minutes of council meeting - 21 august 2017 - city of … · 2017-09-05 · 21 august 2017 ....

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL

held in the COUNCIL CHAMBER, MALVERN TOWN HALL (CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

on

21 August 2017

COUNCIL MINUTES MONDAY 21 AUGUST 2017

A. READING OF THE RECONCILIATION STATEMENT AND PRAYER

B. APOLOGIES

C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1) 1. MINUTES OF THE COUNCIL MEETING HELD ON 7 AUGUST 2017 .......... 6

D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE WITH SECTION 79 OF THE ACT1

E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

H. TABLING OF PETITIONS AND JOINT LETTERS

I. NOTICES OF MOTION

J. REPORTS OF SPECIAL AND OTHER COMMITTEES

K. REPORTS BY DELEGATES

L. GENERAL BUSINESS

1. STONNINGTON INDOOR SPORTS STADIUM - ASSESSMENT OF ALTERNATE SITES ......................................................................... 13

2. PLANNING PERMIT 0200/11 - 22 - 32 TOORAK ROAD & 37 CAROLINE STREET SOUTH, SOUTH YARRA - AMEND THE SECTION 173 AGREEMENT PURSUANT TO SECTION 178A OF THE PLANNING & ENVIRONMENT ACT - AMEND THE WORDING OF CONDITION 3(A) OF PLANNING PERMIT 200/11. ............................................................ 14

3. PLANNING APPLICATION 0966/16 - 116 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE ............................................ 14

4. PLANNING APPLICATION 0684/16 - 114 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE ............................................ 16

5. PLANNING APPLICATION 0124/17 - 58 HAWKSBURN ROAD, SOUTH YARRA - PARTIAL DEMOLITION AND EXTENSION TO A DWELLING ON A LOT UNDER 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE, HERITAGE OVERLAY AND SPECIAL BUILDING OVERLAY ................... 19

6. C262 - GLENFERRIE ROAD PRECINCT - HERITAGE OVERLAY REVIEW ......................................................................................... 21

7. C223 - GLENFERRIE ROAD AND HIGH STREET ACTIVITY CENTRE PLANNING CONTROLS - CONSIDER SUBMISSIONS ............................ 21

8. ART ACQUISITION PROPOSALS ....................................................... 21

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.


9. NATIONAL DISABILITY INSURANCE SCHEME .................................... 22 10. EDGAR STREET, GLEN IRIS - ON-STREET PARKING BETWEEN KENT

STREET AND MALVERN ROAD ........................................................ 23 11. MILLEWA AVENUE, MALVERN EAST - TRAFFIC ACCESS AND ASSET

CONDITION .................................................................................... 23 12. RISK MANAGEMENT & OCCUPATIONAL HEALTH & SAFETY REPORT

FOR THE PERIOD 1 JANUARY TO 30 JUNE 2017 ............................... 24 13. PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE

QUARTER ENDED 30 JUNE 2017 .................................................... 24

M. OTHER GENERAL BUSINESS

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS


PRESENT : CR JAMI KLISARIS, MAYOR : CR GLEN ATWELL : CR MARCIA GRIFFIN : CR JOHN CHANDLER : CR SALLY DAVIS : CR JUDY HINDLE : CR MATTHEW KOCE : CR MELINA SEHR : CR STEVE STEFANOPOULOS

COUNCIL OFFICERS PRESENT

: WARREN ROBERTS, CEO : GEOFF COCKRAM : SIMON THOMAS : KAREN WATSON : STUART DRAFFIN : FABIENNE THEWLIS : TONY OULTON : JUDY HOGAN


A. Reading Of The Reconciliation Statement And Prayer Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The meeting began with a prayer at 7.02pm.

Vale – Former Councillor and past Mayor Claude Ullin AM Cr Chandler made the following comments:

“it is with great sadness that I rise to note yesterday evening’s passing of former Mayor and Councillor Claude Ullin AM and to offer my condolences to his partner Ian, family and friends.

Claude was a highly respected, long serving Councillor and five times Mayor of the City of Stonnington and former Malvern Council and a passionate supporter of the arts.

His commitment and service to our community will be remembered with high regard by all and he leaves an outstanding legacy that arises from the many community projects and policies that supported, and in many instances, initiated.

The Mayor Cr Klisaris made further comments:

The City of Stonnington is saddened by the loss of our dear friend and former Mayor and Councillor Claude Ullin AM.

Claude was a generous and kind-hearted man and a much respected community leader.

He was a pillar of the Stonnington community and a tireless advocate for our City – mainly in the areas of visual and performing arts, heritage protection and supporting local businesses.

He served his community not for the recognition but for the chance to make a positive difference and to improve the lives of people within our wonderful municipality.

Claude served as a Councillor for 25 years and was first elected to the former City of Malvern in 1987 where he served as Mayor for one term. He was elected to the City of Stonnington in 1999 where he served as Mayor four times – the last being from 2015-2016.

Earlier this year, Claude was officially recognised on the Queen’s Birthday Honours List and awarded a Member (AM) of the Order of Australia for his service to the arts, multiculturalism and Local Government.

On a personal note, it truly was a privilege and honour to serve on Council with Claude. He contributed so much to Council and the community and I’m devastated by his passing.

He will be sorely missed and his presence and influence around our City and the Council Chamber will not be forgotten.

Our thoughts are with his family and many friends at this difficult time.

Cr Griffin advised that she had known Claude Ullin over 35 years and had found him always a positive, supporting person and a delight to know.


Cr Koce noted he had known Claude Ullin only through his time on Council but found him positive, forward thinking, innovative, great supporter of the arts -notably by his support for the Malvern Council purchase of the Sun and Moon statues in Malvern Square. He enjoyed the time in Council with Claude and was fun to spar with and was a respected and treasured colleague who left a positive legacy to both Malvern and Stonnington Councils.

B. Apologies Nil

C. Adoption And Confirmation Of Minutes Of Previous Meeting(s) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 7 August 2017

MOTION: MOVED CR JOHN CHANDLER SECONDED CR SALLY DAVIS That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 7 August 2017 and Confidential Minutes of the Council Meeting of the Stonnington City Council held on 7 August 2017 as an accurate record of the proceedings.

