minutes - public ordinary meeting of council 25 sept 2009 · that the minutes of the ordinary...

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 25th September 2009 of 50

SHIRE OF MOUNT MAGNET

PUBLIC COPY

MINUTES

ORDINARY COUNCIL MEETING

25 SEPTEMBER 2009


SHIRE OF MOUNT MAGNET MINUTES

Ordinary Council Meeting 25th September 2009

TABLE OF CONTENTS 1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ............................. 3 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ........................... 3 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ..................... 3 4 PUBLIC QUESTION TIME ..................................................................................................... 3 5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................... 3 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................................... 3

6.1 Ordinary Meeting held on 28th August 2009................................................................ 3 6.2 Public Meeting - Amalgamations held on 27th August 200 .......................................... 4 6.3 Public Meeting – Amalgamations held on 4th September 2009 .................................. 4

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ................... 4 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ............................. 4 9 AGENDA ITEMS ....................................................................................................................... 4

9.1 FINANCE ........................................................................................................................ 5 10.1 Accounts for Payment ............................................................................................ 5 9.1.2 Monthly Financial Report Period Ended August 31, 2009 ............................. 8

9.2 MANAGEMENT AND POLICY ............................................................................... 33 9.2.1 Local Government Reform Submission ......................................................... 33 9.2.2 Application for Exploration Licence .............................................................. 35

9.3 HEALTH ....................................................................................................................... 42 9.4 WORKS ......................................................................................................................... 43 9.5 TOURISM ADVISORY COMMITTEE .................................................................... 44

9.5.1 Committee Members ........................................................................................ 44 10 CONFIDENTIAL BUSINESS ............................................................................................ 45

10.1 Manager of Corporate Services Position ................................................................... 45 11 NEW BUSINESS .................................................................................................................. 47

11.1 Fees and Charges .......................................................................................................... 47 12 NEXT MEETING ................................................................................................................ 50 13 CLOSURE OF MEETING .................................................................................................. 50 14 CERTIFICATION BY CHAIRMAN ................................................................................. 50


SHIRE OF MOUNT MAGNET

MINUTES Ordinary Council Meeting

28th November 2008

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS Meeting declared open at 3.07pm 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Attendance President Cr Ashley Dowden Member Cr Kent Lucy Member Cr Kevin Brand Member Cr Joe O’Brien Member Cr David Jones Member Cr Greg Scott Member Cr Karen Williams CEO Mr David Burton MCS Mr Adrian Byrne Apologies Member Cr Wendy McGorman Member Vacant 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 APPLICATIONS FOR LEAVE OF ABSENCE Nil 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING Moved: Cr Jones Seconded: Cr Scott

6.1 Ordinary Meeting held on 28th August 2009 That the minutes of the Ordinary Meeting of Council held on 28th August 2009 as circulated be confirmed as a true and correct record of proceedings.

Resolution 2009-09-01 CARRIED 7/0


Moved: Cr Scott Seconded: Cr Williams 6.2 Public Meeting - Amalgamations held on 27th August 200 That the minutes of the Public Meeting - Amalgamations held on 27th August 2009 as circulated be confirmed as a true and correct record of proceedings. Resolution 2009-09-02 CARRIED 7/0 Moved: Cr Williams Seconded: Cr Scott 6.3 Public Meeting – Amalgamations held on 4th September 2009 That the minutes of the Public Meeting - Amalgamations held on 4th September 2009 as circulated be confirmed as a true and correct record of proceedings. Resolution 2009-09-03 CARRIED 7/0

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 9 AGENDA ITEMS


9.1 FINANCE 10.1 Accounts for Payment

File: FI-APAY Officer: Senior Finance Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 18th September 2009

Accounts for payment totalling $ 358,077.30 (Municipal Account) represented by- Vouchers 12859 to 12871 $ 46,326.30 EFT’s $ 311,751.00 Total $ 358.077.30 are presented for payment. Financial Implications Financial effect on Council or NIL. Strategic Implications Strategic Implications or NIL. Voting Requirements Simple Majority / Absolute Majority / Special Majority.

