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ARDROSSAN WINTON ROVERS F. C.

YOUTH ACADEMY CONSTITUTIONMore than a football club….a local institution since 1900 which is embedded in the community’s character.

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Ardrossan Winton Rovers FC Youth Academy April 2019

Ardrossan Winton Rovers Youth Football Academy Constitution

1) Mission Statement Ardrossan Winton Rovers Youth Football Academy will provide a structure within which all our member teams can play football in line with the pathway set out by the Scottish Football Association. Our academy will provide opportunities for children and young people to achieve, be active, safe, respected, responsible, nurtured, healthy and included, and will fully adopt the policy & Procedures of the Scottish Youth Football Association & Scottish FA & to achieve these outcomes…

2) Structure & Definition

Ardrossan Winton Rovers Youth Football Academy here in known as The Academy is an organisation which is operated by Ardrossan Winton Rovers C.I.C. It will be managed by an Executive Committee which will consist of the Secretary of each affiliated club, an Executive Secretary/Treasurer, an Operations Manager and two Directors of Ardrossan Winton Rovers C.I.C. who will hold the positions of Chairman and Vice Chairman of the Academy For the purposes of this constitution we define a child/youth as someone under the age of 18 years.

3) Inclusion and Anti-Discrimination Statement of Commitment

Ardrossan Winton Rovers Football Academy is a diverse organisation that values difference and recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions. The Academy takes great care to treat each individual as a person in their own right, with equal rights and responsibilities to any other individual, whether they are an adult or a child. We are committed to providing equality of opportunity and anti-discriminatory practice for all officials, staff, fans, and community members, partners and other stakeholders according to their individual needs. Discrimination on the grounds of sex, age, race, religion or belief, marriage or civil partnership, disability, sexual orientation, gender reassignment, pregnancy or maternity, ethnic or national origin or political belief has no place within the Club.All members of the management committee of each team at The Academy are committed to implementing this policy and to promoting its aims within the wider communities in which we operate. The Academy is committed to a programme of action to make this policy fully effective.The Executive Committee will hold overall responsibility for the co-ordination and implementation of Equality Policy development and for identifying new priorities through regular assessment reviews. The Academy will assess the impact of existing policies, practices and procedures at regular intervals, to evaluate the effectiveness and success of our activities. Through regular consultation with all our partners, monitoring and review process, equality will be mainstreamed into our wider business strategy.The Academy is committed to providing each person who is involved in the Academy equality of opportunity across all areas of the Academy’s operation. The Academy will ensure that equality practices are integral to every process and create an inclusive and positive environment for all.Should you encounter any form of discrimination when on our premises or taking part in any activity we arrange, please could you report it to us with as much information as possible. You can report incidents to the club by sending us an email to [email protected]

With your help, we can help beat discrimination.

4) Anti-Bullying Policy Statement

The Academy is fully committed to safeguarding the wellbeing of all children in its care. We understand that children’s wellbeing can be seriously impacted by bullying behaviour. Ardrossan Winton Rovers Football Academy therefore recognises the information provided for children by respectme, Scotland’s Anti-Bullying Service: ‘Bullying is never acceptable; it doesn’t make a child better or stronger to get through it and it should never be seen as a normal part of


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growing up. Bullying is a behaviour that can make a child feel frightened, threatened, left out and hurt. Something only has to happen once to make a child feel worried or scared to go to school or other places they enjoy going’.

The Academy will:

Respect the rights of children as paramount.

Work together to develop positive relationships amongst children and adults which are mutually respectful, responsible and trusting; and promote their emotional health and wellbeing.

Seek to prevent, reduce and respond effectively to bullying behaviour, through the implementation of this policy and guidelines.

Require members of staff and volunteers to adopt and abide by this policy.

Train, support and supervise its members of staff and volunteers to adopt best practice to prevent, reduce and respond to bullying.

Address the needs of children who are bullied as well as those who bully within a framework of respect, responsibility, resolution and support.

Respond to any concerns raised either in the experiences of children of poor practice/misconduct or abuse caused by an adult’s bullying behaviour.

Highlight bullying based on prejudice and perceived differences, to ensure our practices are effective in dealing with these issues.

Regularly monitor and evaluate the implementation of this policy and guidelines and include children’s views in this process.

ReviewThis Policy and guidelines will be regularly reviewed and will include children’s participation and feedback on the content and actual experience of implementation as part of the review:

In accordance with changes in guidance on anti-bullying or following any changes within The Academy.

Following any issue or concern raised about bullying within The Academy.

In all other circumstances, at least every three years.

