RDA MODULE 2 1

Pan-Canadian RDA Training

RDA MODULE 2 2

Module 2 Copy Cataloguing

in an RDA Environment

Prepared by Linda WoodcockTechnical Services LibrarianKwantlen Polytechnic University, Surrey, B.C.

RDA Module 3

Acknowledgments

This module was created with reference to the reports of the PCC Task Group on Hybrid Bibliographic Records and the Report of the PCC Task Group on Hybrid Integrating Resource Records. I am grateful for the work that they have done and look forward to their upcoming report due October 15, 2012

RDA MODULE 2 4

How do I edit an AACR2 record if we have adopted RDA?

How do I edit an RDA record if we are still using AACR2?

Which edits are critical?

Which edits are needed for access?

What should NOT be changed?

Copy Cataloguing After RDA Day 1

RDA MODULE 2 5

What policies will be in place in shared databases?◦ OCLC policy◦ Regional union catalogues

What policies will be in place at the local level?◦ Will your library adopt RDA on Day 1?◦ Will your library accept AACR2 copy as is or edit to

add RDA elements?◦ Will your library convert authorized access points to

RDA form? Or wait for batch processing?

Copy Cataloguing After RDA Day 1

RDA MODULE 2 6

Current OCLC policy statement is still in place:http://www.oclc.org/us/en/rda/policy.htm

Discussion paper :Incorporating RDA practices into WorldCat):http://www.oclc.org/us/en/rda/discussion.htm

Following a review of feedback to this paper a new policy statement will be issued at least three months prior to Day One March31st 2013

OCLC will NOT REQUIRE members to catalogue according to RDA

OCLC Policy Statement on RDA Cataloguing in Worldcat

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If a record already exists in either RDA or AACR2 do not create another record using the other code

Do NOT edit a full-level master record from one set of rules to another

If the record is minimal-level you may change the record from AACR2 to RDA when upgrading

OCLC Policy Statement on RDA Cataloguing in Worldcat

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Why not create a new record if the one found is not using the same standard as your own library?◦ Prevent the addition of duplicates to a shared

database◦ Avoid duplication of effort going from one code to

another

What are the issues?

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Why not edit an AACR2 record to conform to RDA?◦ Important to be able to identify the rules under

which the record was created◦ Important to be able to compare records created

with AACR2 to those created using RDA◦ Save time and money

What are the issues?

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PCC Task Group on Hybrid records concludes◦ There are already many hybrid records in our

databases AACR1 Major Revisions to AACR2 over 30 years created

many variants in description PCC Standard records were a departure

◦ Hybrid records create no harm

And yet?

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Enhancing access should be the focus Ensure description is accurate, regardless of

which content standard was used Add but do not take away Correct errors but do not change the form of

transcription to another convention Authorized access points must be RDA

compatible

General principles

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When adapting pre-RDA copy you have three basic choices:

1) Leave the copy as it is, in its pre-RDA state.2) Add some RDA elements without changing the whole record, thus creating a hybrid.3) Re-describe the resource to result in a record that is fully RDA.

Enhancing pre-RDA records

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Describes the result of adding RDA elements to existing AACR2 records

The description as a whole has not been altered to conform with RDA guidelines

The record is still coded as descriptive form ‘a’ AACR2

Authorized access points are compatible with RDA

What is a hybrid record?

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Consider creating a hybrid when:

There are elements that need to be added, but you don’t want to do a complete re-description

You want to enrich the record with RDA elements such as content/media/carrier, relationship designators, etc.

Hybrid records

RDA MODULE 2 15

Consider re-describing a record when: The existing record is minimal or substandard and

you want to create a more complete or higher level record.

You need to make extensive changes to an existing record because of changes in a new iteration of the resource.

Doing so will enhance discoverability and identification of the resource.

You are sufficiently trained in RDA to re-describe

Re-describing vs. creating a hybrid

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Leader position 18 descriptive cataloging form

Do not add $e RDA to 040 Do not change choice of entry if it is

valid under AACR2 Do not change pre-RDA abbreviations and

Latin terms

What not to touch when creating a hybrid

17

Keep in Mind … Do not edit records solely to conform to new

standard

Do not delete data unless it is incorrect

Maintain changes that affect access to the record

Records may contain a mix of old and new practices

18

Criteria for Editing Copy

Local decision

Report the desired change to your

utility?

