MINUTES

OF

PUTNAM COUNTY COMMISSION

MAY 20, 2013

Prepared by: Wayne NaborsPutnam County Clerk121 S Dixie Avenue

Cookeville, TN 38501

STATE OF TENNESSEE

COUNTY OF PUTNAM

BE IT REMEMBERED: that on May20, 2013 there was a regular meeting of thePutnam County Board of Commissioners.

There were present and presiding the Chairman, Mike Atwood and County Clerk,Wayne Nabors.

The Sheriff, David Andrews called the meeting to order.

The Chairman, Mike Atwood recognized Reverend Joe Lyles for the Invocation.

The Chairman, Mike Atwood recognized Commissioner Jonathan Williams to lead thePledge to the Flag of the United States of America.

The Chairman asked the Commissioners to signify their presence at the meeting andthe following were present:

PRESENT

Scott Ebersole Sue Neal

Tom Short Jonathan Williams

David Gentry Daryl BlairJerry Ford Kevin MaynardRon Williamson Kim Bradford

John Ludwig Jim MartinAnna Ruth Burroughs Bob DuncanTerry Randolph Marsha BowmanChris Savage Steve PierceReggie Shanks Mike AtwoodJoe Trobaugh Cathy ReelMichael Medley

ABSENT:

Eris Bryant

The Clerk announced that twenty-three (23) were present and one (1) absent.Therefore, the Chairman declared a quorum.

MOTION RE: APPROVE THE AGENDA

The Chairman asked to move Resolutions from Item 3C to Item 6A and add as Item 3E

#2 County Executive Audit Proposals Report.

Commissioner Scott Ebersole moved and Commissioner Tom Short seconded themotion to approve the Agenda. (SEE ATTACHED)

2-

AGENDA

PUTNAM COUNTY

BOARD OF COMMISSIONERS

Monthly Awards will be presented at 5:45 PM

Regular Monthly Session Presiding: Honorable Mike AtwoodMonday, May 20,2013 6:00PM Commission Chairman

1. Call to Order - Sheriff David Andrews

2. Invocation District 9

3. Pledge to the Flag ot the United States of America District 9

4. Roll Call - County Clerk Wayne Nabors

5. Approval of the Agenda

6. Approval of the Minutes of Previous Meeting

7. Unfinished Business and Action Thereon by the Board

A. Report of Standing Committees

1. Planning Committee

2. Fiscal Review Committee

3. Nominating Committee

B. Report of Special Committees

C. Other Unfinished Business

8. Quarterly Reports and Action Thereon by the Board

A. Road Fund - Randy Jones, Supervisor

B. School Funds - Jerry Boyd, Director ot Schools

C. County General Fund, Debt Service Fund, Solid Waste Sanitation Fund,and Self Insurance Fund - Kim Blaylock, County Executive

3

9. New Business and Action Thereon by the Board

A. Report of Standing Committees

1. Planning Committee

a. Recommends approval of list from the Highway Department to sellat the nextpublic auction.

b. Recommends approval of list from the Solid Waste Department tosell at the next public auction.

c. Recommends approval of a Resolution regarding County OwnedProperty located at 2225 Wildwood Drive, Cookeville, Tennesseeand to proceed with sale as required by State Law.

d. Discuss "Make it at America" Grant with representatives from TennesseeTech University and Chamber of Commerce requesting that 14.5acres be used to construct a Regional Innovation inManufacturing Center in the Highlands Business Park.

e. Recommends approval for the County Attorney to review the rulesfor motorcycle races held at the Putnam County Fairgrounds inorder to provide a set of rules that will allow the use of the fairgroundsby motorcycle race promoters so long as they adhere to the rulesdrafted by the County Attorney that meet or exceed the requirementsof the American Motorcycle Association.

f. Recommends approval for the following vehicle be transferredfrom the Putnam County Ambulance Service to the Putnam CountySchool Transportation department:

2008 Ford F450 VIN # 1FDXF46R98EC58991

2. Fiscal Review Committee

a. Recommends approval of the budget amendment to the County GeneralFund as presented.

b. Recommends approval of budget amendments to the General PurposeSchool Fund as presented.

c. Recommends approval of budget amendments to the Preservation ofRecords Fund as presented.

d. Recommends approval of budget amendments to the Debt ServiceFund as presented.

e. Recommends approval of annual work for State Aid Projects for theHighway Department.

f. Recommends approval of a Resolution authorizing the Issuance, Sale andPayment of the Interfund Loan Capital Outlay Notes Extension not toexceed $833,336 for the Highland Business Park.

g. Recommends approval for a $10.00 raise per meeting for the 5 memberElection Commission as per request from Administrator of Elections, DebbieSteidl.

h. Recommends approval for the CountyExecutive to apply for and administera Litter and Trash collection grant from the State Department of Transportation.

i. Recommends approval for the District Attorney General to apply for a grantto estdMsh"aT$egiondi Family Justice Center.

j. Considerand discuss the "Make it in America" grant presented by TennesseeTech University and Chamber of Commerce and to hear from the Cityof Cookeville on their position on this issue.

3. Nominating Committee

B. Report of Special Committees

C. Resolutions

D. Election of Notaries

E. Other New Business

1. Hear from Upper Cumberland Soccer Club.

10. Announcements and Statements

11. Adjourn

5

The Chairman asked for discussion on the motion to approve the Agenda. There wasnone.

The Chairman asked for a voice vote on the motion to approve the Agenda for the May20, 2013 meeting of the Putnam County Board of Commissioners. The motion carried.

MOTION RE: APPROVE MINUTES OF THE PREVIOUS MEETING

Commissioner Kevin Maynard moved and Commissioner Scott Ebersole seconded themotion to approve the Minutes of the April 15, 2013 meeting of the Putnam CountyBoard of Commissioners with the addition of wording for the Audit Committee terms.

The Chairman asked for a voice vote on the motion to approve the Minutes of the April15, 2013 meeting of the Putnam County Board of Commissioners with the addition ofwording for the Audit Committee terms. The motion carried.

RESOLUTIONS

Resolution to honor Mrs. Mary Bartlett

(SEE ATTACHED)

6

RESOLUTION

WHEREAS, MARY BARTLETT was an outstanding citizen of Putnam County, havingbeen elected to serve as one of the first ladies ever elected in 1978 to serve on the CountyLegislative Body as County Commissioner of the Eleventh District for 4 years, and

WHEREAS, MRS. BARTLETT contributed to the growth of Putnam County whileimproving the quality of life for the citizens of Putnam County always having a sense ofcaring and respect for others, and

WHEREAS, WE wish to express our deep sorrow at the untimely death of our esteemedcolleague who faithfully served this Legislative Body during her tenure in office.

NOW, THEREFORE BE IT RESOLVED that we do hereby giveformal expression of ourgrievous loss in the death of MARY BARTLETT and do hereby record in the officialminutes the passing from this life of one who was esteemed by her associates, loved by herfamily, and respected by all.

