minutes for the ordinary council meeting · minutes for the ordinary council meeting date: 25 july...

Minutes for the Ordinary Council Meeting

Date: 25 July 2018

Location: Bellingen Shire Council Chambers

Time: 9.06am

COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL

MINUTES

ORDINARY COUNCIL 25/07/2018

MINUTES

Ordinary Council Meeting held in the Council Chambers, Bellingen on Wednesday 25 July 2018 commencing at 9.00am.

PRESENT

Councillors Garry Carter, Dominic King (Mayor), Steve Klipin, Steve Jenkins, Jennie Fenton and Toni Wright-Turner.

IN ATTENDANCE

Liz Jeremy (General Manager), Michelle McFadyen (Deputy General Manager Corporate & Community), Matt Fanning (Deputy General Manager Operations) and Julie Spokes (Operations Support Officer).

1 ACKNOWLEDGEMENT OF COUNTRY

2 APOLOGIES

PROCEDURAL MOTION 056/18

RESOLVED (Cr Klipin/Cr Jenkins)

That an apology be received from Cr Harrison and a leave of absence granted.

UNANIMOUS

3 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST

Nil

MINUTES


4 MINUTES

057/18

RESOLVED (Cr Carter/Cr Wright-Turner)

That the Minutes of the Ordinary Meeting held on 27 June, 2018 be confirmed.

UNANIMOUS

5 MATTERS ARISING

Nil

6 PUBLIC ACCESS/PRESENTATIONS

Jason Errey spoke against Item 9.1 Lobbying NBNCo.

MINUTES


7 MAYORAL MINUTE

ITEM: 7.1

SUBJECT: NSW PUBLIC LIBRARIES ASSOCIATION

FILE/INDEX: MAYORAL MINUTE

PRESENTED BY: DOMINIC KING, MAYOR

058/18

RESOLVED (Cr King/Cr Wright-Turner) That Council: 1. Support the actions of the NSW Public Libraries Association by sending a letter to the NSW Premier requesting; a) the rationale for their funding decision relative to library funding b) feedback on how NSW Councils can continue to provide 2018 library service levels in an environment of increasing demand on a 20-year old budget allocation; and c) Send copies of this letter to the Minister for the Arts, the Hon Melinda Pavey MP (Member for Oxley), (and relevant shadow ministers) along with Local Government NSW. 2. The NSW Government be requested to reverse their funding decision and increase funding to public libraries.

UNANIMOUS

MINUTES


8 NOTICE OF MOTION

ITEM: 8.1

SUBJECT: NOTICE OF MOTION - CR FENTON - PROGESSING THE KOALA PLAN OF MANAGEMENT AND THE KOALA MANAGEMENT STRATEGY

FILE/INDEX: ENVIRONMENT

PRESENTED BY: JENNIE FENTON, COUNCILLOR

059/18

RESOLVED (Cr Fenton/Cr Wright-Turner) That Council be presented with a progress report on the actions that comprise the Koala Plan of Management and Key Performance Indicators under the Bellingen Shire Council Koala Management Strategy.

UNANIMOUS

PROCEDURAL MOTION 060/18

RESOLVED (Cr Wright-Turner/Cr Carter)

That item 9.1 be deferred to follow the public presentations.

UNANIMOUS

MINUTES


9 COMMUNITY WELLBEING

ITEM: 10.1

SUBJECT: ADOPTION OF VOLUNTEER POLICY AND SECTION 355 COMMITTEE GUIDELINES MANUAL

FILE/INDEX: CORPORATE MANAGEMENT-MEETINGS/SECTION 355 COMMITTEE GENERAL FILE

PRESENTED BY: ANNA JOY, COMMUNITY WELLBEING OFFICER

ALISON PATTINSON, MANAGER COMMUNITY WELLBEING

061/18

RESOLVED (Cr Klipin/Cr Fenton) That Council adopt the 2018 Volunteer Policy and Section 355 Committee Guidelines Manual.

UNANIMOUS

PUBLIC ACCESS PRESENTATIONS 9.30am - Jason Errey spoke to item 9.1 – Lobbying NBNCO PROCEDURAL MOTION 062/18

RESOLVED (Cr King/Cr Klipin)

That Council allow 5 minutes for Ian Scott NBNCo to address to Councillors.