Carried

D. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

The Mayor Cr Klisaris noted that there is a proposed Notice of Motion on Interim Heritage Protection for an area in which she has property which will give rise to the a Direct Conflict of Interest for her and required her to vacate the Chair when this matter is raised.

E. Questions to Council from Members of the Public During Council’s previous Ordinary Meeting three (3) sets of questions to Council were received from members of the public. All questions were relating to the proposed Stonnington Indoor Stadium, the Chadstone Bowling Club, the East Malvern RSL and Percy Treyvaud Reserve. At the time, I used my discretion available to me under Council’s General Local Law not to answer the questions at the meeting. As required under the Local Law, written answers were subsequently provided to the submitters. A copy of the responses is now tabled for inclusion in the minutes as follows:

1. Questions and responses to Ms Clegg In July 2017 Council passed a motion to consider three possible alternate sites for an indoor stadium including the car park opposite the East Malvern RSL. In an interview conducted on ABC radio on 31 July, Mayor Klisaris stated that the East Malvern RSL site is "not large enough for an indoor court stadium". Question 1 Why is the Mayor pre-empting the results of the site review process which is not scheduled to be presented to Council until 21 August?


Response The Notice of Motion on 10 July 2017 committed Council to subjecting three possible alternate sites to a more rigorous assessment by an independent consultancy. Those sites were Malvern Valley Golf Course, Orrong Romanis Reserve and the car park opposite East Malvern RSL Club. The car park opposite East Malvern RSL Club refers to the land between Basil Street, Basil Reserve, Gardiners Creek, and Stanley Grose Reserve, that contains a car park, playground and picnic shelter at the moment. The East Malvern RSL Club site on the opposite side of Basil Street was not one of the three sites nominated for assessment. The interview to which you refer made reference to the dormant bowls green not being large enough to accommodate a four-court stadium. This is accurate and the dormant bowls green is not being considered as a stadium site option. Question 2 Why was the East Malvern RSL site listed for consideration as a potential site for the stadium if Council already knew that the site is not suitable? Response The East Malvern RSL Club was not one of the three sites nominated for assessment. Question 3 How can the community have any faith in the results of the feasibility study when the Mayor is already preempting the results? Response The comments to which you refer are unrelated to and do not pre-empt the results of the assessment of three alternate sites. Question 4 What other aspects of the study have already been predetermined? Response Council will consider all the findings of the feasibility study before making and decisions in relation to the indoor sports stadium and the future of the Chadstone Bowls Club. Question 5 Will the online survey which has over 10,000 signatures be taken into account in the feasibility study? Response All correspondence regarding the indoor stadium feasibility study will be considered. 2. Questions and responses to Mr Croft I delivered personally to the executive offices in Glenferrie Rd Malvern in an envelope marked just ‘Jami Klisaris’ with our detailed alternative submission of an alternative netball stadium site that could save Stonnington rate payers $15 million on or about the 27th January 2017. However the council has no record of receiving this proposal notwithstanding it could save rate payers $15 million.


As the Council officers are pressing on with approval of the Chadstone Bowling Club site, illegally, I request you answer these questions at the next meeting having been given ample time to prepare answers. Failure to do so will be taken that you are refusing to answer these questions. I thus ask you: Question 1 What did you do with this submission? Response There is no record of Council having received this submission on or about the 27 January 2017. A copy of your submission was handed to Officer’s following the East Ward Meeting on 19 April 2017. Question 2 Did you read it? Response The submission received on 19 April 2017 has been reviewed by the consultant engaged to make an assessment of three alternate sites for the stadium including the site that was the subject of your submission. Question 3 Who did you give it to and when? Response The submission has been provided to the consultant engaged to make an assessment of three alternate sites for the stadium including the site that was the subject of your submission. Question 4 Have you contacted this person and found out what they did with it, if so what did they tell you? Response A report on the assessment of the three alternate sites for the indoor sports stadium which includes the site that was the subject of your submission was to be presented to Council on 21 August 2017, this has now been delayed and is now scheduled to be presented to Council on 4 September 2017. Question 5 Have you attempted to find out how such a valuable document could have gone missing, if so what did you find out? Response Officers first became aware of your submission when you raised the subject at the East Ward meeting on 19 April 2017 and a copy of your submission was provided to Council on the night. 3. Questions and responses to Ms Rowland. Question 1 What are the membership statistics for the Chadstone Bowls Club, and in particular -how many playing members are there at the Chadstone Bowling Club, and; - how many non playing members are there, and; -of the non playing members, how many have joined since the announcement of the feasibility study in December 2016?


Response A list of bowls club members for the 2015-16 season, provided to Council by the Chadstone Bowls Club, has 99 names on it however that list did not attribute each name to a category of membership. This information pre-dates the announcement of the feasibility study. Council has not received any information from the Club to illustrate any change to their membership following the announcement of the feasibility study. Question 2 Currently, how many days of the year are the Chadstone Bowling green’s actually used for play? Response Based upon the information provided by the Club since the announcement of the feasibility study the greens are used for play as follows: • Pennant Bowls is played on Tuesday and Saturday during the summer season. • Social Bowls is played on Mondays and Thursdays all year round as well as on Saturdays

during winter. • Barefoot Bowls is played on Friday evenings during summer. Sundays are also popular and

can be organised on other nights on request. • Casual bowlers can pay to play at all other times the greens are open and available. This is

typically on Monday, Thursday, Friday and Saturday. The greens are closed on Wednesdays for maintenance each week and for the month of August for their annual maintenance requirements. Question 3 What alternatives is council considering to relocate the Chadstone Bowling Club in the event that the Chadstone Bowling Club is chosen as the preferred site? Response An important aspect of the feasibility study, as resolved by Council on 21 November 2016, is to include opportunities to accommodate the Chadstone Bowls Club and/or its members at alternate locations. No alternate locations have been ruled out or confirmed, and at this point, no alternate locations have been presented to Councillors or Chadstone Bowls Club. Question 4 What alternatives has Council offered/discussed with the Chadstone Bowls Club and if not, why not? Response In communication with Council, Chadstone Bowls Club has stated that it is resolved to not moving, and that to entertain other options might in their view, be misrepresented as endorsement of the stadium development. With these statements in mind, Officers have not canvassed any alternative options with the Club. Question 5 Since December 2016, which councillors have visited/communicated with the Chadstone Bowls Club and for those that have, how many times?