NOW, THEREFORE BE IT FURTHER RESOLVED that this Resolution be presented toher family at the May 20, 2013, regular session of the Putnam County Board ofCommissioners to be approved by said body as a token of our thanks for her hard workand contributions to the Commission, and that a copy of this Resolution be spread upon theminutes of this County Commission.

iMAii

UoMike Atwood, Cfiai

"dofC

£2airman

CommissionersPutnam County Boarc

K— "£>Kim Blaylock

County Executive of Putnam County

'ayne NaborsCounty Clerk of Putnam County

UNFINISHED BUSINESS AND ACTION THEREOF BY THE BOARD

REPORT OF STANDING COMMITTEES

PLANNING COMMITTEE: No unfinished business.

FISCAL REVIEW COMMITTEE: No unfinished business.

NOMINATING COMMITTEE: No unfinished business.

REPORT OF SPECIAL COMMITTEES:

Ron Williamson reported on the Personnel Committee.

OTHER UNFINISHED BUSINESS:

QUARTERLY REPORTS AND ACTION THEREON BY THE BOARD

MOTION RE: QUARTERLY REPORT FOR THE ROAD FUND - RANDY JONES,SUPERVISOR

Commissioner Kevin Maynard moved and Commissioner Steve Pierce seconded themotion to approve the Quarterly Report for the Road Fund as presented by RandyJones, Supervisor.

(SEE ATTACHED)

-&

PUTNAM COUNTY HIGHWAY DEPARTMENT

QUARTERLY REPORT

FOR JANUARY, FEBRUARY, AND MARCH, 2013

RANDY jdNE^fROAD SUPERVISOR

REVENUE:

CODE NUMBER & DESCRIPTION

40000.110 - 43000.320 LOCAL TAXES44000.130-44000.990 OTHER LOCAL46000.410-46000.930 STATE REVENUE

TOTAL REVENUE

FUND BALANCE 7-01-12

EXPENDITURES:

CODE NUMBER & DESCRIPTION

61000 - ADMINISTRATION

62000 - ROAD CONST. & MAINTENANCE63100 - OPERA. & MAINT. OF EQUIP.65000 - OTHER CHARGES

68000 - CAPITAL OUTLAY

TOTAL EXPENDITURES

1ST. 2ND. 3RD.

ESTIMATED QUARTER QUARTER QUARTER

1,564,3702,000

3.121.539

4,687,909

664,536

26,947298

344.019

371,264

615,941975

513.609

1,130,525

827,8226,330

478.498

1,312,650

TOTALS

1,470,7107,603

1.336.126

2,814,439

UN

REALIZED

93,660-5,603

1.785.413

1,873,470

1ST. 2ND. 3RD. UN-EM

ESTIMATED QUARTER QUARTER QUARTER TOTALS CUMBERED

307,640 72,329 79,557 62,531 214,417 93,2232,768,161 360,870 496,127 347,773 1,204,771 1,563,390

389,142 79,406 69,151 63,949 212,506 176,636

198,134 126,873 22,811 28,617 178,301 19,8331.381.385 83.899 19.080 181.210 284,189 1,097,196

5,044,462 723,377 686,726 684,080 2,094,183 2,950,279

The Chairman asked for discussion on the motion to approve the Quarterly Report forthe Road Fund. There was none.

The Chairman asked for a voice vote on the motion to approve the Quarterly Report forthe Road Fund. The motion carried.

MOTION RE: QUARTERLY REPORT FOR THE SCHOOL FUNDS - JERRY BOYD,DIRECTOR OF SCHOOLS

Commissioner Bob Duncan moved and Commissioner Terry Randolph seconded themotion to approve the Quarterly Report for the School Fund as presented by JerryBoyd, Director of Schools.

(SEE ATTACHED)

Department ofEducationPutnam County

Mr. Jerry Boyd, Director of Schools

Board ofEducation 1400EastSpring Street Board MembersDr. Janet Moore, Chair Cookeville, Tennessee 38506-4313 Kim CravensEric Brown, Vice-Chair Phone (931) 526-9777 Dawn Fry

FAX (931) 372-0391 Jerry MaynardDavid McCormick

May 6,2013

Honorable Commissioners

Putnam County CourthouseCookeville, TN 38501

Honorable Commissioners:

Please consider approvalofthe following Quarterly Reports for the quarterended March31,2013:

141 - General Purpose School Fund142 - Federal Projects Fund143 - Central Cafeteria Fund

146 - Extended School Program Fund179 - School Capital Project Fund

Sincerely,

Mark McReynoldsPutnam County Board ofEducation

//

^

POTpM eOVNTYBOftRBOF EDUCATION

^*gfi^iaii?ai^^

Revenues:

40000 t^fJKewenue4IQ00 Licenses and Permits43090 $ren$es^e*in^44W80 Other Local Revenue4S00Q State of Tennessee4*000 (Wf%M48900 CtafttaiBais/Oftner40000 CSteep-Souroes

Encumbrance/Expenditures;7H00 Regiifer&tacattonT^tSO Altemafisre Education71200 Special Education71300 Vocational Education71600 Adutt-EdueatJonTSftO iP&endanee72120 Health Services

72130 Other Student Services722*0 ftegoliar £d. Support72213 AJtemative Ed. Support72220 SpecialEd. Support72230 Vocafional Ed.Support72260- AdultEd. Support72310 Board of Education

7*320 0fflce<rffheDirector72410. Otfee df Principal72S*0 i=feca!iServices72520 Human Services/Personnel726i0 Operation ofPlant72620. Maintenance ofPlant7^10 Transportationfflfflft CfePtrat&OtfierSirpportT&tQd Eo^Ssn/joes73£00; ^0HimuR% ServicesW>M Early GWidhood EducationggtOO Operating Transfers

TQT*1

2lft2?2015

5,0002t5$S7.

989,560

604,6r4

74t76$607

i2i»

£,786vi28

.«#&#&$5*®

a$.i#

It.QS&m

HStefc

&im7sr1£40;

108,7911it,037

1&657,31&7*f,114

16-50096300

22$8$,963

,.j[a^te;^ii.

9984?<45S•3,622

11&00&

24,300,682

36,768,207 $&&f,33& 9,013.038 9^sa^055§8v0*6 fo^str 148,577 fss#!i>

6^861,8522 1,222^03 1,725,2011 1v671,4l€r1,441,$$3 220^ 324,504 304*647

i40iOS7 18,S12 28,521 26*718245,042 101,167 58:868 54,490746,372 141y7S4 203,027 181*246.

2,432,482 372,3®l 563*692 570*247i&%m 58il.v362 641*938 $28,248m,m 26,154 29,736 28306

wt«r 234,401 276;ms 275*39085#& t5*70 22,610 21,937

13,920 3£« 31,774 30.0391^94,60^ SlftfiB* 304i9SG zujom

143*349 3$4S4: 32.671 20,9414,749,480 977,038 1,145;286 1,O93i508

708,066 133*4150 159,1*4 289;i636202,041 50#4S 51,142 36£94

6,354$8f 3,l7^lt 921,824 $S1;59j32,378i8M 1^087^07 *zmm 390161873,08&970 4S7.73& 7mm xmzm

secern *48$Q4 mm& 29M5424*,2&jl 4^54 msm 0®6f5546*023 •4«4 m&s. imm

1£$0& 26R&I 427,014 4iwm

74.84J3.6B9- 16J?r1£46 17,647346.

mm

1ft I.

