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WSUU BOARD MINUTES – NOVEMBER 16, 2016 PAGE 1 OF 3

MINUTES

MEETING OF THE BOARD OF TRUSTEES OF

WESTSIDE UNITARIAN UNIVERSALIST CONGREGATION

NOVEMBER 16, 2016

ATTENDING: Judi Finney, Michael Franzen, Jill Jackson, Allan Lang, and Jean Mendel. GUESTS: Shannon Day, Rev. Alex Holt, Alan Mendel, Lisa Reitzes, Paula VanHaagen and Laura White. NOT IN ATTENDANCE: Tracy Burrows, Sue Holly.

Meeting began at 7:00 p.m. with chalice lighting and check-in of attendees.

APPROVAL OF MINUTES: Jean moved to accept the minutes from the October 19 board meeting, and Michael seconded. Unanimously approved. Sue will send final minutes and reports to Shannon for posting on the website and bulletin board.

MEMBERSHIP COMMITTEE: Laura White, chair, attended and shared with us the progress of the membership committee. Laura expressed gratitude to everyone on the membership team; Patti McCall, Vivica Monahan, John Monahan, Joe Rettenmaier. The team would welcome 1 - 2 additional members who represent millennial interests and/or young families. Committee goal: successfully support each newcomer into becoming an active member and support a sense of belonging for each new member. Membership aspirations: commit to 7 UU Principals, participate in Westside (regular service attendance as an example), volunteer time, make a personally meaningful annual pledge. Laura shared newly developed promotional materials. Talked about steps to make certain this committee is sustainable, one item shared is that the Candlelight and Conversation evening will rotate between different homes so that no one household is hosting more than one time per year. See report attached.

MINISTER SEARCH TEAM: Lisa Reitzes and Paula VanHaagen attended the meeting to go over any questions on the Proposed Agreement that will be given to the called minister candidates. Lisa and Paula updated us on the team’s activities as well as upcoming actions the search team will take.

Paula updated on the search team actions and due dates. This has been a very busy time for our team with the culmination of the survey, cottage meetings, Start-up Saturday and then finally the gathering together of the data gathered from these sources/events. The team has also been preparing The Congregational Record (our congregation profile for potential minister review to get to know us). This is due 12/1 to UUA for review before releasing to interested ministers and WSUU congregation. On 1/2/17 names of ministers in search of a post will be made available to the search committee, in January team will be reviewing the packets from the ministers. Team will narrow selection to three top choices and will then attend a sermon, at an outside location, by each of the three candidates. Candidate week will be the end of April when we will have selectee at WSUU to meet congregation and committee members. Candidate will conduct sermon on two consecutive Sundays. Congregation vote will occur after the second sermon.

Lisa’s update on the process for completing the Proposed Agreement (employment packet and contract). Process has included reviewing the contract of previous called minister. The team has


been working very closely with UUA advisors. Board members had an opportunity to review the Proposed Agreement prior to the board meeting and came to the meeting with questions that Lisa then responded to.

APPROVAL OF PROPOSED AGREEMENT: Judi moved to accept Minister Agreement as proposed and the amendments, Allan Lang seconded.

ADMINISTRATOR’S REPORT: Shannon shared that (since her written report) that money has been coming in in honor of Wayne Fulkerson. These funds will be going into the WSUU memorial fund, with the exception of money that was specifically designated for other areas .See report attached.

TREASURER’S REPORT: Our furnace, which is old and is the original furnace to the building, has required a couple service calls and the problem has not yet been determined. There will be expenses related to the repair. There have also been costs incurred to replace existing and add new hand rails on all stairways. See report attached.

FINANCE COMMITTEE:

UUA loan will be up for renewal in April 2017. Do we want to rewrite the loan now or extend the current loan 5 years? Decided to extend the existing loan 5 years so that new minister can be part of the process. Michael made motion to approve the finance committee proceeding with the renewal of the UUA loan. No second needed as the motion came from the Finance Committee.

INTERIM MINISTER’S REPORT: See report attached.

MUSIC DIRECTOR’S REPORT: No report received.

BOARD GOALS UPDATE: Our homework is to come prepared to the next meeting prepared to share our timeline for completion of each board goal. Tracy completed her timeline and it is outlined below:

Organizational/Committee Structures: Tracy

- Develop an overall calendar of important committee and Board activities. Include in the calendar regular timing of major committee reports to the Board. Jan 2017

- Establish Quarterly Meetings of the Leadership Assembly. Each Committee submits summary activity reports each quarter. – In process of completion

- Complete the committee charters for major committees – finance (complete), stewardship, building, membership - April 2017

- Complete Leadership Assembly approval of committee norms, including leadership succession guidelines April 2017

Communications: Jill/Michael


Policies: Jean/Allan

Small Group Ministries: Judi/Sue

Stewardship/Budget Connections: Alex

TOPICS TO DISCUSS AT DECEMBER MEETING:

o Alex would like to discuss merging the “Help for Members in Need” and the “Discretionary Fund”.

o Update on the sinking parking lot.

INVITE TO NEXT MONTH’S MEETING: Building Committee – Soph Davenport

o Receive an update on the sinking parking lot.

o Any other building related updates

THANK YOU NOTES: Done.

There being no further business, we adjourned at 8:55 p.m.

Next regular meeting of the Board will be on December 21, 2016 at 7:00 p.m. at WSUU in the Admin Office.

