staff that manage the intake process reference a common eligibility verification checklist and are aware of the local policies and procedures concerning priority of service. Customers are made aware of the basic career services, workshops and calendar of events, and the resources available in the Employment Center. Customers that need individualized career services are scheduled to meet with staff responsible for performing eligibility determination and assessment.

ii. Financial Accounting Internal Controls A fiscal review was conducted. A sample of expenditures was reviewed to assess accurate application of cost allocations and adequate documentation of supportive services, training contracts, timely posting and adherence to established fiscal procedures and WDB policies. III. CONCLUSION: The results of the performance review and interviews with staff indicate that OET is operating its WIOA Adult and Dislocated Worker Program in compliance with the provisions of the WIOA, local policies and the Local Plan. WDB staff also performed a follow-up review on the previous monitoring observation related to OET focusing its efforts to ensure that eligible Adult and Dislocated Worker participants are recruited, enrolled and served to meet the minimum plan goals. It was determined that an enrollment plan was developed by OET to meet their participant plan goals moving forward. An exit interview was conducted on August 22, 2017 with OET Program Manager Mr. Rod Powell.

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Although there were no findings, a number of conditions were identified that may become a compliance issue if not addressed. For future enrollments, if OET does not meet its stated enrollment goals, OET will have to submit a corrective action plan to the WDB on how it plans to achieve its goals. Also, it was observed that expenditures for staff salaries and benefits, and participant training expenditures (including obligations) caused OET to exceed their Adult program budgeted amount. Expenditures for staff salaries and benefits, and services and supplies caused OET to exceed their Dislocated Worker program budgeted amount. It is recommended that OET ensure effective control and accountability of its budget to ensure line-items are properly accounted for to ensure expenditures do not exceed the budgeted amount. Since there is no specific timeline for making a budget modification request; it is recommended that OET seek prior approval from the WDB before implementing any changes (including the initiation of training contracts) to avoid any under and over budget expenditures. The review of budget modification requests can take time to process and receive approval from the WDB and State; therefore, requests should be submitted to the WDB as soon as a need has been identified. At this time with the understanding that the above potential compliance issues could become a finding if not met, this report contains no findings or concerns; therefore, we are issuing this report as the final report. Because the methodology for the WDB staff monitoring review included sample testing, this report is not a comprehensive assessment of all the areas included as part of OET’s Adult and Dislocated Worker programs and fiscal operations. It is OET’s responsibility to ensure that their WIOA funded programs, and related activities comply with the WIOA related regulations and applicable State directives. Therefore, any deficiencies identified in subsequent reviews, such as an audit, would remain OET’s responsibility. Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact me at (831) 759-6644. Sincerely, Chris Donnelly, WDB Executive Director Monterey County Workforce Development Board (WDB) cc: Angelica Meza, OET Program Supervisor Terri Gallardo, OET Program Supervisor Maria Castillo, OET Program Supervisor Marleen Bush, WDB Management Analyst


September 21, 2017 Mr. David Spaur, Economic Development Director Monterey County Economic Development Department c/o Office for Employment Training (OET) 1441 Schilling Place, North Salinas, CA 93901 RE: FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Youth Program Monitoring Report, Program Year 2016-17 This is to report the results of our compliance monitoring of the Workforce Innovation and Opportunity Act (WIOA) Youth Title I activities performed by the Office for Employment Training (OET) for program year 2016-17. The fiscal and program review covered the period of July 1, 2016 through June 30, 2017. This monitoring review was conducted by Marleen Bush, WDB analyst. The purpose of this review is to evaluate OET’s compliance with the provisions of WIOA, local policies, and the provisions of the Monterey County Local Plan. Information collected for this report was provided through a desk review of OET’s expenditures and enrollments and the results of a participant case file review. WDB staff also performed a follow-up on all open concerns identified during the previous monitoring review, related to youth programs. Monitoring Dates: March 8 & 9, 2017, and August 22, 2017 to close out the program year. Background: The Monterey County WDB receives an annual allocation of WIOA Title I funds to administer a comprehensive workforce system by way of streamlining services through the America’s Job Center of California (AJCC) delivery system. OET is a division of the Monterey County Economic Development Department. OET is the primary WIOA Adult, Dislocated Worker and Youth program provider in Monterey County and provides employment and training services through the AJCC. For PY 2016-17, OET received $1,545,107 to serve 130 new youth participants. I. DESK REVIEW:

i. Expenditures – Table 1:

Table 1: For Program Year 2016-17, OET expended $1,363,797 (88%) of its planned budget to serve youth participants. It was observed that expenditures concerning services and supplies were over expended by $34,068 and work experience costs were over expended by $9,950. For the same period, OET expended 81% of their budget to meet the minimum out of school youth expenditure goal.

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Table 1:

PY 2016-17 Planned

Budget

Actual

Expenditures

% of Total Expended

OET Youth

Program Salaries & Benefits $816,126 $604,043 74%


Participant Training $160,000 $148,059 93%

Participant Work Experience $292,911 $302,861 103%

Participant Non-Training $35,000 $33,696 96%

Total $1,545,107 $1,363,797 88%

ii. Enrollments – Table 2:

Table 2: For Program Year 2016-17, OET enrolled 115 (88%) of their planned new enrollments, with 93 (81%) representing out of school youth. Although OET enrolled a total of 74 youth in work experience; 19 either dropped out or were unsuccessful; leaving a total number of successful completions to 55 or 85% of goal.

Table 2:

PY 2016-17 Youth


Carry-Ins 116 116 100%

New Enrollments 130 115 88%

Total 246 231 94%

OUT-OF-SCHOOL ENROLLMENTS:

Out-of-School 93 of 115 new enrollments 81%

WORK EXPERIENCE ENROLLMENTS:

Total Work Experience Enrollments 65 55* 85%

*OET enrolled 74 youth in work experience; 19 dropped out or were unsuccessful, leaving 55 successful completions.

iii. Common Measures Performance

At the time of this review, the Final performance outcomes for OET were not released by the State for review and inclusion in this report.

II. FIELD REVIEW: A file sampling of 11 youth participant case files were reviewed to ensure compliance with the provisions of WIOA, local policies, and the provisions of the Monterey County Local Plan. The file monitoring conducted by WDB staff included a review of eligibility, assessments, supportive services, work experience and classroom training agreements, case management, follow-up and performance. The files were organized and easy to follow using OET’s checklists. Most files were organized the same with proof of eligibility determination, completion of assessments with goals and objectives, and signed grievance and Equal Employment Opportunity (EEO) forms. In the files, there were great examples that included a work experience log that tracks pay periods, hours worked, running totals and performance evaluations completed and an incentive voucher form.

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i. Participant, Employer and Staff Interviews WDB staff met with OET staff and interviewed one youth participant on March 9, 2017. The feedback received indicated the youth is satisfied with the services received, and that OET staff are friendly and helpful, understand the needs of youth, and provides access to resources and/or referrals as needed.

ii. Financial Accounting Internal Controls A fiscal review was conducted. A sample of expenditures was reviewed to assess accurate application of cost allocations and adequate documentation of supportive services, work experience wages, timely posting and adherence to established fiscal procedures and WDB policies. III. CONCLUSION: The results of the performance review and interviews with OET staff and participants indicate that OET is operating its WIOA Youth Program in compliance with the provisions of the WIOA, local policies and the Local Plan. WDB staff also performed a follow-up review on the previous monitoring observation related to the accuracy of participant timesheets and OET’s enrollments plan. It was determined that OET’s participant timesheets were accurate and an enrollment plan was developed by OET to meet their participant plan goals moving forward. An exit interview was conducted on August 22, 2017 with OET Program Manager Mr. Rod Powell. Although there were no findings, a condition was identified that may become a compliance issue if not addressed. Specifically, expenditures for OET’s services and supplies were over expended at $275,138 (114%), and work experience was over expended at $302,861 (103%). Although OET only expended $1,363,797 (88%) of its total plan budget, it is recommended that OET ensure effective control and accountability of its budget to ensure line-items are properly accounted for to ensure expenditures do not exceed the budgeted amount. At this time with the understanding that the above potential compliance issue could become a finding if not met, this report contains no findings or concerns; therefore, we are issuing this report as the final report. Because the methodology for the WDB staff monitoring review included sample testing, this report is not a comprehensive assessment of all the areas included as part of OET’s Youth program and fiscal operations. It is OET’s responsibility to ensure that their WIOA funded program, and related activities comply with the WIOA related regulations and applicable State directives. Therefore, any deficiencies identified in subsequent reviews, such as an audit, would remain OET’s responsibility. Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact me at (831) 759-6644. Sincerely, Chris Donnelly, WDB Executive Director Monterey County Workforce Development Board (WDB) cc: Maria Castillo, OET Supervisor Marleen Bush, WDB Management Analyst

