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Longswamp United Church of Christ

Minutes of Consistory Meeting

8/16/10

Present: Consistory members C. Eck, T. Masenheimer, A. Tucker,B. Thomas, B. Friedly, K. Jenkins, J. Kressley. Learning Centerrepresented by Director Bev Thomas. Devotional by PastorAlbright.

The meeting was called to order by Bill Thomas, ConsistoryPresident, @ 6:40 PM.

Special Reports:

A. See Learning Center Directors Report: 2 proposals weremade: 1. The removal of the pleated/accordion dividers inthe preschool room and 2. The painting of the 2s room.Motion to approve the proposals was made by C. Eck andseconded by T. Masenheimer. Motion carried.

B. Treasurers Report: $2K was transferred from theMaintenance Fund to the General Fund. According to Bob

Friedly, this is not unusual in the summer. There was $3305in Memorial Fund income from the Betty Mabry MemorialFund. The report was accepted as presented, pending audit.

C. Pastors report: Elders agreed to send out second set ofletters at the end of August, dismissing 24 people from themembership of the church. Exception: Jared Toth did notreceive his letter, so a letter reinstating him will be sent tothat effect. Fern Fritz would like to use some money fromScott Fritzs Memorial Fund to buy a laptop for the office.

Then, the current office computer could be moved to thepastors study, and the laptop would stay in the church officepermanently (with the exception of when Dawn needs totake the laptop to a Secretarys Conference in Lancaster inOctober 2010). Motion to approve this was made by A.

Tucker, seconded by J.Kressley. Motion carried. Also, an

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informal Leadership Transition Meeting was scheduled for8/17 @ 6 PM. The Executive Committee in attendance was tobe B. Thomas, B. Friedly, J, Kressley, and A. Thomas. Also toattend was to be the Search Committee consisting of E.Long, D. Loch, D. Siegfried, D. Walbert, Pastor Bill and PastorKathy.

D. Search Committee: discussed the transition plans and

President Bill Thomas suggested that the consistory draft athank you letter to the Search Committee by ConsistorySecretary, Andrew Thomas, thanking them for all their hardwork and dedication. PNEC Representative, Russ Roper, willbe in attendance the morning of the trial sermon, 8/29, tohelp with the vote tally.

E. Property Committee: Meredith Tavares, Girl Scout leader, ishelping to finalize the Facilities Use Form with Bill Thomas.

There are issues with the current septic system and theExecutive Committee is trying to come up with a back-upplan for a secondary septic site suggestion (holding tanks) tothe Planning Commission of Longswamp Township, untilafter the sale of the parsonage is complete, as we will needthe funds from the sale of the parsonage to be compliant.Motion was made by B. Friedly, seconded by T.Masenheimer, to propose such a plan to the PlanningCommission. Motion carried.

F. Endowment Committee Report: Deadline for ScholarshipApplications is September 1. They will be meeting sometimein September to determine the scholarship endowment foreach applicant.

G. Worship & Music Ministry Team: will be meeting onSeptember 16th and with Pastor Kathy (if she is voted in)before she takes the pulpit on 9/26.

H. Church School Report: consists of Team Leader,

Secretary/Treasurer and Music Director. There will be 3designated age groups: 3/4s, K-2, and 3-6th grade. There willalso be a 7/8th grade Confirmation Class and a 9-12th grade

Youth Group with meeting times and dates TBA. There arealso 8 or 9 other people who are willing to teach ChurchSchool this year. Rally Day is scheduled for Sunday,September 12th.

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II. Unfinished Business: A nominating Committee consisting of4 people needs to be formed to help fill various open andcritical positions, like Consistory, in a timely and orderlyfashion. Pastor Albright suggested including confirmedyouth for open positions, as well. Also, it was suggested tolook at former members of Consistory to head up theNominating Committee. The Facilities Use Form andGuidelines is still being drafted and should be available by

Jan 2011. Fees for facilities use are still being adopted,and were discussed. Some fee suggestions were madeand a motion was made by B. Friedly and seconded by C.Eck to accept them. Motion carried. A Nursery List is beingprepared by Kim Jenkins and will be ready by the nextConsistory meeting, 9/20.

III. New Business: the property Committee will get a draft of theFacilities Use Form to peruse and discuss. The formatting

of the Newsletter is becoming more and more difficult forDawn. Items submitted need to be in a format forreproducibility and must meet the deadline given, with noexceptions. A motion was made by A. Tucker andseconded by J. Kressley, for an item to be submitted to theOctober newsletter about submission format guidelines.Motion carried. Also, a By-Laws Sub-Committee of only afew people will be formed soon. This sub-committee willpropose by-law changes to the congregation at the Marchand December Congregational meetings. J. Kressley, B.

Thomas, and B. Friedly will serve in this capacity. Finally,web conferencing from the PNEC will be occurring on 9/15,10/13, 10/27, 11/10, and 12/8. Times TBA.

IV. Next Consistory meeting to be held @ 6:30 PM onMonday, September 20, 2010. Meeting was adjourned byB. Thomas @ approx 8:40 PM.

Respectfully submitted in Secretarys absence,

Kim Jenkins