module 6: preparing for rda

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Module 6: Preparing for RDA . LC RDA for Georgia Cataloging Summit Aug. 9-10, 2011. Implementing RDA?. If “yes” to that question, need to get ready If “no” to that question, still need to get ready RDA bibliographic and authority records in shared databases & local catalogs - PowerPoint PPT Presentation


  • Module 6: Preparing for RDA ...

    LC RDA for Georgia Cataloging Summit Aug. 9-10, 2011

  • Implementing RDA?If yes to that question, need to get ready

    If no to that question, still need to get readyRDA bibliographic and authority records in shared databases & local catalogsRDA access points in non-RDA records

    If you dont know the answer, still need to get ready

  • Who needs to get ready?You

    Your library colleagues

    Your librarys ILS

    Your librarys users

  • How to prepare yourself1. Become familiar with FRBR and FRAD: entities, terminology, user tasks

    2. Review available training materials and documentation

    3. Explore RDA Toolkit or printed version of RDA if have access; if not, review last full draft (caveat: some aspects changed):

  • How to prepare yourself4. View webcasts/webinars and attend briefings, workshops, etc.

    5. Read books and articles about RDA

    6. Talk with cataloging colleagues in your library: share what you know with each other

  • How to prepare yourself7. Talk with cataloging colleagues in other libraries

    8. Create RDA practice records

    9. Create more RDA practice records !!

  • How to prepare your colleaguesStaff in all parts of your library

    Tell them what youve learned about FRBR, FRAD, RDA, MARC In appropriate levels of detailTelling someone else ensures you really do understand

  • Prepare your library: If implementing RDAMake policy decisions with colleagues from various areas:Elements beyond RDA core elements you will include in own records and accept in copy records (consult with vendor and consortium as needed)Decisions on options and alternatives or always apply cataloger judgmentChanges in existing records (e.g., form of access points, GMD vs. 336-338 fields)

  • Prepare your library: If not implementing RDAMake policy decisions with colleagues from various areas:Add RDA records from vendors or other libraries to your catalog for resources in your collection?If adding RDA records, accept with no changes? If make some changes, what changes?

  • Library system impact if RDA records in your catalogTalk with IT staff and/or vendor to ensure MARC 21 RDA changes were implemented (have been issued as regular MARC updates)

    Make decisions on display and indexing of new fields in your OPAC

  • Training and implementationIf implementing RDA:Develop training materialsGive demonstrations of the RDA ToolkitReview mappingsCreate templates, macros, workflowsPractice, practice, practice !!!Discuss practice/real recordsFoster cataloger judgment (includes stamping out tweaking of others records)

  • Training and implementationIf not implementing RDA:Explain changes from AACR2 so staff can understand records in Worldcat, etc. (and especially if RDA records will be added to your catalog)Explain changes in MARC 21 formats

  • Inform your librarys usersExplain changes in display and indexing

    If your policy is not to change authorized access points to the same form in all records, give guidance where forms are different

  • Down the road ...Stay informed/investigate:Controlled vocabularies on the WebLinked dataEncoding schema successor to MARC 21

    Talk with colleagues in other information communities (e.g., archives, museums)Enjoy exciting challenges and opportunities!

  • Questions now ontodays topics?Questions later on any aspect of RDA: = = = = == = = = = =Questions on RDA presentation: or

    Our next topic today is preparing for RDA.The answer to the question of implementation really doesnt matter when you consider if you need to get ready for RDA. RDA bibliographic and authority records are already in our shared databases and our local catalogs; some are records from the US RDA Test and some are from libraries using RDA now for their cataloging. RDA access points are and will be used in AACR2 bibliographic records because some entities are represented in the LC/NACO Authority File by RDA records.

    So, for one reason or another, you do need to get ready for RDA.Preparations involve many different groups.Many of these recommendations are represented by links on the separate one-page handout youve received (Document D).

    Weve mentioned several times the Functional Requirements models; you dont need a detailed knowledge but you need to be aware of the entities, the terminology, and the user tasks.

    Although the training materials and documentation on LCs web site were written for the Test, they will be helpful in giving you more detail than we could cover today; that site will not be maintained but we will be announcing soon a new site where similar information will be posted about LCs preparations for RDA. Other catalogers have made presentations as part of webinars sponsored by ALA; those webinars will be free 6-9 months after each was broadcast.

    If youve not read any part of RDA, do so now to begin orienting yourself to the style of the instructions and examples. You have the print version of RDA; Ive given you the password for the 30-day access to the Toolkit.Take advantage of different presentations on RDA; repetition helps and different people will explain different aspects or the same aspects in different ways.

    Just a reminder about #5: Be careful about articles written before June 2010 when the RDA Toolkit was released; there are changes in the RDA content from the full draft to the June 2010 content.

    Talk with catalogers in your library. .Contact your cataloging colleagues in other libraries; find out what theyre planning to do, what they understand, what they dont understand

    Last, but definitely not least, create as many practice records as possible: find out where the information is in RDA because the structure is different, find out what RDA says to do -- and find out what you dont know.

    Now that you are ready, you are set to go and talk to others in your library. Involve staff or representatives of staff from all parts of your library -- library staff are users, too.

    Give them what they need to know thats different about RDA so that they can do their jobs.If your library or consortium is implementing RDA, there are various policy decisions youll need to make with staff members (again, not just with other catalogers), with your vendor, with other consortium members.-- elements to give/accept in RDA records-- options and alternatives-- changes to non-RDA records already in your catalog.

    Even if youre not implementing RDA, youll need to make decisions about RDA records you might receive for resources being added to your collection.The MARC changes we discussed have been and will be distributed as regular MARC updates. You need to ensure that your IT staff and/or vendor have implemented those changes.

    Then you can discuss with colleagues in all parts of the library how you want to index and display these fields.If you are implementing RDA, there are many steps to schedule. Take advantage of the free training materials available on the Web. All materials on LCs RDA Test documentation site are free for your use and modification; well be announcing soon our new site about preparing for RDA. Files of presentations are posted on the JSC site. Contact presenters to ask if you can use individual slides with proper credit.

    Figure out what you can provide to staff in your library creating RDA records to simplify repetitive steps.

    And do all you can to develop cataloger judgment.!If youre not implementing RDA, youll still need to give orientation sessions to explain what staff members will be seeing in RDA records your library receives.And last, but not least, tell your users (both library staff and others) what has changed!Implementing RDA is not the end of the process. It is the first step in the transition to a different bibliographic universe.

    The road to that future may not always be straight and smooth. Change is not always easy but change can bring exciting challenges and opportunities!

    Do you have any questions now?

    You can send questions about RDA to the general email address shown here; Barbaras and my addresses are given here if you have questions later about the content of our presentations.


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