Response Cr Davis has visited the Club three times at the invitation of the President, and Cr Atwell has visited once. Cr Klisaris, Cr Davis and Cr Atwell as the three East Ward Councillors have received and responded to regular communication from the Club and its members throughout the year regarding the Indoor Stadium Feasibility Study. For tonight’s Ordinary Meeting of Council three (3) sets of Questions to Council have been received for response. In accordance with clause 424 of Council’s General Local Law a summary of the questions is as follows:- One (1) question from Ms Baxter The question asked - what was the number of resident ratepayers of Stonnington who attended the meeting of the Sports Club Forum for the development of the Stonnington Recreation Strategy held in the upstairs foyer of the Malvern Town Hall on 2 August 2014 compared to the number of ratepayers in Stonnington? One (1) question from Ms Wallish The question is that the Mayor reported that she met with the General Manager of Chadstone on 22 June 2016, what was this meeting regarding? Five (5) questions from Ms Hider The questions relate to the recently constructed development at 711 Malvern Road Toorak and the alleged breach of planning permit condition no 12 which required a tree protection fence around the plane tree outside the property. As the tree has now died what action is proposed to be taken and what systems or processes are place to check and monitor to ensure compliance or to implement or improve such process or systems. Further has the security deposit been returned to the developer as a security against damage to the pavement etc. and who authorised it? Council will answer the questions, but I use my discretion under Clause 424 (3) (b) of the Local Law to not provide the responses this evening but to provide written responses to the submitters within 14 working days and the responses will be put into the minutes of the following meeting.

F. Correspondence – (only if related to council business) Cr Griffin tabled the following correspondence:

• Letter from Malvern Baseball Club regarding the application for the upgrade of the Wadsworth Baseball facilities at Sir Zelman Cowen Park and seeking Council support and assistance to remove and replace the existing practice facilities

• Two emails from local residents not supporting any expansion to the Baseball Club at Sir Zelman Cowen Park as it should be left to a passive recreation park not a sporting precinct.

Cr Koce tabled the following correspondence:

• Letter of appreciation from St Joseph’s Outreach Services regarding Council award to the group and

• Minutes of the AGM of St Joseph’s Outreach Services. Cr Chandler tabled the following correspondence:

• An email of condolence on the passing of Claude Ullin from the Prahran Cricket Club


G. Questions to Council Officers from Councillors

A. O-Bikes

Cr Griffin noted that the CEO of the O-Bikes company had stated he is working with Councils on the dumping of these bikes after use and asked if this is so and what Council is doing.

The General Manager Assets and Services Simon Thomas advised that Officers have met with representatives of O-Bikes and have been provided with a contact telephone number to report dumped bicycles so they could be collected. He noted this is the wider local government issue and concern. Mr Thomas advised that the MAV has established a Working Party about the problem and Council has nominated to be on this Group. He further advised that Council’s Local Law currently has little power to deal with the issue however legal advice is being obtained on how to strengthen the Local Law. Mr Thomas advised that the State Government appears reluctant to deal with the issue and it is being left to Councils to action.

B Marriage Equality

Cr Stefanopoulos advised if Council had a policy or stance on the issue of marriage equality.

The CEO Warren Roberts advised that No Council did not.

Given this Cr Stefanopoulos noted that many neighbouring and other Councils had formed a position and other support, requested a report back on this matter.

The CEO Warren Roberts advised this would be prepared.

C O-Bikes

Cr Koce commented on the O-Bikes being a commercial activity on Council property which is not managed well like the RACV bicycle program. He asked that there must be some laws about this and that this also be taken to the MAV Working Group.

The General Manager Assets and Services Simon Thomas took this on notice.

D Citizenship Ceremonies

Cr Koce asked what impact there would be to Council with any take up of people for Citizenship given the loss of this activity by the City of Yarra and would there be any Federal funding. He noted that Council has six ceremonies a year with a maximum number of 130 persons being naturalised.

The CEO Warren Roberts took this on notice advising that this is unknown as yet but Council will follow up with the Federal Government regarding possible funding.

The Mayor Cr Klisaris noted that the greens had offered to take this function on board and further noted another three Councils also looking to be stripped of this function.

Cr Hindle asked what the costs were for conduct of Council’s citizenship ceremonies.

The CEO Warren Roberts advised that it is around $30Kper annum with no Federal funding


E Trees in Chapel Street

Cr Hindle asked if a dead street tree near 800 Chapel Street could be replaced. Cr Hindle further asked that with Chapel ReVision now being approved when will there be tree plantings near Melbourne High School?

The General Manager Assets and Services Simon Thomas advised he would circulate details of when such plantings are due to occur.

F Parked Vehicles on Nature-strip near Melbourne High School

Cr Hindle asked if action could be taken to stop the parking of vehicles on the edge of the nature-strip near Melbourne High School – could they be banned?

The General Manager Assets and Services Simon Thomas took the question on notice.

H. Tabling of Petitions and Joint Letters Cr Klisaris tabled the following petitions:-

• a petition with 17 signatures additional to the same petition tabled on 7 August 2017 asking “we, the undersigned believe that one of the 3 possible sites being considered by Stonnington council, to build an $25million sport stadium, in the carpark opposite the East Malvern RSL, is completely inappropriate for this area, and respectively ask council to delete this option as a possible home for the stadium.” The petition further outlines reasons for this request.

• A petition with 12 names requesting “No Stopping/No parking street signage – on front road/kerb side outside Conservatory Apartments, 5 & 5A Winton Road Malvern East” with a covering letter outlining more details to support this request.”

Petitions

PROCEDURAL MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR SALLY DAVIS That the two petitions be received.