CONSENT ITEM #3

Page 1 of 1

MEMORANDUM



SUBJECT: CONCUR WITH THE NOVEMBER 29, 2017 EXECUTIVE COMMITTEE’S RECOMMENDATION TO APPROVE THE FINAL WIOA TITLE I YOUTH PROGRAM MONITORING REPORT FOR TURNING POINT OF CENTRAL CALIFORNIA, INC., FOR PROGRAM YEAR (PY) 2016-17

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Workforce Development Board concur with the November 29, 2017 Executive Committee’s recommendation to approve the FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Youth Program Monitoring Report for Program Year (PY) 2016-17 for Turning Point of Central California, Inc. (Turning Point). BACKGROUND: The Monterey County Board of Supervisors approved the WIOA youth subcontract with Turning Point in the amount of $110,000, for PY July 1, 2016 to June 30, 2017. The contract provides services to forty (40) WIOA eligible youth, 16 to 24 years of age, with barriers to education and employment. Twenty-eight (28) were to receive paid or unpaid work experience opportunities. Eighty percent (80%) of the enrollments must represent out-of-school youth to meet the 80% youth expenditure goal. The geographical area of emphasis is to enroll youth in the Central and South regions of Monterey County. DISCUSSION: This is to report the results of the Monterey County Workforce Development Board’s (WDB) compliance monitoring review of youth related activities performed by Turning Point for PY 2016-17. This is a sampling review that covered the entire period of July 1, 2016 – June 30, 2017. The results of the performance review and interviews with Turning Point staff, participants, and employers indicate that Turning Point is satisfactorily meeting their PY 2016-17 youth subcontract provisions. This report contains no findings or concerns; therefore, the report was issued as final. ATTACHMENT: FINAL WIOA Title I Youth Program Monitoring Report for PY 2016-17 for Turning Point.


September 21, 2017 Deborah Carrillo, Deputy Regional Director Turning Point of Central California, Inc. 116 East San Luis Street Salinas, CA 93901 RE: FINAL Workforce Innovation and Opportunity Act (WIOA) Title I Youth Program Monitoring Report, Program Year 2016-17 This is to report the results of our subcontract compliance monitoring of the Workforce Innovation and Opportunity Act (WIOA) Youth Title I activities performed by Turning Point of Central California, Inc. (Turning Point) for program year 2016-17. The fiscal and program review covered the period of July 1, 2016 through June 30, 2017. This monitoring review was conducted by Marleen Bush, WDB analyst. The purpose of this review was to evaluate Turning Point’s compliance with the provisions of WIOA, associated regulations and directives, local policies, and the provisions of their contract with the Monterey County Workforce Development Board. Information collected for this report was provided through a desk review of Turning Point’s expenditures and enrollments; interviews with Turning Point’s participants and employers, as well as the results of a case file review. WDB staff also performed a follow-up on all concerns identified during the previous monitoring review, related to expenditure claims. Monitoring Dates: March 6 & 7, 2017, and August 22, 2017 to close out the program year. Background: The Monterey County Board of Supervisors approved the WIOA youth subcontract with Turning Point in the amount of $110,000, for Program Year (PY) July 1, 2016 to June 30, 2017. The contract provides services to forty (40) WIOA eligible youth, 16 to 24 years of age, with barriers to education and employment. Twenty-eight (28) will receive paid or unpaid work experience opportunities. Eighty percent (80%) of the enrollments must be out-of-school youth to meet the 80% youth expenditure goal. The geographical area of emphasis is to enroll youth in the Central and South regions of Monterey County. I. DESK REVIEW:

i. Expenditures – Table 1: Table 1: For Program Year 2016-17, Turning Point expended $108,045.95 (98%) of its planned budget to serve youth participants. For the same period, Turning Point met their plan goal and expended 80% of their budget to serve out of school youth.

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Table 1:

Program Year 2016-17

Total Contract

Staff Salaries & Benefits

Supportive Services

Work Experience

Plan $110,000 $58,528.15 $5,094.78 $22,678.65

Actual $108,045.95 $58,415.46 $4,868.45 $21,674.01

% of Plan 98% 99% 96% 96%

ii. Enrollments – Table 2:

Table 2: For Program Year 2016-17, Turning Point enrolled 40 (100%) of their planned new enrollments, placed 28 (100%) into work experience opportunities, and placed another 5 youth directly into unsubsidized employment. Turning Point predominately focuses its recruitment efforts on serving out-of-school youth from all geographic regions of the county, with an emphasis on serving youth in the Central and South County areas with enrollments above goal at 17 (43%) and 14 (35%) respectively.

Table 2:


New Enrollments

Work Experience

Geographic Areas Served

Central* North South* West

Plan 40 28 40% 14% 30% 16%

Actual 40 28** 17 5 14 4

% of Plan 100% 100% 43% 13% 35% 10%

▪ *Geographical priority service areas include Central and South County ▪ **Turning Point placed an additional 5 youth in subsidized employment as direct placements.

iii. Target Populations Served – Table 3:

Table 3: Turning Point exceeded its target population served goals, as shown in the table below. Table 3:


Target Populations Served

Disabled Offenders Out of School

Plan 35% 35% 80%

Actual 25 16 33

% of Plan 63% 40% 83%

iv. Common Measures Performance

At the time of this review, the Final performance outcomes for Turning Point were not released by the State for review and inclusion in this report. II. FIELD REVIEW:

Five youth case files were randomly selected and reviewed to ensure compliance with WIOA and Turning Point’s contract deliverables. The files were organized with documented checklists, thorough individual service strategies, receipts for supportive services to ensure purchases were reasonable and allowable, and adequate proof of eligibility.

i. Participant, Employer and Staff Interviews

of 3

WDB staff met with Turning Point staff and interviewed two youth participants and two employers on March 7, 2017. The feedback received ranked Turning Point’s services as “excellent” on all levels to include high marks on staff friendliness, helpfulness and supportiveness. Participants received job interview clothing, transportation support, and work readiness training (i.e. job search and interview skills, and job application preparation). The employers interviewed were pleased with the candidates referred to their work experience sites. For future participants, they recommended that work experience hours be extended beyond 100 hours to allow participants more time to learn their duties.

ii. Financial Accounting Internal Controls A sample of fiscal expenditures submitted to WDB staff and data found in the participant case files were reviewed to ensure compliance with work experience requirements and WIOA regulations. The monitoring included the review of adequate documentation of supportive services, timesheets and timely posting and adherence to established fiscal procedures and WDB policies. III. CONCLUSION: The results of the performance review and interviews with Turning Point staff, participants, and employers indicate that Turning Point is satisfactorily meeting their PY 2016-17 youth subcontract provisions to date. In addition, WDB staff also performed a follow-up review on the previous monitoring observation related to the timeliness of claims submitted for reimbursement and considers it resolved. An exit interview was conducted on Friday, March 17, 2017 with Turning Point staff Ms. Pearl Sanchez. This report contains no findings; therefore, we are issuing this report as the final report. Because the methodology for the WDB staff monitoring review included sample testing, this report is not a comprehensive assessment of all the areas included as part of Turning Point’s Youth program and fiscal operations. It is Turning Point’s responsibility to ensure that their systems, WIOA funded programs, and related activities comply with the WIOA related regulations and applicable State directives. Therefore, any deficiencies identified in subsequent reviews, such as an audit, would remain Turning Point’s responsibility. Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact me at (831) 759-6644. Sincerely, Chris Donnelly, WDB Executive Director Monterey County Workforce Development Board (WDB) cc: Pearl Sanchez, Turning Point Program Director Marleen Bush, WDB Management Analyst

CONSENT ITEM #4

MEMORANDUM



SUBJECT: CONCUR WITH THE NOVEMBER 29, 2017 EXECUTIVE COMMITTEE’S RECOMMENDATION TO APPROVE THE #2017-03 – WIOA ADULT AND DISLOCATED WORKER ELIGIBILITY DOCUMENTATION AND VERIFICATION

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Workforce Development Board concur with the November 29, 2017 Executive Committee’s recommendation to approve the following WDB Policy: #2017-03 – WIOA Adult and Dislocated Worker Eligibility Documentation and

Verification

Applicable to: Monterey County WIOA Title I Service Providers

Purpose: This policy supersedes previously developed policies 2010-02, 2003-04, 2003-05, 2003-06, 2003-07, 2003-08, and combines all the required and applicable program and eligibility requirements from these policies into one policy. This single policy provides information and guidance pertaining to the Monterey County WDB’s definition of WIOA Title I Adult and Dislocated Worker eligibility documentation and verification procedures.

