minutes of ordinary council - 10 00 2020 · 10/03/2020 · 7.3 amendment c176 - holloway road,...

ORDINARY COUNCIL

MEETING

TUESDAY 10 MARCH 2020

MINUTES

VISION

Whether you live here or visit, you will see how much we value our natural beauty, how connected our communities are, and how balanced

growth makes this the best place in the world.

COUNCILLOR COMMITMENT

We’ll be truthful, represent the community’s needs, be positive and responsive and always strive to do better.

NOTES FOR QUESTIONS AND SUBMISSIONS FROM THE PUBLIC

(In accordance with the 2015 Council Meeting Guidelines – Public Participation)

The public is invited to submit questions to the Ordinary Council Meeting by completing the form on the Council’s website; or via email. Your question must be received no later than 5.00pm on the day before the Council meeting date. Questions relating to items on the agenda, or which are the same as previous questions, will not be considered.

A question will not be accepted if, in the opinion of the Chief Executive Officer, it appears to be derogatory, defamatory or embarrassing to any Councillor, member of staff, ratepayer or member of the public. A limit of one question per person per meeting will apply. Multiple parts to a question will be treated as multiple questions. A maximum of 15 minutes will be allocated to ‘Question Time’ at each meeting. As far as practicable, questions will be considered in the order they were received. Your question will be read out on the night and if possible will be answered by the appropriate officer. If a question cannot be answered on the night or if time constraints restrict the ability to read out a question, it will be answered in writing in accordance with Council’s normal correspondence procedures. You are welcome to attend the meeting and hear the answer to your question, but it is not a requirement. If your question is addressed on the night, we will provide a copy of the answer to you in writing in the days following the meeting.

Submissions to Council on matters not listed on the Ordinary Council Meeting agenda will generally be heard before the items listed on the agenda. The subject should not relate to matters on the agenda for the meeting, or matters that have been already considered by Council or to operational issues. You must provide the required information at least eleven (11) days before the meeting you wish to attend to the Governance Team, to allow for consideration of your request and appropriate arrangements to be made.

You should provide sufficient copies of any supporting information you want to be distributed to all Councillors and this will be circulated upon request. A copy of any supporting electronic presentation needs to be given to Governance Team by midday of the date of the meeting to ensure compatibility with Council’s computer system.

Submissions in relation to a specific item on the agenda for consideration will be invited to come forward by the Chair in the order items are listed. For planning applications and policy issues, the Chair will invite one person to speak on behalf of any objectors and one person to speak on behalf of the applicant. For other matters on the agenda, only one person will be invited to address Council, unless there are opposing views. At the discretion of the Chair, additional speakers may be invited for items of large interest. Submissions must be made in a way that is respectful of Councillors and staff. You should make sure that you are present at the meeting when the item you wish to speak about is considered, as there will no opportunity for you to speak after the Chair has invited speakers and councillors have begun to consider the item.

Cr Richard Higgins

Mayor

Chirnside Ward

Mark Varmalis

Acting Chief Executive Officer

Nathan Islip

Acting Director Planning

Design & Development

Andrew Hilson

Director Corporate

Services

Cr Tim Heenan

Billanook Ward

Cr Len Cox

Deputy Mayor Walling Ward

Cr Tony Stevenson

Chandler Ward

Cr Noel Cliff

Streeton Ward

Cr Mike Clarke

Lyster Ward

Cr Fiona McAllister

Ryrie Ward

Cr Terry Avery

Melba Ward

Cr Jim Child

O’Shannassy Ward

Jane Price

Director Communities

Phil Murton Acting Director Environment

& Infrastructure

Public Submitter Public Submitter

Council Chamber Layout

https://www.yarraranges.vic.gov.au/Council/Council-meetings/Submissions-questions-petitions-to-Council

https://www.yarraranges.vic.gov.au/Council/Council-meetings/Submissions-questions-petitions-to-Council

mailto:[email protected]?subject=Public%20Question%20to%20Council

http://www.yarraranges.vic.gov.au/About-Council/Council-meetings/Meeting-schedule

INDEX

ITEM PAGE NO

1. COUNCIL MEETING OPENED ................................................................................ 1

2. INTRODUCTION OF MEMBERS PRESENT ........................................................... 1

3. APOLOGIES AND LEAVE OF ABSENCE .............................................................. 2

4. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS .................................. 2