OFFICER RECOMMENDATION

Moved: Cr Brand Seconded: Cr O’Brien Accounts for payment totalling $ 358.077.30 (Municipal Account) represented by- Vouchers 12859 to 12871 $ 46,326.30 EFT’s $ 311.751.00 Total $ 358.077.30 are presented for payment. Resolution 2009-09-04 CARRIED 7/0


Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT504 12/08/2009 STEPHEN THORPE Supply and Construct Verandas on Caravan Park Duplex and Family Units

-9860.00

EFT505 10/08/2009 FACET - (FORUM ADVOCATING CULTURAL & ECO TOURISM INC.)

Facet Conference Registration For Cr Karen Williams

-140.00

EFT506 03/08/2009 ALLEASING PTY LTD Lanier Copier Lease August 09 -400.29

EFT507 14/08/2009 TOYOTA FINANCE AUSTRALIA LIMITED Lease Commuter Bus SMM-001 -747.57

EFT508 27/08/2009 EASTLAND MINING & ELECTRICAL Electrical Work at Tourist Centre -2744.50

EFT509 27/08/2009 WA TREASURY CORPORATION Loan Repayment -6823.88

EFT510 27/08/2009 CBA MASTERCARD Flights for Auditors,LG Week Parking Fees, Flight EHS/BS, Facet Conference Registration - Bob Ford

-2546.76

DIRECT 28/08/2009 PAYROLL PPE 25/08/09 -38819.11

EFT511 03/09/2009 WESTNET PTY LTD Internet Account for T.I.C. -147.75

EFT512 01/09/2009 ALLEASING PTY LTD Lanier Copier Lease Sept 09 -400.29

DIRECT 10/09/2009 PAYROLL PPE 08/09/09 -31729.25

EFT513 15/09/2009 AERODROME MANAGEMENT SERVICES Landing Data for July 2009 -271.59

EFT514 15/09/2009 ALL DECOR Lot 453 Jensen Close - 2 x Blinds -378.00EFT515 15/09/2009 ATYEO'S ENVIRO HEALTH SERVICES EHO/ Building Surveyor - Bill Atyeo -2382.19

EFT516 15/09/2009 AUSRECORD Stationery - Filing System -69.16

EFT517 15/09/2009 AUST PERFORMING RIGHTS ASSN Licence Fees 1/10/09-30/09/10 -71.81

EFT518 15/09/2009 AUSTRALIA DAY COUNCIL OF WA Membership Renewal - June 2010 -200.00

EFT519 15/09/2009 CADBURY FUNDRAISING Fundraising Chocolates -352.80

EFT520 15/09/2009 CALTEX SWAGMAN ROADHOUSE Catering CEO/President's Meeting -120.00

EFT521 15/09/2009 COMMERCIAL CLUB HOTEL MT MAGNET Council Lunches 24/07/09 -276.00

EFT522 15/09/2009 CORPORATE EXPRESS AUSTRALIA LTD Stationery Order Various -1096.03

EFT523 15/09/2009 COURIER AUSTRALIA Freight Various -65.83

EFT524 15/09/2009 COVENTRY GROUP LTD Grab Kits - NLI Nord Lock Systems -88.00

EFT525 15/09/2009 ELDERS LIMITED Tie Wire - MRVC -92.40

EFT526 15/09/2009 FIRE & EMERGENCY SERVICES AUTH 2009/10 ESL Quarter 1 Option B -7438.80

EFT527 15/09/2009 GERALDTON FUEL COMPANY Bulk Diesel 5000ltr -6497.50

EFT528 15/09/2009 GERALDTON MOWER & REPAIRS 2 x Brushcutters - Parks/Gardens -1938.00