ATTACHMENTS: DRAFT_2017-03 WIOA Adult and DW Eligibility Documentation and Verification & Attachment

Local Policy #2017-03 Page 1 of 3

Monterey County Workforce Development

Board (WDB) www.montereycountywdb.org

Monterey County Workforce Development Board (WDB) << DRAFT >> LOCAL POLICY #2017-03

Effective Date: November 29, 2017

Initial Release/Effective Date: May 5, 2010 Supersedes WDB Policies: 2010-02, 2003-04, 2003-05, 2003-06, 2003-07, 2003-08

Full WDB/Executive Committee Adopted: November 29, 2017

TO: Monterey County Workforce Innovation and Opportunity Act (WIOA) Title I Service Providers SUBJECT: WIOA Adult and Dislocated Worker Eligibility Documentation and Verification PURPOSE: This policy provides information and guidance pertaining to the Monterey County Workforce Development Board’s definition of WIOA Title I Adult and Dislocated Worker eligibility documentation and verification procedures. REFERENCES: WIOA Final Rule, 20 Code of Federal Regulations (CFR), Part 680—Adult and Dislocated Worker Activities under Title I of the Workforce Innovation and Opportunity Act, Subpart A, Sections 680.100– 680.195; and Training and Employment Guidance Letter (TEGL) 19-16, (March 1, 2017). POLICY: The following information outlines the definitions, general program and eligibility requirements which must be met by WIOA Adult and Dislocated Worker program applicants for consideration of enrollment by WIOA program staff and service providers into the applicable WIOA Adult and or Dislocated Worker program. Reference page 3 of this policy and the attachment – for a list of acceptable eligibility documentation and verification criteria. Definitions: 1. Verification – means to confirm an eligibility requirement through examination of official

documents or by verbally confirming information by speaking with representatives of appropriate agencies. In the case of verbal confirmation, written documentation of the conversation should be included in the file. (A case note in the file is sufficient written documentation.)

2. Documentation – means to maintain evidence of information obtained during the verification process. Such evidence is outlined on the following page and attachment “WIOA Eligibility & Documentation Verification Form”.

3. Attachment to the Workforce – For the purpose of this policy, sufficient attachment to the workforce is defined to mean at least three consecutive months of full-time (32 hours or more a week) employment in the occupation from which they are dislocated, within the last 12 months prior to the date of the WIOA application.

4. “Unlikely to Return” to a previous industry or occupation – Reference WDB Policy #2017-04 “Unlikely to Return” and attachment online at: www.montereycountywdb.org/policies/

5. Substantial Layoff – For the purpose of this policy, substantial layoff is defined as one that affects 10% or more of the employees of an employer’s workforce who regularly worked 20 hours or more per week.

6. General Announcement – For the purpose of this policy, the general announcement of a facility closing criterion may include a Worker Adjustment and Retraining Notification (WARN) announcement, unemployment insurance records indicating a facility or business closure, a written notice from an agent of the affected facility or business, newspaper article, foreclosure notice to the employer, documentation of a natural disaster necessitating a facility or business

http://www.montereycountywdb.org/policies/




closure or a self-certification statement written by the applicant. In cases where self-certification is utilized, the reason why other documentation is unavailable must be included in the statement.

7. General Economic Conditions – For the purpose of this policy, the general economic conditions in the community in which the individual resides includes situations that have a direct adverse effect on the self-employed which are beyond individual control. Examples of such conditions include self-employment in a declining industry, general decline in local economy, business decline due to seasonal factors, and closure of businesses that previously provided demand for products or services.

8. Natural Disasters – For the purpose of this policy, a natural disaster means the former occupation or industry has depressed local labor market conditions necessitating a facility or business closure due to the effects of extreme or unusual weather patterns.

9. Displaced Homemaker – means an individual who has been providing unpaid services to family members in the home and who – (A)(i) has been depending on the income of another family member but is no longer supported by that income; or (ii) is the dependent spouse of a member of the Armed Forced on active duty (as defined in section 101(d)(1) of title 10, United States Code) and whose family income is significantly reduced because of a deployment (as defined in section 991(b) of title 10, United States Code, or pursuant to paragraph (4) of such section), a call or order to active duty pursuant to a provision of law referred to in section 101(a)(13)(B) of title 10, United States Code, a permanent change of station or the service-connected (as defined in section 101(16) of title 38, United States Code) death or disability of the member; and (B) Is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

10. Eligible Spouse – means an individual whose military active duty or veteran spouse was— a. Any veteran who died of a service-connected disability; b. Any member of the Armed Forces serving on active duty who, at the time of application for the priority, is listed in one or more of the following categories and has been so listed for a total of more than 90 days: i. Missing in action; ii. Captured in the line of duty by a hostile force; or iii. Forcibly detained or interned in the line of duty by a foreign government or power; c. Any veteran who has a total disability resulting from a service-connected disability, as evaluated by the Department of Veterans Affairs; or d. Any veteran who died while a disability was in existence. A spouse whose eligibility is derived from a living veteran or service member (i.e., categories b. or c. above) would lose his or her eligibility if the veteran or service member were to lose the status that is the basis for the eligibility (e.g. if a veteran with a total service-connected disability were “5” to receive a revised disability rating at a lower level). Similarly, for a spouse whose eligibility is derived from a living veteran or service member, that eligibility would be lost upon divorce from the veteran or service member.

11. Separating Service Members – service members exiting the military, including, but not limited to, those who receive or are eligible for Unemployment Compensation for Ex-service members (UCX), generally qualify as dislocated workers. In the case of separating service members, because they may be on a terminal leave from the military, it may make sense to begin providing career services while the service member may still be part of the Active Duty military, but has an imminent separation date. It is appropriate to provide career services to separating service members who will be imminently separating from the military, provided that their discharge will be anything other than dishonorable. A separating service member meets the dislocated worker requirement that an individual is unlikely to return to his or her previous industry or occupation in the military.

ATTACHMENT: WIOA Eligibility & Documentation Verification Form

INQUIRIES: For questions or assistance related to this policy, please contact the Monterey County Workforce Development Board staff at (831) 796-6434. This policy is posted on the WDB website located at: www.montereycountywdb.org/policies/





General Program and Eligibility Requirements:

General Eligibility Date of Birth (age) Verify birth certificate, driver's license, passport, etc. Last 4 of SS# Verify Social security card U.S. Work Authorization Satisfy documentation on Form I-9: www.uscis.gov Selective Service Males only. Verify: https://www.sss.gov/ Program Eligibility for Services Age 18 years or older School Status N/A Income Criteria for Adults Meets LLSIL guidelines: www.montereycountywdb.org/policies/policies/ Income Criteria for Dislocated Workers

Unemployed

Eligibility Criteria, meets one or more of the following below each category: WIOA Adults WIOA Dislocated Workers Meets Priority of Service guidelines, based on the following categories below and WDB policy #2015-01 WIOA Adult Priority of Service: www.montereycountywdb.org/policies/policies/ Priority of service:

Veteran and/or Eligible Spouse Recipient of Public Assistance Low Income Basic Skills Deficient

Option 1 – Proof that individual (A)(i) has been terminated or laid off, or who has received a notice of termination or layoff, from employment, including separation notice from active military service (under other than dishonorable conditions); AND (ii) (I) is eligible for or has exhausted entitlement to unemployment compensation; OR (II) has been employed for a duration sufficient to demonstrate, to the appropriate entity at a one-stop center referred to in section 121(e), attachment to the workforce, but is not eligible for unemployment compensation due to insufficient earnings or having performed services for an employer that were not covered under a State unemployment compensation law; AND (iii) is unlikely to return to a previous industry or occupation;

Option #2 – Proof that individual has been terminated or laid off, or has received a notice of termination or layoff, from employment as a result of any permanent closure of, or any substantial layoff at, a plant, facility, or enterprise.

Option #3 – Proof that individual is employed at a facility at which the employer has made a general announcement that such facility will close within 180 days; or (iii) for purposes of eligibility to receive services other than training services described in section 134(c)(3), career services described in section 134(c)(2)(A)(xii), or supportive services, is employed at a facility at which the employer has made a general announcement that such facility will close.

Option #4 – Proof that individual was self-employed (including employment as a farmer, a rancher, or a fisherman) but is unemployed as a result of general economic conditions in the community in which the individual resides or because of natural disasters.

Option #5 – Proof that individual is a displaced homemaker. Option #6 – Spouse of a member of the Armed Forces on active

duty (as defined in section 101(d)(1) of title 10, United States Code), and who has experienced a loss of employment as a direct result of relocation to accommodate a permanent change in duty station of such member.

Option #7 – Spouse of a member of the Armed Forces on active duty and who is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

Option #8 – Spouse of a member of the Armed Forces on active duty whose family income is significantly reduced, as determined by the State or local area, because of a deployment, a call or order to active duty, a permanent change of station, or the service-connected death or disability of the service member.

http://www.uscis.gov/

https://www.sss.gov/

http://www.montereycountywdb.org/policies/policies/



WDB Policy 2017-03 Attachment WORKFORCE INNOVATION AND OPPORTUNITY ACT

ELIGIBILITY & DOCUMENTATION VERIFICATION FORM

Client First and Last name: Date of Birth: Last 4 of SS#: ELIGIBLE FOR THE FOLLOWING GRANTS: WIOA Title I Adult WIOA Title I Dislocated Worker

To receive WIOA Title I services, individuals must meet the eligibility and work authorization criteria below. Supporting documentation for each section must be maintained in the participant case file.