23.023,5083-.449

186*452It^&SB

38^71^48926,487

29i008299,249

58,559,584

24.886,685407,053

4,6*8,919849.588

72.151214,525525.997

1.505,3301,851,548

84.396786,810603493J913

1,186.69992,777

3,215;832582,209

138,2855,044v0781,8402112£16;665

warn10^674TO555

1.136;8810

53,503,121

W>

Revenues:

47000 Federal Thru State49000 Other Sources

Encumbrances/ Expenditures:71100 Regular Instruction Program71200 Special Education Program71300 Vocational Education Program72130 OtherStudent Support72210 Regular Instruction Program72220 Special Education Program72230 Vocational Education Program72410 Office ofthe Principal72710 Transportation73300 Community Services99100 Operating Transfers

TOTAL

PUTNAM COUNTY BOARDOF EDUCATIONFUND 142 - SCHOOL FEDERAL PROJECTS FUND

QUARTERLY REPORT FOR THE QUARTER ENDING MARCH 2013

2012-2013Budget

13,117,256215,685

13,332,941

6,225,0292,267,173

130.12384,165

3,419.841198,761

5,50063,78316,461

559,248362.857

13,332,941

Actual

Jul-Sept2012

1,848,18956,000

1.904,189

1.451,214385,698

71,98418,261

765,94338,136

375

0

1,9135,535

56,000

2,795,058

Actual ActualOct-Dec2012 Jan-Mar2013

2,870,06212,700

2,882,762

1,395,721570,927

18,1547,707

575,10749,675

1,18112,1494,915

132,13137,301

2,057,527

2,057,527

742,139535,070

243

14,739654,149

48,7221,2317,2035.120

151.75036,225

2,804.9682,196,591

Actual

Apr-Jun2013Total

Year to Date

6,775,77768,700

6,844,477

3,589,0741,491,695

90,38140,708

1,995,199136.533

2.78619,35211.947

289.416129.526

7.796,617

Revenues:

43000 Charges for Current Services44000 Other Local Revenue46500 State of Tennessee47100 Federal Thru State

Encumbrances / Expenditures:73100 Food Services99100 Operating Transfers

TOTAL

•fts

PUTNAM COUNTY BOARD OF EDUCATIONFUND 143 - CENTRAL CAFETERIA FUND

QUARTERLY REPORT FOR THE QUARTER ENDING MARHH 2013

2012-2013Budget

Actual

Jul-Sept2012Actual

Oct-Dec2012Actual

Jan-Mar 2013

1,690,700 347,236 456,668 346,51932,600 7,416 5,611 24,75249,658 - - 52,208

3,618,000 93,199 1,470,787 597.202

5,390,958

4.892,492498,466

5,390,958

447,851

1,583,08086,710

1,669,791

1,933,066

1,308,78470,499

1,379,283

1,020,681

1,214,621175,430

1,390,051

Actual

Apr-Jun 2013Total

Year to Date

1,150,423

37,77952,208

2.161,188

3.401.598

4,106,485

332,639

4,439.125

PU

TN

FU

ND

14

6Q

UA

RT

ER

LY

RE

AM

CO

UN

TY

BO

i

I-E

XT

EN

DE

DSC

PO

RT

FO

RT

HE

<

Act

ua

l

Jul-

Sep

t20

12

21

2.8

63

21

2.8

63

21

7.5

50

21

7.5

50

AR

DO

FE

DU

CA

TIO

NJH

OO

LP

RO

GR

AM

FUN

DW

AR

TE

REN

DIN

GM

AR

CH

2013

Rev

enu

es:

20

12

-20

13

Bu

dg

et

98

0.5

72

98

0.5

72

98

0.5

72

98

0.5

72

Act

ual

Act

uaj

Oct

-Dec

2012

Jan-

Mar

2013

-Af

Act

ua

l

)r-J

un2

01

3T

ota

l

4300

0C

harg

esfo

rC

urre

ntSe

rvic

es19

9.37

922

4.31

5

Yea

rto

Da

te

63

65

57

199.

379

224.

315

63

6.5

57

Enc

umbr

ance

s/E

xpen

ditu

res:

7330

0C

omm

unity

Serv

ices

221.

506

179.

649

61

8.7

05

TO

TA

L22

1.50

617

9.64

90

61

8.7

05

•—

*

CN

\

-C\

Revenues:

44110 Interest Earned

49100 Bonds Issued

Expenditures:91300 Education Capital Projects

TOTAL

PUTNAM COUNTY BOARD OF EDUCATIONFUND 179 - SCHOOL CAPITAL PROJECTS

QUARTERLY REPORT FOR THE QUARTER ENDING MARCH 2013

2012-2013

BudgetActual

Jul-Sept2012

386.650

388.650

Actual

Oct-Dec2012

172.434

172.434

Actual

Jan-Mar 2013

309.892

309.892

Actual

Apr-Jun 2013Total

Year to Date

868.976

868.976

The Chairman asked for discussion on the motion to approve the Quarterly Reports forthe School Funds. There was none.

The Chairman asked for a voice vote on the motion to approve the Quarterly Reports forthe School Funds. The motion carried.

MOTION RE: QUARTERLY REPORT FOR THE COUNTY GENERAL FUND, DEBTSERVICE FUND, SOLID WASTE SANITATION FUND, AND SELF INSURANCEFUND- KIM BLAYLOCK, COUNTY EXECUTIVE

MOTION RE: QUARTERLY REPORT FOR THE COUNTY GENERAL FUND, DEBTSERVICE FUND, SOLID WASTE SANITATION FUND, AND SELF INSURANCEFUND NOT BE APPROVED UNTIL SPORTS AND RECREATION FUND BE

INCLUDED IN THE REPORTS

Commissioner Bob Duncan moved and Commissioner Jim Martin seconded the motion

to not approve the Quarterly Reports for the County General Fund, Debt Service Fund,Solid Waste Sanitation Fund, and Self Insurance Fund until Sports and Recreation Fundbe included in the Reports.

(SEE ATTACHED)

/7

COUNTY GENERAL BUDGET 2012-2013

Statement of Revenues and ExpendituresPeriod ending March 31,2013

CORRECTED

REVENUES:

40000

41000

42000

43000

44000

45000

46000

47000

48000

49000

TOTAL REVENUES

Fund Balance- June 30,2012

Local Taxes

Licenses and Permits

Fines, Forfeitures and Penalties

ChargesforCurrent Service

Other Local Revenue

Fees Received from County OfficialsState of Tennessee

Federal Government

Other Governments and Citizens GroupsOther Sources (Note Proceeds)

TOTAL ESTIMATED REC'D THRU 3-31-2013 BALANCE

13,193,572.00 12,404,633.92 788,938.08260,500.00 313,259.53 (52.759.53)632,500.00 441,999.75 190,500.25

3,142,100.00 2,624,641.14 517,458.86921,860.00 765,350.24 156,509.76

3,595,000.00 2,713,647.64 881,352.363,173,044.00 1,900,689.60 1,272,354.40

511,421.00 81,510.43 429,910.57335,000.00 301,163.21 33,836.79904.000.00 0JQ 904.000.00

26,668,997.00 21,546,895.46 5,122,101.54

9,587,964.00

^PAID&ENCUMB.