EFT529 15/09/2009 GREAT NORTHERN RURAL SERVICES Chemicals for Oval -476.25

EFT530 15/09/2009 GREENFIELD TECHNICAL SERVICES Engineering Consutant -2838.88

EFT531 15/09/2009 IT VISION Email Remittance Program -880.00

EFT532 15/09/2009 JK PLUMBING GAS & MAINTENANCE Install Verandah over BBQ @ C/Park, Unblock Drains lot 453 Jensen, Repair Broken Tap C/Park, Reinstall Water Supply on Oval, Repairs at Federation Toilets

-4244.00

EFT533 15/09/2009 JR & A HERSEY PTY LTD Pool Chemical Safety Equipment -110.97

EFT534 15/09/2009 KWIK KOPY PERTH CBD Stationery - Receipt Books -874.50

EFT535 15/09/2009 LANDGATE Valuations & Tittle Searches -449.70

EFT536 15/09/2009 LGIS INSURANCE BROKING Vehicle and Plant Insurance Instalment -9225.18

EFT537 15/09/2009 LGIS LIABILITY Liability Insurance Final Instalment -11737.00

EFT538 15/09/2009 LOCAL HEALTH AUTHORITIES Analytical Services 2009/2010 -380.00

EFT539 15/09/2009 M2 COMMANDER PTY LIMITED Commander Service Assurance -116.53

EFT540 15/09/2009 MAGNET POST AND LOTTERIES Stationery Reflex Copy Paper -318.75

EFT541 15/09/2009 MARKET CREATIONS Web Site Maintenance for July 2009 -288.00

EFT542 15/09/2009 METAL ARTWORK CREATIONS Badges Councillors/T.A.C & T.I.C. -226.38

EFT543 15/09/2009 MOUNT MAGNET FREIGHT & SERVICES 20' HC Sea Container, Supply one Roof Whirly Ventilator Kit, Relocation of Excisting Sea Container

-4620.00

EFT544 15/09/2009 MT MAGNET MEAT SUPPLY BBQ Packs Caravan Park, Sausages - -111.45

EFT545 15/09/2009 MT MAGNET WASTE DISPOSAL Town Rubbish Collection July/Aug, Pump out septic Tanks 453 Jensen & 452 Dowden

-19756.80

EFT546 15/09/2009 MURCHISON HARDWARE Hardware Account July 2009 -595.15


Vchr No Date Payee's Name Particulars Amount Other

EFT547 15/09/2009 MURCHISON MAIL & FREIGHT Freight Account August 2009 -226.39EFT548 15/09/2009 MURCHISON POWER SERVICES Digging Four Graves at the Cemetery -1221.00

EFT549 15/09/2009 NEVERFAIL Water Dispencer T.I.C./Airport -506.70EFT550 15/09/2009 NEXUS WA PTY LTD Freight Account Various -200.06

EFT551 15/09/2009 ORICA AUSTRALIA PTY LTD Service Fee - Chlorine Business -77.74

EFT552 15/09/2009 PETER SMITH Rangers Duties Aug/Sept -3421.00EFT553 15/09/2009 PROTECTOR ALSAFE Safety Equipment -27.94EFT554 15/09/2009 RELIANCE PETROLEUM Fuel Account August 2009 -763.46EFT555 15/09/2009 SIGMA CHEMICALS Swimming Pool Chemicals -347.95EFT556 15/09/2009 STATE LIBRARY OF WA Lost and Damaged Library Books -85.80EFT557 15/09/2009 SUNNY SIGN COMPANY PTY LTD Grid Signs, Children Crossing Signs

and Curve Signs for Iowna-Meeline Access Road, Tourist Road Signs

-2387.00

EFT558 15/09/2009 THE LUSCOMBE SYNDICATE Cleaning and Consumable Supplies -889.79EFT559 15/09/2009 THINK WATER GERALDTON Reticulation Parts for Oval -1725.93EFT560 15/09/2009 TOLL IPEC PTY LTD Freight Account Various -470.52EFT561 15/09/2009 WESFARMERS KLEENHEAT GAS PTY LTD Gas Bottles and Delivery -1247.10EFT562 15/09/2009 WESTCARE INDUSTRIES Library Outward Address Labels -32.12EFT563 15/09/2009 WESTNET PTY LTD Westnet Account August 2009 -284.69EFT564 15/09/2009 WINGZONE PTY LTD IGA Account August 2009 -423.04EFT565 16/09/2009 CORPORATE EXPRESS AUSTRALIA LTD New File System Cabinets and