5. DISCLOSURE OF CONFLICTS OF INTEREST ...................................................... 3

6. QUESTIONS AND SUBMISSIONS FROM THE PUBLIC ........................................ 3

7. BUSINESS PAPER .................................................................................................. 5

CHIEF EXECUTIVE OFFICER 5

7.1 Yarra Ranges Tourism Partnership 5

PLANNING, DESIGN AND DEVELOPMENT 7

7.2 Planning Application YR-2018/1121 - 26 Albert Hill Road, Lilydale 7

7.3 Amendment C176 - Holloway Road, Wonga Park: Consideration of Panel Report and Abandonment of Amendment 9

CORPORATE SERVICES 10

7.4 CT6023 - Debt Recovery Services 10

ENVIRONMENT AND INFRASTRUCTURE 11

7.5 Yarra Junction Recreation Reserve Master Plan 11

7.6 Seville Recreation Reserve and Montrose Recreation Reserve Master Plans 12

7.7 Council Budget Allocation For Successful Growing Suburbs Fund Projects 13

7.8 Montrose Football Netball Club Light Program Loan Guarantor Extension 14

8. COUNCILLOR MOTIONS ...................................................................................... 15

9. ITEMS RAISED THROUGH THE CHAIR ............................................................... 15

9.1 Sport and Recreation Victoria World Game and Community Cricket Fund 2019/2020 16

9.2 Vale Michael Patrick (Jesse) James 16

10. PETITIONS ............................................................................................................ 17

11. DOCUMENTS FOR SIGNING AND SEALING....................................................... 18

12. ASSEMBLIES OF COUNCILLORS ....................................................................... 18

13. REPORTS FROM DELEGATES ............................................................................ 23

14. CONFIDENTIAL ITEMS ......................................................................................... 24

15. DATE OF NEXT MEETING .................................................................................... 24

YARRA RANGES COUNCIL MEETING MINUTES - 10/03/2020 1

YARRA RANGES COUNCIL

MINUTES FOR THE 511TH ORDINARY COUNCIL MEETING HELD ON TUESDAY 10 MARCH 2020 COMMENCING AT 7.01PM IN COUNCIL CHAMBER, CIVIC CENTRE, ANDERSON STREET, LILYDALE

1. COUNCIL MEETING OPENED

Cr Richard Higgins (Mayor) declared the meeting open, read the Acknowledgement of Country, and welcomed all present.

2. INTRODUCTION OF MEMBERS PRESENT

Councillors

Richard Higgins, Chirnside (Mayor) (Chair) Len Cox, Walling (Deputy Mayor) Noel Cliff, Streeton Fiona McAllister, Ryrie Jim Child, O’Shannassy Terry Avery, Melba Mike Clarke, Lyster Tony Stevenson, Chandler Tim Heenan, Billanook

Officers

Mark Varmalis, Acting Chief Executive Officer Andrew Hilson, Director Corporate Services Phil Murton, Acting Director Environment & Infrastructure Jane Price, Director Communities Nathan Islip, Acting Director Planning Design & Development

The Mayor extended a warm welcome to Bridget Vallence MP, who was in attendance at the meeting.

SHERBROOKE ROAD ACCIDENT

Prior to the start of the meeting the mayor read the following statement:

“Our thoughts are with all the people involved in Sunday’s accident in Sherbrooke Road, Kallista. To those who have tragically lost loved ones we offer our sincere condolences.

We understand that incidents like this are concerning to our community, but they are an unfortunate reminder of the unpredictable nature of the treed environment in which we live.

The Yarra Ranges covers approximately 2,500 square kilometres and has an estimated five million trees on Council land alone. There are millions more located in national parks


and State forest which are managed by other agencies including Parks Victoria and DELWP.

Council has been working with authorities and other agencies to determine the exact details of what has happened. We now understand the tree involved has fallen from the Dandenong Ranges National Park, which is managed by Parks Victoria.

We’ve recently received enquiries regarding Council’s tree practices.

Following a tree fatality in Glasgow Road in 2013, Council put in place all recommendations from the Coroner’s findings, which included a review of Council’s Tree Management Plan. This was discussed and approved by Council in April 2016 and resulted in the development of a new Tree Policy. This policy is scheduled for another review in November 2020.

Council has a specialist team of arborists and contractors who will respond to all enquiries and requests for the inspection of trees that are of concern.

We encourage any residents concerned about a tree on public land to call us on 1300 368 333 or use our online forms.

We understand Parks Victoria is likely to be the leading agency involved in the Coroner’s investigation into the Sherbrooke Road fatality. However, Yarra Ranges Council is committed to doing everything we can to assist with the Coroner’s investigation into this tragic accident.

