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UCD Registry & UCD IT ServicesClárlann UCD & Seirbhísí TF
Module Component Grade Mapping
UCD Registry & UCD IT ServicesClárlann UCD & Seirbhísí TF
Contents
Introduction 3
Activity 1: Assessment Strategy in the Module Descriptor in CMS and Grading Information 4
Activity 2: Grading - Brightspace 10
Activity 3: Grade Transfer – InfoHub to Gradebook 13
Support 18
FAQs 19
Useful Links 20
UCD Registry and UCD IT Services l October 2019
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
This purpose of this document is to provide module coordinators with information on the new Module Component Grade Mapping process, depicted below.
The guide will particularly focus on a) the importance of ensuring the assessment strategy has been correctly set-up in the Curriculum Management System; b) how best to create assessments and associated grade items in Brightspace to facilitate grade transfer; c) how to transfer grades from Brightspace to Gradebook; d) relevant grading information; and e) how to get support if required.
Introduction
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UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Assessment Strategy - Module Descriptor
The assessment activity for a module - the assessment strategy - is captured in the Module Descriptor. The assessment strategy outlines information such as the assessment components, assessment type, weighting and grade scale. This information is managed through the My Modulessection in the Curriculum Management System (CMS).
In order to be able to transfer grades from Brightspace to Banner Gradebook, it is important that the module’s assessment strategy is accurately captured in CMS, as all module and component information in Banner Gradebook is drawn from there.
Further information on the different sections in CMS and associated timelines for curriculum management can be found here: http://www.ucd.ie/registry/adminservices/curriculum/index.html
Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Accessing the Module Descriptor
My Modules can be accessed as follows:● Log into UCD Connect● In Connect, click on Infohub● Click on Students● Click on Curriculum, Module Capacity &
Timetables● Select Curriculum Management System● Select My Modules
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Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Module Exemption Request
If the module’s assessment strategy is incorrect or missing, this can be amended directly in CMS (see curriculum timelines).
However, if delivery of the module has commenced, or if an amendment to a module is required outside of Curriculum Management timelines, the changes must be requested and approved by way of the Exemption Based on Exceptional Circumstances process, as per the Academic Regulations.
Module Exemption Requests can be accessed as follows:● Log into UCD Connect● In Connect, click on Infohub● Click on Students● Click on Curriculum, Module Capacity & Timetables● Select Curriculum Management System● Select Module Exemption Request
A step by step guide on how to initiate a Module Exemption Request is available here: http://www.ucd.ie/registry/adminservices/curriculum/documents/exemptions.pdf
Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Module and Component Grade Scales
Detailed information on module and component grade scales can be found here: http://www.ucd.ie/registry/assessment/grading.html
The University has 3 module grade scales: • Letter module grade scale• Pass/fail module grade scale• Pass/fail/distinction module grade scale
The University has 2 component grade scales:• Letter component grade scale• Pass/fail component grade scale
These module and component grade scales have been embedded into Banner Gradebook.
Aggregation of Component Grades to Module Grades in Gradebook
A new 21-point linear grade scale is used to aggregate component grades to module grades. This is a change from the previously used percentage-based calculation point scale. Component grades will be aggregated to module grades in Gradebook using the new 21-point linear scale. This change has no effect on how stage and award GPAs are calculated in Banner. The grade calculation points for the 21-point linear grade scale can be found here: http://www.ucd.ie/registry/assessment/grading.html.
The 21-point scale is only available in Gradebook and is not available in Brightspace.
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Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
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UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Mark to Grade Conversion Scales and Grading Schemes
The University has determined that all assessment shall be graded (see UCD Academic Regulations section 4.14) and therefore only grades can now be entered or transferred into Banner Gradebook.
However, at a component or sub-component level, where assessment components are objective and quantitative, a suitable numerical scale may be used to establish performance.
If a numerical scale is used to establish performance, marks must be converted to grades before they are entered into Gradebook.