UNANIMOUS

MINUTES


ITEM: 9.1

SUBJECT: LOBBYING NBNCO

FILE/INDEX: TELECOMMUNICATIONS

PRESENTED BY: LIZ JEREMY, GENERAL MANAGER

063/18

RESOLVED (Cr Fenton/Cr Wright-Turner) That Council note the response provided by Ian Scott, NBN Co in response to its resolution of 28 March 2018 and organise a Councillor Workshop to consider Council’s next step.

UNANIMOUS

The Meeting adjourned at 10.25am for morning tea. The meeting reconvened at 10.45am

ITEM: 10.2

SUBJECT: COMMUNITY SUPPORT, COMMUNITY EVENT AND CREATIVE PLACEMAKING FUNDS 2018/19 ROUND 1 SUCCESSFUL APPLICATIONS

FILE/INDEX: COMMUNITY SUPPORT AND COMMUNITY SPONSORSHIP EVENT FUNDS

PRESENTED BY: MAXINE COMPTON, GRANTS & BUSINESS DEVELOPMENT OFFICER

064/18

RESOLVED (Cr Fenton/Cr Klipin) That Council: 1. Endorse the successful applications as outlined in this report. 2. Send letters to all applicants advising of the outcomes of the first round of funding for

2018/2019.

UNANIMOUS

MINUTES


10 PLACES FOR PEOPLE

ITEM: 11.1

SUBJECT: LOCAL HERITAGE ASSISTANCE FUND 2018-2019 GRANT ALLOCATION RECOMMENDATIONS

FILE/INDEX: HERITAGE LOCAL FUND

PRESENTED BY: MELANIE GREEN, STRATEGIC PLANNER

065/18

RESOLVED (Cr Jenkins/Cr Wright-Turner) That Council: 1. endorse the allocation of the current funds available in the 2018-2019 LHAF budget as

outlined in Table 2 of this report.

2. endorse the allocation of an additional $17,600 towards the 2018-2019 LHAF budget to enable funding to be allocated towards the remaining projects listed in Table 3 of this report.

UNANIMOUS

ITEM: 11.2

SUBJECT: ADDITIONAL TREE SELECTION - STAGE 3 BELLINGEN TOWN CENTRE BEAUTIFICATION PROJECT

FILE/INDEX: DESIGN AND CONSTRUCTION MAIN STREET PLAN BELLINGEN

PRESENTED BY: JOHN STARR, DESIGN & TRAFFIC ENGINEER

MOTION (Cr Fenton/Cr Wright-Turner)

That Council adopt the inclusion of the following tree species for the four locations identified in this report and the exhibited landscaping plan for Stage 3 Bellingen Town Centre Beautification Project.

Option 5: Syzygium luehmannii (Small Leaved Lilly Pilly/Ribery) For: Cr King, Cr Harrison, Cr Jenkins, Cr Fenton and Cr Wright-Turner. Against: Cr Carter and Cr Klipin.

MINUTES


11 LIVING ENVIRONMENT

ITEM: 12.1

SUBJECT: WATER STATUS REPORT - JUNE 2018

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: CRAIG SALMON, MANAGER WATER AND WASTEWATER

066/18

RESOLVED (Cr Fenton/Cr Jenkins) That Council receive and note the Water Status Report for the month of June 2018.

UNANIMOUS

ITEM: 12.2

SUBJECT: FEASIBILITY OF A PLASTIC SILAGE WRAP COLLECTION AT THE DORRIGO WASTE MANAGEMENT CENTRE

FILE/INDEX: WASTE/DORRIGO WASTE MANAGEMENT CENTRE

PRESENTED BY: MOLLY ODGERS, WASTE MANAGEMENT COORDINATOR

067/18

RESOLVED (Cr King/Cr Carter) That Council write to the Federal Department of Environment and Energy, with a copy to LGNSW seeking the addition of silage wrap to the National Product Stewardship Act 2011 list of products, and work with the Joint Organisation and our waste partners in relation to this waste product.

UNANIMOUS

MINUTES


ITEM: 12.3

SUBJECT: DELEGATION OF AUTHORITY TO THE GENERAL MANAGER - BIOSECURITY ACT 2015

FILE/INDEX: ENVIRONMENTAL MANAGEMENT:PLANNINGGA39/INVASIVE PLANT MANAGEMENT

PRESENTED BY: CARMEN MULDOON, ACTING MANAGER SUSTAINABLE ENVIRONMENT AND WASTE

068/18

RESOLVED (Cr Klipin/Cr Jenkins) That Council: 1. Revoke any previous delegations to the General Manager pursuant to the Noxious

Weeds Act 1993, and 2. Pursuant to Section 377 of the NSW Local Government Act 1993 and Section 375 of

the Biosecurity Act 2015 delegate to the position of General Manager the functions conferred or imposed on Council by or under the Biosecurity Act 2015.