Carried

I. Notices of Motion Nil

J. Reports of Special and Other Committees The CEO Warren Roberts tabled the following Assembly of Councillors records:

• Prahran Town Hall Upgrade Steering Group Committee meeting held on 13 June 2017 • Sustainability Advisory Committee meeting held on 31 July 2017 • Commemoration of centenary of Viller Bretonneux WW1 battle Meeting 1 held on 9

August 2017 • Community Services Advisory Committee meeting held on 14 August 2017 • Councillor Briefing held on 14 August 2017 • Finance Advisory Committee meeting held on 16 August 2017


K. Reports of Delegates Cr Davis reported on her attendance at the VLGA Local Government Working Group on Gambling noting an interesting presentation from Deakin University Associate Professor Samantha Thomas about children’s exposure to gambling. Points from her research included:

• Hotels are promoting family friendly environments to encourage parents in to use the gambling machines by providing facilities for children to play

• Parents use such venues as they think children do not notice the gaming machines but the studies have found that they are very much aware of such machines

• Such venues need to give more attention to their design Further points included:

• A shift from gambling machines to on-line betting • Women are increasingly gambling on sport • Children consider gambling a normal part of sport.

Losses by municipality on gambling machines include $19m at Boroondara, Glen Eira $76 m, Brimbank a staggering $134m with Stonnington at $23m. Cr Hindle tabled the minutes of the Metropolitan Local Government Waste Forum where the item of particular interest was the recent ABC Four Corners program on the state of recycling in Australia. Cr Hindle asked that the minutes and other documents be forwarded to the Sustainability Advisory Committee. Cr Atwell spoke on the meeting of the Access Stonnington Committee meeting on the following matters that were discussed:

• Older Persons Strategy – a new one is being prepared and consultation commenced. It is anticipated that the seven principles will continue.

• Accessible Public Toilets – an independent audit was undertaken of Council’s accessible public toilets and what improvements were needed to bring them up to current standard for ambient toilets. Cr Atwell noted that Council was in the process of ensuring that any non-compliant facilities are brought up to standard.

• National Disability Insurance Scheme – he noted this is on this Council agenda. • International Day for Persons with Disabilities will be on 3 December 2017 and the

Committee and Officers are working to inform the community on this.

L. General Business

1 STONNINGTON INDOOR SPORTS STADIUM - ASSESSMENT OF ALTERNATE SITES

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL That: 1. Council notes this progress report 2. A final ‘Assessment of Alternate Sites’ report be presented to the Council

meeting scheduled for 4 September 2017. Carried


2 PLANNING PERMIT 0200/11 - 22 - 32 TOORAK ROAD & 37 CAROLINE STREET SOUTH, SOUTH YARRA - AMEND THE SECTION 173 AGREEMENT PURSUANT TO SECTION 178A OF THE PLANNING & ENVIRONMENT ACT - AMEND THE WORDING OF CONDITION 3(A) OF PLANNING PERMIT 200/11.

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE Section 178A Application to Amend the Section 173 Agreement That Council advise the applicant that it does not provide ‘in principle’ support pursuant to Section 178B of the Planning & Environment Act 1987 for the amendment to the S173 Agreement. S72 Application to Amend Condition 3 (a) of the Permit That Council Refuse the Application to Amend Condition 3 a) of Planning Permit No: 200/11 for the land located at 22 - 32 Toorak Road & 37 Caroline Street South, South Yarra on the following ground:

1. The tennis wall is a valued community asset and is required to be

reconstructed in its original location. The owner/developer is obliged to reconstruct this public asset which was removed as a consequence of the construction of the development.

Carried

3 PLANNING APPLICATION 0966/16 - 116 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That a Notice of Decision to Grant a Planning Permit No: 966/16 for the land located at 116 Argyll Street, Malvern East be issued under the Stonnington Planning Scheme for the construction of two double storey dwellings on a lot in the Neighbourhood Residential Zone subject to the following conditions: 1. Before the commencement of the development, one (1) electronic copy of

plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the application plans Council date stamped 11 October 2016 but modified to show:

a) Changes to the front façade as depicted in the “discussion plans” date 28

June 2017. b) The landscaping requirements as set out in condition 3. c) A schedule of colours and materials including swatches. d) A minimum 2.2m headroom clearance provided within each garage,

measured when the garage door is in an open position. e) Crossover splays in accordance with Council’s requirements.

all to the satisfaction of the Responsible Authority.


2. The development must be in accordance with the endorsed plans unless

otherwise agreed in writing by the Responsible Authority. 3. Concurrent with the endorsement of plans under condition 1, a landscape plan

to be prepared by a landscape architect or suitably qualified or experienced landscape designer must be submitted to and approved by the Responsible Authority. When approved, the landscape plan will be endorsed and will then form part of the permit. The landscape plan must be drawn to scale with dimensions and three copies must be provided. The landscape plan must show:

a) A survey (including botanical names) of all existing vegetation to be

removed. b) Building and trees (including botanical names) on neighbouring

properties within three metres of the boundary. c) Details of surface finishes of pathways and driveways. d) A planting schedule of all proposed trees, shrubs and ground covers,

including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant.

e) Planting in the frontage setbacks of each dwelling of at least two trees capable of growing to at least 5 metres in height at maturity and be a minimum of 2.0 metres at time of planting.

f) Planting along the eastern boundary of the site, adjacent the gap between the rear of the dwelling and outbuilding along the western side of 118 Argyll Street. Such vegetation must provide an effective screen and be capable of growing to at least 5 metres in height at maturity and be a minimum of 2.0 metres at time of planting.

4. Before the occupation of the development, the landscaping works as shown on

the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority. Landscaping must then be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

5. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.

6. A report for the legal point of discharge must be obtained from Council and a

drainage design for the development must be prepared by a suitably qualified Engineer in accordance with that report prior to a building permit being issued. The drainage must be constructed in accordance with the Engineer’s design.

7. All utility services to the subject land and buildings approved as part of this

permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

8. Prior to the occupation of the building, all screening devices designed to limit

overlooking hereby approved must be fixed to a height of at least 1.7m and have no more than 25% openings or an alternative to the satisfaction of the Responsible Authority. The screens must be designed and coloured to blend in with the development to the satisfaction of the Responsible Authority.