Judi Finney, Trustee-At-Large

Board Membership Report 11/16/16

Committee Members: Laura White, chair, Patti McCall, Vivica Monahan, John Monahan, Joe Reittenmier (consulting) Looking for 1-2 representing millennial interests and/or young families. Goal: Successfully support frequent visitors and newcomers transition into active members and deepen their spiritual and community commitment and connections through membership series and welcoming ceremonies. Coordinate with stewardship, finance and greeting committees so support each other. Active members aspire to: Commit to 7 UU Principles, participate in Westside activities such as Sundays on a regular basis, volunteer their time and talents as realistic, make a personally meaningful annual pledge. Committee activities are Engaging (motivating for new potential members), Effective (result in active long term members), and Sustainable (good use of limited staff and volunteer time and transitions). Developed outreach materials with theme--pass around brochure and cards. Cards can be handed out, extras at name tags (place behind) and at newcomers table. Membership Table out most Sundays in social hall Hand Out brochure and cards First 3 part Fall Membership Series: Getting to Know UU, Candlelight and Conversation, How WSUU

Works (and Plays) Pass Samples of Sessions folders 2 New Members Welcoming Ceremonies (one this Sunday): 14 new members--(actually 16 but unfortunately the Mike & Myrta Ladichs will be moving back to Spokane)6 in September and 8 in November. Set up another Winter Membership Series starting in late January and completing in February before Annual Giving campaign. Need great photos of active Westside committee work and community. Materials from committees welcome at our Membership table. Better ways to connect to RE families. Millennial high interest activities to refer folks to. Group that follows up with informal meetups. (We have our hands full following up on visitor yellow cards, frequent visitors and giving classes for Membership Series and connecting new members to passion of choice). Coordinate with others to follow up and check in with members. Also suggest as a congregation we consider strongly on-line streaming of our Sunday sermons (many expressed interest in this option) and Skype or other non-meeting meetings. Gratified to work with great inspiring cmte team and impressed with skills, talents and commitment of new members joining our community. Some of career/skills: lawyer, computer science, hospice, nursing, engineering, woodworking, culinary, performing and visual arts, musicians, education, musicians, folks from Seattle Men's Chorus and more.

Administrator Report to Board November 2016

1. Membership– Exciting news on this front. The efforts of the amazing Laura White and her team

are resulting in some new members joining. She will be joining the meeting so I will let her fill

you in on details. Patti McCall has begun to volunteer regularly in the office and I have been able

to hand over some of the visitor/member tasks to her which is a huge help.

2. Rentals – We have received payment for Sweet Pea for November on time. We have one recital

booked for November. I’m very excited to report that the new late night Saturday AA group is

doing well. They have more than 20 folks showing up. Primarily youth.

3. Westside hosting great community events – I’m very pleased with the publicity that we have

been getting, and of course the important role Westside is playing as a drop off location for the

supplies for the Standing Rock demonstrators and additionally Westside will host the following

event:

Summary of forum: Transforming Pain, Fear and Anger to Action

The Delridge neighborhood of West Seattle experienced a hate crime in July that was clearly inspired by

negative presidential political campaigning. In response, on September 24th over 200 neighbors

gathered to get to know each other and share food, music and diversity.

Now the election is finally over. But this election has widened our country’s already divisive political

environment. “Politically incorrect speech” has been honored in certain political circles. We’ve heard

political candidates claim that our election system is rigged and watched them stir-up and unleash anger

and hate throughout our country. With Donald Trump’s surprise victory, our country now faces

extensive uncertainty as Trump moves to address his campaign promises which pitted communities

against each other, setting the table for continued anger and possible violence going forward.

On Sunday, December 4th from 1-4pm, we will be conducting our next event to counter this negativity

and help bring our community closer while providing tools to help us all get back to working

together. This will be an educational and participatory forum to be held at Westside Unitarian

Universalist, 7141 California Ave SW, Seattle, WA 98136 (directions here). This forum will provide tools

for transforming pain, fear and anger to action. This forum will be professionally facilitated and is being

supported by multiple partnering organizations.

Please register for forum at http://www.brownpapertickets.com/event/2716318

The goals of this forum are multifold: to hear from a victim of a recent hate crime; to learn tools for

successfully and peacefully countering hate speech when encountered in one’s own community; to

meet other concerned neighbors and share one’s own experiences and perspectives in a safe and

structured format; to learn from Hate Free Delridge’s experience in bringing a neighborhood closer in

response to a hate crime; and assistance in forming your own hate-free neighborhood group.

4. The Furnace – continutes to be on the fritz. Hopefully the problem will be solved tomorrow

morning when a technician makes a second visit.

5. Website – Good progress this past month. I think we will have it out for review to some focus

groups soon.

6. Fair Labor Standards Act – I’ve appreciated Tracy’s help in trying to sort out whether we will be

held, legally to this law. It is not yet 100% clear but we plan to make some changes to the

employee handbook to ensure we comply regardless.