SECTION A – Date of Birth (Age) (One or more documents verified and retained from this section is required)

SECTION C – Dislocated Worker Eligibility (One or more documents verified and retained from this section is required)

Baptismal Record……………………………………………………………… Birth Certificate………………………………………………………………… DD-214……………………………………………………………………………… Report or Transfer or Discharge……………………………………….. Driver’s License…………………………………………………………………. Federal, State, or local ID………………………………………………….. Passport……………………………………………………………………………. Hospital Record of Birth………………………………….................... Public Assistance/Social Services Records…………………………. School Records or ID card…………………………………………………. Cross Match with Vital statistics……………………………………….. Tribal records…………………………………………………………………….

Verification of Employer……………………….…………………………… Rapid Response List…………………………………………………………… Notice of Layoff…………………………………………………………………. Public Announcement w/follow-up cross match w/UI……..… Applicant Statement…………………………………………………..………

SECTION D – Selective Services (One or more documents verified and retained from this section is required) Acknowledgement letter…………………………………………………… Department of Defense Form (DD 214)…………………………….. Selective Service Online Verification…………………………..……… Selective Service Status Information Letter………………..……… Selective Service Registration Card………………………………..….. Selective Service Registration Record (Form 3A)……………….. Selective Service Verification Form……………………………………. Stamped Post Office Receipt of Registration………………….….. Other (see case notes)……………………………………………….………

SECTION B – Adult Eligibility – Income Criteria & Priority of Service (Applicable documents verified and retained from this section is required) Priority of Service, select from the following four categories: 1. Veteran and/or Eligible Spouse………………………….………… 2. Recipient of Public Assistance………………………..……………… 3. Low Income (See LLSIL guidance below)………………………… 4. Basic Skills Deficient………………………………………………..……

For Low Income criteria determination, reference the WDB’s latest LLSIL guidance online: www.montereycountywdb.org/policies/policies/

SECTION E – Veteran’s Status (One or more documents verified and retained from this section is required) Department of Defense Form (DD 214)…………………………….. Veteran’s Administration Letter or Record…………………….…..

SECTION F – EEO/Grievance Information Provided (Providing this info to customers via handout is required, and to be signed) Anti-Discrimination/EEO Rights info provided/signed……….. Grievance Procedures info provided/signed………………..….…

SECTION G – U.S. Work Authorization – List of Acceptable Documents (unexpired) (Verification and retention of documents that satisfies List A or a combination of List B AND List C is required. Form I-9 is required)

Indicate one or more viewing documents from List A or one document from both List B and List C List A – Verify document that establishes both identity and employment authorization: List B – Verify document that establishes identity:

1. U.S. Passport or U.S. Passport Card..…………..……..………… 2. Permanent Resident or Alien Reg Card (Form I-551)…..… 3. Foreign Passport w/I-551 stamp or temp notation………. 4. Employment Authorization Doc w/photo (Form I-766)… 5. For nonimmigrant alien authorized to work:…………….….

a) Foreign passport; and Form I-94 or Form I-94A that has the following: (1) same name as passport; and (2) endorsement of the alien’s nonimmigrant status.

6. Passport from the Federated States of............................ Micronesia or the Republic of the Marshall Islands.

1. A state issued Driver’s License or ID card………………..…… 2. ID card issued by federal, state, or local Gov’t……………... 3. School ID card with a photograph…………………….………….. 4. Voter’s registration card……………………………………..……….. 5. U.S. Military card or draft record…………………………………. 6. Military Dependent’s ID card……………………………………….. 7. U.S. Coast Guard Merchant Mariner card………………….…. 8. Native American Tribal document………………………….……. 9. Driver’s license issued by Canadian government…………. For persons under age 18 who are unable to present a document listed above: 10. School record or report card…………………………….………… 11. Clinic, doctor, or hospital record……………………..…………. 12. Day-care or nursery school record…………………………..….

List C – Verify document that establishes employment authorization:

1. U.S. Social Security Card………………………….…………………. 2. Certificate of Birth Abroad……………………….………………… 3. Original or certified copy of a birth certificate……………. 4. Native American Tribal document…………….……………….. 5. U.S. Citizen ID Card (Form I-197)………………………………… 6. ID card for use of a Resident Citizen of the U.S………….. 7. Employment authorization document issued by………..

the Department of Homeland Security.

For additional information related to U.S. Work Authorization to satisfy documentation on Form I-9 visit: www.uscis.gov

VERIFYING STAFF SIGNATURE: DATE:


http://www.uscis.gov/

BUSINESS ITEM #1

Page 1 of 3

MEMORANDUM



SUBJECT: DESIGNATE RESCARE INC. AS THE ONE STOP OPERATOR FOR THE MONTEREY COUNTY WORKFORCE DEVELOPMENT AREA, PROGRAM YEARS (PY) 2017-18 AND 2018-19, AND FORWARD TO THE MONTEREY COUNTY BOARD OF SUPERVISORS, CHIEF ELECTED OFFICIAL, FOR AGREEMENT

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Monterey County Workforce Development Board (WDB):

1) Designate ResCare Inc. as the provider of One Stop Operator services for the Monterey County local workforce development area for the remainder of PY 2017-18 and PY 2018-19; and

2) Direct WDB staff to forward a contract with ResCare Inc. in the amount of $125,000 for the provision of One Stop Operator services to the Monterey County Board of Supervisors for agreement.

DISCUSSION: Background The Workforce Innovation and Opportunity Act (WIOA 2014) implemented a new requirement that each local workforce development board competitively procure a One Stop Operator (OSO). The primary functions of the OSO are to coordinate partners within the America’s Job Center of California (AJCC) serving the Monterey County local workforce area, ensure the smooth daily operation of the AJCC, coordinate the delivery of career services and other WIOA services between all AJCC providers, and communicate and coordinate regarding the same with Monterey County WDB staff. The Monterey County WDB expects the OSO to have a full time physical presence at the Salinas AJCC Center and to provide oversight of the two satellite locations in Marina and Greenfield. The OSO is expected to fulfill its responsibilities in coordination with and under the direction of the WDB. On August 16, 2017, the Executive Committee of the MCWDB authorized the allocation of $125, 000 for OSO services and the release of a Request for Proposals (RFP) for these services to be rendered from January 1, 2018 through June 30, 2019. The Monterey County Contracts and Purchasing Department issued the OSO RFP on behalf of the WDB as detailed below. The RFP was formally sent to over 50 agencies and individuals in Monterey County. RFP Process Below is the solicitation timeline: • RFP released September 22, 2017 with a submittal deadline of October 27, 2017;

• Two proposers attended the non-mandatory pre-bid conference on Wednesday, October 4,

2017;

BUSINESS ITEM #1

Page 2 of 3

• Two proposals were submitted for evaluation: Monterey County Department of Social Services (DSS) and ResCare Inc. (ResCare);

• The four-person Selection Committee convened. The Selection Committee was comprised of

workforce development professionals from the San Francisco bay area and coastal regions, selected based on their experience managing, overseeing, and partnering on One Stop operations in California. The RFP review panel reviewed proposals on November 15, 2017;

• Proposals were evaluated on five criteria, with 100 maximum points possible. Each section’s

allowable points were distributed across a scale, with higher scores based upon the level of specificity, analysis, and detail provided about the responder’s strategies and experience.

RFP Section Possible

Points Monterey

County DSS Score

ResCare Score

Quality of Design: 30 16.5 26.5 Organization and Financial Proposal 20 8.25 17.5 Performance Standards and Data Collection 20 14.25 16.5 Continuous Quality Improvement & Partnership Development

30 17.75 25.5

Total Score 100 56.75 86

Selection Committee Recommendation: The Selection Committee recommends ResCare, a for-profit corporation, to serve as the One Stop Operator for the Monterey County local workforce area. ResCare’s proposal to provide OSO services includes:

Line Item Amount Comments Personnel $ 80,402 a .75 FTE OSO and a .02 FTE Project Accountant as project

personnel Operations $ 22,324 staff training, travel, and other miscellaneous Indirect $ 10,910 Approved Indirect Cost rate of 10.62% of direct costs Profit $ 11,364 Allowed by federal cost principles

Total $125,000 ResCare currently operates 30 One Stop system programs across the U.S. that serve businesses, adults, dislocated workers, youth, the returning citizen population, individuals with disabilities, veterans, low income families, and others seeking employment that leads to self-sufficiency and career advancement. It is a current contract provider of One Stop Operator services for the Los Angeles City Economic and Workforce Development, the Los Angeles County Workforce Development, Aging and Community Services Department, and the San Diego Workforce Partnership.