Our Council will certainly take on board any recommendations made in the Coroner’s findings to see how they can be applied to improve our own practices.”

VALE ERNST FRIES

Cr McAllister acknowledged the passing of Ernst Fries who was an incredibly talented artist and a valued member of the community. Councillors were advised that Mr Fries leaves behind a legacy of work, such as the Toolangi Sculpture trail, the Bushfire memorial commissioned by Council and installed at McKenzie Reserve in Yarra Glen and the Interaction sculpture installed in Wandin North.

Cr McAllister thanked Mr Fries for all he had contributed to the community, highlighting what a warm and welcoming man he was who will be sorely missed.

3. APOLOGIES AND LEAVE OF ABSENCE

There were no apologies received for this meeting.

4. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Moved: Cr Higgins Seconded: Cr Child

That the Minutes of the Special Committee Meeting and the Ordinary Council Meeting held 25 February 2020, as circulated, be confirmed.

The motion was Carried unanimously.


5. DISCLOSURE OF CONFLICTS OF INTEREST

In accordance with section 79 of the Local Government Act 1989.

Cr Stevenson, declared an ‘indirect’ interest by close association for item 7.1, Yarra Ranges Tourism Partnership, as his spouse is a contract service provider to Yarra Ranges Tourism.

6. QUESTIONS AND SUBMISSIONS FROM THE PUBLIC

In accordance with Clause 83 of Meeting Procedures and Use of Common Seal Local Law 2015.

There were no Submissions from the Public listed on the agenda for this meeting.

QUESTIONS FOR COUNCIL

Ms Karen Duke, Resident of Warburton, asked:

There has been much social media about the old Warburton hospital that is again up for sale. Even our councillor has been spruiking it on Facebook.

My question is: A) Will council buy this facility? Yes or no? Please give reasons. B) Does Warburton have any plans for these sorts of medical facilities in the next 1-2 years? Yes or no? Please give reasons. I also request this is put in the council minutes word for word and for the press that is current to make a media release about these questions as the public and community need to know and would dispel rumours and comments surrounding this topic.

Thank you

Jane Price, Director Communities responded:

There has been no discussion with Council and there has been no strategic purpose identified by staff for the prospective purchase of the old Warburton Hospital. There is therefore no recommendation to Council for purchasing the site.

Council is not aware of any future plans for health facilities at this site.

As is provided to any significant development proposal in the municipality, Council’s Economic Development team are available to assist with business proposals that benefit the community. Any redevelopment of the site will need to occur in accordance with the Yarra Ranges Planning Scheme.

A resident of Mooroolbark asked:

In regards to carbon dioxide emissions, 96% of emissions are made by nature and not by humans, there is a 4% contribution which is thought to be made by human beings. Australia's contribution is 1.3% of that. Given that Australia only contributes that very small amount, what impact to the temperature of the globe has the council made by declaring a climate emergency last year?


Phil Murton, Acting Director Environment & Infrastructure responded:

Yarra Ranges Council has long accepted the scientific evidence for climate change driven by human activity. Reversing global warming and restoring a liveable climate is a global challenge, requiring a unified response. If we all play our part, we can protect and preserve the lifestyle, prosperity and natural beauty we enjoy today in Yarra Ranges.

At its 10 September 2019 meeting, Council recognised that global efforts to reduce greenhouse gas emissions have so far been inadequate, and that we are now in a state of climate change that requires urgent action by all levels of government and all sectors of the community.

As a Local Government Authority, Council takes its responsibilities to the community seriously, including mitigation and planning for climate change risks. As an employer and service provider, Council is also committed to doing its fair share in the transition to a zero carbon economy and to inspiring others to play their own part in the world-wide effort to restore a safe climate.

ITEM 7.1


7. BUSINESS PAPER

CHIEF EXECUTIVE OFFICER

7.1 Yarra Ranges Tourism Partnership

After earlier declaring an indirect conflict of interest in Item 7.1, Cr Stevenson left the meeting at 7:14pm.

SUMMARY

Council has supported Yarra Ranges Tourism through a Partnering Agreement since 2006. The current Partnering Agreement with Yarra Ranges Tourism concludes on 30 June 2020.

Through the Partnering Agreement, Yarra Ranges Council (YRC) works with Yarra Ranges Tourism (YRT), Yarra Valley Wine Growers Association (YVWGA) and Yarra Valley Regional Food Group (YVRFG) to promote the Yarra Valley, Dandenong Ranges and Warburton Valley as premier tourist destinations.