In Community,

Shannon

http://www.wsuu.org/

http://www.wsuu.org/

http://www.wsuu.org/directions.php

http://www.brownpapertickets.com/event/2716318

WSUU Congregation - Seattle WA FY2016-17 13-Month Treasurer's Report - SummaryAs of: Monday, October 31, 2016

Current Mo. Prior Mo. Change

Operations Checking #2045 40,274.36$ 36,486.16$ 3,788.20$

Operations Savings #2060 7,105.60 7,105.42 0.18 Church Building & Land (book value) 1,031,624$

Funds for Operations 47,379.96$ 43,591.58$ 3,788.38$ Cash - Operations Funds 47,580

Cash - Building Funds 123,157

Building Fund Checking #2052 13,632.59$ 13,952.59$ (320.00)$ Other Assets 25,758

Building Fund Savings #2078 78,738.25$ 78,736.25$ 2.00$ Total Assets 1,228,119$

Elevator Fund Savings #5261 30,785.85 29,784.57 1,001.28

Building Funds 123,156.69$ 122,473.41$ 683.28$

Loan to UUA 488,098$

% thru Year: 38% Loan to Pacific Northwest Growth Fdtn 79,654

YTD YTD Budget % Over/(Under) Other Current Liabilities 5,329

Dedicated Fund Balances 7,766

Pledges 166,168$ 118,692$ 140% 47,476$ Total Liabilities 580,847$

Other Donations 22,545 13,308 169% 9,237

Fundraising 2,950 23,846 12% (20,896) 647,273$

Merchants Income 1,547 1,692 91% (145)

Program & Misc Income 19,310 8,067 239% 11,243 Beginning of FY Equity 608,329

Rentals 20,089 21,795 92% (1,706) YTD Change in Equity 38,943

Total Income 232,609$ 187,400$ 124% 45,210$

Ministry 59,656$ 51,730$ 115% (7,925)$

Religious Exploration 31,575 33,560 94% 1,984

Music 27,851 23,405 119% (4,446)

Admin Staff Support 19,182 19,943 96% 761

Add'l Employee Benefits 1,398 1,246 112% (152)

Dues 6,142 5,438 113% (704)

Operations 8,595 9,876 87% 1,281

Committees 9,552 7,766 123% (1,786)

Fundraising 1,000 3,558 28% 2,558

Rental Expenses 335 310 108% (25)

Utilities 8,179 7,585 108% (594)

Loans 20,237 20,238 100% 1

Fees 984 788 125% (195)

Repair & Maintenance 2,676 1,957 137% (719)

Total Expenses 197,361$ 187,400$ 105% (9,962)$

35,248$

Expenses

Overall YTD Results vs. Budget:

BANK ACCOUNT BALANCES

Ahead -->

Congregational Equity

Liabilities

Assets

BALANCE SHEET REPORT

BUDGET SUMMARY

Income

WSUU Congregation - Seattle WA 13-Month Detailed Treasurer's Report Page 2

As of: Monday, October 31, 2016 % Thru Year: 38%

Account # Account Name Curr Mo Activity YTD Balance 13-Mo Budget Bgt Remaining YTD %ofBgt Over Budget Notes

Pledging

4.100.100 Pledges - Current Year Income 24,061.47 161,268.30 305,000.00 143,731.70 53% - Monthly avg to meet budget: $18,500

4.100.105 Pledges - Additional One Time Gifts - - - - -

4.100.110 Pledges - Prior Year Income - 4,900.00 3,600.00 - 136% 1,300.00

Total Pledges 24,061.47 166,168.30 308,600.00 142,431.70 54% 1,300.00

4.100.135 Give Big (Non-pledge gifts and stretch dollars) - 5,875.00 6,300.00 425.00 93% -

4.100.140 Contributions - Sunday WSUU 1,171.74 5,916.06 17,333.00 11,416.94 34% -

4.100.150 Contributions Sunday Charities 469.71 2,530.83 8,667.00 6,136.17 29% -

4.100.155 Endowment Fund Transfers IN - - - - -

4.100.160 Special Gifts & Appeals - 8,222.84 2,300.00 - 358% 5,922.84

Total Other Donations 1,641.45 22,544.73 34,600.00 12,055.27 65% 5,922.84

Total Pledge and Other Donations 25,702.92$ 188,713.03$ 343,200.00$ 154,486.97$ 55% 7,222.84$