Los Angeles City Economic and Workforce Development where it serves as the One-Stop Operator and the Adult and Dislocated Worker service provider in Canoga Park and Boyle Heights. They work with the co-located partners to staff the resource room, provide referrals to job seekers, support on-site hiring and recruitment events, and provide basic informational career services. Complementing the Boyle Heights center is a partnership with the Hospitality Training Academy that addresses the skills gaps noted by employers and places trained workers in open positions in the hospitality industry. ResCare completes the MIS functions through JobsLA (City database), and tracks benchmarks and performance outcomes for registered and enrolled job seekers.

BUSINESS ITEM #1

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Los Angeles County Workforce Development, Aging and Community Services Department where it is a One Stop Operator and Adult and Dislocated Worker service provider for the East Los Angeles WorkSource Center. They provide similar services as described for LA City and were selected by the County to run TANF and Probation pilot projects which include the co-location of staff. San Diego Workforce Partnership where ResCare serve as the One-Stop Operator and Adult and Dislocated Worker service provider for multiple centers in San Diego County. It provides Operator services and supports partners similar to those in Los Angeles

ResCare described its approach to communication for each region where it is the One-Stop Operator (including the three aforementioned locations), they:

1. have regular partner meetings to identify and create service delivery and referral improvements plans;

2. provide new WDB policies and information related to services provided in the resource room and individualized and training services;

3. provide data related to numbers served at the center; and 4. communicate via phone and email.

NEXT STEPS: WIOA requires the WDB to designate a one stop operator with the agreement of the chief elected official of the local workforce area. Accordingly, if the WDB approves this recommendation, WDB staff will submit the contract with ResCare for the provision of OSO services to the Monterey County Board of Supervisors at its December 12, 2017 meeting. WDB staff will seek the Board of Supervisors’ approval, acting in its role as Chief Elected Official of the Monterey County local workforce development area.

BUSINESS ITEM #2

MEMORANDUM


FROM: RUBEN TRUJILLO, FINANCE MANAGER

SUBJECT: CONCUR WITH THE NOVEMBER 29, 2017 EXECUTIVE COMMITTEE’S RECOMMENDATION TO APPROVE THE TRANSFER OF $91,022 IN PY 2016-17 CARRY-OVER FUNDS FROM THE DISLOCATED WORKER PROGRAM TO ADULT PROGRAM

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Workforce Development Board concur with the November 29, 2017 Executive Committee’s recommendation to approve the transfer of $91,022 in PY 2016-17 carry-over funds from the Dislocated Worker Program to Adult Program. INFORMATION: As part of the PY 2016-17 close out of the Adult and Dislocated Worker programs, WDB staff determined that the Adult program overspent salaries by 116% ($183,617) and training by132% ($164,592), while underspending in overhead costs ($42,135) and OJT expenses ($8,399). This resulted in a $297,675 budget deficit in the Adult program. Due to these over expenditures, it is necessary for the Workforce Development Board to transfer Dislocated Worker PY 16-17 carry-over funds, in the amount of $91,022, to the Adult program to help mitigate these over expenditures. The remaining over expenditures related to training will come out of PY 2017-18 training fund allocations. The deficit in personnel cost will need to come from County General Funds since the WDB does not have any carry-over funds in the Adult program and therefore cannot cover these cost.

In order to move funding allocations from one source (Adult) to another (DW) there must also be a transfer to the number of individuals to be served in each allocation.

2017-18 (prior to transfer) 2017-18 Table 1 Participants

Adult DW Adult DW

1. Registered participants carried in 158 52 158 52 2. New registered participants 208 250 223 235 3. Total registered participants

(Line 1 plus 2) 366 302 381 287 4. Exiters 0 0 0 0 5. Registered participants carried out (Line 3 minus 4) 366 302 381 287 Table 2 Funding Formula Allocation (Round 2) 2,057,905 973,898 Amount to be Transferred 91,022 <91,022> Total Funds Available 2,147,927 883,876 $2,147,927 $883,876

BUSINESS ITEM #2

Requirements: As per EDD Workforce Services Directive #WSD15-23, transfer requests can now be

submitted anytime during the two-year life of the funds LWDBs must submit transfer requests in writing to the appropriate State of CA EDD Regional

Advisor. All requests must contain the reason(s) for the transfer, including effects on local services and proposed changes to the local plan, if any.

To complete the transfer request, three documents must be submitted to the State of CA EDD to include the transfer request form, and participant and budget summary plan based on the new transfer amounts.

ATTACHMENTS: Reference $91,022 Transfer of Funds – WSD15-23

Attachment 3

Page 1 of 1

Date Prepared 10/25/2017

Adult to DW DW to AdultSubgrant Number 201 → 299 501 → 499

Year of Appropriation 202 → 200 502 → 500

ADULT DW2,057,905 973,898

91,022 (91,022)2,148,927 882,876

1,933,134 795,4891,288,756 530,326644,378 265,163

214,793 88,3882,147,927 883,876

588,351 303,9661,176,703 607,9322,147,927 883,876

10.00% 10.01%

15. March 20__

Transfer of Funds RequestBudget Plan

FUNDING IDENTIFICATION

7. Administration

5. TOTAL FUNDS AVAILABLE (Lines 1 through 4)

10. December 2016__

b. Training Services

Local Area

9. September 2016__QUARTERLY TOTAL EXPENDITURE PLAN (cumulative)

Monterey County Workforce Development Board

Code

4. Current Amount to be Transferred3. Previous Amounts Transferred

6. Program Services (Lines 6a through 6c)

1. Formula Allocation

21. % for Administration Expenditures (Line 7/Line 5)

K71020442016-17

Grant

2. Prior Adjustments - Plus or Minus

a. Career Services (WIA Core Services / Intensive Services)

TOTAL ALLOCATION COST CATEGORY PLAN

c. Other

16. June 20__

11. March 2017__

13. September 2017__

8. TOTAL (Lines 6 plus 7)

12. June 2017__

14. December 20__

17. September 20__

Comments

831-796-3329Contact Person, Title

18. December 20__19. March 20__20. June 20__

Ruben Trujillo, Finance Manager

COST COMPLIANCE PLAN (maximum 10%)

Telephone Number

BUSINESS ITEM #3

MEMORANDUM



SUBJECT: CONCUR WITH THE NOVEMBER 29, 2017 EXECUTIVE COMMITTEE’S RECOMMENDATION TO APPROVE THE WDB #2017-02 – CONFLICT OF INTEREST AND CODE OF CONDUCT POLICY

DATE: DECEMBER 6, 2017 RECOMMENDATION: It is recommended that the Workforce Development Board concur with the November 29, 2017 Executive Committee’s recommendation to approve the following WDB Policy: #2017-02 – Conflict of Interest and Code of Conduct Policy

Applicable to: Monterey County WDB members and employees

Purpose: The Conflict of Interest and Code of Conduct policy was developed to ensure that WDB members and employees, who are entrusted with oversight of WIOA funds, will not personally or professionally benefit from the award, administration, or expenditure of such funds and that they otherwise comply with applicable ethics laws; and to ensure that board members and employees conduct themselves in a professional manner that safeguards WIOA system integrity and public confidence in the WDB. Each WDB member and employee is expected to read and comply with this policy.

ATTACHMENTS: DRAFT_2017-02 Conflict of Interest Policy and Procedure




Monterey County Workforce Development Board (WDB) << DRAFT >> LOCAL POLICY #2017-02

Effective Date: November 29, 2017 Full WDB/Executive Committee Adopted: November 29, 2017

TO: Monterey County Workforce Development Board (MCWDB) members and employees SUBJECT: Conflict of Interest and Code of Conduct Policy PURPOSE: Grantees and subrecipients funded under the Workforce Innovation and Opportunity Act (WIOA) of 2014 must implement standards of conduct and conflict of interest policies and procedures as provided in WIOA law, regulations and guidance; federal Office of Management and Budget (OMB) Circulars; state regulations; and state WIOA policies. The MCWDB Bylaws provide that MCWDB board members shall comply with applicable government ethics laws, including but not limited to the Political Reform Act, Government Code section 18100 et seq. and California Government Code section 1090 et seq. The MCWDB adopts this Conflict of Interest and Code of Conduct policy to ensure that its board members and employees, who are entrusted with oversight of WIOA funds, will not personally or professionally benefit from the award, administration, or expenditure of such funds and that they otherwise comply with applicable ethics laws. The MCWDB further adopts this Conflict of Interest and Code of Conduct policy to ensure that board members and employees conduct themselves in a professional manner that safeguards WIOA system integrity and engenders public confidence in the MCWDB. Every MCWDB board member and employee is expected to read and comply with this policy. REFERENCES: WIOA –29 U.S.C. section 3122 (h) – Local Board Conflict of Interest; 20 C.F.R. section 683.200 California Fair Political Practices Commission (FPPC) regulations, 2 Cal. Code of Regulations section 18000 et seq.; Workforce Services Information Notice (WSIN) 15-17, Subject: Conflict of Interest Code Requirements for Local Boards (November 17, 2015); the Political Reform Act, Government Code section 18100 et seq.; and Government Code section 1090 et seq. BACKGROUND: MCWDB board members are selected based on their personal expertise in education, employment, employer services, training, and/or youth services. MCWDB board members and employees also have professional and/or personal associations which further WIOA goals. This expertise and associations, while valuable to the MCWDB, can lead to unfairness or self-dealing or the appearance of the same. This policy is intended to ensure that board members and employees can utilize their unique expertise and professional associations to achieve WIOA goals, while maintaining legal compliance. POLICY: CONFLICT OF INTEREST Definitions: 1. Conflict of Interest – A conflict of interest exists if it is reasonably foreseeable that the

outcome of participating in a governmental decision will have a material impact on a MCWDB board member’s or employee’s economic interest, which is distinguishable from benefit to the public generally.