YRT, YVWGA and YVRFG have demonstrated, through achieving key performance indicators outlined in the agreement, that they are successfully leading the development of a strong local tourism industry. Refer Attachment 1.

A review of Regional Tourism was conducted in 2019 by the Victorian Government to find new ways to support tourism in regional Victoria, enhance private investment and create more regional jobs. The final outcomes of the Regional Tourism review are yet to be formalised by the Victorian Government but are not expected to be implemented prior to 30 June 2021.

YRT have written to YRC requesting the renewal of the Partnering Agreement either short-term or long-term and an annual CPI funding increase. A 2.5% CPI increase would grow the annual contribution for the first year (2020-2021) to YRT by $11,927.

Council endorsement is sought to extend the existing Partnering Agreement for a one year period (2020-2021) with the funding amount of $489,016 (excluding GST) including the CPI increase. Future Partnering Agreements will depend on the final outcomes of the Regional Tourism review by the Victorian Government.

Moved: Cr McAllister Seconded: Cr Child

That Council

1. Endorses an extension of the existing Partnering Agreement with Yarra Ranges Tourism for a further 12 month period concluding 30 June 2021.

2. Increases the funding amount associated with the Partnering Agreement by 2.5% to $489,016 (excluding GST) annually for a 12 month period (2020-2021).

ITEM 7.1 (Cont’d)


3. Writes to Yarra Ranges Tourism to confirm the 12 month extension to 30 June 2021 of the existing Partnering Agreement.

4. Notes a further report will be presented to Council considering the outcomes of the Victorian Government’s Regional Tourism Review and its impact on Council’s future Partnering Agreement with Yarra Ranges Tourism.

The motion was Carried.

A division was called by Cr McAllister:

In Favour: Cr McAllister, Cr Child, Cr Avery, Cr Heenan, Cr Higgins

Against: Cr Cox, Cr Cliff and Cr Clarke

Absent: Cr Stevenson (having declared an indirect conflict of interest and left the meeting)

Cr Stevenson returned to the meeting at 7:36pm after the motion was put to the vote.

ITEM 7.1


PLANNING, DESIGN AND DEVELOPMENT

7.2 Planning Application YR-2018/1121 - 26 Albert Hill Road, Lilydale

APPLICATION DETAILS

Site Address 26 Albert Hill Road, Lilydale

Application No. YR-2018/1121

Proposal Buildings and works to construct four (4) dwellings and a four (4) lot subdivision

Existing Use Single dwelling

Owner Mr S Azari

Applicant Mr S Toghyani

Zone Residential Growth Zone – Schedule 1 (RGZ1)

Overlays Design and Development Overlay – Schedule 7 (DDO7)

Objections 14

Reason for Council Decision

More than 10 objections received

Ward Melba

SUMMARY

The proposal is for the construction of four (4) double storey dwellings and a four (4) lot subdivision. The site is currently developed with a single dwelling, which is proposed to be demolished to enable the proposed development to occur. The land is a corner lot, with an area of 818sqm, and a frontage to both Albert Hill Road and Wilsons Lane.

The application consist of four proposed double storey dwellings each fronting Wilsons Lane. The proposed development represents a modern design with each of the proposed dwellings including three bedrooms, a double garage and a balcony and roof deck for recreational purposes.

As the site is located within the Residential Growth Zone, the Garden Area provision does not apply to this proposal.

The application has been advertised and fourteen (14) objections have been received. The grounds of objection relate to overdevelopment, neighbourhood character, car parking, design and layout, overshadowing, overlooking, visual bulk, and waste collection.

The proposal is consistent with the Yarra Ranges Planning Scheme, as it relates to the Residential Growth Zone, and the Design and Development Overlay Schedule 8.

ITEM 7.1 (Cont’d)


Cr McAllister left the meeting at 7.44pm.

Cr McAllister returned the meeting at 7.45pm prior to the motion being put to a vote.

Moved: Cr Avery Seconded: Cr Heenan

That Council resolve to approve Planning Application YR-2018/1121 for Buildings and works to construct four (4) dwellings and a four (4) lot subdivision at 26 Albert Hill Road, Lilydale, and issue a Notice of Decision to Grant a Permit subject to the conditions in Attachment 1 to the report.