9. Any poles, service pits or other structures/features on the footpath required to

be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

10. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit. In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES:

i. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

ii. Nothing in this permit hereby issued shall be construed to allow the removal

of, damage to or pruning of a significant tree (including the roots) without the further written approval of Council. “Significant tree” means a tree: a) with a trunk circumference of 180 centimetres or greater measured at its

base; or b) with a trunk circumference of 140 centimetres or greater measured at 1.5

metres above its base; or c) listed on the Significant Tree Register.

Please contact the Council Arborists on 8290 1333 to ascertain if permission is required for tree removal or pruning or for further information and protection of trees during construction works.

iii. At the permit issue date, Section 69 of the Planning and Environment Act 1987

stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes: 1) Before or within 6 months after the permit expiry date, where the

development allowed by the permit has not yet started; and 2) Within 12 months after the permit expiry date, where the development

allowed by the permit has lawfully started before the permit expires. Carried

4 PLANNING APPLICATION 0684/16 - 114 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That a Notice of Decision to Grant a Planning Permit No: 684/16 for the land located at 114 Argyll Street Malvern East be issued under the Stonnington Planning Scheme for the construction of two double storey dwellings on a lot in the Neighbourhood Residential Zone subject to the following conditions:


1. Before the commencement of the development, one (1) electronic copy of

plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the ‘discussion plans’ submitted to Council on 28 June 2017 but modified to show:

a) Changes to the front façade as depicted in the “discussion plans” date 28

June 2017. b) The west elevation kitchen/meals/living room wall of unit 1 setback a

minimum of 1.50 metres from the western boundary. c) The landscaping requirements as set out in condition 3. d) A schedule of colours and materials including swatches. e) A minimum 2.2m headroom clearance provided within each garage,

measured when the garage door is in an open position. all to the satisfaction of the Responsible Authority.

2. The development must be in accordance with the endorsed plans unless

otherwise agreed in writing by the Responsible Authority. 3. Before the development starts, a landscape plan to be prepared by a landscape

architect or suitably qualified or experienced landscape designer must be submitted to and approved by the Responsible Authority. When approved, the landscape plan will be endorsed and will then form part of the permit. The landscape plan must be drawn to scale with dimensions and three copies must be provided. The landscape plan must show:

a) A survey (including botanical names) of all existing vegetation to be

removed. b) Building and trees (including botanical names) on neighbouring

properties within three metres of the boundary. c) Details of surface finishes of pathways and driveways. d) A planting schedule of all proposed trees, shrubs and ground covers,

including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant.

e) Planting along the western boundary of the site, adjacent the proposed kitchen/meals/living room wall of unit 1. Such vegetation must provide an effective screen and be capable of growing to at least 5 metres in height at maturity and be a minimum of 2.0 metres at time of planting.

4. Before the occupation of the development, the landscaping works as shown on

the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority. Landscaping must then be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

5. The project must incorporate the Water Sensitive Urban Design initiatives

detailed in the endorsed site plan and/or stormwater management report. 6. A report for the legal point of discharge must be obtained from Council and a

drainage design for the development must be prepared by a suitably qualified Engineer in accordance with that report prior to a building permit being issued. The drainage must be constructed in accordance with the Engineer’s design.


7. All utility services to the subject land and buildings approved as part of this

permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

8. Prior to the occupation of the building, all screening devices designed to limit

overlooking hereby approved must be fixed to a height of at least 1.7m and have no more than 25% openings or an alternative to the satisfaction of the Responsible Authority. The screens must be designed and coloured to blend in with the development to the satisfaction of the Responsible Authority.

9. Any poles, service pits or other structures/features on the footpath required to

be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

10. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this


NOTES:

i. This permit does not constitute any authority to carry out any building works

or occupy the building or part of the building unless all relevant building permits are obtained.

ii. Nothing in this permit hereby issued shall be construed to allow the removal of, damage to or pruning of a significant tree (including the roots) without the further written approval of Council. “Significant tree” means a tree: a) with a trunk circumference of 180 centimetres or greater measured at its

base; or b) with a trunk circumference of 140 centimetres or greater measured at 1.5

metres above its base; or c) listed on the Significant Tree Register.

Please contact the Council Arborists on 8290 1333 to ascertain if permission is required for tree removal or pruning or for further information and protection of trees during construction works.

iii. At the permit issue date, Section 69 of the Planning and Environment Act 1987

stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes: 1) Before or within 6 months after the permit expiry date, where the

development allowed by the permit has not yet started; and 2) Within 12 months after the permit expiry date, where the development

allowed by the permit has lawfully started before the permit expires. Carried


5 PLANNING APPLICATION 0124/17 - 58 HAWKSBURN ROAD, SOUTH YARRA - PARTIAL DEMOLITION AND EXTENSION TO A DWELLING ON A LOT UNDER 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE, HERITAGE OVERLAY AND SPECIAL BUILDING OVERLAY

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR STEVE STEFANOPOULOS That a Notice of Decision to Grant a Planning Permit No: 124/17 for the land located at 58 Hawksburn Road, South Yarra be issued under the Stonnington Planning Scheme for partial demolition and extension to a dwelling on a lot under 500sqm in a Neighbourhood Residential Zone, Heritage Overlay and Special Building Overlay subject to the following conditions: 1. Before the commencement of the development, 1 electronic copy of plans

drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans advertised April 2017 but modified to show: a. Updated demolition plan to include the external demolition to the rear of

the existing dwelling; b. Dimensions of the proposed south facing first floor staircase window to

emulate that of the existing ground floor window directly below; c. All first floor north facing habitable room windows shown to have a

minimum sill height of 1.7 metres above finished floor level or screened in accordance with ResCode Standard A15;

d. An accurate representation of the extent of the existing double storey eastern boundary wall abutting the subject site. No two storey wall is to be shown on the eastern boundary south of the Studio;

e. The first floor northern wall of the studio setback approximately 2.6 metres from the northern boundary, to align the eastern wall on boundary with the simultaneously constructed wall on boundary at No. 1 Walter Street;

f. An updated east elevation showing the location, height and extent of the proposed double storey wall on boundary;

g. The deck separating the first floor master bedroom with the studio setback from the southern boundary in line with the southern wall of the study;

h. The first floor deck and balustrade located south of the Studio removed; i. A Water Sensitive Urban Design Response in accordance with Condition

3; and j. Finished floor levels showed to be in accordance with Condition 6,7,8 and

9. 2. The layout of the site and the size, levels, design and location of buildings and

works shown on the endorsed plans must not be modified for any reason (unless the Stonnington Planning Scheme specifies that a permit is not required) without the prior written consent of the Responsible Authority.