2. Immediate Family – Immediate Family consists of an individuals’ parents (including step-parents), spouse, domestic partner, children (including step-children), siblings, grandchildren, grandparents, and any relative by marriage (an “in-law”).

3. Meeting – All meetings of the Monterey County Workforce Development Board and its subcommittees.

4. Organization – A for-profit or not-for-profit entity. An entity can be a partnership, association, trust, estate, joint stock company, insurance company, or corporation, whether domestic or foreign, or a sole proprietor. Organization does not include government entities.

PROHIBITED CONDUCT: Financial Benefit: A MCWDB board member or employee cannot cast a vote, cannot

discuss, and cannot otherwise participate in a MCWDB decision where the MCWDB’s decision could provide financial benefit to the board member or employee. No MCWDB board member or employee can have a personal financial interest in any MCWDB contract or decision as further explained below.

o This prohibition applies to the selection of service providers, to selection of WIOA grantees and operators, to selection of physical premises and locations for MCWDB activities, and to all other MCWDB decisions which financially benefit or could financially benefit the MCWDB board member or employee.

o This prohibition applies to decisions that financially benefit or could financially benefit a MCWDB board member’s or employee’s economic interests, including real property, investments, and other sources of income.

o This prohibition applies where a MCWDB decision provides or could provide financial benefit to the immediate family of the MCWDB board member or employee.

o This prohibition applies when a MCWDB decision provides or could provide financial benefit to an organization or the employee of an organization that the MCWDB member or employee represents.

o This prohibition applies to MCWDB contracts and agreements of any nature, include contracts for grants or donations to the MCWDB.

o This prohibition does not prevent a MCWDB board member from fulfilling his/her duty to speak on behalf of the constituencies that he or she is specifically appointed to represent, e.g., labor, business, education, etc., so long as a MCWDB decision does not have a unique effect on the MCWDB board member’s interests.

It is the responsibility of each MCWDB board member and employee to identify and disclose when financial benefit, as described above, is present or possible. Before public discussions take place at a MCWDB meeting, the board member or employee must disclose that fact and shall recuse him or herself from voting, as required by law. The minutes of the meeting shall reflect the disclosure and recusal. The MCWDB member or employee shall depart the meeting during the time in which the MCWDB decision is discussed. Identification and disclosure of financial benefit, as described above, may also be made through written correspondence to the Chair, as soon as practicable. MCWDB employees shall identify and disclose financial benefit, as described above, as soon as practicable to the Executive Director of the MCWDB.

Gratuities: MCWDB board members and employees cannot solicit and cannot accept

professional favors, gratuities, free services, discounts, or anything of monetary or professional value from an individual or entity conducting business with the MCWDB or participating in MCWDB activities.




o This prohibition applies to things of monetary and professional value offered by MCWDB awardees or potential awardees, offered by MCWDB service providers or suppliers, offered by any party or potential party to a MCWDB agreement, offered by WIOA or other MCWDB program participants, and offered by recipients and potential recipients of MCWDB services.

o This prohibition does not apply where a gift to a MCWDB member or employee is unsolicited and is of nominal value worth $50.00 or less.

Where a MCWDB Board member or employee is offered a thing of monetary or professional value, as described, he or she shall decline to accept, or, if already delivered, shall arrange to return the item to the donor. Further, he or she shall advise either the Chair or the MCWDB Executive Director of the offer and his/her rejection of the offer.

Other Organization Leadership: MCWDB board members and employees shall not seek to

serve on boards of directors, advisory boards, or other leadership positions of organizations which are existing MCWDB sub-grantees or subrecipients or contractors, as those terms are defined under the WIOA. If MCWDB board members and employees currently serve in such capacities in other organizations, and if such organizations seek to become MCWDB service providers, grantees, or similar, they shall disclose that relationship to the Chair or to the MCWDB Executive Director as soon as practicable. Further, MCWDB board members and employees who serve on boards of directors, advisory boards, or other leadership positions of organizations which seek to become MCWDB service providers, grantees, or similar, shall not cast a vote, shall not discuss, and shall not otherwise participate in a MCWDB decision concerning these organizations.

Information Access: MCWDB board members and employees may become, in the course of

performing their duties, aware of information which is not yet available to the public at large. Such information shall be utilized by MCWDB board members and employees for official MCWDB purposes only. Where information is not yet available to the public at large, MCWDB board members and employees shall not use such information for their personal or professional gain.

o This prohibition applies to the use of such information for the personal or professional gain of the immediate family of the MCWDB board member or employee.

o This prohibition applies to the use of such information for the benefit of any organization that the MCWDB member or employee represents and to any organization on which the MCWDB member or employee serves on the board of directors, advisory boards, or other leadership position.

MCWDB board members and employees shall not divulge such information in advance of the time decided by the MCWDB for its release.

Provision of Services: MCWDB board members and employees shall not directly participate

in either the decision to provide, or in the actual provision of, MCWDB services, programs and benefits to their immediate family or to members and employees of organizations which the MCWDB employee represents. MCWDB board members and employees shall advise the Executive Director of the MCWDB promptly, if these circumstances are present so that another MCWDB member or employee can make the determination to provide, or provide the MCWDB service.




Where an MCWDB board member or employee has a personal relationship with an actual or potential recipient of MCWDB services, even if that relationship is not one of immediate family or association with an organization which the member or employee represents, he or she shall disclose the same to the Chair and/or to the Executive Director. The Chair and Executive Director will determine whether the decision to provide or actual provision of MCWDB services to that individual should be made by another person, in order to preserve the integrity of MCWDB in the public eye.

Examples of prohibited conduct include, but are not limited to, determining eligibility for MCWDB services and making referrals to employers for possible employment.

CODE OF CONDUCT: Civility: In the performance of their duties, MCWDB board member and employee actions

reflect on the MCWDB. To ensure public confidence in the MCWDB, board members and employees shall interact with the public, program participants, government officials and members of associated organizations in a courteous, helpful and prompt manner.

Accountability: MCWDB board members and employees shall conduct themselves in an

honest, open and transparent manner, including handling perceived and actual conflicts of interest as specified in this policy.

Legal Compliance: MCWDB board members and employees shall be knowledgeable about

and shall comply with applicable WIOA laws and regulations. To familiarize themselves with the laws governing ethics in government, MCWDB board members and employees shall take the ethics training specified in Government Code section 53234 et. seq. at least every two years.

Public Speaking: Because there is interest in MCWDB activities, MCWDB board members

and employees are encouraged to act in a public relations capacity for the MCWDB. In public speaking engagements, MCWDB board members and employees may describe and explain actions already taken by the MCWDB, and may describe generally the possibility of future MCWDB activities.

MCWDB board members and employees shall not promise any particular MCWDB decision or shall not assert their personal ability to deliver a particular MCWDB decision.

Sharing Information: MCWDB board members and employees are encouraged to share

information with the community about MCWDB activities in a manner that ensures fair and equal access by all. For example, access to information regarding the MCWDB’s procurements for services shall be available at the same time and in the same manner to all potential bidders. Information shall not be individually provided to individual potential bidders because it could lead to that bidder’s unfair advantage over others seeking to provide services.

Most documents reflecting the MCWDB’s activities is public and subject to disclosure under the California Public Records Act. Because that law imposes specific disclosure requirements and provides for exemptions from disclosure, requests for MCWDB information received by MCWDB members and employees shall be directed to the Chair, who will disclose requested MCWDB records in accordance with the law, as guided by the advice of counsel.




MCWDB board members and employees shall not reveal attorney-client privileged communications, personnel information, or other confidential or legally protected information to the public.