5) Confidentiality

The General Data Protection Regulation (GDPR) outlines six data protection principles the Academy will comply with when processing personal data. These principles relate to:

Lawfulness, fairness and transparency - We must process personal data lawfully, fairly and in a transparent manner in relation to the data subject.

Purpose limitation - We must only collect personal data for a specific, explicit and legitimate purpose.

We must clearly state what this purpose is, and only collect data for as long as necessary to complete that purpose.

Data minimisation - you must ensure that personal data you process is adequate, relevant and limited to what is necessary in relation to your processing purpose.

Accuracy - you must take every reasonable step to update or remove data that is inaccurate or incomplete.

Individuals have the right to request that you erase or rectify erroneous data that relates to them, and you must do so within a month.


Storage limitation - You must delete personal data when you no longer need it. The timescales in most cases aren't set. They will depend on your business’ circumstances and the reasons why you collect this data.

Integrity and confidentiality - You must keep personal data safe and protected against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. See GDPR and security.

6) Office Bearers

All Office bearers shall be elected/confirmed annually after each affiliated club’s AGM by the elected members of that club’s committee.

6.1 The Executive Treasurer, Executive Secretary and Executive Operations Manager will be elected/confirmed after the Academy’s AGM by the elected Executive Committee members.

6.2 Ardrossan Winton Rovers C.I.C. shall elect/confirm the Executive Chairman and Executive Vice Chairman of the Academy at their AGM.

6.3 The Academy shall appoint a Child Protection Officer and an Assistant Child Protection Officer from suitably qualified applicants who are members of affiliated team’s. These Officers shall be responsible for ensuring the safety of all players and the Academy’s compliance with all relevant legislation. They shall report to the Executive Committee. Member teams will not require individual Officers.

7) Name and Colours The Academy shall be called Ardrossan Winton Rovers Football Academy. All member colours and suppliers will be as directed by the Executive Committee who will have discretion to alter these colours as they see fit. All affiliated teams must wear club colours. All affiliated teams must register their name as Ardrossan Winton Rovers Football Club followed by the year in which the team covers, this can be abbreviated to AWRFC followed by the year in which the team covers.

Aims and Objectives

• To encourage participation in and enjoyment of association football

• To develop the skills of all participating players and officials

• To develop lifestyle issues and the fitness of all participating players

• To provide positive, safe non-competitive and competitive environments to play developmental football

• To provide as and when required, in conjunction with the National Development Plan, the Regional Development Plan and local leagues, educational courses covering player protection, football development, drugs awareness, dietary requirements, first aid or any other relevant education for all participating players and officials.

• To promote sportsmanship and fair play in young footballers, officials and parents irrespective of gender,

race, religion or social status.

• To encourage existing coaches to upgrade their coaching qualifications and attend courses and seminars to improve their knowledge and abilities.

• To encourage interested persons to take coaching qualifications to increase the number of coaches available to the Academy and possibly help form new member teams.


• The Academy on a case by case basis will consider meeting some of the costs on application.

• The Academy is committed to encouraging the highest ethical standards. All individuals involved in the Academy should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.

• The Academy and its members shall not discriminate on the grounds of age, disability, gender, gender reassignment, marriage and civil partnership, race, religion or belief or sexual orientation.

8) Membership of the Academy Team membership of the Academy shall be decided by the Executive Committee and will be dependent on gaining membership of the SYFA and adherence to this constitution. Any team wishing to join the Academy must submit a written application to the Executive Committee submitting the following information.

Current name of the team if not a newly formed team and the name of the league the team currently plays in.

The team’s SYFA registration number or confirmation that they are applying for membership of the SYFA if a newly formed team.

Names of coaches and any coaching qualifications and whether they have PVG Certificates. Names of all Officials and members or proposed members of the management committee of the team.

The committee must include a treasurer, one of the coaches and someone with First Aid qualification or willing to take the necessary course(s).

The officials or proposed Officials will be expected to appear before the Executive Committee to discuss their application.

8.1 The Executive Committee shall have the exclusive power to hire or dismiss and to determine the remuneration of any paid employee of the Academy.

8.2 The Executive Committee shall have the power to reprimand, suspend or expel any member of the Academy or any paid employee who infringes any Rule or whose conduct shall, in the opinion of the Executive Committee, be prejudicial to the best interests of the Academy.

8.3 All member team’s must be in membership of the Scottish Youth FA.

8.4 Once a player or official has registered with a member team he/she automatically becomes an Academy member. Each player can nominate two people to be their representatives and those people will become Academy members.