ITEM 7.2


7.3 Amendment C176 - Holloway Road, Wonga Park: Consideration of Panel Report and Abandonment of Amendment

SUMMARY

Following exhibition of Planning Scheme Amendment C176 and concurrent planning permit YR2018/358 and receipt of several objections, an independent panel was appointed to consider submissions. The Panel conducted its hearing in November 2019 with rigorous deliberations over issues of odour impacts from the nearby waste water treatment plant, drainage impacts of increased runoff and biodiversity impacts resulting from development.

The Panel has noted that the site is “suitable strategically for some form of urban residential development” however on the basis of the issues raised has recommended that the amendment be abandoned, and the permit not be issued.

Officers have reviewed the Panel Report and issues raised throughout the exhibition process and concur with the Panel’s findings that the proposal as submitted has not sufficiently addressed the key concerns to enable confidence there will not be ongoing adverse impacts from the development. Officers therefore recommend that the Amendment be abandoned and note that an alternate proposal may be entertained for this site if the issues raised can be demonstrated to have been satisfactorily addressed.

Moved: Cr Higgins Seconded: Cr Heenan

That Council

1. Having considered the Panel’s report under Section 27 of the Planning and Environment Act 1987, resolve to abandon Amendment C176 to the Yarra Ranges Planning Scheme and not approve planning permit YR2018/358.

2. Write to the Minister for Planning to advise of its decision to abandon Amendment C176. in accordance with Section 28 of the Planning and Environment Act 1987.

3. Note that officers will write to submitters and the Applicant to advise of the outcome of this Amendment and Planning Application process.


ITEM 7.4


CORPORATE SERVICES

7.4 CT6023 - Debt Recovery Services

SUMMARY

This report summarises the evaluation process and seeks Council approval to award contract CT6023 – Debt Recovery Services to Credit Solutions Pty Ltd.

An advertisement calling for tenders was placed in The Age newspaper on Saturday 23 November 2019. Tenders closed on 18 December 2019 and 6 submissions were received.

This item has been included in the public agenda to facilitate openness and transparency in Council’s decision making. A confidential attachment has been included with the report which contains commercially sensitive information that is not to be disclosed whilst the meeting is open to the public.

Moved: Cr McAllister Seconded: Cr Stevenson

That

1. Council award the contract CT6023 – Debt Recovery Services to Credit Solutions Pty Ltd for an initial period of two (2) years commencing 22 April 2020, at the respective tendered schedule of rates.

2. The Director Corporate Services be delegated authority to sign the contract documents.

3. The Manager Financial Services be delegated authority to extend the contract term by up to three (3) periods of one (1) year, to a total potential contract term of five (5) years, subject to satisfactory performance, on the terms set out in the original contract.

4. The confidential attachments to this report remain confidential indefinitely as they relate to matters specified under section 89(2)(d) of the Local Government Act 1989.


ITEM 7.5


ENVIRONMENT AND INFRASTRUCTURE

7.5 Yarra Junction Recreation Reserve Master Plan

SUMMARY

This report seeks Council endorsement of the Yarra Junction Recreation Reserve Master Plan (The Master Plan), which has been developed following extensive community consultation with local sporting clubs, reserve users and the community.

The Master Plan recommends a range of future reserve and infrastructure improvements, which will be prioritised for over ten years.

Cr Heenan left the meeting at 8.17pm prior to the motion being put to a vote.

Moved: Cr Child Seconded: Cr Stevenson

That Council endorse the Yarra Junction Recreation Reserve Master Plan.

The motion was Carried.

ITEM 7.6


7.6 Seville Recreation Reserve and Montrose Recreation Reserve Master Plans

Cr Heenan returned to the meeting at 8.20pm.

SUMMARY

This report seeks to inform Council of the draft Seville Recreation Reserve Master Plan and draft Montrose Recreation Reserve Master Plan that have been developed following extensive community consultation with the local sporting clubs, township group and reserve users.

The draft Seville Recreation Reserve Master Plan and draft Montrose Recreation Reserve Master Plan recommend future reserve and infrastructure improvements which have been prioritized over ten years. Council officers are seeking approval from Council for both Master Plans.

Moved: Cr Cox Seconded: Cr Stevenson

That Council

1. Note the recommendations of the draft Seville Recreation Reserve Master Plan and Montrose Recreation Reserve Master Plan.