Shelving for Strong Room & Office Furnture

-10317.70

EFT566 16/09/2009 GERALDTON TOYOTA 2009 Hilux Dual Cab - Works Manager -45168.35

EFT567 16/09/2009 MURCHISON CARPENTRY Progress Payment for Repairs to Recreation Centre, Renovations at Tourist Centre, Trench Digging for Power Cable at Oval Bore

-63355.89

EFT568 16/09/2009 MURCHISON REG VERMIN COUNCIL Precepts - Mount Magnet Shire -5623.7812859 16/09/2009 AUSTRALIA POST Postage Charges August 2009 -260.35

12860 16/09/2009 CASH Petty Cash Reimbursement August 09 -361.75

12861 16/09/2009 COLONIAL FIRST STATE Superannuation Contributions -270.11

12863 16/09/2009 PIVOTEL SATELLITE PTY LIMITED Pivotel Satellite Phone Accounts -181.19

12864 16/09/2009 PARMELIA HILTON PERTH LG Week Accommodation -8399.28

12865 16/09/2009 REST SUPERANNUATION Superannuation contributions -88.78

12866 16/09/2009 SHIRE OF MOUNT MAGNET Payroll Deductions -150.00

12867 16/09/2009 TELSTRA Telephone Account Various -1639.20

12868 16/09/2009 WA LOCAL GOVERNMENT ASSOCIATION Local Government Convention 2009 Delegates, Advertising July

-7914.90

12869 16/09/2009 WA LOCAL GOVT SUPER PLAN PTY LTD Superannuation Contributions -9018.97

12870 16/09/2009 WEST SCHEME Superannuation Contributions -826.34

12871 18/09/2009 HORIZON POWER Town Street Lighting -17215.43

ve statement have been paid, totalling as under:-

Municipal Fund …. …. …. …. …. …. …. …. -358077.30 0.00

Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -358077.30 -$

……………………...……………..…...…..………..……….….CHAIR

25th September 2009


9.1.2 Monthly Financial Report Period Ended August 31, 2009 File: MCS

Officer: Adrian Byrne Manager Corporate Services Amended By: Nil Disclosure of Interest: None applicable Date as at: 18 September 2009 Summary: The Monthly Financial Report for August 2009 Background: Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates. (2) Each statement of financial activity is to be accompanied by documents containing- (a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local government. (3) The information in a statement of financial activity may be shown – (a) According to nature and type classification, (b) By program; or (c) By business unit. (4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council – (i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; And (b) Recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances. (6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]


Comment: A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period.

Financial Activities Statement Significant Accounting Policies Statement of Objective Reserves Net Current Assets Borrowings Rates Report Plant and Vehicles – Purchases and Trade-Ins/Sales Detailed Activity – by Account Capital Expenditures – by Account

Consultation: Nil Statutory Environment: Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications: Nil Financial Implications: Nil Strategic Implications: Nil Voting Requirements: Simple Majority

OFFICER RECOMMENDATION AND COUNCIL RESOLUTION Moved: Cr Scott Seconded: Cr Jones That the financial report for the period ending August, 2009 be received. Resolution 2009-09-05 CARRIED 7/0


9.2 MANAGEMENT AND POLICY 9.2.1 Local Government Reform Submission

File: CR-AMALG Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 16th September 2009

Application To consider the submission for the State Government with regards to reform in Local Government and the Shire of Mount Magnet Background Earlier this year the Minister for Local government requested all Councils to submit a report on local government reform for the Shires with the possibility of looking at amalgamations. Initially this report was due on the 31st August, however after comments made by the Minister restricting the submissions at the Local government Week Conference in early August, the due date was extended to 30th September 2009. At the recent public meeting, it was resolved that:

“That the community is opposed to amalgamations as there is no benefits to the region or community, however if in the future it is proven beneficial, Council may look at a possible amalgamation with the Shires of Cue, Yalgoo and Sandstone and request assistance from the state government to facilitate a dialogue for the same.”