EXPENDITURES: TOTAL ESTIMATED THROUGH 3-31-2013 BALANCE

51000 General Administration 3,755,285.00 3,165,523.01 589,761.9952000 Finance 1,455,836.00 1,354,866.45 100,969.5553000 Administration of Justice 2.009,660.00 1,928,783.64 80,876.3654000 Public Safety 7,958,651.00 7,324,886.35 633,764.6555000 Public Healths Welfare 4,671,921.00 4,418,981.33 252,939.6756000 Social, Cultural&Recreational Services 503,523.00 205,664.93 297,858.0757000 Agriculture &Natural Resources 235,018.00 150,386.59 84,631.4158000 OtherOperations 7,822,556.00 1,693,028.55 6,129,527.4599000 Transfers Out 395.000.00 PJQ 395.000.00

TOTAL EXPENDITURES 28,807,450.00 20,242,120.85 8,565,329.15

REVENUES:

40000

43000

44000

46000

TOTAL REVENUES

Fund Balance-June 30,2012

^ EXPENDITURES:

55000

58000

TOTAL EXPENDITURES

SOLID WASTE/SANITATION BUDGET - 2012-2013Statement of Revenues and Expenditures

Period Ending March 31,2013

Local Taxes

Charges forCurrent Service

Other Local Revenues

State of Tennessee

Public Health and Welfare

Other General Government

TOTAL ESTIMATED REC'D THRU 3-31-2013 BALANCE

2,640,208.00 2,609,896.66 30,311.34850,000.00 536,594.45 313,405.55300,000.00 297,269.63 2,730.37

23.000.00 41.346.00 (18,346t0Q)

3,813,208.00 3,485,106.74 328,101.26

1,869,484.00

PAID & ENCUMBERED

TOTAL ESTIMATED THROUGH 3-31-2013 BALANCE

4,695,819.00 2,039,708.49 2,656,110.5165.000.00 58.421.25 6,578,75

4,760,819.00 2,098,129.74 2,662,689.26

REVENUES:

40000

44000

TOTAL REVENUES

Fund Balance-June30,2012

EXPENDITURES:

82000

90000

99100

TOTAL EXPENDITURES

Local Taxes

Other Local Revenues

Education Debt

PublicSafety Projects

Transfers Out

DEBT SERVICE BUDGET - 2012-2013

Statement of Revenues and ExpendituresPeriod Ending March 2013

TOTAL ESTIMATED REC'D THRU 3-31-2013 BALANCE

12,108,080.00 11,906,249.00 201,831.00652,889.00 48,271.98 604,617.02

12.760.969.00 11.954.520.98 806.448.02

11,202,905.00

TOTAL ESTIMATED PAID THRU 3-31-2013 BALANCE

11,376,561.00 11,374,958.96 1,602.04

1,115,638.00 1,115,637.50 0.50

1.487.000.00 713.000.00 774.000.00

13.979.199.00 13.203.596.46 775.602.54

PUTNAM COUNTY SELF INSURANCE FUND

FUND BALANCE SUMMARY FOR 2012 - 2013

As of March 31, 2013

Fund Balance as of December 31, 2012

PLUS: Departmental Deposits

Interest

LESS: Liability Claims

Work Comp Claims

Medical Records

Claim Adjuster Fees

Legal Fees

Court Reporter & Court Costs

Insurance

WC Fees to PMA Insurance Group

Management fee

Liability Reserve Increase

(Decrease) this period

Work Comp Reserve Increase

(Decrease) this period

Ending Fund Balance as of March 31, 2013

CASH SUMMARY

Checking balance (9715) as of 03/31/2013Checking balance (4324) as of 03/31/2013Certificate of Deposit as of 03/31/2013Outstanding items:

CK 2086

CK 2349

CK 2351

CK 2352

CK 2354

CK 2355

CK 2356

PMA WC Draft not posted

Ending Cash Balance as of 03/31/2013Less: Open Liability Claim Reserves as of 03/31/2013

Open Work Comp Claim Reserves as of 03/31/2013Ending Fund Balance as of March 31, 2013

5,250.00

4,276.13

9,526.13

1,338.25

228,081.72

21.39

1,875.00

41,055.34

0.00

10,071.75

0.00

6,500.00

-158,624.00

-55,276.00

75,043.45

146,584.84

888,031.81

1,555,944.60

-1.00

-21.39

-2,421.78

-2,395.08

-982.32

-1,071.32

-2,329.88

-1,263.52

Number of Open Liability Claims as of March 31, 2013Number of Open Work Comp Claims as of March 31, 2013

This report was prepared by BB&T Legge Insurance on 04/24/2013

1,526,624.28

1,461,106.96

2,580,074.96-286,376.00

-832,592.00

1,461,106.96

9

41

The Chairman asked for discussion on the motion to not approve the Quarterly Reportsfor the County General Fund, Debt Service Fund, Solid Waste Sanitation Fund, and SelfInsurance Fund until the Sports and Recreation Fund be included in the Report. TheCommissioners discussed the motion.

The Chairman asked for a voice vote on the motion to not approve the QuarterlyReports for the County General Fund, Debt Service Fund, Solid Waste Sanitation Fund,and Self Insurance Fund until the Sports and Recreation Fund be included in theReport. The motion carried.

NEW BUSINESS AND ACTION THEREON BY THE BOARD

REPORT OF STANDING COMMITTEES

PLANNING COMMITTEE

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL OF LISTFROM THE HIGHWAY DEPARTMENT TO SELL AT THE NEXT PUBLIC AUCTION

Commissioner Jonathan Williams moved and Commissioner Jim Martin seconded themotion to approve a listfrom the Highway Department to sell at the next publicauction.

(SEE ATTACHED)

n I

Putnam County Highway Department505 East Veterans Drive

Cookeville, Tennessee 38501(931) 526-9124 • (931) 526-4864 • Fax: (931) 520-7637

To: Honorable Members, Putnam County Commission

Date: May, 2013

RE: Sale of Surplus Property

From: AtifrhrfK? .L^HA^RandyJones, gjutnam County RoadSupervisor

Iwish to sell the following surplus property at public auction:

Inv. # Description

1995 Ford 4X4 Pick-Up Truck F-150- White, SN#1FTEF14H5SLB77543

1991 Chev. GC 3/4 ton Truck, SN# 1GBGC24KXME158842

17 2000 Chev. 4X4 Pick-UpTruck, SN# 1GCEK14T5YE226236

25 6640 Ford Tractor SN# BD76929 /1994

38 1998 Dodge Pick-Up Truck, SN#1B7HC16Y8WS703887 - GX8224

51 New Holland TS100 Tractor, SN# 121615B(1999)

69 Air compressor/D800 Gardner Denver (1985)with Track Drill-Gardner-Dehver SN# R28110, SN# 8531019

83 Ford Tractor5610,SN# BB97606/Tiger Side Mount Mower, Model T3460 (1989)84 Ford Tractor 5610, SN# BB97607/Tiger Side Mount Mower, ModelT3461 (1989)86 Fruehaul Water Tanker Trailer 5,000 gallon capacity Model 1956 SN# 1D12707

94 Ford Tractor 6640, SN# D08585B/Tiger Side Mount Mower ModelT-4631 (1996)Baker Fork Lift/SN# 65465 (1971)

Caps Boom Mower (no numbers)12*Steel Flat Truck Bed (no numbers)

%

The Chairman asked for discussion on the motion to approve the list from the HighwayDepartment to sell at the next publicauction. The Commissioners discussed themotion.