2. Support the release of the two draft Master Plans for further community consultation and feedback.

3. Seek a future report on community feedback to allow final endorsement of the two Master Plans.


ITEM 7.7


7.7 Council Budget Allocation For Successful Growing Suburbs Fund Projects

SUMMARY

Council has been successful in applications to the State Government’s Growing Suburbs Fund for the amount of $3.5 million for the delivery of four key projects:

$1.9 million for the Mt Evelyn Pavilion Redevelopment

$700,000 for the Elizabeth Bridge Recreation Reserve Upgrade and Social Recreation Park

$600,000 for the Belgrave Lake Park Playspace Upgrade

$300,000 for the Monbulk Recreation Reserve Skate Park Upgrade.

The program guidelines sought matching funding of $1 for $1 for projects submitted to the program.

At the Council meeting of 10 September 2019 Council endorsed the projects for submission and gave ‘in principal’ support and approval for Council contributions to achieve a $1 (Council and other sources) for $1 (Growing Suburbs Fund).

Cr Child left the meeting at 8.31pm.

Cr Child returned the meeting at 8.32pm, prior to the motion being put to a vote.

Moved: Cr Cox Seconded: Cr Stevenson

That Council approve the allocation of funding from Council’s 2020-21 Capital Expenditure Program

1. $1.1 million from the Recreation Facilities Fund and $800,000 from the Asset Renewal Reserve Fund to the Mt Evelyn Pavilion Redevelopment.

2. $700,000 from the Public Open Space Fund to the Elizabeth Bridge Recreation Reserve Upgrade and Social Recreation Park.

3. $130,000 from the Asset Renewal Reserve Fund, $209,000 from the Playspace Renewal Fund and $261,000 from Neighbourhood Parks Fund to the Belgrave Lake Park Playspace Upgrade.

4. $102,000 from the Asset Renewal Reserve Fund and $198,000 from Neighbourhood Parks Fund to the Monbulk Recreation Reserve Skate Park Upgrade.


LATE ITEM 1.1


7.8 Montrose Football Netball Club Light Program Loan Guarantor Extension

SUMMARY

In 2014-15, Council approved a rolling program of sports field lighting improvement projects to bring these systems up to current Australian Standards.

At that time, the average cost of these projects was $125,000 and Clubs benefiting from the projects were required to make a $25,000 cash contribution.

Montrose Football Netball Club made an application to Yarra Ranges Council to act as bank guarantee for a $20,000 loan with the Bendigo Bank towards the lighting improvement project at Montrose Recreation Reserve, which Council approved.

Over the last five years the club has supported the growth of netball as well as female and junior football which has seen an increase in player participation of over 108% from 2015 to 2019. Whilst supporting this growth, the club has endured some challenging trading years due to on-field performance and although interest repayments have been met over the 5 year term, the principal loan of $20,000 remains.

The club is now seeking Council’s support as guarantor for an extension of the loan with Principal and Interest repayments of the over the next 5 years.

Moved: Cr Cliff Seconded: Cr Clarke

That

1. Council act as guarantor for Montrose Football Netball Club for a $20,000 loan with Bendigo Bank, subject to ‘Principal and Interest’ repayments, which was initially for the sports field lighting project at Montrose Recreation Reserve.

2. The loan document be signed and sealed.


ITEM 7.8


8. COUNCILLOR MOTIONS

In accordance with Clause 72 of Meeting Procedures and Use of Common Seal Local Law 2015

There were no Councillor motions listed on the agenda for this meeting.

9. ITEMS RAISED THROUGH THE CHAIR


The Mayor requested an item of urgent business be accepted for consideration. The request was voted on and accepted unanimously.


9.1 Sport and Recreation Victoria World Game and Community Cricket Fund 2019/2020

SUMMARY

This report identifies the proposed projects to be submitted as part of the State Government’s 2019/2020 Community Cricket Program and World Game Facilities Fund and proposes that Council provide contributions to achieve $1 (Council and other sources) for the $1.5 (Sport and Recreation Victoria) contribution from the Capital Expenditure Program in future years for the delivery of successful projects.

Moved: Cr Clarke Seconded: Cr Child

That

1. Council Endorse the following projects for submission to the 2019/2020 Community Cricket Program and World Game Facilities Fund:

a) Millgrove Soccer Infrastructure Improvements

b) Monbulk Cricket Facilities

c) Narre Warren East Cricket Facilities

2. Council provide ‘in principle’ support for Council to provide a $1 (Council and other Sources) for $1.5 (Sport and Recreation Victoria) contribution from the Capital Expenditure Program in future years for the delivery of projects that are successful in submission to the Community Cricket Program and World Game Facilities Fund.

3. A further report be provided to Council after submission outcomes are announced outlining proposed Council funding sources to align with successful projects.