The University has approved Mark to Grade Conversion Scales that can be used, however if desired, Module Coordinators can use whatever conversion scale that is appropriate. Students must be informed in advance about the conversion scale that will be applied, to ensure there is transparency around how grades are arrived at.
Approved UCD Mark to Grade conversion scales can be found here:http://www.ucd.ie/registry/assessment/grading.html.
Activity 1 Assessment Strategy in the Module Descriptor in CMS and Grading Information
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Activity 2 Grading - Brightspace
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UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Brightspace - Creating Assessments and associated Grade Items
A background process runs every hour (7am to 6pm), which moves grades automatically from Brightspace to Infohub to ensure they are ready for transfer to Gradebook. See activity 3 for more detailed information on this process.
It is important that assessments and associated grade items are set up correctly in Brightspace in order to make use of the process to transfer grades to Banner Gradebook. Step by step information on how to ensure the set-up is correct can be found here:https://www.ucd.ie/itservices/ourservices/educationaltechnologies/virtuallearning-brightspace/brightspaceinstructors/assessments/assessmentsoverview/
Activity 2 Grading - Brightspace
UCD Mark to Grade Conversion Scale Brightspace Grade Scheme
Standard Non-Linear Conversion Grade Scale40% Pass (70% = A-) (Default) 40% Pass Standard Letter/Numeric
Alternative Linear Conversion Grade Scale40% Pass (85% = A-) 40% Pass Linear Letter/Numeric
Alternative Non-Linear Conversion Grade Scale 50% Pass (70% = A-) 50% Pass Standard Letter/Numeric
Alternative Linear Conversion Grade Scale60% Pass (70% = A-)(to be used for modules held in China only)
60% Pass Standard Letter/Numeric (China only)
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Activity 2 Grading - Brightspace
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When setting up Grades in Brightspace …
● Use clear naming conventions for Grade Items to help the grades transfer process
● Avoid using “Categories” as this could affect the grades transfer process
● Faculty should ignore final calculated grade and accept the default settings, which are “do not display to final calculated grade” to students
● Total sub-components using a calculated grade item (column)
● Do not total components in Brightspace
● Do not use weighting in the Brightspace Grades area
● When totalling sub-component grades it is important to be aware that numeric scores are calculated based on the achieved value, whereas letter grades are calculated based on the assigned (or midpoint) value.
● For equal value sub-components or for components, set Max Points to 100.
● If you wish to weight sub-components into a component, use the Max Points to do this, e.g. 3 Assignments with 1 more important than the others could be given Max Points of 60 / 20 / 20, this facilitates weighted calculation of the Component Grade Item.
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UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Activity 3 Grade Transfer – InfoHub to Gradebook
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Grade Transfer – InfoHub to Gradebook
A background process in Brightspace runs every hour (7am to 6pm), which moves any gradesavailable for transfer automatically from Brightspace to a holding area in InfoHub. The modulecoordinator must then select the Brightspace Grade Item from which grades are to be transferred andmatch this against the Gradebook component into which grades are to be transferred. See followingpages for a step by step guide.
It is important to note that the existing business rules around grading will continue to apply, namely:
● The existing open and close dates used by the Grade Approvals Process will continue to apply -grades can only be transferred if Gradebook is open (see Grade Approval Process timelines: http://www.ucd.ie/registry/assessment/gap.html)
● Nothing can be entered into Gradebook that is not initiated by the module coordinator (or tutor/administrator who has rights to enter grades into Gradebook)
● The module coordinator will continue to have the responsibility to ensure that the grades in Gradebook are correct before committing them to academic history
● For module coordinators who do not wish to use the transfer process, the upload facility is still available in Gradebook, however, this will not accept marks.
Activity 3 Grade Transfer – InfoHub to Gradebook
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UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Activity 3 Grade Transfer – InfoHub to Gradebook
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Accessing the Transfer ScreenThe grade transfer screen can be accessed from the Input & Manage Grades section in Assessment & Grading section of InfoHub.
● Log into UCD InfoHub and select the Students tab
● Click on Assessment & Grading
● Click on Input & Manage Grades
The transfer process will only support the transfer of letter grades.