4.100.245 Auction Income - - 42,000.00 42,000.00 0% -

4.100.247 Raise the Paddle Income - - 12,000.00 12,000.00 0% -

4.100.249 Art & Garden Show Income - - 6,500.00 6,500.00 0% -

4.100.250 Rummage & Book Sale Income - 2,660.00 1,000.00 - 266% 1,660.00

4.100.257 Misc. Fundraising Income - 290.00 500.00 210.00 58% - - Ingathering ($290) - see 5.100.800

Total Fund Raising Income - 2,950.00 62,000.00 59,050.00 5% 1,660.00

4.100.200 PCC Scrip GF Income - 797.01 2,000.00 1,202.99 40% -

4.100.210 E Scrip GF Income 1.57 18.15 200.00 181.85 9% -

4.100.211 Amazon Rebate Income 137.31 732.30 2,200.00 1,467.70 33% -

Total Merchants Income 138.88 1,547.46 4,400.00 2,852.54 35% -

4.100.220 Coffee Income 99.60 278.61 1,275.00 996.39 22% - - 1/3 of 5th Sunday plate collection

4.100.221 Music Fund Transfers IN - 732.47 - - 732.47

4.100.222 Music Fundraising and Donations - 786.50 4,500.00 3,713.50 17% - - pie sale in June? ($786.50)

4.100.223 Music Programs Income 2,694.75 2,694.75 - - 2,694.75 - music retreat payments

4.100.240 Interest Income 0.18 9.72 10.00 0.28 97% -

4.100.241 Board Designated Fund Transfers to GF - 2,495.06 2,495.00 - 100% 0.06

4.100.242 Building Fund Transfer IN - - - - -

4.100.251 Social & Envir. Justice Fundraising - - 500.00 500.00 0% -

4.100.255 Common Quest Income - 161.00 500.00 339.00 32% -

4.100.258 RE Fund Transfers IN - 1,294.50 1,310.00 15.50 99% -

4.100.259 RE Fundraising & Donations 422.00 1,418.00 1,500.00 82.00 95% - - Oct Soup Lunch

4.100.260 OWL Registration Fees - - - - -

4.100.261 RE Youth Group Fund Transfers IN - 2,518.11 - - 2,518.11 - check budget txfr from June

4.100.262 RE Youth Group Fundraising & Gifts 674.00 1,238.46 2,450.00 1,211.54 51% - - greens sales so far

4.100.263 OWL Fund Transfers IN - 4,250.00 4,250.00 - 100% -

4.100.264 RE Coming of Age Program Fees - - 750.00 750.00 0% -

Program and Misc Income

Merchants Income

GENERAL FUND INCOME

Fund Raising

Other Donations




4.100.265 Ministerial Intern Inc - - - - -

4.100.266 Help for Members Fund Transfers IN - - - - -

4.100.267 Minister Search Fund Transfers IN - 832.55 833.00 0.45 100% -

4.100.268 Web Development Fund Transfers IN - 600.00 600.00 - 100% - - New Website (see 5.100.470)

4.100.270 Building Maintenance/Janitorial transfer IN - - - - -

Total Program and Other Income 3,890.53 19,309.73 20,973.00 1,663.27 92% 5,945.39

Rentals

4.100.300 Cell Tower Rental & Elec Reimb True-up 1,137.78 5,688.90 14,794.00 9,105.10 38% -

4.100.302 Cell Tower Electricity Reimb True-up - - 344.00 344.00 0% -

4.100.305 Rental Income - Single Events - 655.00 5,500.00 4,845.00 12% -

4.100.310 Leases Income- Pre School 5,212.00 13,030.00 33,878.00 20,848.00 38% - - Sept & Oct rent

4.100.311 Donations- Service Groups Meeting at WSUU 265.00 715.00 2,150.00 1,435.00 33% -

Total Rental Income 6,614.78 20,088.90 56,666.00 36,577.10 35% -

TOTAL GENERAL FUND INCOME 36,347.11$ 232,609.12$ 487,239.00$ 254,629.88$ 48% 14,828.23$

5.100.100 Minister Housing Allow Exp 3,000.00 13,500.00 32,500.00 19,000.00 42% -

5.100.101 Minister Salary Exp 4,004.17 21,010.34 61,920.00 40,909.66 34% -

5.100.105 Minister Medical Ins Exp 22.90 1,275.65 - - 1,275.65 - June (May payroll)

5.100.106 Minister Group Term Life Ins - - 350.00 350.00 0% -

5.100.107 Minister Long Term Disability Ins - - 707.00 707.00 0% -

5.100.110 Minister Retirement Exp 700.41 2,766.82 9,066.00 6,299.18 31% -

5.100.115 Minister-FICA Offset 378.68 2,325.64 7,306.00 4,980.36 32% -

Total Minister Compensation 8,106.16 40,878.45 111,849.00 70,970.55 37% 1,275.65

5.100.102 Interim Minister Moving Expenses (1,000.00) 5,449.68 6,300.00 850.32 87% - - received Alex's reimbursement

5.100.120 Minister's Sabbatical Exp - - - - -

5.100.125 Minister's Professional Exp 1,197.56 2,827.56 5,850.00 3,022.44 48% - - travel to New England

5.100.128 Minister Search Expenses - 10,500.00 10,500.00 - 100% -

5.100.130 Ministerial Intern Expense - - - - -

5.100.303 Minister Search Fund Transfers OUT - - - - -

Total Additional Minister Exp 197.56 18,777.24 22,650.00 3,872.76 83% -

Total Cost of Minister Exp 8,303.72$ 59,655.69$ 134,499.00$ 74,843.31$ 44% 1,275.65$