Disclosure of Associations: MCWDB board members and employees have professional and

personal associations that yield significant benefit to the MCWDB. When these associations raise the possibility of unfairness or conflict of interest in connection with a particular MCWDB activity or decision, MCWDB board members and employees shall take the initiative and shall disclose their association at a regularly convened, public MCWDB meeting or committee meeting. Minutes of MCWDB or committee meetings shall reflect such disclosures. If disclosure at a regularly scheduled MCWDB or committee meeting is not practicable, such disclosures should be made in writing, as soon as possible, to the Chair.

If a MCWDB board member or employee is in doubt about whether his or her association poses a fairness or conflict of interest issue, they shall err on the side of disclosure. Disclosure of associations does not prohibit a MCWDB member from voting or participating in other, unrelated MCWDB business and decisions.

Sanctions: Where MCWDB board members violate this policy, disciplinary action may be

imposed, up to and including termination of board membership. The MCWDB Executive Committee shall evaluate possible violations on a case-by-case basis and shall recommend to the full MCWDB, if and what penalties, sanctions or other disciplinary actions are appropriate. Discipline, if any, shall be implemented by a majority vote of the MCWDB at a meeting at which a quorum is present.

Where MCWDB employees violate this policy, the question of discipline, if any, shall be referred to the Monterey County Human Resources Department for appropriate action.

INQUIRIES: For questions or assistance related to this policy, please contact the Monterey County Workforce Development Board at (831) 796-6434. This policy is posted on the MCWDB website located at www.montereycountywdb.org/policies/


BUSINESS ITEM #4

MEMORANDUM



SUBJECT: RECEIVE A PRESENTATION ON DIGITAL NEST – HIGH TECH FOR YOUTH MINDS

DATE: DECEMBER 6, 2017 INFORMATION:

Digital NEST provides youth and young adults, high school to age 24, with free access to computers, software, Wi-Fi, and a full range of state-of-the-art digital tools and classes.

Modeled after successful tech companies that inspire creativity and innovation, Digital NEST is a safe and learning-focused workspace for young people.

Through training, collaboration, and professional mentorship, young people master the technological skills they need to pursue higher education, launch careers, and join businesses in our community.

BUSINESS ITEM #5

MEMORANDUM


FROM: RUBEN TRUJILLO, FINANCE MANAGER & CHRISTOPHER DONNELLY, EXECUTIVE DIRECTOR

SUBJECT: UPDATE ON BUDGET, QUARTERLY AND MONTHLY REPORTS FOR FISCAL YEAR (FY) 2017-18

DATE: DECEMBER 6, 2017

INFORMATION: WDB staff will present an update on Monterey County’s Local Workforce Development Area budget, quarterly and monthly performance for first quarter of Fiscal Year 2017-18, from July 1, 2017 through September 30, 2017. Attachment A: Fiscal update for first quarter of Fiscal Year 2017-18. Attachment B: Update on Quarterly Performance and Enrollment Goals. Attachment C: Update on WIOA Contractor Monthly Performance for the month of October 2017.

ATTACHMENT 5A

First Quarter Fiscal Update for WIOA and Non-WIOA Programs

$90,000 (Carry-In)

$116,295 (Carry-In)

$1,708,388 (Orignal)

$2,019,945 (Orignal)

$676,750 (Orignal)

$1,015,125

$225,071

$38,309

$758,617

$1,708,388

$2,109,945

$798,983

$1,015,125

$225,071

$60,949

$758,617

$429,913

$501,889

$204,513

$114,952

$10,423

$20,852

$90,850

Adult

Dislocated Worker

Youth Northy

Youth South

Rapid Response

Rapid ResponseLayoff Aversion

WIF Youth Ambass forPeace

WIOA Formula Funding - FY 2017-18 (through September 30, 2017)

Carry-in Original Funding Transfer Grant Total Total Expended

$416,885

$250,000

$126,043

$297,469

$79,970

$85,714

$20,600

$194,225

$241,846

$962,487

$85,092

$57,956

$66,261

$9,707

$2,074

$0

$678

$17,091

$12,153

$21,687

AB109 Probation

SilverStar

Prop 39 2.0

AB 2060

Tier 1 Assitance for CapacityBldg

Regional Organizers PY 16-17

High Performance Board

Regional Training Coordinator

Credentials & Apprenticeship

SlingShot Implementation

Special Project Grant Funding - FY 2017-18 (through September 30, 2017)

Grant Total Total Expended

Quarterly Performance and Enrollment GoalsWIOA Title I Adult Program

July 1, 2017 through September 30, 2017

Attachment 5b

Service Provider: Office for Employment TrainingOverall

Goal Qtr. 1 Actual % of Goal Comments

A. Enrollments

2. New Enrollments (North or South County) 208 78 20 26% Due to the transition of the program to DSS the program is behind schedule in it performance outcomes.

B. Program Performance Goals

2. Number of Individuals placed in employment in WDB priority industry sectors 70 10 0 0% Due to the transition of the program to DSS the program

is behind schedule in it performance outcomes.

3. Number of Individuals placed in occupational skills training in WDB priority industry sectors 72 0 0 0%

The goal for the first quarter is zero, due to no funding available for adult training, due to limited funding for the first quarter from DOL.

4. Number of Individuals who have completed occupational skills training with certification in WDB priority industry sectors 62 0 0 0%

Due to the timing of training and entered employment, this performance goal will be evaluated in the 4th quarter.

5. Number of Individuals who have completed occupational skills training and entered employment in WDB priority industry sectors 49 0 0 0%


C. Other Program Elements1. WorkKeys Assessments 125 35 0 0%

Quarterly Performance and Enrollment GoalsWIOA Title I Dislocated Worker Program




A. Enrollments

2. New Enrollments (North or South County) 250 80 30 38% Due to the transition of the program to DSS the program is behind schedule in it performance outcomes.


2. Number of Individuals placed in employment in WDB priority industry sectors 108 0 0 0%

Due to the timing of training and entered employment, this performance goal will be evaluated in the 3rd and 4th quarters.

3. Number of Individuals placed in occupational skills training in WDB priority industry sectors 114 10 11 110%

Due to the lack of funding for the Adult program, OET enrolled more individuals into DW training services, due to funding availability.

4. Number of Individuals who have completed occupational skills training with certification in WDB priority industry sectors 97 0 0 0%

Due to the timing of training and entered employment, this performance goal will be evaluated in the 3rd and 4th quarters.

5. Number of Individuals who have completed occupational skills training and entered employment in WDB priority industry sectors 72 0 0 0%



Quarterly Performance and Enrollment GoalsWIOA Title I Youth (North) Program




A. Enrollments

2. New Enrollments (North or South County) 72 24 6 25% Due to the Transition from EDD to DSS and the Bid Protest over the Youth Program services were delayed.


2. Number of Individuals placed in employment in WDB priority industry sectors 50 15 0 0% Due to the Transition from EDD to DSS and the Bid

Protest over the Youth Program services were delayed.

3. Number of Individuals placed in occupational skills training in WDB priority industry sectors 40 5 0 0% Due to the Transition from EDD to DSS and the Bid


4. Number of Individuals who have completed occupational skills training with certification in WDB priority industry sectors 15 0 0 0% Due to the Transition from EDD to DSS and the Bid


5. Number of Individuals who have completed occupational skills training and entered employment in WDB priority industry sectors 15 0 0 0% Due to the Transition from EDD to DSS and the Bid



Quarterly Performance and Enrollment GoalsWIOA Title I Youth (South) Program


Service Provider: Turning PointOverall

Goal Qtr 1 Actual % of Goal Comments

A. Enrollments

2. New Enrollments (North or South County) 108 36 12 33% Due to the Bid protest, the Contract with Turning point was delayed.


2. Number of Individuals placed in employment in WDB priority industry sectors 15 5 0 0% Due to the Bid protest, the Contract with Turning point

was delayed.

3. Number of Individuals placed in occupational skills training in WDB priority industry sectors 74 24 1 4% Due to the Bid protest, the Contract with Turning point

was delayed.

4. Number of Individuals who have completed occupational skills training with certification in WDB priority industry sectors 30 12 0 0% Due to the Bid protest, the Contract with Turning point

was delayed.

5. Number of Individuals who have completed occupational skills training and entered employment in WDB priority industry sectors 25 9 0 0% Due to the Bid protest, the Contract with Turning point

was delayed.

C. Other Program Elements1. Work Keys Assessments 60 15 0 0%

Attachment 5c

A 146B 6C 34D 118

Goal Actual % TotalEnrollments as of July 1, 2017 208 26 13%

Training Goals Goal Actual % TotalTotal Training Enrollments 102 3 3%

Individual Training Account (ITA) (Distinct User) 72 3 4%On the Job Training (OJT) 10 0 0%

Other: Incumbent workers, etc. 20 0 0%SB734 Total Funds $512,516 $14,940 3%

Goal Actual % TotalPlaced in training in WDB priority industry sectors 114 0 0%

Completion of Occupational Skills Training in WDB priority industry sectors 97 0 0%Completion of Occupational Skills Training and entered employment in WDB priority

industry sectors72 0 0%

Placed in employment in WDB priority industry sectors 108 0 0%

Adult Services Program Update:Due to funding restrictions for the first quarter, no training was provided in the Adult Program.