The Chairman asked for a voice vote on the motion to approve the list from the HighwayDepartment to sell at the next public auction. The motion carried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL OF LISTFROM THE SOLID WASTE DEPARTMENT TO SELL AT THE NEXT PUBLICAUCTION

Commissioner John Ludwig moved and Commissioner Joe Trobaugh seconded themotion the list from the Solid Waste Department to sell at the next public auction.

(SEE ATTACHED)

A3

Putnam County Solid Waste DepartmentDirector-Keith Street; Assistant Director-Jerry Randolph; Office Manager-Patty Masters

1846 S. Jefferson Ave. Cookeville, TN 38506 Phone: 931-528-3884 Fax: 931-520-3428

Vehicles for Auction

1. 1976 Mack Road Tractor Vin# 1M2AY10Y7KM00 4160

2. 2000 CAT 928g Rubber Tire Loader VTN# 98234874

3. 2004 New Holland Backhoe VIN# 031050618

The Chairman asked for discussion on the motion to approve the list from the SolidWaste Department to sell at the next public auction. There was none.

The Chairman asked the Commissioners for a voice vote on the motion to approve thelist from the Solid Waste Department to sell at the next public auction. The motioncarried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL OF A

RESOLUTION REGARDING COUNTY OWNED PROPERTY LOCATED AT 2225

WILDWOOD DRIVE, COOKEVILLE, TENNESSEE AND TO PROCEED WITH SALEAS REQUIRED BY STATE LAW

Commissioner Jonathan Williams moved and Commissioner Anna Ruth Burroughsseconded the motion to approve a Resolution regarding county owned property locatedat 2225 Wildwood Drive, Cookeville, Tennessee and to proceed with sale as required byState Law.

(SEE ATTACHED)

us

RESOLUTION

REGARDING COUNTY OWNED PROPERTY LOCATED AT2225 WILDWOOD DRIVE, COOKEVILLE, TENNESSEE

Putnam County currently owns property located at 2225 Wildwood Drive, Cookeville,

Tennessee, by virtue ofobtaining the same in adelinquent tax sale.

Pursuant to Term. Code Ann. § 67-5-2507, it is the duty ofthe county mayor ofthe county

to take charge of all lands bought by the county at delinquent tax sales. Acommittee of four (4)

members shall be elected by the county legislative body, from the county legislative body, who,

together with the county mayor, shall place afair price on each tract ofland, for which price the land

shall be sold. Such committee may authorize the sale ofany tract ofland upon such terms as will

secure the highest and best sale price, and the tract of land is not to be sold for an amount less than

the total amount ofthe taxes, penalty, cost and interest. However, ifitappears that itis impossible

to sell any tract ofland for this amount, upon application, the county legislative body in session may

grant permission to offer the land for sale at some amount to be fixed by the county legislative body.

After investigation by the Delinquent Tax Committee ofthe County Commission for Putnam

County, Tennessee, it is the opinion ofthe Committee that the property described above should be

sold for less than thecurrent amount of taxes which totals $ . This figure includes

the base amount of taxes, penalties, and interest.

Upon consideration ofthe recommendation ofthe Delinquent Tax Committee, and the

information presented to the County Commission, this body hereby RESOLVES that the property0

in question may be sold for an amount no less than $ Oy OQO

This the TO ffay of /UflV ,2013.

at

County Cler)

ai

Mike Atwood

Chairman, Putnam County Commission

The Chairman asked for discussion on the motion to approve a Resolution regardingcounty owned property located at 2225 Wildwood Drive, Cookeville, Tennessee and toproceed with sale as required by State Law and the property in question may be sold foran amount no less than $8,000. The Commissioners discussed the motion.

The Chairman asked the Commissioners for a voice vote on the motion to approve aResolution regarding county owned property located at 2225 Wildwood Drive,Cookeville, Tennessee and to proceed with sale as required by State Law and theproperty in question may be sold for an amount no less than $8,000. The motioncarried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL OF

DISCUSS "MAKE IT AT AMERICA" GRANT WITH REPRESENTATIVES FROM

TENNESSEE TECH UNIVERSITY AND CHAMBER OF COMMERCE REQUESTINGTHAT 14.5 ACRES BE USED TO CONSTRUCT A REGIONAL INNOVATION IN

MANUFACTURING CENTER IN THE HIGHLAND BUSINESS PARK

Commissioner Bob Duncan moved and Commissioner Kevin Maynard seconded themotion to approve the "Make it at America" Grant with Representatives fromTennessee Tech University and Chamber of Commerce requesting that 14.5 acres beused to construct a Regional Innovation in Manufacturing Center in the HighlandBusiness Park.

(SEE ATTACHED)

M

The Make it in America ChallengeUpper Cumberland Regional Innovation in Manufacturing (UCRIM) Proposal

Executive Summary: The Make It in America Challenge is a Federal solicitation that allows for fundingof construction-related projects. The Economic Development Administration (EDA) will target itsinvestments to support projects that help distressed regions build on existing assets to create a supportiveregional economic ecosystem for manufacturing firms and associated clusters to establish and grow,incorporate advanced processes, and create jobs. Awards for these construction-related projects areexpected to average approximately $2 million over an expected project period of five years.

The Upper CumberlandRegional Innovation in Manufacturing consortium(UCRIM) proposes toaccelerate growth in capability, supply capacity and high quality job creation in the advancedmanufacturing sector ofthe Upper-Cumberland region. Part of the UCRIM proposal includes theconstruction ofa Regional Innovation Center at the newly formed highlands regional industrial park - tofully leverage TTU and a consortium ofEconomic Development agencies in this region through targetedtechnology training, technical assistance, innovation services and technology commercialization.

The Regional Innovation Center will host general-purpose innovation laboratories in three general areas -information technology, bio-manufacturing, and mechatronics/automation. These spaces will be open toentrepreneurs, existing industries in the region, and TTU students and faculty to develop innovationsand/or develop proofofconcepts. In addition, the Regional Innovation Center will have general meetingspace,office space for start-up companies, and 3-4 officesfor TTU/regional supporting functions. Besidesthe average of$2 million ofEDA funds, TTU will provide approximately $2 million in qualifying costshare funds to construct a 25,000 - 30,000 sq. ft. facility complete with equipment and infrastructure.