UNANIMOUS

12 CIVIC LEADERSHIP

ITEM: 13.1

SUBJECT: APPOINTMENT OF PERSONS TO TEMPORARILY FILL THE POSITION OF GENERAL MANAGER WHEN REQUIRED

FILE/INDEX: PERSONNEL: AUTHORISATIONS GA39/SENIOR STAFF

PRESENTED BY: ANTON JUODVALKIS, MANAGER, GOVERNANCE & ENGAGEMENT

069/18

RESOLVED (Cr Klipin/Cr Carter) That Council: 1. Appoint the Deputy General Manager Corporate and Community to temporarily fill the

position of General Manager when the General Manager is on leave or unavailable to work between the dates 23 August 2018 and 28 August 2019

2. Appoint the Deputy General Manager Operations to temporarily fill the position of General Manager when both the General Manager is on leave or unavailable to work and the Deputy General Manager Corporate and Community is on leave or unavailable to act in the role of General Manager, between the dates 23 August 2018 and 28 August 2019.

UNANIMOUS

MINUTES


ITEM: 13.2

SUBJECT: DEPUTY GENERAL MANAGER OPERATIONS PROGRESS REPORT - JUNE 2018

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: MATT FANNING, DGM - OPERATIONS

070/18

RESOLVED (Cr Wright-Turner/Cr Carter) That Council receive and note the Deputy General Manager’s Progress Report.

UNANIMOUS

ITEM: 13.3

SUBJECT: GRANTS AND FUNDING

FILE/INDEX: GRANTS AND SUBSIDIES/PROGRAMS

PRESENTED BY: MAXINE COMPTON, GRANTS & BUSINESS DEVELOPMENT OFFICER

071/18

RESOLVED (Cr Jenkins/Cr Wright-Turner) That the information in the report be received and noted.

UNANIMOUS

MINUTES


ITEM: 13.4

SUBJECT: REPORT ON INVESTMENTS AS AT 30 JUNE 2018

FILE/INDEX: FINANCIAL MANAGEMENT INVESTMENT

PRESENTED BY: CHRIS HODGE, CHIEF FINANCIAL OFFICER

072/18

RESOLVED (Cr Wright-Turner/Cr Klipin) That the report indicating Council’s investment position as at 30 June 2018 be received and noted.

UNANIMOUS

ITEM: 13.5

SUBJECT: RETAIL LEASE 15 BONVILLE ST URUNGA

FILE/INDEX: PROPERTY MANAGEMENT (COUNCIL PROPERTY) LEASING

PRESENTED BY: BRETT HANNAFORD, GOVERNANCE & CORPORATE PLANNING OFFICER

073/18

RESOLVED (Cr Klipin/Cr Fenton) That: 1 Council enter into a new lease agreement with the existing tenants HLV Pty Ltd for 15

Bonville Street, Urunga for a term of 3 years commencing 1 August 2018 with a further 3 year option commencing 1 August 2021.

2 The renewal option be subject to a market review. 3 The base rent be proposed at $840.27 per month inc GST with CPI (All Groups

Sydney) increases being applied annually. 4. Costs for the preparation of the lease document be at Council expense in accordance

with Section 14 (1) of the Retail Leases Act 1994.

UNANIMOUS

MINUTES


ITEM: 13.6

SUBJECT: WORKPLACE HEALTH AND SAFETY POLICY

FILE/INDEX: STRATEGY & ORGANISATIONAL DEVELOPMENT

PRESENTED BY: MELANIE LUCOCK, ACTING EXECUTIVE MANAGER STRATEGY AND ORGANISATIONAL DEVELOPMENT

074/18

RESOLVED (Cr Klipin/Cr Fenton) That Council adopt the revised Workplace Health and Safety Policy.

UNANIMOUS

13 CONFIDENTIAL MATTERS

Nil

The meeting concluded at 11:46am Signed

Cr Dominic King, MAYOR. CHAIRPERSON

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