● Click on the Transfer button for the module for grades are to be transferred
Error: There is no transfer button
This means that no grades have been downloaded from Brightspace for this module. Check the module in Brightspace to ensure the grades are appearing
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Step 1
● On the Step 1 screen, click on Select and Continueagainst the Brightspace Grade Item for which grades are to be transferred
Step 2
● On the Step 2 screen, click on Select and Continueagainst the Gradebook component into which grades are to be transferred
Activity 3 Grade Transfer – InfoHub to Gradebook
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
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Step 3
● On the Step 3 screen, click on Transfer Grades to transfer the grades to the selected component in Gradebook
● Confirmation to transfer the grades will be sought
● The following screen will appear when transfer is complete
Error: Can’t get the process to work
Contact [email protected] for support
Activity 3 Grade Transfer – InfoHub to Gradebook
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Support
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The below graphic depicts who to contact should you require support on the different elements of this process:
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
FAQs
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Q. Can I transfer marked assessment to Gradebook?A. No, the University has determined that all assessment shall be graded, and Gradebook is only set-up to accept grades. Marks can be used at sub-component level in Brightspace but must be converted to Grades before transferring to Gradebook.
Q. I have completed my grading in Brightspace but no grades are visible to transfer when I log into Infohub?A. The data transfer job that moves grade values from Brightspace to InfoHub runs once an hour. There will be a delay (maximum of 60 minutes) between grades being entered or changed in Brightspace, before they are available for transfer to Banner Gradebook.
Q. I have recently changed a grade value in Brightspace but that changed grade is not visible for transfer?A. The data transfer job that moves grade values from Brightspace to InfoHub runs once an hour. There will be a delay (maximum of 60 minutes) between grades being entered or changed in Brightspace, before they are available for transfer to Banner Gradebook.
Q. The Assessment Strategy in Gradebook does not match the assessment types I have used during the trimester, and as a result, I can’t transfer grades from Brightspace to GradebookA. The information relating to a module’s assessment strategy, including associated type, grade scale and weighting, is pulled from the Curriculum Management System into Gradebook. If there is a mismatch in information, please request an assessment strategy or module grade scale change via the Module Exemption request process (See next page)
Q. Can I use different grade scales for different pieces of assessment?A. Yes, different scales can be applied to different pieces of assessment. For example in a module, the assessment strategy could comprise an essay, graded by the letter grade scale and an MCQ, graded by 40% marking scale. The information on which scale is to be applied to each piece of assessment is drawn from information captured in the Curriculum Management system.
UCD REGISTRY & UCD IT Services: Module Component Grade Mapping
Useful Links
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The following links may be of use:
UCD Academic Regulations https://sisweb.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=123
Assessment webpages - Grading information http://www.ucd.ie/registry/assessment/grading.html
Assessment Team contacts http://www.ucd.ie/registry/assessment/contacts.html
InfoHub log in page https://sisweb.ucd.ie/usis/W_HU_MENU.InfoHubMenu
Brightspace supporting information https://www.ucd.ie/itservices/ourservices/educationaltechnologies/virtuallearning-brightspace/brightspaceinstructors/
Brightspace support [email protected]
How to use Gradebook guidelines https://intranet.ucd.ie/registry/documents/how-to-use-Banner-Gradebook.pdf
Curriculum Management Timelines http://www.ucd.ie/registry/adminservices/curriculum/index.html
How to request a module exemption guidelines http://www.ucd.ie/registry/adminservices/curriculum/curriculum_management.html
Curriculum Management System https://sisweb.ucd.ie/usis/W_HU_MENU.P_DISPLAY_MENU?p_menu=IN-HOME
Curriculum Liaison Team contacts http://www.ucd.ie/registry/adminservices/curriculum/contact.html
UCD RegistryUniversity College DublinBelfieldDublin 4
W: www.ucd.ie/registryE: [email protected]
UCD IT ServicesUniversity College DublinBelfieldDublin 4
W: www.ucd.ie/itservicesE: [email protected]