8.5 Membership is not complete till the membership fee is paid.

8.6 Membership of Winton Rovers CIC as defined in that company’s articles of association automatically confers membership of the Academy without payment of a membership fee. This membership allows attendance and a vote at the Academy’s AGM’s, but not at member team’s AGM.

8.7 Members of the Academy can only vote at the AGM of the Academy and at the AGM of the team that initiated membership, they may not vote at any other team’s AGM.

8.8 A member of each team’s management committee must hold a current First Aid Certificate or Sports Injuries Certificate or obtain such certificates within six months from the team’s initial acceptance into membership.

8.9 The names, addresses and dates of birth of such management committee to be submitted by the team when seeking membership to the SYFA & the Academy, any change in committee must be approved by the SYFA & the Academy.


8.10 All member teams must have the required insurance cover as determined by the SYFA.

8.11All Officials and Players undertake to uphold the constitution and rules of the Academy the League that they are members of and the Scottish SYFA

8.12All member teams will fully implement all SYFA Player Protection Policies.

8.13It is incumbent of any Official seeking membership of a member team to complete an SYFA self-declaration

form and a Disclosure Scotland Application form.

8.14Any proposed new members must appear before the member team’s management committee for interview. After a team’s management committee has ratified an appointment onto its Committee a Disclosure application should be submitted through the SYFA before team membership is granted.

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8.18.28.38.48.58.68.78.88.98.108.118.128.138.148.15 All affiliated teams should keep a register of members and make this available at each Executive Meeting

and at each AGM.

8.16 No team shall resign its membership of the SYFA or the league they play in without having permission of the Executive Committee to do so. The Executive Committee will strive to take any action it deems necessary to keep a team in membership till the end of that season and all members will assist in this objective.

9 Management

The management of each team will be vested in a Management Committee consisting of the Office Bearers, and this will consist of the Secretary, Coach, Treasurer, and Operations Manager, who will all have one vote at any team meeting. The Secretary of each team will have the casting vote.

9.1 The Academy’s Executive Committee shall have the power to deal with as it sees fit any matters arising from the activities of any member team, all team officials and all team players.

9.2 If a vacancy occurs among a member teams Management Committee during the season, the Management Committee shall appoint in the interim a new office bearer at the teams next Management Meeting but must comply with Rule 6.14 at the earliest opportunity.

9.3 Management Committee meetings will take place once per month with a minute being produced and made available to the Executive Secretary prior to the Executive Committee meeting which will be held on the last Wednesday of every second month.

9.3.1 No one other than a member of a team’s Management Committee can attend a management meeting.


9.3.2 The quorum for a management meeting shall be 3. 9.3.3 Any conflict of interest should be declared and if required the person may be asked to leave the

meeting whilst the matter is deliberated.9.3.4 If the Secretary is unable/unwilling to attend a management meeting he must give consent (text,

letter, e-mail) for a meeting to take place, otherwise if required the Executive Chairman should give direction

9.3.5 The Secretary of a member team can ask the Executive Chairman or in his absence the Executive Vice Chairman to convene a meeting of the Executive Committee if and when required, giving good reason for the request.

9.4 The agenda for all Management Meetings will be as follows:

1. Secretary’s opening remarks2. Apologies3. Minutes of the previous meeting4. Business arising from the previous minutes5. General Secretary’s Report6. Treasurers Report 7. Player Protection Officer Report

8. Any Other Competent business previously notified

9.5 The agenda for all Executive Management Meeting will be as follows:

1. Chairman’s opening remarks.2. Apologies3. Minutes of the previous meeting 4. Business arising from the previous minutes 5. Executive Secretary’s Report (including information gathered from all team secretary’s)6. Executive Treasurers Report (including information gathered from all team secretary’s)7. Individual team Secretary Report (update on each team).8. Player Protection Officer Report

9. Any Other Competent business previously notified

10 Annual General Meeting/Special General Meeting/Extraordinary General Meeting

Each member Team will hold an AGM during June of each year with the Academy holding an AGM before the end of June of each year. The Secretary shall give 21 days’ notice to all eligible Members of the date, time and place in writing. The Secretary shall hold a list of eligible members who will be required to sign in when they arrive at the meeting. Only eligible members can vote at the AGM and shall have one vote. Any applications by a Member to become a Committee Member must be received by the Secretary 28 days before the AGM. They should be proposed by two members on their application. Should there be a vacancy on the Committee or the maximum number of members has not been reached, providing the candidate meets the requirements stated in 6.11 there shall be no need for an election. Between the AGMs the Management Committee shall have the power to co – opt a Member on to the Committee providing they meet the requirements of Rule 6. Any co – opted Member must stand for election at the following AGM. The Secretary shall supply each eligible member with an Agenda for the AGM before the meeting. Following the AGM, the Committee members shall appoint/confirm the Team Officials.