5.100.150 RE Director Salary Exp Bud 2,450.00 24,500.00 64,100.00 39,600.00 38% -

5.100.155 RE Director Medical Ins Ex Bud - - - - -

5.100.158 RE Dir FICA SS Exp Bud 378.68 1,874.27 4,912.00 3,037.73 38% -

5.100.160 RE Director Retirement Exp - 458.33 433.00 - 106% 25.33 - June (May payroll)

Total RE Director Compensation 2,828.68 26,832.60 69,445.00 42,612.40 39% 25.33

5.100.165 RE Director Professional Exp - 1,750.87 3,500.00 1,749.13 50% -

Total RE Director Other Expenses - 1,750.87 3,500.00 1,749.13 50% -

5.100.161 RE Lead Youth Advisor - - - - -

5.100.162 RE Story Time Toddler Teacher - - - - -

5.100.163 RE Nursery Lead Teacher 150.00 770.00 2,240.00 1,470.00 34% -

GENERAL FUND EXPENSES

Minister Position

Children and Youth RE Ministry




5.100.164 RE Nursery Assisstant 75.00 571.13 1,450.00 878.87 39% -

5.100.168 RE Teacher Support Coordinator 323.00 863.00 3,930.00 3,067.00 22% -

5.100.169 RE Summer Coordinator - - - - -

5.100.170 Childcare Exp 32.50 62.50 840.00 777.50 7% -

Total RE Staff Exp 580.50 2,266.63 8,460.00 6,193.37 27% -

5.100.151 RE Youth Leadership Development Exp - - - - -

5.100.152 RE OWL Leadership Development Exp - - 1,750.00 1,750.00 0% -

5.100.166 RE Leader Training Exp - - - - -

5.100.167 RE Teacher Appreciation Exp - - - - -

Total RE Training Expense - - 1,750.00 1,750.00 0% -

5.100.131 RE OWL Programs - - - - -

5.100.132 RE High School Youth Programs - 154.53 750.00 595.47 21% -

5.100.133 RE Middle School Youth Programs - - - - -

5.100.134 RE Operational Exp 32.96 542.51 3,350.00 2,807.49 16% - - flashdrive, gift for Betsy

5.100.135 RE Scholarships - - - - -

5.100.171 RE Program Support Exp - - - - -

5.100.172 RE Curricula Expense 28.18 28.18 - - 28.18 - books; adjust budget for this ???

5.100.225 RE Fund Transfers OUT - - - - -

5.100.227 RE Youth Group Fund Transfers OUT - - - - -

5.100.229 OWL Fund Transfers OUT - - - - -

Total RE Operations 61.14 725.22 4,100.00 3,374.78 18% 28.18

Total RE Ministry Exp 3,470.32$ 31,575.32$ 87,255.00$ 55,679.68$ 36% 53.51$

5.100.185 Music Dir Sal Exp Bud 3,071.70 15,318.63 39,932.00 24,613.37 38% -

5.100.186 Music Dir Medical Exp - - - - -

5.100.187 Music Dir Retirement Exp 282.42 1,129.68 3,671.00 2,541.32 31% -

5.100.188 Music Dir FICA Exp 234.99 1,171.89 3,055.00 1,883.11 38% -

Total Music Director Compensation 3,589.11 17,620.20 46,658.00 29,037.80 38% -

5.100.190 Music Dir Professional Exp - 3,410.96 3,300.00 - 103% 110.96 - arranging repayment

Total Music Director Other Expenses - 3,410.96 3,300.00 - 103% 110.96

5.100.193 Chorale/Sunday Serv Pianist Exp 545.00 2,230.00 6,865.00 4,635.00 32% -

5.100.195 Music Percussionist Exp 270.00 1,260.00 3,030.00 1,770.00 42% -

Total Other Music Staff 815.00 3,490.00 9,895.00 6,405.00 35% -

5.100.191 Music Purchase Exp 157.05 384.24 600.00 215.76 64% - - sheet music purchased

5.100.192 Music Equipment Maint Exp 180.00 180.00 400.00 220.00 45% - - piano tuning

5.100.194 Music Programs Expense 2,765.25 2,765.25 - - 2,765.25 - payment to Camp Burton for retreat

Total Other Music Expenses 3,102.30 3,329.49 1,000.00 435.76 333% 2,765.25

Total Music Ministry Exp 7,506.41$ 27,850.65$ 60,853.00$ 33,002.35$ 46% 2,876.21$

5.100.174 Congr Administrator Sal Exp 3,110.64 14,785.68 39,689.00 24,903.32 37% -

5.100.175 Congr Administrator Medical Ins Exp - - - - -

5.100.176 Congr Administrator Retirement Exp 305.30 1,227.15 3,969.00 2,741.85 31% -

5.100.177 Congr Administrator FICA Exp 237.96 1,131.10 3,064.00 1,932.90 37% -

Music Ministry

Administrative Staff Support




5.100.180 Bookkeeper Sal Exp Bud - 507.00 - - 507.00 - June (May payroll)

5.100.183 Bookkeeper FICA Exp - 38.78 - - 38.78 - June (May payroll)

Total Administration Staff Exp 3,653.90 17,689.71 46,722.00 29,032.29 38% 545.78

5.100.216 Janitorial/Custodian Wages Exp 315.00 1,492.50 5,130.00 3,637.50 29% -

Total Other Support Staff 315.00 1,492.50 5,130.00 3,637.50 29% -

5.100.178 Labor & Industries Ins Exp 564.61 1,064.35 2,200.00 1,135.65 48% -

5.100.182 Employee Assistance Prog Exp - - - - -

5.100.184 Part time Empl FICA SS Exp 67.34 333.49 1,040.00 706.51 32% -

5.100.200 Group Term Life Insurance - - - - -

5.100.205 Long-Term Disability Insurance - - - - -

Total Additional Employee Benefits Exp 631.95 1,397.84 3,240.00 1,842.16 43% -

5.100.300 Partner Church Dues Exp Bud - 150.00 150.00 - 100% -

5.100.310 UUSC Dues Exp Bud - - 250.00 250.00 0% -

5.100.320 UUA Dues Exp Bud - 3,210.00 9,586.00 6,376.00 33% -

5.100.330 PNWD Dues Exp Bud 2,782.00 2,782.00 4,154.00 1,372.00 67% - - half of annual dues; paying 1/2 rate last six mths