Benefits of the Upper Cumberland Regional Innovation in Manufacturing: There are severalbenefits ofthe UCRIM facility; (1) It will serve as an innovation magnet for new businesses in the threestrategicareas ofcontrols/mechatronics, bio-manufacturing, and information technology and data centriccompanies, (2) The university presence in the Highlands Business Parkwill help attract companiesseeking to relocate to the area to utilize universityresearchand workforcedevelopment resources, (3)There is a significant investment opportunity in the proposal for providing innovation training to existingindustries and students as well as providing tuition assistance for existing employees to advance theircapabilities to higherpaying career opportunities.

Specific Request of thePutnam County Commission: Tennessee Tech University, on behalfoftheUpperCumberland Regional Innovation in Manufacturing consortium, are seekingapproval from thePutnam County Commissionto transfer deed of the attached lots to Tennessee Tech University: (1) Lot Hwith 14.5 Ac. + with space for a 31,000 sq. ft. commercial flex building, and (2) We are also seeking theadjacent lot for future expansion. Currently this lot is notdesignated bythe Highlands Business Parkforfuture building sitesdueto the extensive presence of wetlands and limitations due to natural factors, butthere is a small amount ofbuildable space adjacent to Lot H.

This commitment ofland is conditionalon approval ofthe UCRIMproposal by the EconomicandDevelopmentAdministration. Iftheproposal is declined, thecommitment ofland is no longervalidThere are no other cost commitments requested

Requirements to Proceed: Toproceed with the proposal to EDA we need theattached commitmentdraft letter by the deadline ofMay 24th, 2013.

9-1

May 20,2013

Ms. Robin CooleyU.S. Economic Development AdministrationAtlantaRegionalOffice401 West Peachtree StreetNWDSuite 1820Atlanta, GA 30308-3510

Dear Ms. Cooley:

On behalfof the Putnam County Commission and the Cookeville City Council we are pleased to offerthis letter ofcommitment to the proposal submitted by Tennessee Tech Universe to construct aRegionalInnovation in Manufacturing Center in the newly created Highlands Business Park. We are committed todonate two plats of land, valued at approximately $1.4 million with buildable space capab eofaccommodating the Regional Innovation in Manufacturing building as amagnet for attaching newbusinesses to the region as well as acatalyst to transform regional innovation assets - both from withinTennessee Tech University and also from existing industries in the Upper Cumberland region.

We are convinced that by leveraging this strategically located land with funds from EDA and inatehingLdTfrom Tennessee Tech University, the Upper Cumberland Regional nnovation .nMan^ngConsortium will be able to construct afacility that will serve as acenterpiece ofthe new HighlandsBusmlssTark Their proposal to attract new jobs, insource more jobs with existing industries andISfbDomr paL'ays ofexisting employees is consistent with our existing regional and CookevilleEconomic and Development Strategic Plans.

We strongly support this proposal and are committed to supporting its success. We look forward withanticipation your review and welcome any questions you may have.

Sincerely,

Ms. Kim Blaylock, County Executwe ^fflaf^ ^^Putnam County Commission Cltv °fCookeville

lo

Future connectionto U.S. HWY 70

(Completion 2016)

Interchange(Completion 2016)

Recipient of TVA's Data CenterPrimary Site status for 47 acres.

The park surpassesenvironmental

standards with two

restored streams

and eight acres ofwetland.

100-Year-Floodplain andGreen Space

A INDUSTRIAL 110.000 S.F ^ 25.3 AC. +/-

B DATA CENTER . 300.000 S.F. 47.0 AC. +/-

C OFFICE 24.000 S.F. ipirtuon 8.5 AC. +/-

D INDUSTRIAL/FLEX __ 110.000 S.F 21.1 AC.+/-

HIGHLANDS BUSINESS PARKHIGHLAND5BUSINE55PARK.COM

E INDUSTRIAL/OFFICE/FLEX 32.000 S.F.

F COMMERCIAL/FLEX _ 83.000 S.F.

G INDUSTRIAL _.. _ . 125.000 S.F.

@ mmmsmFmi INDUSTRIAL/OFFICE/FLEX 36.000 S.F.

" 1 304 total acres

•! Green space and bio-swales

INDUSTRIAL

INDUSTRIAL

Design/build servicesavailable

Protective covenants

Direct access to 1-40 and

connection to US. Hwy 70

53.000 S.F.

50.000 S.F.

10.0AC.+/-

.12.4 AC. +/-

_18.BAC.+/-

J_K

L

M

INDUSTRIAL

INDUSTRIAL 85,000 S.F 19.8 AC. +/-

78,000 S.F.

14.7 AC. +/-

13.5 AC. +/-

16.4AC.+/-

9.6 AC +/-

HIGHLANDSBUSIiNESSPARK.CO

The Chairman asked fordiscussion on the motion to approve the "Make itat America"Grant with Representatives from Tennessee Tech University and ChamberofCommerce requesting that 14.5 acres be used to construct a Regional Innovation inManufacturing Center in the Highland Business Park. The Commissioners discussedthe motion.

Dr. Bob Bell, Dr. Phil Oldham, and Dr. Steven Canfield spoke to the Commission.

The Chairman asked for a voice vote on the motion to approve the "Make itat America"Grant with Representatives from Tennessee Tech University and Chamber ofCommerce requesting that 14.5 acres be used to construct a Regional Innovation inManufacturing Center in the Highland Business Park. The motion carried.

MOTION RE: THAT THE COUNTY COMMISSION AUTHORIZE THE COUNTYEXECUTIVE SIGN THE PLANNER REQUESTING IN ACCORDANCE WITH THETERMS IN THE PROPOSAL

Commissioner Bob Duncan moved and Commissioner Kevin Maynard seconded themotion that the County Commission authorize the County Executive to sign the plannerrequesting in accordance with the terms of the proposal.

The Chairman asked for discussion on the motion that the County Commissionauthorize the County Executive to sign the planner requesting in accordance with theterms of the proposal. There was none.

The Chairman asked for a voice vote on the motion. The motion carried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL FOR THE

COUNTY ATTORNEY TO REVIEW THE RULES FOR MOTORCYCLE RACES HELD

AT THE PUTNAM COUNTY FAIRGROUNDS IN ORDER TO PROVIDE A SET OF

RULES THAT WILL ALLOW THE USE OF THE FAIRGROUNDS BY MOTORCYCLE

RACE PROMOTERS SO LONG AS THEY ADHERE TO THE RULES DRAFTED BY

THE COUNTY ATTORNEY THAT MEET OR EXCEED THE REQUIREMENTS OF

THE AMERICAN MOTORCYCLE ASSOCIATION

Commissioner Tom Short moved and Commissioner Ron Williamson seconded themotion to approve the County Attorney to review the rules for motorcycle races held atthe Putnam County Fairgrounds in order to provide a set of rules that will allow the useof the fairgrounds by motorcycle race promoters so long as they adhere to the rulesdrafted by the County Attorney that meet or exceed the requirements of the AmericanMotorcycle Association.

The Chairman asked for discussion on the motion. The Commissioners discussed the

motion.