10.1The Constitution may be added to or altered by a proposal passed at a team’s Annual General Meeting, all resolutions whether concerning amendments to the Constitution or for any other business must be submitted in writing to the Secretary at least two weeks before the AGM to allow them to be included in the Agenda. Any additions or amendments to the Constitution must be passed by a majority of two thirds of the eligible members in attendance. Any other type of Resolution may be passed by a simple majority


of the eligible members present. Any alterations to the Constitution must be approved by the Executive Committee and if approved forwarded for consideration at the Academy’s AGM. Any Resolutions or Motions to be moved at the AGM must be received by the Executive Secretary 21 days before the AGM.

10.2The Executive Committee shall have power to propose additions or alterations to the Constitution for consideration at the Annual General Meeting.

10.3On a requisition signed by more than half of the Executive Committee the Executive Chairman shall convene a Special General Meeting or Extraordinary General Meeting.

10.4All Team members must be given at least seven (7) days’ notice of a Special or Extraordinary General Meeting. The agenda of any Special General Meeting will be restricted to the business notified only . Notification should include the reason and or subject of the SGM or EGM.

10.5A quorum shall be required at all General Meetings. For any General Meeting this shall be 25% of the members eligible to vote. Should a quorum not be in attendance within 30 minutes of the advertised start time the meeting shall be adjourned until a date no less than 7 days or more than 30 days after the original date to be decided by the Secretary. The eligible members will receive notification of the new date in the usual manner. For the re – arranged General Meeting the number of eligible members in attendance shall constitute a quorum.

10.6The Agenda for the Annual General Meeting is as follows:

1. Executive Chairman’s opening remarks 2. Apologies 3. Minutes of the previous meeting 4. Business arising from the previous minutes 5. Executive Secretary’s / Treasurer’s Report 6. Team Development Officer’s report 7. Children Development Officer’s Report 8. Team Reports 9. Changes to the Constitution & Rules. 10. Election of Office Bearers 11. Appointment of auditor 12. Any Other Competent business previously notified

11 Finance

11.1 The Executive Committee shall have the power to apply to any appropriate organisations for awards and grants to raise funds for the running and development of the Academy and its member teams. The Executive Committee at its discretion shall be authorised to disburse monies raised, to member teams to help develop their team. Teams shall submit a written application for funds which will be considered on its merits by the Executive Committee. No team shall submit an external grant application for funding without prior consent of the executive committee.

11.2 A bank account shall be held by the Executive Committee in the Academy’s name with such bank as the Executive Committee may decide and all monies received, except such sums as may be necessary for the daily running of the Academy, shall be deposited with the bank by the Treasurer or another Official authorised by the Executive Committee.

11.3 All cheques below £100 drawn on the Academy’s bank account shall be signed by the Treasurer and one other office bearer nominated by the Executive Committee. Cheques of £100 and above should be signed by the Treasurer and two other office bearers nominated by the Executive Committee. Blank


cheques must not be signed.

11.4 The Executive Committee shall not accept a loan from an individual, a business or any other organisation. They may however accept non - repayable donations or grants.

11.5 Any request for re – imbursement for authorised purchases made for the use of or for the benefit of the Academy shall be supported by an invoice or receipt.

11.6 The Executive Committee shall not be allowed to borrow money or operate an overdraft facility.

11.7 Prior to any Academy purchase, expenditure must be approved by the Executive Committee.

11.8 Member teams shall be authorised to run their own schemes and hold events using where possible facilities that Ardrossan Winton Rovers CIC may make available at Winton Park and elsewhere. Events must be placed in the Academy Diary to prevent conflicts.

11.9 The Executive Committee of the Academy shall be authorised to organise fundraising schemes and events as they see fit to raise funds for the benefit of the Academy and member teams. Member teams and individual members shall be expected to support any schemes or events organised by the Executive Committee.

.11.10 The Academy is a non – profit making organisation. All profits and surpluses shall be used to assist

member teams with their expenses, to carry out the objects of Ardrossan Winton Rovers C.I.C. to which they are affiliated and contribute towards the running of the Academy.

11.11 The Treasurer shall be responsible for the preparation of the Annual Accounts of the Academy.

11.12 The Accounts shall be Certified by an appropriate independent person or persons elected at the AGM.

11.13 The Financial Year shall run from 1st of June till May 31st of each year.

11.14 Teams shall not be allowed to borrow money or operate an overdraft facility.

11.15 Teams shall not accept a loan from an individual, a business or any other organisation. They may however, accept non - repayable donations or grants with permission from the Executive Committee.