Added value for end users

Other fields may need editing:

◦ Input standards for local system and utility

◦ Consistent limiting by content type

Full level AACR1 record

RDA MODULE 2

>010 41001629 040 RIU $c RIU $d OCLCQ $d OCLCG $d CLU $d UKMGB016 7 007546288 $2 Uk043 e-uk-en050 04 NA5463 $b .B33 1940a082 726.0942049 K6UA100 1 Batsford, Harry.245 14 The greater English church of the middle ages, $c by Harry Batsford and Charles Fry; illustrated from photographs, plans, diagrams & early sources.260 New York, $b Scribner; $a London, Malvern Wells, $b B.T. Batsford, $c [1940]300 viii, 136 p. $b col. front., illus., plates (part col.) $c 22 cm.490 0 [The English countryside series]650 0 Church architecture $z England.650 0 Cathedrals $z England.700 1 Fry, Charles, $d 1903- $e joint author.

Full level AACR2 record

RDA MODULE 2

010 2012008656040 DLC $b eng $c DLC $d YDX $d BTCTA $d YDXCP $d BDX $d BWX 020 9781610911924 (pbk.)042 pcc043 n-us---050 00 GE195 $b .C74 2012082 00 363.7/0525 $2 23084 NAT011000 $a SEL031000 $2 bisacsh245 00 Cooler smarter : $b practical steps for low-carbon living : expert advice from the Union of Concerned Scientists / $c Seth Shulman ... [et al.].260 Washington, DC : $b Island Press, $c c2012.300 xii, 321 p. : $b ill., map ; $c 23 cm.504 Includes bibliographical references and index.650 0 Sustainable living $z United States.650 0 Environmental protection $z United States $x Citizen participation.700 1 Shulman, Seth.710 2 Union of Concerned Scientists.

Full level RDA Record

RDA MODULE 2

040 MZB $b eng $c MZB $e rda $d MZB043 n-us-mt082 04 577.68 $2 23100 1 Vance, Linda K. $q (Katherine), $e author.245 10 Assessing the natural range of variability in minimally disturbed wetlands across the Rocky Mountains : $b the Rocky Mountain ReMAP project / $c prepared for the U.S Environment Protection Agency ; prepared by Linda Vance, Karen Newlon, Joanna Lemly and George Jones.260 Helena, MT : $b Montana Natural Heritage Program, $c 2012300 1 online resource : $b maps, photos (chiefly colored), PDF336 text $2 rdacontent337 computer $2 rdamedia338 online resource $2 rdacarrier700 1 Newlon, Karen Rachel, $e author.700 1 Lemly, Joanna, $e author.700 1 Jones, George, $e author.710 1 United States. $b Environmental Protection Agency, $e author.710 2 Montana Natural Heritage Program.856 40 $u http://wayback.archive-it.org/499/20120628173612 /http://mtnhp.org/reports/ReMAP.PDF

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Did the CIP start as RDA or AACR2?

Upgrade according to the rules that were used to create the CIPORUpgrade AACR2 CIP to RDA

DO NOT upgrade RDA CIP to AACR2

Cataloguing in Publication

An AACR2 CIP record010 2012005419

020 9780073532240 (hard copy : alk. paper)

020 007353224X (hard copy : alk. paper)

040 DLC $b eng $c DLC

042 pcc

050 00 QH308.2 $b .B564445 2014

082 00 570 $2 23

245 00 Biology / $c Robert J. Brooker ... [et al.].

250 3rd ed.

260 New York, NY : $b McGraw-Hill, $c c2014.

263 1301

300 p. cm.

500 Includes index.

650 0 Biology $v Textbooks.

700 1 Brooker, Robert J. RDA MODULE 2

An RDA CIP record

000 ******am*******8a*****

008 111202s2012 mdu b 001*0 eng d

010 2011049673

040 DLC $e rda $b eng $c DLC

020 9781611475197 (cloth : alk. paper)

100 1 Cernuschi, Claude, $d 1961-

245 10 Barnett Newman and Heideggerian philosophy / $c Claude Cernuschi.

260 Lanham, Md. : $b Rowman & Littlefield Pub., $c 2012.

263 1203

300 pages cm

336 text|2rdacontent

337 unmediated|2rdamedia

338 volume|2rdacarrier

504 Includes bibliographical references and index.

600 10 Newman, Barnett, $d 1905-1970 $x Aesthetics.

600 10 Newman, Barnett, $d 1905-1970 $x Criticism and interpretation.

600 10 Heidegger, Martin, $d 1889-1976 $x Influence.

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Do not add gmd to an RDA record OCLC proposes to remove the gmd from all

Worldcat records◦ Reaction to this was quite strong so they will

delay this action, possibly for three years Locally, libraries may opt to continue to use

the gmd if their ILS systems cannot provide other cues to the format

What about the gmd?

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PCC Interim guidelines for working with RDA and non-RDA recordshttp://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Bib-Interim-RDA.html

Watch for the report of the PCC Hybrid Record Guidelines Task Group to be released November 2012?

http://www.loc.gov/aba/pcc/rda/RDA%20Task%20Groups.html

Watch for the updated OCLC Policy Statement on RDA Cataloginghttp://www.oclc.org/us/en/rda/policy.htm

Resources