3. Concurrent with the endorsement of plans, the applicant must provide a Water Sensitive Urban Design Response addressing the Application Requirements of the Water Sensitive Urban Design Policy to the satisfaction of the Responsible Authority. All proposed treatments included within the Water Sensitive Urban Design Response must also be indicated on the plans.


4. The project must incorporate the Water Sensitive Urban Design initiatives

detailed in the endorsed site plan and/or stormwater management report. 5. The development hereby approved must be fully contained within the permit

holder’s entitled land. Melbourne Water Conditions 6. Finished floor levels of the extension to the dwelling must be constructed no

lower than the existing dwelling finished floor levels of 7.53 metres to Australian Height Datum.

7. Finished floor levels of the new garage must be constructed a minimum of 150

mm above the applicable flood level of 7.38 metres to Australian Height Datum (AHD).

8. Finished floor levels of the new workshop/store must be constructed a

minimum of 150 mm above the applicable flood level of 7.38 metres to Australian Height Datum (AHD).

9. Any new basement entrance and opening including to the cellar must be

located a minimum of 300mm above the applicable flood level. End Melbourne Water Conditions 10. This permit will expire if one of the following circumstances applies:

a. The development is not started within two years of the date of this permit. b. The development is not completed within four years of the date of this


NOTE: This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried


6 C262 - GLENFERRIE ROAD PRECINCT - HERITAGE OVERLAY REVIEW

MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR MELINA SEHR That Council: 1. Applies to the Minister for Planning in accordance with Section (9)(3) of the

Planning and Environment Act 1987 to obtain authorisation to prepare Amendment C262 to amend the boundary of HO349 in accordance with the “Review of Glenferrie Road Precinct HO349” prepared by Context - Attachment 1 to this report.

2. Authorises Council officers to prepare C262 amendment documents. 3. Authorises Council officers to make minor refinements to the heritage citation

prior to exhibition. 4. Once authorisation is received, exhibit Amendment C262 in accordance with

Sections 17-19 of the Planning and Environment Act 1987. 5. Notifies the owners of properties in HO349, affected adjoining landowners and

prescribed authorities of the exhibition of Amendment C262. 6. Authorises Council officers to prepare an additional assessment of 39 Station

Street, to support a possible future nomination of the place to the Victorian Heritage Register.

Carried

7 C223 - GLENFERRIE ROAD AND HIGH STREET ACTIVITY CENTRE PLANNING CONTROLS - CONSIDER SUBMISSIONS

MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR JUDY HINDLE That Council: 1. Requests the Minister for Planning appoint a Panel pursuant to Section 23 of the

Planning and Environment Act 1987 to hear and consider submissions to Amendment C223 to the Stonnington Planning Scheme.

2. In its submission to the Panel hearing, adopt a position in support of Amendment C223 generally in accordance with the officer’s response to the submissions as contained in Attachments 4, 5 and 8 of this report and any refinements identified in preparing for the hearing, with the following variation:

a) reduce the preferred maximum height of development on land in the proposed Development Plan Overlay Schedule 3 (Malvern Central and Railway land) to 8 storeys (28.5m).

3. Advises the submitters to Amendment C223 of Council’s decision.

4. Refers the submissions and any late submissions to the Panel appointed to consider Amendment C223.

Carried

8 ART ACQUISITION PROPOSALS


MOTION: MOVED CR GLEN ATWELL SECONDED CR MARCIA GRIFFIN That Council authorise the purchase of all artworks listed in this document as recommended by the Arts Acquisition Panel for acquisition into the Stonnington Art Collection. A Division was called by Cr Hindle: For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia

Griffin, Glen Atwell and Steve Stefanopoulos Against: Nil Absent: Crs Sally Davis and Judy Hindle Abstain: Crs Sally Davis and Judy Hindle (corrected at Council Meeting 4 September 2017)

Carried Table A - Summary of Proposed Acquisitions:

Artist Artwork Cost inc GST

Bond En cor rah ya sicht, $ 10,000 Bond Korcht irven rohns $ 10,000 Christensen Three Piles $ 13,500 Christensen Untitled (Vanity) $ 13,500 Georgetti Stadium $ 9,000

Hattam Doctor’s Dilemma, Mark II $ 15,400

Newman Hard To Get To $ 11,000

Newman A Catastrophe $ 8,000

Qureshi Evening stroll towards the sunset I $ 9,500

Qureshi Evening stroll towards the sunset II $ 9,500 Sims Diametric $ 12,196

TOTAL $121,596

9 NATIONAL DISABILITY INSURANCE SCHEME

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR GLEN ATWELL That Council: 1. Makes a decision not to register as an NDIS provider In Home Support

Services. 2. Makes a commitment to provide individual support for clients transitioning

from HACC PYP to registered NDIS providers. 3. Conducts advocacy to relevant State Government Members, for ongoing

supports and services for those residents receiving Home and Community Care Younger Persons Program and who are not eligible for National Disability Insurance Scheme.

Carried


10 EDGAR STREET, GLEN IRIS - ON-STREET PARKING BETWEEN KENT STREET AND MALVERN ROAD

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That Council, write to the lead signatory of the multi-signatory letter to advise that in consideration of the parking survey results, that parking restrictions on-street are not warranted at this time.