11.16 All teams, Management Committee, players and representatives will be full members of the Academy, and will be required to pay an Academy annual membership fee as set by the Executive Committee at its AGM.

11.17 All players will be expected to pay subscription fees to their affiliated teams and this fee & frequency will be set by the management committee at that team’s AGM.

11.18 All teams will be expected to pay a monthly affiliation fee to Ardrossan Winton Rovers C.I.C, this fee will be set by the executive committee and will be payable on the 1st of each month by direct debit.

11.19 The affiliated teams will be responsible for collection and payments of all subscriptions and Academy membership fees.

11.20 Subscriptions and Membership fees are non-refundable.

11.21 The Treasurer will be responsible for all money transactions and shall make financial statements available at each Management Committee meeting. The Executive Treasurer will do same at Executive Committee meetings.


11.22 Prior to any team purchase, expenditure must be approved by the Secretary.

11.23 All cheques drawn on any affiliated team’s bank account shall be signed by the Treasurer, the Secretary

and one other authorised Office Bearer nominated by the Committee. Blank cheques must not be signed.

11.24 Cheques shall only be issued against an invoice.

11.25 Any request for re – imbursement for authorised purchases made for the use of or for the benefit of the

team shall be supported by an invoice or receipt.

11.26 A bank account shall be held by the Team in the team’s name with such bank as the Committee may decide and all monies received, except such sums as may be necessary for the daily running of the team, shall be deposited with the bank by the Treasurer or another Official authorised by the Committee.

11.27 In the event of a new Treasurer being appointed before the AGM, the books must be audited before the

appointment takes effect.

11.28 The Team will pay all League Fees, Affiliation Fees and Cup Entry Fees from the Teams funds.

11.29 All expenses incurred by members of the Team attending to Team business shall be paid out of the team’s funds.

11.30 An external auditor approved by the Executive Committee will be appointed at the AGM each year, and this auditor will conduct an audit of each teams accounts prior to the next AGM.

12 Liability Liability is limited to that stated in the Articles of Association of Ardrossan Winton Rovers C.I.C & in any insurance that applies. 13 Discipline Member Team’s, officials and players shall accept the disciplinary procedures adopted by the SYFA and any other relevant Leagues or Associations that they participate in. Member Team’s shall accept responsibility for the conduct and behaviour of all team officials, players and other individuals associated with the Team, including parents or other family members of a player who are not members of the team and shall expect anyone associated with their team not to tarnish the name and reputation of Ardrossan Winton Rovers FC and or the Academy by their actions. Anyone associated with the team doing so may be subject to disciplinary action by the Executive Committee in addition to any action taken by their team’s Management Committee. All Member team decisions will be subject to the right of appeal to the appeals committee of the SYFA unless it is an internal disciplinary matter whereby the right of appeal is via the Internal Appeals Procedure.

14 Appeal A team, player or team representative may appeal to the Appeals Committee of the SYFA against the decision of a league, association, Team, Executive, General Purposes or Regional Executive Committee affecting such team, player or team representative. Such appeals shall be dispatched to the National Secretary by recorded or registered delivery and in duplicate within seven days of receipt of written notice of the decision of the league, association or team concerned.


Such appeals must be made in accordance with the SYFA Supplementary and Playing Rules that can be downloaded from the SYFA website www.scottishyouthfa.co.uk

A deposit as set by the SYFA shall be lodged with each appeal. This deposit may be forfeited if the Appeals Committee so decides. The grounds of appeal must be specifically stated and if the Appeals Committee considers the appeal frivolous or trivial, the appellant may be liable to a financial levy the scale of which shall be fixed annually by the Appeals Committee. The decision against which any appeal is made will only be set aside when the appeal is received by the National Secretary and found to be in order and confirmation of such from the National Secretary is received in writing by the parties concerned. Appeals, which relate to any matter affecting the result of a cup-tie or which would interrupt the playing of a competition, shall not be entertained as per the Articles of Association of the Scottish Football Association. 15 Internal Appeal Procedure

When a player, official, parent, coach or other said person wishes to lodge an appeal against a disciplinary sanction awarded against them, that appeal must be made to the Executive Secretary within SEVEN days of the action being notified to the said person. This appeal should be in writing or e-mail. The Appeal Committee will consist of the Executive Committee Members as defined in Rule 7 – ‘Management’ with the exception any member who may have been involved in the initial investigation / disciplinary meeting and subsequently involved in the decision making process. The result of the appeal shall be final and binding.