9.2 Vale Michael Patrick (Jesse) James

Cr Child informed the Chamber of the passing of Michael Patrick (Jesse) James who was an active member of the Upper Yarra community. Mr James served as a Councillor on the former Shire of Upper Yarra Council between 1988-94 and was Shire President in 1990. Mr James was a valued member of the community and Cr Child advised that the funeral was to be held at 2.30pm on 11 March 2020 at Le Pine Funerals in Croydon.

PETITIONS


10. PETITIONS


The following listed and late petitions have been received:

PART A – General Petitions

1. Request for Council to consider a special charge scheme to construct High Street, Seville East – 28 valid signatures.

2. Request for Council to investigate long term solutions to combat the unfavourable conditions of Jacksons Hill Road, Menzies Creek. 26 valid signatures.

Moved: Cr Stevenson Seconded: Cr Heenan

That the following listed and late General Petitions be received and noted and referred to the appropriate officer.

Request for Council to consider a special charge scheme to construct High Street, 1.Seville East.

Request for Council to investigate long term solutions to combat the unfavourable 2.conditions of Jacksons Hill Road, Menzies Creek. 26 valid signatures.


ASSEMBLIES OF COUNCILLORS


11. DOCUMENTS FOR SIGNING AND SEALING


There were no Documents for Signing and Sealing listed on the agenda for this meeting

12. ASSEMBLIES OF COUNCILLORS

The Local Government Act 1989 requires that records of Assemblies of Councillors must be kept which list the Councillors attending, the matter discussed, disclosures of conflict of interest and whether or not a Councillor left the meeting after making a disclosure.

An ‘Assembly of Councillors’ is defined under section 3(1) of the Local Government Act 1989 as a meeting at which matters are considered that are intended or likely to be the subject of a Council Decision or the exercise of a delegated authority and which is either of the following

A meeting of an advisory committee where at least one Councillor is present.

A planned or scheduled meeting that includes at least half the Councillors and at least one Council Officer.

The Local Government Act 1989 also requires that the record of an assembly must be reported to the next practicable ordinary Council Meeting and recorded in the minutes of that meeting.

The records for Assemblies of Councillors are attached to the report.

Moved: Cr Higgins Seconded: Cr Clarke

That the following records of the Assemblies of Councillors, copies of which are attached to the report, be received and noted

1. 11 February 2020 - CEO Update⇩

2. 13 February 2020 - Yarra Ranges Environmental Advisory Committee⇩

3. 18 February 2020 - Council Briefing⇩

4. 18 February 2020 - Council Plan and Budget Workshop Day 1⇩


OC_10032020_MIN_853_AT_files/OC_10032020_MIN_853_AT_Attachment_6303_1.PDF





ATTACHMENT 1. 11 February 2020 - CEO Update


Assembly of Councillors

Public Record

Meeting Name: Council Briefing

Date: 11 February 2020 Start Time: 5.30pm Finish Time: 6.30pm

Venue: Council Chamber, Civic Centre, Anderson Street, Lilydale

Attendees:

Councillors: Jim Child, Mike Clarke, Len Cox, Tim Heenan, Richard Higgins, Fiona McAllister & Tony Stevenson

CEO/Directors: Tammi Rose

Apologies Cr Noel Cliff & Cr Terry Avery.

Declarations of Interest:

Nil

Matter/s Discussed:

1.1 CEO Performance Review annual update

Completed By: Tammi Rose


ATTACHMENT 2. 13 February 2020 - Yarra Ranges Environmental Advisory Committee



Public Record

Meeting Name: Yarra Ranges Environmental Advisory Committee

Date: 13 February 2020 Start Time: 5:36pm Finish Time: 9.04pm


Attendees: Councillors:

Mike Clarke, Tim Heenan

CEO/Directors:

None Present

Officers:

Graeme George (member), Jeff Barlow (member), Laurence Gaffney (member), Lauren Dwyer (member), Melanie Birtchnell (member), Darcy Duggan (member), Luke Boontjes (member), Michelle Masterson (member), Ron Sawyer (member), Benjamin Viola (member), Steve Hosking (Melbourne Water), Joanne Antrobus (Parks Victoria), Corinne Mays (Port Phillip and Westernport CMA), David Harper (YRC), Simon Woodland (YRC), Sarah Bond (YRC), Kym Saunders (YRC)

Apologies Jessica Fettell (member), Julian Hill (member), Leah Wheatley (DELWP), Jess Rae (YRC), Mark Varmalis (YRC)


None

Matter/s Discussed:

1.1 Biomass to Energy

1.2 Roads for Community Initiative

1.3 Planned Burns at Launching Place

1.4 Agency Reports and YRC Team Updates

1.5 Committee Discussions: GFNP and YREAC Website Description

Completed By: Sarah Bond


ATTACHMENT 3. 18 February 2020 - Council Briefing



Public Record

Meeting Name: Council Briefing

Date: 18 February 2020 Start Time: 6.00pm Finish Time: 6:40pm


Attendees:

Councillors: Terry Avery, Jim Child, Mike Clarke, Noel Cliff, Tim Heenan, Len Cox, Richard Higgins & Tony Stevenson

CEO/Directors: Tammi Rose, Andrew Hilson, Mark Varmalis, Kathleen McClusky & Jane Price

Apologies Cr Fiona McAllister


Nil

Matter/s Discussed:

7.1 Amendment C186/Planning Permit YR-2019/131 - 361-365 Mt Dandenong Tourist Road, Sassafras: Consideration of submissions

7.2 Amendment C178 - Coldstream: Consideration of Submissions and Referral to Planning Panel

7.3 Appointment of Authorised Officers

7.4 2020 Progress Report on the Council Plan (July to December 2019)

7.5 Discontinuance and Transfer Unused Laneway Abutting 31 Olinda Crescent Olinda

7.6 CT6007 Switchback Road, Chirnside Park - Road Pavement Improvements

7.7 CT6008 Sheffield Road Montrose - Upgrade

7.8 CT5838 Construction of Esther Park Synthetic Sports Surface & Associated Works

8.1 Pedestrian Safety McMahons Creek - Cr Child

Completed By: Sarah Candeland


ATTACHMENT 4. 18 February 2020 - Council Plan and Budget Workshop Day 1



Public Record

Meeting Name: Council Plan and Budget Workshop Day 1

Date: 18 February 2020 Start Time: 7.03pm Finish Time: 10.08pm

Venue: Conference Room, Civic Centre, Anderson Street, Lilydale

Attendees: Councillors: Terry Avery, Jim Child, Mike Clarke, Noel Cliff, Len Cox, Tim Heenan, Richard Higgins and Tony Stevenson

CEO/Directors: Tammi Rose, Andrew Hilson, Mark Varmalis, Jane Price, Kathleen McClusky

Officers: Jane Sinnamon, Vishantri Perera, Birgit King, Julia Geiberras, Gary Martin, Tracey Varley

Apologies Cr Fiona McAllister


None

Matter/s Discussed:

1.1 Overview of current Council Plan journey

1.2 Environmental Scan – What we know

1.3 Council Plan 2017-21 review and action planning for 2020-21

1.4 Financial Planning

1.5 Capital Expenditure Program update

Completed By: Birgit King


13. REPORTS FROM DELEGATES

Cr Cliff attended:

A meeting of the Positive Aging Reference Group held on 27 February 2020 in the Council Chamber, Anderson Street Lilydale.

The launch of Celebrating Upwey 2020 held on 23 February 2020 at Main Street Upwey.

Cr Child attended:

A meeting of the Rural Advisory Committee held on 28 February 2020 at the Civic Centre Conference Room, Anderson Street, Lilydale.

Cr Clarke attended:

The 2020 Learning for Sustainability Conference held on 28 February 2020 at the Box Hill Institute Lilydale. The conference was also attended by Cr Heenan.

A Q&A session with Director Damon Gameau following a screening of his 2040 movie on 29 February 2020 at Mater Christie College, Belgrave.

Cr Stevenson attended:

A meeting of the Project Control Group to recreate The Australian Garden exhibit at Olinda held on 6 March 2020 at the office of the Hon James Merlino MP in Belgrave. The meeting was also attended by James Merlino MP.

Cr Heenan attended:

The 2020 Learning for Sustainability Conference held on 28 February 2020 at the Box Hill Institute Lilydale.


14. CONFIDENTIAL ITEMS

In accordance with section 89(2) of the Local Government Act 1989

There were no confidential items listed on the agenda for this meeting.

15. DATE OF NEXT MEETING

The next Ordinary meeting of Council is scheduled to be held on Tuesday 24 March 2020 commencing at 7.00pm, at Council Chamber, Civic Centre, Anderson Street, Lilydale.

16. CLOSE OF THE MEETING

There being no further business the meeting was declared closed at: 9.00pm.

Confirmed this day, Tuesday 24 March 2020.

………….……………………………..

Cr Richard Higgins

Mayor