3ZL

MOTION RE: SUBSTITUTE MOTION TO ALLOW THE COUNTY ATTORNEY TOREVIEW ALL PROCEDURES OF RENTING (LEASING) THE FAIRGROUNDSAND REPORT BACK TO THE COMMISSION THE FINDINGS

Commissioner Bob Duncan moved and Commissioner Daryl Blair seconded thesubstitute motion to allow the County Attorney to review all procedures of renting(leasing) the fairgrounds and report back to the Commission the findings.

The Chairman asked the Commissioners for discussion on the substitute motion toallowthe County Attorney to review all procedures of renting (leasing) the fairgroundsand report back to the Commission the findings. There was none

The Chairman asked for a voice vote on the substitute motion. The motion carried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL FOR THE

FOLLOWING VEHICLE BE TRANSFERRED FROM THE PUTNAM COUNTY

AMBULANCE SERVICE TO THE PUTNAM COUNTY SCHOOL TRANSPORTATIONDEPARTMENT: 2008 FORD F450 VIN # 1FDXF46R98EC58991

Commissioner Tom Short moved and Commissioner Kim Bradford seconded the motion

to approve the following vehicle be transferred from the Putnam County AmbulanceService to the Putnam County School Transportation Department: 2008 Ford F450 Vin#1FDXF46R98EC58991.

(SEE ATTACHED)

33

May 13,2013

PUTNAM COUNTY SCHOOL TRANSPORTATION515 E. VETERANS DRIVE

COOKEVILLE, TN 38501(931)526-9342

(931) 372-0389 FAX

Dear Randy,

The old ambulance we built into a service truck has seen it'sbetter days. I do not think it is worth putting any more moneyinto repairing it. I noticed that you have 2 or 3 retiredambulance's sitting over at county maintenance. If you nolonger intend to use them, would you consider donating thebest one to the School Transportation Department. We willconvert it into a maintenance truck.

The mechanics said truck 1FDXF46R98EC58991, 2008 Ford F450is the best one.

If you agree, please ask the county commission for approvalat the next appropriate meeting.

Sincerely,

Terry C. Randolph

The Chairman asked for discussion on the motion to approve the following vehicle betransferred from the Putnam County Ambulance Service to the Putnam County SchoolTransportation Department: 2008 Ford F450 Vin # 1FDXF46R98EC58991. There wasnone.

The Chairman asked for a voice vote on the motion. The motion carried.

FISCAL REVIEW COMMITTEE

MOTION RE: THE FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OF

BUDGET AMENDMENTS TO THE COUNTY GENERAL FUND AS PRESENTED

Commissioner Scott Ebersole moved and Commissioner Kim Bradford seconded the

motion to approve Budget Amendments to the County General Fund as presented.

(SEE ATTACHED)

3f

Putnam County Budget Amendment/Transfer Authorization Form

Department: COUNTY GENERAL FUND Date: May 2013

Current ApprovedFund# Account # Account Description Amount Decrease Increase

Amount

RequestedAmount

Exo/Rec.

Register of Deeds

101 51600-411 Data Processing Sup..I'Jff'st!-.'? *"'~T'"'el- '

Reserve for DP

Sheriffs Dept.

101 54110-187 Overtime

101 54110-106 Deputies101 54110-108 Investigators

101 54210-160 Jail Guards

101 54210-165 Cafeteria Personnel

101 54210-199 Holiday pay

101 54210-131 Medical Personnel

101 54110-307 Communication

101 54110-718 Motor Vehicles

101 54110-401 Animal Food

101 54110-355 Travel

101 54110-196 Inservice

101 54110-499 Other Supplies

101 #44131 Commissary Sales

101 54260-499 Other Supplies

101 #47250 Law Enforcement Gi

101 #44570 Contributions

Jr. Women's Club

101 #47700 From US Marshall

101 54110-187 Sheriff Overtime

101

101

51750-399

#41530

Codes Dept.

Other Cont. ServicesElectrical Permits

Agriculture Extension

101 57100-299 Other Fringe Benefits#39000 Fund Balance

101 57100-299 Other Fringe Benefits#34590 Employee BenefitReserve

101

101

101

101

101

Ambulance Service

55130-435 Office Supplies55130-718 Motor Vehicles55130-361 Permits55190-413 Medical Supplies

#43120 Patient Charges

9,150

85,7501,991,250

366,7501,406,250

89,00040,000

5.00043,00020,425

6.0001,600

50,00015,000

210,00030.000

1,000

0

185,750

38,0008.000

24,716

14,000265,675

4.50019.884

3,035.100

10,000

8,000

30,000

50,000

16,000

5,0001.000

300

12,879

4.100

Notes: Register of Deeds -Seeattached letter from Harold BurrlsSheriffs Department - See attached memo from Sheriff AndrewsCodes Department -Addition funding needed for State Electrical PermitsAgriculture Extension -Additional benefits due University ofTennesseeAmbulance Service - See attached letter from Randy Porter

10.000 19,150 4,643

03,351 185,750 167,836

1.981,250 1,654.385336,750 280.992

1.356.250 1.125.764

79.000 59.375

8.000 48.000 46.264

0 0

42,000 21,048

1.000 21,425 20,796

1.000 7,000 6,168

300 1.900 1,828

49,800 39.064

1,000 16.000 9.408

50,000 260.000 208,424 thru March

50,000 80,000 55.044

3,351 3.351 6.768 HIDTA

1.000 2.000 3.300

11.339 11.339

11,339 197.089 167.836

25,00025.000

12.879

4.100

63.00033,000

37,595

17,000274.575

5,40025.884

40.00051.470

28,580

13,897245.967

5.32124.842

3.0008,900

900

6.000

18.800 3.053.900 2.523,924 Thru March

TOTAL $246,769

36

Harold L. BurrisPutnam County Register of Deeds

300 E. Spring Street • P.O. Box 487Cookeville, Tennessee 38503

(931) 526-7101 • Fax (931) 526-7120

May 7,2013

Putnam County Commission,

I am requesting that $10,000.00 be moved from the Register's data processing fundto line item 51600-411. This will be used to replace the plat scanner which was damagedfrom lightning on April 27th or 28th.

Register of Deeds

Harold Burris

37

MEMORANDUM

TO: JCimBlaylock, Countv ExecutiveDebby FrancisPutnam County Commission

FROM: Sheriff David K. Andrews

DATE: April 8,2013

RE: Budget Amendments

Place $100,000 into 101-54110-187 Overtime Pay out ofthe following line items:

101-54110-106 Deputies $8,000101-54110-108 Investigators $30,000101-54210-160 Guards $50,000101-54210-165 Cafeteria Personnel $12,000

Place $4,000.00 into 101-54210-199 Jail Holiday Pay outof 101-54210-131 MedicalPersonnel

Place $4,000 into 101-54210-199 Jail Holiday Pay out of 101-54210-165 CafeterialPersonnel

Place $1,000.00 into 101-54110-401 Animal Food and Supplies outof 101-54210-131Medical Personnel

Place $300.00 into 101-54110-355 Travel out of 101-54110-196 Inservice

Place $50,000 into 101-54260-499 Commissary Other out of 44131 CommissaryRevenue

The following miscellaneous refunds should go back into the following: (See attachedchecks)

$1,855.27 from HIDTA into 101-54110-187 (Overtime)

$1,495.36 from HIDTA into 101-54110-187 (Overtime)

$1,000 From Cookeville Jr. Womens Club to 101-54110-499 (Other Charges) ForDomestic Violence Materials

Direct Deposit from US Marshall back into 101-54110-187 (Overtime)

3?