16 Standing Orders All meetings shall be chaired by the Secretary, or on his absence, by another team official. In the case of an Executive Committee meeting it will be chaired by the Chairman and in his absence the Vice Chairman or other official. The agenda will be circulated prior to meetings by the Secretary in the case of a team or the Executive secretary in the case of an executive meeting. Motions can be tabled under appropriate agenda items. The Agenda will show A.O.B. for any other business and this will allow any item not on the agenda to be discussed. The Secretary having the right to defer discussion of tabled or A.O.B. motions. Minutes of previous meetings will be prepared by the Secretary and circulated to members with the agenda for forthcoming meetings. The quorum for Team Management Committee meetings shall 3 members. In the case of an Executive Meeting the quorum shall be 50% of those entitled to be in attendance. All matters not covered by this constitution will be covered by the constitution of the Scottish Youth FA & The Constitution of Ardrossan Winton Rovers CIC.

17 The Dissolution of a Team

17.1 If, at any time, the Management Committee of a team comes to the conclusion that the Team should be dissolved the Executive Chairman/Vice Chairman should be notified and they will call a Special General Meeting of the team (hereinafter referred to as a SGM). The Executive committee may invite as they see fit any member of the Academy. Notice of such a Meeting shall


http://www.scottishyouthfa.co.uk/

be intimated in the same manner as an AGM or EGM. The team will continue as normal, if possible till the SGM has been held and a final decision is reached.

17.2The Team shall not be wound up as long as there are sufficient Members willing to carry on the business of the team. The Executive Committee of Ardrossan Winton Rovers Football Academy shall have the power to decide what constitutes a sufficient number of members and who those members should be. The Executive committee may also invite new members to the Academy to carry on the business of the team.

17.3 If there is no quorum present at the SGM after 30 minutes from the advertised starting time the same procedure laid down for an AGM or EGM shall be followed.

17.4 A motion to dissolve the Team shall require a majority of not less than two thirds of the eligible Members on the Roll as held by the Secretary of that team to vote in favour of the motion for it to be passed. This motion shall only be put forward if the Executive committee sanction it.

17.5 The Executive Committee of the Academy must be consulted prior to any move to dissolve the Team and a team will only be considered as dissolved when the Executive committee confirm this.

17.6 If upon the winding up or dissolution of any member Team there remains, after the satisfaction of all its debts and liabilities, any assets whatsoever, these assets in their entirety will revert to the Academy and must be handed over within 7 days, and shall not be paid or distributed amongst the members of that team or any other group or organisation. The Academy Executive Committee shall use any such assets for the benefit of its existing members. This is in line with the articles of association of Ardrossan Winton Rovers C.I.C.

18 Player Protection and Disclosure Applications

1818.1 A member team on seeking membership of the SYFA have completed the official membership

application form signing the declaration to enable all team officials to be Disclosure checked. Any official who does not agree to complete a self-declaration form and be Disclosure checked or in the opinion of the SYFA Player Protection Panel fails to attain membership of the SYFA will not be eligible for membership of the team.

18.2The Academy will have in place a Player Protection Officer and an Assistant in that role due to the numbers concerned and the age groups involved. All team members, players and player’s parents have been advised of the Player Protection Officer’s contact details. The team and its officials agree and acknowledge that the SYFA Player Protection Policy plus all associated Policies and any amendments thereto shall be binding on the team.

19. The Academy’s Code of Conduct:

Introduction - Football is a fantastic game and it gives a great deal of fun and pleasure to players, club officials, parents and spectators alike. We all have a responsibility to ‘Respect Our Game’ and follow the laws of the game to allow the game to be played properly, fairly and in a true sporting manner. The Academy members and all involved have a responsibility to promote high standards of behaviour by providing a more enjoyable playing environment. Every member of the Academy should promote the codes of conduct to help take a positive step towards improving behaviour on our touchlines and teaching young people to respect their team-mates, opponents, rules, officials, and themselves.

Our Roles and Responsibilities - Club Officials, coaches, parents, spectators, referees, volunteers and players all have a role in developing a positive football culture. By involving the whole community, we inspire all, to set new standards and have a positive impact on their involvement with young people in football. Working together we can inspire young people to reach their potential in football and life. We ALL have a responsibility to encourage all club officials, coaches, players, parents and spectators to follow the codes of conduct, to respect our game and deliver a consistent level of respect and sportsmanship for everyone involved in football.