** Reports are generated on the 10th of each month

Monterey County Workforce Development BoardWIOA Contractor Monthly Performance Program Update

MONTH: October 2017

Total Active

Adult ServicesACTIVE PARTICIPANTS

Number of Carry-in Participants as of July 1, 2017

Total ExitedParticipant Enrollment for October 2017

TRAINING

PERFORMANCE BASED OUTCOMES

Attachment 5cMonterey County Workforce Development BoardWIOA Contractor Monthly Performance Program Update

MONTH: October 2017

A 48B 4C 8D 44

Goal Actual % TotalEnrollments As of July 1, 2017 250 34 14%

Training Goals Goal Actual % TotalTotal Training Enrollments 121 15 12%

Individual Training Account (ITA) (Distinct User) 105 6 6%On the Job Training (OJT) 11 0 0%

Other 5 0 0%SB734 Total Funds $605,984 $28,369 5%


Completion of occupational Skills Training in WDB priority industry sectors 62 0 0%Completion of Occupational Skills Training and entered employment in WDB priority



Dislocated Worker Program Update:


Participant Enrollment for October 2017Total ExitedTotal Active

Dislocated WorkersACTIVE PARTICIPANTS

Number of Carry-in Participants as of July 1, 2017

TRAINING



MONTH: October 2017

A 105B 0C 20D 85


Training Goal Actual % TotalTraining Funds Available $64,493 $0 0%

Completed Career Technical Training with Credential (Distinct User) 15 0 0%

Placements Goal Actual % Total20% Work Experience Expenditures $135,350 $1,617 1%

Work Experience Placements, OJT, Pre Apprenticeships 40 2 5%





Youth Program Update:


Youth Training and Placements

Total Active

Department of Social Services staff have been working on development of policy/procedure and available services for youth participants.


Total Exited

ACTIVE PARTICIPANTSYOUTH SERVICES (North - OET)

Number of Carry-in Participants as of July 1, 2017Participant Enrollment for October 2017


MONTH: October 2017

A 37B 6C 0D 43


Training Goal Actual % TotalTraining Funds Available $97,000 $0 0%

Completed Career Technical Training with Credential (Distinct User) 20 0 0%

Placements Goal Actual % Total20% Work Experience Expenditures $203,337 $1,486 1%

Work Experience Placements, OJT, Pre Apprenticeships 74 1 1%





Youth Program Update:Due to contract delays, youth enrollment commenced August, 2017.


Total Active

Youth Training and Placements

YOUTH SERVICES (South - Turning Point)ACTIVE PARTICIPANTS

Number of Carry-in Participants as of July 1, 2016Participant Enrollment for October 2017Total Exited


BUSINESS ITEM #6

MEMORANDUM



SUBJECT: REPORT ON REGIONAL ACTIVITIES FOR PROGRAM YEAR 2017-18

DATE: DECEMBER 6, 2017 INFORMATION: WDB staff will provide an update on various regional grants including recent outcomes for the Regional Organizer/Regional Plan Implementation effort, and Regional Training Coordinator activities. BACKGROUND: Monterey County was identified as the fiscal agent/lead Workforce Development Board for the Coastal Regional Planning Unit’s local areas: Santa Cruz, Monterey, San Luis Obispo, and Santa Barbara counties. As such, it is the recipient of funding intended for accomplishing regional goals among the Coastal RPU. REGIONAL ACTIVITIES: The Monterey County Workforce Development Board is presently administering the following regional projects in support of and in cooperation with the Coastal RPU members.

Regional Organizer/Regional Plan Implementation:

Regional Organizers support the development of regional leadership and the implementation of Regional Plans, build on the efforts of the Slingshot coalitions, and coordinate with other regional efforts.

Regional Training Coordinator:

Regional Training Coordinators are responsible for coordinating the staff development and capacity building efforts in each of the regional planning units. HANDOUTS: PowerPoint Presentation

BUSINESS ITEM #7

MEMORANDUM



SUBJECT: UPDATE ON REGIONAL BOARD CHAIR/DIRECTORS’ MEETING

DATE: DECEMBER 6, 2017 BACKGROUND: Mr. Cushman will provide a verbal update of the Regional Board Chair/Director’s Meeting that took place on November 13, 2017. ATTACHMENT: Coastal Region Workforce Boards Meeting Summary

BUSINESS ITEM #8

MEMORANDUM TO: WORKFORCE DEVELOPMENT BOARD


SUBJECT: UPDATE ON WDB BUSINESS SERVICES TEAM’S BUSINESS ENGAGEMENT AND RAPIDRESPONSE ACTIVITIES

DATE: DECEMBER 6,2 017

INFORMATION:

Business Engagement Activities:

Since October 1st, the Business Services Team has participated in a number of activities to include job fairs and five recruitments at the America’s Job Center in Salinas. Recently, the team assisted in the planning and coordination of the 2nd Annual Community Job Fair at the Monterey County Government Center, wherein 37 local businesses and 137 job seekers attended.

The team also met with 43 employers, in person, or at their places of business; posted 25 jobs to the CalJOBS website for area employers who are seeking to increase staffing through email marketing, fliers, social networking, and local recruitments.

Rapid Response Activities:

The team has provided Rapid Response services to five (5) businesses impacted by closures, layoffs and downsizing affecting 210 workers with an additional 300 temporary employees from Full Steam Staffing. Employer assistance includes: work-site informational sessions covering unemployment insurance, community resources, small business/entrepreneurship, reemployment, career options and training opportunities, assessment of job readiness. In addition, referrals are made to area employers that are hiring and focused career fairs are offered. The BSR Team has reached out to the following businesses impacted by closures, layoffs and downsizing:

• 10/5/17: Beverly Fabrics – BSR Team reached out to Beverly Fabrics once it becameaware of the companies’ impending closure affecting 7 employees. A phone call wasinitiated to provide an orientation of our Rapid Response Services. The Store ManagerMarilyn Harder requested that we follow-up with her in November 2017. We visitedBeverly Fabrics in person at the end of October 2017 and were informed that the store isstill on track to close in January 2018 and the 7 employees do need our assistance at thistime.

• 10/30/17: Cal Pacific Specialty Foods – BSR Team reached out to the Cal PacificSpecialty Foods once it became aware of the companies’ impending closure affecting 25employees. We scheduled a Rapid Response Orientation on 11/15/2017 for the businessto which 14 impacted employees participated. A WARN Notice was received onNovember 21, 2017 for a total of 300 temporary employees and 23 permanent employees.

BUSINESS ITEM #8

• 10/30/17: Chevron - WDB received a WARN Act Notice notifying us of a reduction of employees for an undisclosed number of workers. The company indicated that the number of reductions would not be disclosed until completion of the selection process and analysis of WARN requirements will be conducted on a location by location basis.

• 11/7/17: Robert Talbott - WDB received a WARN Act Notice notifying us of a permanent closure affecting 38 workers. A Rapid Response presentation was provided on 11/7/17 to the affected employees. A total of 11 employees attended the presentation.

• 11/16/17: Dole Berry Company - WDB received a 2nd WARN Act Notice notifying us of a permanent reduction to its raspberry operations. The reduction in force on 11/16/2017 affected 140 workers, many of which are anticipated to be Monterey County residents. Our BSR Team is partnering with Santa Cruz County to provide Rapid Response Services to the affected employees in Watsonville, CA.

Below is a list of all Rapid Response Services that have taken place since July 1, 2017:

• 7/14/17: Ron Witherspoon, Inc. – 20 employees • 7/24/17: Pacific Metrics Company – 55 employees • 9/1/17: Merrill Farms, LLC - 180 employees • 9/8/17: Dole Berry Company - 402 employees • 9/11/17: Famous Dave's - 50 employees • 9/11/17: Providence Farms, LLC - 77 employees • 9/12/17: Castroville Auto Sales - Unknown • 9/12/17: Caruso's Corner – Unknown • 9/28/17: The Whole Enchilada Marketplace - Unknown • 9/29/17: George Amaral Ranches, Inc. – 115 workers • 10/5/17: Beverly Fabrics - 7 employees • 10/30/17: Cal Pacific Specialty Foods - 25 employees • 10/30/17: Chevron - Undisclosed number of employees • 11/7/17: Robert Talbott – 38 employees • 11/16/17: Dole Berry Company – 140 employees • 11/21/17: Cal Pacific – 300 Temp employees; 23 permanent employees

HANDOUTS: Job titles for WARN Notices