Total UU Organizations Dues Exp 2,782.00 6,142.00 14,140.00 7,998.00 43% -

5.100.450 Telephone/Cable/Internet 209.60 1,048.20 2,469.00 1,420.80 42% -

5.100.460 Web Hosting Exp 100.61 105.12 210.00 104.88 50% -

5.100.470 Web Maintenence Exp Bud - 711.00 200.00 - 356% 511.00 - error, not budgeted (see 4.100.268)

5.100.475 Technology Management - 51.49 949.00 897.51 5% -

5.100.480 Office Expenses 109.87 503.20 1,600.00 1,096.80 31% -

5.100.481 Postage Exp Bud - 141.00 500.00 359.00 28% -

5.100.482 Printing / Copying 386.73 1,556.69 5,681.00 4,124.31 27% -

5.100.483 Constant Contact Email Service - 368.28 369.00 0.72 100% -

5.100.484 Marketing and Advertising - 49.00 - - 49.00

5.100.485 Endowment Fund Transfers OUT - - - - -

5.100.520 Banking & Credit Card Fees e.g.Vanco 189.82 1,470.86 5,500.00 4,029.14 27% -

5.100.550 Liability Insurance Exp Bud (1,216.00) 2,590.50 8,200.00 5,609.50 32% - - Dividend for safety (in UUA Ins. Group)

5.100.742 Memorial Expenses - - - - -

5.100.900 Transfers to Operations Cash Reserve Fund - - - - -

Total Operational Exp (219.37) 8,595.34 25,678.00 17,082.66 33% 560.00

5.100.222 Coffee and Other Kitchen Exp - 455.16 1,400.00 944.84 33% -

5.100.336 Help for Members Fund Transfers OUT - - - - -

5.100.710 Membership Exp Bud - - - - -

5.100.725 Worship Council Expense Budget 250.00 2,627.68 3,472.00 844.32 76% - - honorarium

5.100.726 AV Tech Expense 480.00 2,400.00 6,240.00 3,840.00 38% -

5.100.727 AV Equipment & Maintenance - 41.63 400.00 358.37 10% -

Additional Employee Benefits

UU Organizations Dues Expense

Operational Expenses

Committees Expenses




5.100.755 Orion Expense - - - - -

5.100.756 Social Action Expense - - - - -

5.100.757 Sunday Morning Contributions Given to Charity 469.07 3,695.74 8,680.00 4,984.26 43% - - Rainier Scholars

5.100.800 All Congr Social Events - 332.04 - - 332.04 - Ingathering ($332) - see 4.100.257

5.100.829 Common Quest Exp - - - - -

Total Committees Exp 1,199.07 9,552.25 20,192.00 10,639.75 47% 332.04

5.100.196 Music Council Fundraising Exps - - - - -

5.100.819 Raise the Paddle Purchase Exp-GF - - - - -

5.100.820 Auction Expense - 1,000.00 8,000.00 7,000.00 13% -

5.100.821 Rummage Sale Expense - - - - -

5.100.822 Canvass Expense - - - - -

5.100.823 Misc. Fundraising Exp Bud - - 250.00 250.00 0% -

5.100.825 Art and Garden Show Expense - - 1,000.00 1,000.00 0% -

Total Fundraising Exp - 1,000.00 9,250.00 8,250.00 11% -

5.100.305 Facilities Rental Exp - single events - 335.00 805.00 470.00 42% -

Total Rentals Exp - 335.00 805.00 470.00 42% -

5.100.452 Security Alarm System 287.00 287.00 400.00 113.00 72% - - annual fee-- $113 savings ?

5.100.453 Electricity - SCL (4,283.74) 5,274.51 8,470.00 3,195.49 62% - - SCL repaid $4200, finally

5.100.454 Water/Sewer - SPU - 803.70 2,950.00 2,146.30 27% -

5.100.455 Waste/Recycling/Green 204.38 1,021.32 2,600.00 1,578.68 39% -

5.100.456 Gas - PSE 315.00 792.41 5,300.00 4,507.59 15% -

Total Utility Expenses (3,477.36) 8,178.94 19,720.00 11,541.06 41% -

5.100.650 Loan Debt Service - UUA 3,387.44 16,937.20 44,038.00 27,100.80 38% -

5.100.655 Loan Debt Service - PNW Growth Fdtn Exp - 3,299.80 8,580.00 5,280.20 38% -

Total Loan Expenses 3,387.44 20,237.00 52,618.00 32,381.00 38% -

5.100.457 Annual City/County/State Fees 973.67 983.67 2,050.00 1,066.33 48% - - 1/2 County drainage fee

Total City/County Fees 973.67 983.67 2,050.00 1,066.33 48% -

5.100.451 Janitorial Supplies 261.58 986.70 2,587.00 1,600.30 38% - - tp, paper towels

5.100.458 Landscaping Exp - - - - -

5.100.459 Building Maint Supplies & Small Labor Vendor 137.53 1,688.87 2,500.00 811.13 68% - - light bulbs, plumbing supplies