19.1 Players Code of Conduct and Obligations Towards the Game:

Players should make every effort to develop their own abilities in terms of skill, technique, tactics and stamina

They must never criticise any team mate’s skills or technique. Give maximum effort and strive for the best possible performance during a game even if the team is in

a position where the desired result has already been achieved. Accept success and failure, victory and defeat, equally and always shake hands with the other team

and match official at the end of the game. Set a positive example for all others and always have regard to the best interests of the game. Do not use inappropriate language or gestures and resist any temptation to take banned substances or

use banned techniques. Make every effort consistent with Fair Play and the Laws of the Game to help your own team win but

you must avoid all forms of gamesmanship, and timewasting. Resist any influence which might, or might be seen to, bring into question your commitment to the

team winning. Treat opponents with due respect at all times by safeguard the physical fitness of opponents, avoid

violence and rough play, and help injured opponents irrespective of the result of the game. Know and abide by the laws, rules and spirit of the game, and the competition rules. Show due Respect and accept the decisions of the match official without protest. Abide by the instructions of your club officials, provided they do not contradict the spirit of this code. You must show Respect towards your club’s officials, your opponent’s club officials and all

supporters Make sure you know the club’s Protection Officer and their full contact details. Talk to the club’s Protection Officer or another club official that you trust if you are unhappy about

anything at the club Respect.

19.2 Club Officials and Coaches Code of Conduct and Obligations Towards the Game:

All club officials and coaches shall be subject to all relevant rules, clauses, paragraphs and sub paragraphs of the SYFA Articles of Association, Supplementary and Playing Rules, Standing Orders, Player Protection Policy, Adults at Risk Protection Policy, Disciplinary Procedures and all related policies and any amendments thereto and any regulations or decisions promulgated by the SYFA Board and regulations or decisions of the Scottish FA shall be binding.

Club officials and coaches must place the well-being and safety of each player above all other considerations, including winning. Coaches must co-operate fully with other specialists (e.g. other coaches, officials, doctors, physiotherapists) in the best interest of the player.

Club officials and coaches must ensure that players have appropriate kit when playing matches, especially during wet or cold periods.

Club officials and coaches must inform all players and parents of the club and SYFA Protection policies and procedures ensuring that they have the name and full contact details for the club’s Protection Officer.

Club officials and coaches must show respect to others involved in the game including your club’s players, your club’s officials, your opposition’s players, your opposition club’s officials, match officials, all parents and supporters.

Club officials and coaches must always promote the positive aspects of football and never participate in or condone violations of the Laws of the Game or relevant SYFA rules and regulations or the use of prohibited substances or techniques.

Club officials and coaches must ensure that all activities are appropriate for the age, maturity, experience and ability of players.

Club officials and coaches should, at the outset, clarify with the players (and where appropriate, their parents) exactly what is expected of them and also what they are entitled to expect from their club.

Club officials and coaches must always be honest with players, parents, guardians and officials. Club officials and coaches must develop an appropriate working relationship with each player based

on mutual trust and respect. Club officials and coaches must not exert undue influence to obtain personal benefit or reward.


Club officials and coaches must encourage and guide players to accept responsibility for their own behaviour and performance.

19.3 Parents and Spectator Code of Conduct and Obligations Towards the Game:

Parents and spectators should adhere to the laws of the game, SYFA code of conduct, SYFA supplementary and playing rules, all SYFA protection policies, SYFA disciplinary procedures and all related SYFA policies and any amendments.

Parents and spectators should remember that young players play football for fun. Parents and spectators should always applaud good play, effort and performance from both team’s

players and not just results. Parents and spectators should always remain outside the field of play or within any designated

spectator’s area. Parents and spectators should ensure that players obtain a sense of personal achievement have high

self-esteem. Parents and spectators should ensure that players improve their skills and techniques. Parents and spectators should ensure that players have a positive attitude and show respect to other

players, club officials, club coaches, match officials and other players and spectators. Parents and spectators should always be positive and encouraging towards all of the players not just

their own and always respect the match officials’ decisions. Parents and spectators should develop an appropriate supportive relationship with both club officials

and their son or daughter based on mutual trust and respect. Support the club’s decisions and discuss any concerns directly with the club.

Parents and spectators must never engage in, or tolerate, offensive, insulting, or abusive language or behaviour.

Parents and spectators must never coach any player during the game or confuse the players by telling them what to do.

Parents and spectators must never shout and scream or criticise a player for making a mistake as mistakes are part of the development of a player.

Parents and spectators MUST always encourage everyone participating in football.