The public also requested that the submission be drawn up by an independent source to ensure that Council did not have a biased view of the process and reforms. As such, Mr Gary Martin was approached to create the submission. Comment The submission will be included with the agenda. Any comments or additions that Councillors feel are relevant are requested for a final document to be drawn up and submitted before the end of this month. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority



Moved: Cr Lucy Seconded: Cr O’Brien That the draft submission be accepted with alterations and forwarded to the State Government as the submission of the Shire of Mount Magnet for Local Government Reform. Resolution 2009-09-06 CARRIED 6/0


9.2.2 Application for Exploration Licence

File: P-MIN Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 17th September2009

Application To consider an application from Magnetic Resources NL for an exploration licence Background Correspondence has been received from McMahon Mining Title Service Pty Ltd in relation to a proposed exploration drilling program by Magnetic Resources NL on Exploration Licence 59/1623. Comment This Exploration Licence is for property near Munbinia. Given its remote location, there should not be any concerns with the exploration program. If any Councillors have any further information that may assist in the determination of this exploration licence that would be cause for concern, it would be appreciated. Otherwise there does not appear to be any problems with this tenement. Consultation Nil Statutory Environment Clause 5 of the Local Government (Uniform Local Provisions) Regulations 1986 provide that it is an offence for a person without lawful authority to interfere with the soil of, or anything on, or to take anything from land that is local government property (which is defined as anything, whether land or not, that belongs to, or is vested in, or under the care, control or management, of the local government). Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority



Moved: Cr Brand Seconded: Cr Williams That the Council consent to Magnetic Resources NL carrying out the proposed exploration operation as detailed in Exploration Licence 59/1623, subject to such activity and subsequent site condition being effected in accordance with contemporary mining practice, and mining regulations and guidelines.



9.3 HEALTH


9.4 WORKS


9.5 TOURISM ADVISORY COMMITTEE

9.5.1 Committee Members Committee Members Reduction in Numbers

File: CO-TOUR Officer: David Burton Amended By: Nil Disclosure of Interest: Nil Date: 16th September 2009

Application To apply to council to formally reduce the number of members representing the tourism advisory committee Background The committees believe that a reduction in members from 12 to 6 would allow the committee to function more effectively. The committee did not meet in August as it was unable to form a quorum Comment The tourist advisory committee can still have a membership under its constitution and these members can still actively participate in the process of giving advice and direction on tourism related matters Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


Moved: Cr Williams Seconded: Cr O’Brien That the Shire of Mount Magnet resolve to reduce the tourism committee members currently at 12 to 6. Resolution 2009-09-08 CARRIED 7/0


10 CONFIDENTIAL BUSINESS

COUNCIL RESOLUTION

Moved: Cr O’Brien Seconded: Cr Williams That the meeting be closed to the public to discuss the confidential items Resolution 2009-09-09 CARRIED 7/0 10.1 Manager of Corporate Services Position

File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 25th September 2009

CONFIDENTIAL ITEM

Application To consider the endorsement of the Corporate Services Managers Contract.