5.100.461 Building Capital Reserve Exp-GF - - - - -

5.100.462 Building Maintenance/Janitorial Transfers OUT - - - - -

Total Repair and Maintenance 399.11 2,675.57 5,087.00 2,411.43 53% -

Total Facility Exp 1,282.86$ 32,075.18$ 79,475.00$ 47,399.82$ 40% -$

TOTAL GENERAL FUND EXPENSES 28,925.86$ 197,361.48$ 487,239.00$ 289,877.52$ 41% 5,643.19$

Income less Expenses 7,421.25 35,247.64 9,185.04

Facility Expenses

Fundraising Expenses

Rentals Expenses

WSUU Congregation - Seattle WA Fund Balances Report Page 7

As of: Monday, October 31, 2016

Fund Acct Fund Balances Curr Balance Mo. Change Notes/Explanation

3.202.100 Building Maintenance/Janitoral 962.50 - Date Activity

3.301.100 Minister's Sabbatical - -

3.302.100 Minister's Discretion 4.03 - Beginning Balance 6/1/2016 14,049.59$

3.303.100 Minister Search - - Ck#1268 - Safety Improvements 6/1/2016 (97.00)

3.304.100 Gifts to be Designated by Board - - Ck#xxxx - ??? (320.00)

3.305.100 Memorial Donations 200.00 200.00 - ??? Ending Balance 13,632.59$

3.310.100 Conference Scholarship 596.21 (176.00) Bert's cost @ Music Retreat

3.321.100 Miscellaneous Grants 160.33 -

3.336.100 Financial Help for Members 957.04 - Beginning Balance 6/1/2016 71,966.38$

3.345.100 Hymnals 98.71 - Donation Received (Hafen) 9/23/2016 6,762.60

3.348.100 Directories - - Interest Earned - YTD 9.27

3.350.100 Music 0.53 - Ending Balance 78,738.25$

3.355.100 WSUU Sponsored Events (16.90) -

3.360.100 Youth Group - -

3.370.100 OWL 715.10 - Beginning Balance 6/1/2016 23,779.88$

3.380.100 Religious Ed Misc - - Donations Received 7,000.00

3.381.100 DRE Search - - Interest Earned - YTD 5.97

3.385.100 RE Raise the Paddle 114.34 - Ending Balance 30,785.85$

3.390.100 Art and Aesthetics 2,929.50 -

3.395.100 Orion - - 123,156.69$

3.400.100 Endowment 55.00 - Beginning Balance 109,795.85

3.405.100 Little Free Library 40.00 - YTD Changes 13,360.84

3.500.100 PCC Cards 479.74 50.00 % Improvement/(Draw Down) 12%

3.600.100 Website Development - -

3.800.100 Charitable Giving - -

3.805.100 Food Bank - -

3.815.100 Partner Church 100.00 -

3.835.100 Community Meal Trust 369.87 -

7,766.00$ 74.00$

Total Building Fund

Building Fund Checking

Building Fund Savings

Elevator Fund Savings

BUILDING FUND ACTIVITY

INTERIM MINISTER’S REPORT TO BOARD OF TRUSTEES

November 14, 2016

Here’s my report for this month.

1. I will be facilitating the Worship Council for the short term after Mark ends

his tenure on January 1. I’ll be keeping an eye out for two people who could

act as co-chairs of the group. The services and format of Sundays are pretty

much well in place for the remainder of the year. We have had some glitches

in the AV program since the burglary some weeks ago but Bert assures me

they have been resolved.

2. Tracy can give you more information on Stewardship but my impression is

that Mark Wainwright is prepared to be chair if he can get ample support

from others in terms of strategy and execution. I have suggested that a very

simple stewardship program this year will give good results and with little

burnout for participants. I have also suggested to the Finance Committee that

a new model of budget reconciliation be tried this year. I recommend that an

informal meeting open to anyone in the congregation be held the first

Sunday after the second Candidating Week (in this case May 7) to give the

leadership and those interested the status of the bottom line. If the budget is

short request suggestions to increase income in various ways. My emphasis

is that using the word ‘appeal’ or begging in any way for more money

doesn’t work. This is a business proposition and most in the congregation

will know that. You can do what you have done in the past about fixed costs,

staff costs, and then what you would like to have for programs. Never beg.

3. I second what Shannon said about the excellent work Laura White is doing

for membership. I suspect given the results of the election that you’ll have

more visitors in coming weeks and it would be good to get them into the

community. I will plan to have a New Members event at my place early in

the new year to see how people are doing but also to see how they are

involved and what they need to become more part of the community. It’s

like a 90 day check-in for new hires.

4. The Transition Team will likely have some new tasks to consider now that

the election is over. Though this would be partly under the Pastoral

Associates umbrella I suspect there will be ongoing anxiety in the church

system as we enter the unknown realms of the Trump Administration and all

it could mean for Americans.

5. Sunday I talks about the Statue of Liberty as a symbol of resistance to what

may be coming our way in America. To that end I have ordered 100 pins to

give away as needed. I’m also working with representatives of the Region to

see what other ways we can support a ‘feet-held-to-fire’ resistance that on

the surface is respectful but can mean many things.

6. I will not be going to the East Coast in January due to changes in plan. So

far I have used 1.5 weeks of vacation/study leave. I will plan to save 4 weeks

for July when I presume I’ll be getting ready to move again.

7. Cynthia, Bert and I have largely put together the Christmas Eve and holiday

services. I’ll be doing informal solo services on Sunday December 25 and

January 1 so that staff and volunteers can take time off. We will likely need

a couple of greeters each Sunday but otherwise we are good.

8. Board Goals – I wonder if each area of Board Goals we set up at the Board

Retreat has a timeline as to the process and completion of the individual

goal? Mine is with Stewardship and I’m working out a timeline with Finance

and others. Are other working groups doing this as well?

Please let me know of any questions, errors or concerns you may have and see you

on Wednesday evening.