20. Safeguarding

o All Academy members fully adhere to the SYFA Code of Conduct and show respect in all areas of behaviour.

o Member teams ensure ALL team officials complete a Disclosure Scotland Disclosure Application Form plus a SYFA Self-Declaration Form, submit them to the relevant SYFA Protection Officer who will on approval send them directly to the National Secretary complete with any Disclosure Application fee

o Member teams always request ‘Disclosure Scotland’ Disclosure Application Forms plus SYFA ‘Self Declaration Forms’ for ALL officials. Forms can be obtained from the local SYFA Protection Officer or the National Secretary

o Member teams make sure all of its officials are fully conversant with the SYFA Player Protection Policy

o Member teams make sure all of its officials are fully conversant with the club’s Constitution and Rules and the SYFA Constitution and Rules.

o Member Team’s protect all players and officials from all forms of abuseo Member Team’s accept that all officials must report concerns in respect of any suspected abuseo Member Teams are committed to eradicating bad practice. o Member Team’s implement all proposals or amendments in respect of player protection policies. o Member Team’s in cases of reported abuse, maintain total confidentiality. Information must only be

shared on a need to know basis i.e. with people who need to know to ensure the child’s health, welfare and development and in accordance with the 6 principles of the General Data Protection Regulations.


20.1 Children’s Rights Policy Statement:

The Academy is fully committed to embedding a rights-based approach, we recognise and work within the general principles of the United Nations Convention on the Rights of the Child (UNCRC) for the best interests of the child, non-discrimination, participation as well as survival and development. The Academy will:


Provide opportunities for every child interested to play football to gain a positive experience.

Include and involve children in decision making, providing opportunities for children to be heard.

Promote and implement policies and procedures to safeguard the wellbeing of children and protect them from abuse, ensuring they know what to do and who they can speak to if they need help.

Promote and implement policies and guidelines to prevent and respond to bullying, ensuring they know what to do and who they can speak to if they need help.

Require members of staff, volunteers and members of the club to adopt and abide by this policy.

Train, support and supervise its volunteers and members of staff, to adopt best practice in embedding children’s rights in Scottish football and promoting, protecting and respecting these rights to children.

Respond to any concerns raised where a child’s rights are being denied in Scottish football.

Regularly monitor and evaluate the implementation of this policy, these procedures and associated safeguards in developing our child-rights based approach and include children’s views in this process.

Review

This policy and associated policies, procedures and safeguards will be regularly reviewed and will include children’s participation and feedback on the content and actual experience of implementation as part of the review:

In accordance with changes in legislation and guidance on children’s rights or following any changes within The Academy.

Following any issue or concern raised about children’s rights being denied within The Academy.

In all other circumstances, at least every three years.

20.2 Child Protection Policy Statement

The Academy is fully committed to promoting, supporting and safeguarding the wellbeing of all children in its care. We recognise the child’s rights to protection as provided in Article 19 of the UNCRC: all forms of physical or mental violence, injury and abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse. ‘Child protection’ means protecting a child from child abuse or neglect, as stated within the National Guidance for Child Protection in Scotland.


The Academy will:


Promote the rights and wellbeing of children by providing opportunities for them to take part in football safely.

Promote and implement appropriate procedures to safeguard the wellbeing of children and protect them from abuse, ensuring they know what to do and who they can speak to if they need help.

Require members of staff and volunteers to adopt and abide by this policy and sign up to the Code of Conduct for Safeguarding Children’s Wellbeing.

Safely recruit and select individuals who will be working with children to ensure appropriate measures have been taken and risk assessed when needed.

Train, support and supervise its members of staff and volunteers to adopt best practice to safeguard and protect children from abuse and to reduce risks.

Respond to any allegations of poor practice, misconduct or abuse of children in line with procedures as well as implementing, where appropriate, the relevant disciplinary and appeals procedures.

Observe guidelines issued by local Child Protection Committees for the protection of children.

Regularly monitor and evaluate the implementation of this policy, these procedures and associated safeguards and include children’s views in this process.

ReviewThis policy and associated procedures will be regularly reviewed and will include children’s participation and feedback on the content and actual experience of implementation as part of the review:

In accordance with changes in legislation and guidance on the protection and safeguarding of children or following any changes within The Academy.

Following any issue or concern raised about the protection and safeguarding of children within The Academy.

In all other circumstances, at least every three years. Note: All persons involved in grassroots football have responsibilities to report any suspected or alleged cases of abuse to the relevant Protection Officer. It is not the official’s responsibility to decide whether or not a player has been abused.

8)

This Constitution is adopted on behalf of __________________________________________team by:

1) Member Name: _________________________________Signature________________________________

Position: ______________________________________ Date: ______________


______________

Signed on behalf of Ardrossan Winton Rovers Football Academy Executive & Ardrossan Winton Rovers CIC


Position: ____________________ Date: ___

___________


Position: _______________ __Date: ______________


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