$3,183.44 Deposited on 02-14-13$3,806.34 Deposited on 04-05-13$4,350.09 Deposited on 04-05-13

31

PUTNAM COUNTY EMERGENCY MEDICAL SERVICES270 Carlen Drive; Cookeville, TN 38501

Phone (931) 528-1555 Fax (931)372-0295

BUDGET AMENDMENTS

From 43120 Patient Charges to 55130-435 Office Supplies $3,000Ourcall volume is up another 4%this year added to the 10% increase we had last year fora 14% increase in two years. With the increase in call volume, is an increase in postageand associated supplies needed for the increase in billing and mailingstatements.

From 43120 Patient Charges to 55130-718 Motor Vehicles $8,900Wehad inour budget to replace oneof ourcommand vehicles which alsopullsourmobilegenerators, trailersand mobile tower. Weplanned on replacing it with a statesurplus vehicle, but have been unable to find onethat is in reasonable shape. We can adda little more and purchase a new one on state bid contract that will last us for at least 10 to12 years compared to the surplus one that may last 3 to 4.

From 43120 Patient Charges to 55130-361 Permits $900We changed out four ambulances this year due to the one that caught fire, which causedour state inspection and permit fees to be higher than normal.

From 43120 Patient Charges to 55190-413 Medical Supplies $6,000This is the line item that we use to purchase all the disposable gloves and infectiousdisease supplies for all the county general departments.

*fo

The Chairman asked for discussion on the motion to approve Budget Amendments tothe County General Fund as presented. There was none.

The Chairman asked the Commissioners to vote on the motion to approve BudgetAmendments to the County General Fund as presented. The Commissioners voted asfollows:

FOR:

Scott Ebersole

Tom Short

David GentryJerry FordRon Williamson

John LudwigAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe Trobaugh

AGAINST:

Michael Medley

ABSENT:

Sue Neal

Jonathan Williams

Daryl BlairKevin MaynardKim Bradford

Jim Martin

Bob Duncan

Marsha Bowman

Steve Pierce

Mike Atwood

Cathy Reel

Eris Bryant

The Clerk announced that twenty-two (22) voted for, one (1) voted against, and one (1)absent. The motion carried.

MOTION RE: THE FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OFBUDGET AMENDMENTS TO THE GENERAL PURPOSE SCHOOL FUND ASPRESENTED

Commissioner Scott Ebersole moved and Commissioner Kim Bradford seconded themotion to approve Budget Amendments to the General Purpose School Fund aspresented.

(SEE ATTACHED)

//

Board of Education

Dr. Janet Moore, ChairEric Brown, Vice-Chair

May 6,2013

Department ofEducationPutnam County

Mr. Jerry Boyd, Director of Schools

1400 East Spring StreetCookeville, Tennessee 38506-4313

Phone (931) 526-9777FAX (931)372-0391

Board Members

Kim Cravens

Dawn FryJerry Maynard

David McCormick

Honorable Commissioners

Putnam County CourthouseCookeville, TN 38501

Honorable Commissioners:

Please consider approval ofthe budget amendments to the General Purpose School Fund,as submitted.

Sincerely,

Mark McReynolds ^Putnam County Board ofEducation

Enclosures:

To budget for adonation to be used for the Special Education Summer Skills Academyprogram.

M

£

Putnam County Budget Amendment / Line Item Transfer Authorization Form

Department Special Education

<tpt /4$>^ nwDATE: May 2013

ltem# Fund# Account # Account DescriDtionCurrent

Approved Amount Increase Increase

RequestedApproval Amount

1 141 44570 Donation 1,500.00 1,500.002 141 71200-429 Instructional Materials and Supplies 42,500.00 1,500.00 41.000.00

_

_

_

_

.

_

_

_

_

.

»

_

_

.

-

1,500.00 1,500.00

Explanation: Donation to be used for the 2013 Summer Skills Academy program.

Requested by: ^htH-f&WpPSheriRoberson Supptyisor

Reviewed by: AaA^vlFinance Director

Action by Fiscal Review Committee Recommended forApproval

Action by CountyCommission: Approved

Recommended for Approval:

No Recommendation

Not Approved

Official / Department Head

Date:

Date:

The Chairman asked for discussion on the motion to approve Budget Amendments tothe General Purpose School Fund as presented. There was none.

The Chairman asked the Commissioners to vote on the motion to approve BudgetAmendments to the General Purpose School Fund as presented. The Commissionersvoted as follows:

FOR:

Scott Ebersole

Tom Short

David GentryJerry FordRon Williamson

John LudwigAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe TrobaughMichael Medley

ABSENT:

Sue Neal

Jonathan Williams

Daryl BlairKevin MaynardKim Bradford

Jim Martin

Bob Duncan

Marsha Bowman

Steve Pierce

Mike Atwood

Cathy Reel

Eris Bryant

The Clerk announced that twenty-three (23) voted for, zero (0) voted against, and one(1) absent. The motion carried.

MOTION RE: THE FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OFTHE BUDGET AMENDMENTS TO THE PRESERVATION OF RECORDS AS

PRESENTED

Commissioner Scott Ebersole moved and Commissioner Jim Martin seconded themotion to approve the Budget Amendments to the Preservation of Records aspresented.

(SEE ATTACHED)

H

Putnam County Budget Amendment/Transfer Authorization Form

Department: Putnam County Archives Fund Date: May 2013Preservation of Records

Current Approved Amount AmountFund# Account # Account Description Amount Decrease Increase Requested Expended

121 51910-499 Other Supplies 25,000 2,345 2,845 14,317

121 #46190 State Grant fromState Library & Archives 0 2,345 2,345

4

The Chairman asked for discussion on the motion to approve the Budget Amendmentsto the Preservation of Records Fund as presented. There was none.

The Chairman asked the Commissioners to vote on the motion to approve BudgetAmendments to the Preservation of Records Fund as presented. The Commissionersvoted as follows:

FOR:

Scott Ebersole

Tom Short

David GentryJerry FordRon Williamson

John LudwigAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe TrobaughMichael Medley

ABSENT:

Sue Neal

Jonathan Williams

Daryl BlairKevin MaynardKim Bradford

Jim Martin

Bob Duncan

Marsha Bowman

Steve Pierce

Mike Atwood

Cathy Reel

Eris Bryant

The Clerk announced that twenty-three (23) voted for, zero (0) voted against, and one(1) absent. The motion carried.

MOTION RE: THE FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OFBUDGET AMENDMENTS TO THE DEBT SERVICE FUND AS PRESENTED

Commissioner Scott Ebersole moved and Commissioner Jim Martin seconded themotion to approve Budget Amendments to the Debt Service Fund as presented.

(SEE ATTACHED)

y^