Alex Holt, Interim Minister

November 10, 2016 To: WSUU Board Members From: Cynthia Westby, DRE Here is my Board Report for November 2016. This has been a wonderful month of work as DRE. I am so happy and grateful to be doing this important work. I continue to learn new aspects of my job each week as they come up, while ensuring that RE priorities are met each week. All very exciting and rewarding. Fall RE Program: The RE Program continues to go well with a strong group of

dedicated, committed teachers! We are continuing with Buddhism in the 2nd-3rd, 4th-5th, and Middle School classes. The Venerable Lekshay, a Tibetan Buddhist monk with the Sakya monastery, who divides his time between Kathmandu and Seattle, will be teaching the Middle School class on Sunday, November 20th! Below are the attendance numbers for Fall RE classes through Sunday November 6th. The classes are all running smoothly and the teachers are enjoying the work with the children and the curriculum.

RE Fall Classes 2016

Class 9/18 9/25 10/2

10/9

10/

16

10/23

10/30

11/6

Nursery 0 1 2 3 1 3 0 1

Story Time 5 4 5 9 5 6 3 4

Spirit Play 4 2 2 3 3 5 1 5

K-1 6 7 2 4 6 4 0 5

2-3 grade 7 7 7 7 9 4 6 9

4-5 grade 8 9 8 5 6 8 2 7

6-8 grade 9 2 8 5 8 2 3 5

Coming of Age N/A 0 0 7 3 0 3 N/A

Youth Group 7 2 7 9 4 0 6 7

Total 46 34 41 52 45 32 24 36

Chalice Chapel: Marco Deppe with Plant for the Planet will be leading the Chalice Chapel (our once-a-month Children’s Worship Service held for children 5-14 years of age, in lieu of RE Classes) this Sunday, November 13th. I am really excited about this opportunity for children. This Chalice Chapel follows the Planet academy that Marco and others offered a few weeks ago for WSUU children. 15 children attended that academy and their connection with Plant for the Planet will be a lovely fire at the heart of the service.

RE Council: The RE Council continues as eight congregants co-chaired by Shelley

Webb and Vanessa Shaughnessy. The other members are: Nola Balch, April Kirstjansson, Kasey Langley, Laura Strand, Thomas Terence, and Amy Hance-Brancati. We meet on the second Sunday evening of every month and their work is integral and vital to the success of the RE Program. This Sunday is a soup lunch and that fundraiser continues to be a vital part of their work supporting the RE Program. This Sunday is the RE Council meeting. Most of the RE Council members are also teachers in the RE Program. This is a great group of people who bring a rich history and experience with RE and UU to WSUUs RE Program. I am so lucky to be working with them! Youth Group: Youth Group is going very well. The youth have many plans and ideas

and are looking forward to a fantastic year together. We have five fabulous Youth Advisors: Simon Knaphus, Amy Hance-Brancati, Michael Germain-Mothershed, Nathan Germain-Mothershed, and Marissa Ohoyo. They Youth Advisors will be working with Youth this Sunday in discussion to support them with any feelings or concerns the election results may have triggered for them. The Youth have been selling wreaths (this Sunday will be the last Sunday for the sale). This is their major fundraiser and has been going well. The % they make on each type of wreath varies so we won’t know for a while exactly how much money has been raised that is “ours” out of the money collected for the wreaths. Fall Con: Eight youth and two chaperones (Amy Hance-Brancati and Shelley Webb) attended Fall Con in Randall, Washington, October 21st-23rd. They all raved about Con and had a wonderful time. Gracie Bucklew will be going to the Canadian BC Youth Con this weekend (November 11-13). She is very active in Youth Group and was instrumental in encouraging other youth to attend Fall Con. Coming of Age: The Coming of Age group has three kids participating. Steve Burrows, Shelley Webb and John Monahan are teaching this and three mentors have been chosen, asked and accepted the position. So this program is going very well. We will not be able to charge fees for this program – there was a line item in RE Fundraising in the budget of $750 for COA which was anticipated to have been raised by charging parents $125/child to participate in COA. With only three children participating and no actual major hard costs for running this program, we cannot ask parents to pay for this program. This was the consensus of all the teachers and myself. I will remain aware of having to drop this line item in RE fundraising. It may be that this $750 is raised through the other fundraisers that RE is doing (soup lunches, BBQ, Wreath sales). And if it is not, I will understand that I have $750 less in expenses that I can incur. LREDA: I met with the Pacific Northwest Region’s DREs in November and they

continue to be an extremely helpful resource I turn to with questions. My mentor, Sara Lewis, the President of the regional LREDA group for UUA, continues to be immeasurably helpful in pointing me to resources and guiding me through new terrain. She and I continue to meet monthly. It is exciting to be working with this team of DREs

and immensely useful to have this group of colleagues to work with. Stories for All Ages: I’m very pleased to be working with a strong team of tellers with many styles and voices. They bring a wonderfully diverse range of stories to the congregation each Sunday. Multi-Gen Service on December 18th and Christmas Eve Family Service: Alex, Bert and I have met several times and the plans for these two services is nearly complete. We are all extremely excited about these two services and looking forward to them. I will be the Service Leader for both services. Winter RE Programs: I am developing the Winter curriculum. It is focused on Islam

for the 2nd-3rd, and 4th-5th grades. Middle School will continue with Buddhism in the Winter. I am also developing new Spirit Basket curriculum for K-1 and Spirit Play. If you have any questions, comments or concerns about RE, please let me know! Thank you!

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