Carried

11 MILLEWA AVENUE, MALVERN EAST - TRAFFIC ACCESS AND ASSET CONDITION

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL That: 1. Council consult all property occupiers of Millewa Avenue on the proposal to

undertake maintenance and improvement works as outlined below, subject to accepting the implementation of ‘No Stopping’ restrictions (either on one side or staggered along the street) ;

a. Retain the existing concrete pavement, undertake repairs as necessary,

b. Profiling (grinding down) the concrete surface to reshape the road,

c. Construction of a new drainage under existing kerbing from Alvie Street to 76/78 Millewa Avenue (including an outfall drain in Alvie Street)

d. Repair/reinstatement kerbing for the entire length of Millewa Avenue (includes kerb and Channel on 1 side of Alvie Street along new drainage alignment).

e. Reinstatement of vehicle crossings as required (to nearest joint).

f. Resurface existing the concrete road with asphalt.

2. As part of the consultation residents be advised that the timing for implementation of the proposal would be subject to the provision of funding in the preparation of future capital budgets for the estimated cost of works being $1.5m.

3. A further report be prepared for Council consideration following the

community consultation process. Carried


12 RISK MANAGEMENT & OCCUPATIONAL HEALTH & SAFETY REPORT FOR THE PERIOD 1 JANUARY TO 30 JUNE 2017

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR JOHN CHANDLER That Council receives and notes the six-month Risk Management and Occupational Health & Safety report for the period 1 January to 30 June 2017.

Carried

13 PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE QUARTER ENDED 30 JUNE 2017

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MELINA SEHR That Council receives the Prahran Market operating report to Council for the quarter ended 30 June 2017.

Carried

M. Other General Business Nil

N. Urgent Business The Mayor Cr Klisaris, declared a Direct Conflict of Interest in the proposed Urgent Business item regarding interim Heritage Controls as she had property within the affected area and called for a motion for Cr Sehr to take the chair so she may vacate it to leave the Chamber.

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR SALLY DAVIS That Cr Sehr take the Chair to enable the Mayor to vacate the Chamber. (8.07pm)

Carried

The Mayor Cr Klisaris vacated the Chair and left the Chamber at 8.07pm. Cr Sehr assumed the Chair.

Cr Stefanopoulos then outlined the reasons why his request was considered an item of Urgent Business as the matter could not be held over to the next meeting of Council and there was an immediate threat of demolition of a property within this area. He noted there is a need to progress the Heritage Overlay at a fast pace to protect this precinct.

The Chair Cr Sehr ruled this as an item of Urgent Business.

PROCEDURAL MOTION: MOVED CR MATTHEW KOCE SECONDED CR MARCIA GRIFFIN That standing orders be suspended and Council proceed into Urgent Business to consider the progression of an urgent Heritage Overlay precinct work.

Carried


MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR JUDY HINDLE That Council: 1. Urgently commission heritage consultants to undertake a heritage investigation

of properties bounded by Kooyong Road, Malvern Road, Murray Street and Horsburgh Grove, Armadale included in Attachment 1 to determine the potential significance of a heritage precinct.

2. Subject to heritage advice recommending that the precinct has potential heritage significance and warrants further investigation:

a) Commission heritage consultants to prepare a heritage citation for the proposed precinct.

b) Requests that the Minister for Planning prepare a planning scheme amendment to the Stonnington Planning Scheme in accordance with Section 8(1) (b) and 20 (4) of the Planning and Environment Act 1987, to provide interim heritage protection to the proposed precinct.

c) Applies to the Minister for Planning to obtain authorisation to prepare a planning scheme amendment to the Stonnington Planning Scheme in accordance with Section 9(3) of the Planning and Environment Act 1987, to apply permanent heritage protection to the proposed precinct

d) Authorises Council officers to prepare amendment documents for authorisation and exhibition for the permanent amendment.

e) Once authorisation is received, exhibit the permanent amendment in accordance with the Ministers requirements.

f) Advises the owners of properties subject to the amendments of Council’s resolution.

Carried

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR SALLY DAVIS That Council proceed out of Urgent Business and resume Standing Orders. (8.11pm)

Carried

The Mayor Cr Klisaris returned to the Chamber and assumed the Chair at 8.11pm.

O. Confidential Business


PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR SALLY DAVIS That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified: (8.12pm)

Confidential Matter Reason for Confidentiality

1. Prahran Market Financial Report to Council for the Year Ended 30 June 2017

89 (2)(d) contractual matters

Carried

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR SALLY DAVIS That the meeting be re-opened to the public. (8.15pm)

Carried

There being no further business the meeting closed at 8.15pm.

Confirmed on Monday 4 September 2017

................................................................................... CR JAMI KLISARIS, MAYOR


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: Tuesday 13th June 2017 Name of Meeting: Prahran Town Hall Upgrade – Steering Group Committee Meeting Time: 4.30 pm Assembly Location: Malvern Town Hall – Meeting Room M5 IN ATTENDANCE: Councillors:

Cr Jamie Klisaris (Mayor) Cr John Chandler, Cr Steve Stephanopoulos, Cr Melina Sehr

Apologies:

Council Officers: Warren Roberts CEO, Simon Thomas, Karen Watson, Katherine O’Connell, Tony Oulton, Other Attendees: Michelle Read (Consultant), Virginia Ross (Architect)

Matter/s Discussed:

Concept Options

Business Modelling - Update

Project Program - Status

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: None

Council Officers: None

Form completed by: Abbey Marie


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: 31 July 2017 Name of Meeting: Sustainability Advisory Committee Time: 5.00pm Assembly Location: meeting room G3 – 311 Glenferrie Road Malvern IN ATTENDANCE: Councillors: Cr Koce

Council Officers: Simon Thomas, Simon Holloway

Matter/s Discussed:

• SAC meeting schedule 2017 • Update on energy initiatives and achievements

o Energy conservation plan o Electric vehicle o Waste management o Biodiversity projects o Tree plantings o Environmental education program