In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in

subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —

(a) a matter affecting an employee or employees;

OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

Moved: Cr Scott Seconded: Cr Williams That the Manager of Corporate Services probationary period be considered completed satisfactorily and the contract endorsed. Resolution 2009-09-10 CARRIED 7/0


COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr O’Brien That the meeting be re-opened to the public. Resolution 2009-09-11 CARRIED 7/0


11 NEW BUSINESS 11.1 Fees and Charges Change to Fees and Charges Schedule

File: FI-BUGT Officer: Adrian Byrne Manager Corporate Services Amended By: Nil Disclosure of Interest: Nil Date: 22nd September 2009

Application To change the fees and charges schedule Background Under the act requires a full resolution of council Comment To change the fees and charges to incorporate a 20% mark up on all consignment stock at the Tourist Information Centre and that all trading stock is marked up 100%. To also charge a fixed rate for a facsimile once the number of sheets exceeds 5, currently we charge $2.20 for the first page and $1.20 per subsequent pages. A 30 page document will cost $37. A nominal fee of $8 is suggested given it is a service carried out by staff A patron also requested that we scan and foreword a document via email using our Lanier copier. This is a paperless transactions and a nominal fee of $5 is suggested given it is a service carried out by staff. The new fees and charges are to be effective once public notice is given. Consultation Nil Statutory Environment Local government Act 1995

6.16. Imposition of fees and charges

(1) A local government may impose* and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed.

* Absolute majority required.

(2) A fee or charge may be imposed for the following —

(a) providing the use of, or allowing admission to, any property or facility wholly or partly owned, controlled, managed or maintained by the local government;

(b) supplying a service or carrying out work at the request of a person;

(c) subject to section 5.94, providing information from local government records;

(d) receiving an application for approval, granting an approval, making an inspection and issuing a licence, permit, authorisation or certificate;

(e) supplying goods;


(f) such other service as may be prescribed.

(3) Fees and charges are to be imposed when adopting the annual budget but may be —

(a) imposed* during a financial year; and

(b) amended* from time to time during a financial year.

* Absolute majority required.

6.17. Setting the level of fees and charges

(1) In determining the amount of a fee or charge for a service or for goods a local government is required to take into consideration the following factors —

(a) the cost to the local government of providing the service or goods;

(b) the importance of the service or goods to the community; and

(c) the price at which the service or goods could be provided by an alternative provider.

(2) A higher fee or charge or additional fee or charge may be imposed for an expedited service or supply of goods if it is requested that the service or goods be provided urgently.

(3) The basis for determining a fee or charge is not to be limited to the cost of providing the service or goods other than a service —

(a) under section 5.96;

(b) under section 6.16(2)(d); or

(c) prescribed under section 6.16(2)(f), where the regulation prescribing the service also specifies that such a limit is to apply to the fee or charge for the service.

(4) Regulations may —

(a) prohibit the imposition of a fee or charge in prescribed circumstances; or

(b) limit the amount of a fee or charge in prescribed circumstances.

6.18. Effect of other written laws

(1) If the amount of a fee or charge for a service or for goods is determined under another written law a local government may not —

(a) determine an amount that is inconsistent with the amount determined under the other written law; or

(b) charge a fee or charge in addition to the amount determined by or under the other written law.

(2) A local government is not to impose a fee or charge for a service or goods under this Act if the imposition of a fee or charge for the service or goods is prohibited under another written law.

6.19. Local government to give notice of fees and charges

If a local government wishes to impose any fees or charges under this Subdivision after the annual budget has been adopted it must, before introducing the fees or charges, give local public notice of —


(a) its intention to do so; and

(b) the date from which it is proposed the fees or charges will be imposed. Policy Implications Nil Financial Implications Not Material Strategic Implications Nil Voting Requirements Absolute Majority


Moved: Cr O’Brien Seconded: Cr Lucy That the Shire of Mount Magnet Council approves the change to the list of fees and charges as follows:

Tourist Information Centre Mark-up for consignment stock 20% Mark-up for trading stock 100% Administration Faxes up to 5 pages $2.20 first page $1.20 subsequent pages Faxes over 5 Pages $8.00 Photocopier scanned email $5.00 per image

To be effective from date of public notification as prescribed under the act.



12 NEXT MEETING Ordinary Meeting to be held on 23rd October 2009

13 CLOSURE OF MEETING Meeting closed at 4.22pm 14 CERTIFICATION BY CHAIRMAN

minutes - public ordinary meeting of council 25 sept 2009 · that the minutes of the ordinary...

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