• Sustainable Environmental Strategy update • Sustainability snapshot 2016/17

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: Nil

Council Officers: Nil

Form completed by: Simon Thomas


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: 9 August 2017 Name of Meeting: Villers Bretonneux Committee meeting No. 1 Time: Assembly Location: IN ATTENDANCE: Councillors: Cr Klisaris (Mayor) Crs Atwell, Davis, Hindle

Council Officers: Fabienne Thewlis Robert Smart Other Members: Tony Russell

Matter/s Discussed: Planning for Commemoration of Centenary of Viller Bretonneux WW1 battle CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: Nil


Form completed by: Fabienne Thewlis


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: Monday 14 August 2017 Name of Meeting: Community Services Advisory Committee Time: 5.00pm – 6.00pm Assembly Location: Meeting Room M.1, Malvern Town Hall IN ATTENDANCE: Councillors: Cr Klisaris

Council Officers: Karen Watson, General Manager Community and Culture Pam Walters, Acting Manager Aged, Diversity, Health and Animal Management Cath Harrod, Manager Children and Family Services/ Festivals and Events Tony Oulton, Manager Community Facilities Hannah Morton, Executive Assistant / Special Projects

Matter/s Discussed: Item Description 1. Children, Youth and Family Strategy 2. NDIS

3.

Other Business – Smoking Bans

- MCH Toorak relocation - East Malvern Junior Soccer - Basil Reserve/Dogs Reports

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: Nil


Form completed by: Karen Watson


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS Date: Monday 14 August 2017 Councillor Briefing Time: 6pm Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern IN ATTENDANCE Councillors:

Cr J Klisaris (Mayor) Cr G Atwell Cr J Chandler

Cr J Hindle Cr M Griffin Cr M Koce

Cr M Sehr Cr S Davis Cr S Stefanopoulos (apology)

Council Officers:

Warren Roberts (CEO) Stuart Draffin Simon Thomas

Karen Watson Geoff Cockram Fabienne Thewlis

Tony Oulton (6.53pm left 7.55pm)

Gareth Gale (8.28pm, left 9.08pm)

Lisa Stafford (6.53pm left 7.55pm)

Tracey Limpens (6.53pm left 7.55pm)

Rick Kwasek (left 8.48pm) Hannah McBride-Burgess (8.28pm, left 9.08pm)

Grant Smethurst (6.53pm left 7.55pm)

Matter/s Discussed: 1. 6:00PM PRESENTATION FROM VICTRACK 2. 6:30PM PRESENTATION - STONNINGTON INDOOR SPORTS STADIUM - SITE REVIEW AND

ASSESSMENT OF ALTERNATE SITES 3. CATO SQUARE - PROJECT UPDATE 6 4. C262 - GLENFERRIE ROAD PRECINCT - HERITAGE OVERLAY REVIEW 5. C223 - GLENFERRIE ROAD AND HIGH STREET ACTIVITY CENTRE PLANNING CONTROLS -

CONSIDER SUBMISSIONS 6. PLANNING PERMIT 0200/11 - 22 - 32 TOORAK ROAD & 37 CAROLINE STREET SOUTH, SOUTH

YARRA - AMEND THE SECTION 173 AGREEMENT PURSUANT TO SECTION 178A OF THE PLANNING & ENVIRONMENT ACT - AMEND THE WORDING OF CONDITION 3(A) OF PLANNING PERMIT 200/11.

7. PLANNING APPLICATION 0966/16 - 116 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE

8. PLANNING APPLICATION 0684/16 - 114 ARGYLL STREET, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN A NEIGHBOURHOOD RESIDENTIAL ZONE

9. PLANNING APPLICATION 0124/17 - 58 HAWKSBURN ROAD, SOUTH YARRA - PARTIAL DEMOLITION AND EXTENSION TO A DWELLING ON A LOT UNDER 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE, HERITAGE OVERLAY AND SPECIAL BUILDING OVERLAY

10. RECORD OF INCOMING VCAT APPEALS


11. ART ACQUISITION PROPOSALS 12. NATIONAL DISABILITY INSURANCE SCHEME 13. LOMOND TERRACE REPORT 14. EDGAR STREET, GLEN IRIS - ON-STREET PARKING BETWEEN KENT STREET AND MALVERN ROAD 15. VICTORIA TERRACE, SOUTH YARRA - SECTION 223 ADVERTISEMENT OF PROPOSED TRIAL ONE-

WAY CLOSURE 16. MILLEWA AVENUE, MALVERN EAST - TRAFFIC ACCESS AND ASSET CONDITION 17. RISK MANAGEMENT & OCCUPATIONAL HEALTH & SAFETY REPORT FOR THE PERIOD 1 JANUARY

TO 30 JUNE 2017 18. PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE QUARTER ENDED 30 JUNE 2017 19. PRAHRAN MARKET FINANCIAL REPORT TO COUNCIL FOR THE YEAR ENDED 30 JUNE 2017 –

Confidential 20. OTHER MATTERS – SOCIAL HOUSING ADVOCACY 21. OTHER MATTERS – VARIOUS QUESTIONS CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: Nil


Form completed by: Fabienne Thewlis


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS Meeting : Finance Advisory Committee Date : Wednesday 16 August 2017 Time : 5.30 – 6.10 pm Assembly Location : Meeting Room 1.1, 311 Glenferrie Road IN ATTENDANCE Councillors Cr John Chandler – Chair Mayor Cr Jami Klisaris – Deputy Chair

Council Officers Warren Roberts, CEO Geoff Cockram, General Manager Corporate Services Scott Moore, Manager Finance Tracey Limpens, Manager Advocacy, Performance & Improvement

Matter/s Discussed 1. Preliminary Year End Results 2016/17 2. Vision Super Defined Benefit Plan – Vested Benefit Index 30 June 2017 CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: Nil


Form completed by:

Geoff Cockram GENERAL MANAGER CORPORATE SERVICES


Item 6 Attachment 1 Attachment 1 - Glenferrie Rd Precinct

Review HO349


Item 7 Attachments 4,5 & 8 - C223 – Available for viewing

on Council’s website


URGENT BUSINESS ATTACHMENT ONE

minutes of council meeting - 21 august 2017 - city of … · 2017-09-05 · 21 august 2017 ....

Documents