1. By Mohd Yasin Abd Karimborhance@yahoo.com

2. Course Contents Overview : introduction Lesson 1: What changed, and why Lesson 2: get to work in Excel Lesson 3: A new file format 3. Overview: introduction Microsoft Office Excel 2007 (or Excel) is acomputer program used to enter, analyze, andpresent quantitative data A spreadsheet is a collection of text and numbers laid out in a rectangular grid. Often used in business for budgeting, inventorymanagement, and decision making What-if analysis lets you change one or more values in a spreadsheet and then assess the effect those changes have on the calculated values 4. Overview: introduction Excel 2007 has new look! Its got the familiarworksheets youre accustomed to, but with somechanges. Notably, the old look of menus and buttons at the topof the window has beed replaced with Ribbon. This course shows you how to use the Ribbon andhighlights the other changes in Excel that will help youmake better worksheet, faster. 5. Course goals Get handle on the new look of the Excel. Find everyday commands on the Ribbon:Cut, Copy, Paste, Insert Sheet Rows, Inserts SheetColumns, and SUM, etc. Save workbooks in the new Excel file formats. 6. Lesson 1 What s changed, and why. 7. Exploring Excel 8. Exploring Excel 9. Navigating a Worksheet 10. What changed, and why Yes, theres a lot of change in Excel 2007. Its most noticeable at the top of the window. But its good change.The commands you need are now more clearly visible andmore readily available in one control center called the Ribbon 11. Whats on the Ribbon?The three parts ofthe Ribbon are tabs,groups, and commands.1. Tabs:Tabs represent core tasks you do in Excel. There are seven tabs across the top of the Excel window.2. Groups:Groups are sets of relatedcommands, displayed on tabs.3. Commands: A command is a button, a menu, or abox 12. Whats on the Ribbon?How do you get started onthe Ribbon?Begin at the beginning.The principal commands in Excel are gathered on the firsttab, the Home tab. 13. Whats on the Ribbon?Groups pull together allthe commands yourelikely to need for aparticular type of task.Throughout your task, groups remain on display and readilyavailable; commands are no longer hidden in menus.Instead, vital commands are visible above your work space. 14. More commands, but only whenyou need them The commands on the Ribbon are the ones you use the most.Instead of showing every command all the time, Excel 2007 shows somecommands only when you may need them, in response to an action youtake.So dont worry if you dont see all the commands you need at all times. Takethe first steps, and the commands you need will be at hand. 15. More options, if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group.Click the Dialog Box Launcher , and youll see adialog box or task pane. The picture shows an example:1. On the Home tab, click the arrow in the Font group.2. The Format Cells dialog box opens, with superscript and other options related to fonts. 16. Put commands on your owntoolbarDo you often usecommands that arentas quickly available asyoud like?You can easily addthem to the QuickAccess Toolbar.The Quick Access Toolbar is above the Ribbon whenyou first start Excel 2007. There, commands are alwaysvisible and near at hand. 17. What about favorite keyboardshortcuts? If you rely on the keyboard more than the mouse, youll want to know that the Ribbon design comes with new shortcuts.This change brings two big advantages over previousversions of Excel:-There are shortcuts for every single button on the Ribbon.-Shortcuts often require fewer keys. 18. What about favorite keyboardshortcuts? The new shortcuts also have a new name: Key Tips. You press ALT to make Key Tips appear.For example, heres how to use Key Tips to center text:Press ALT to make the Key Tips appear.Press H to select the Hometab.Press A, then C to center the selected text. 19. What about favorite keyboardshortcuts? Keyboard shortcuts of old that begin with CTRL arestill intact, and you can use them the same way youalways have. For example, the shortcut CTRL+C still copiessomething to the clipboard, and the shortcut CTRL+Vstill pastes something from the clipboard. 20. A new view Not only the Ribbon is new in Excel 2007. Page Layout viewis new, too.If youve worked in Print Layout view in Microsoft OfficeWord, youll be glad to see Excel with similar advantages. 21. A new viewTo see the newview, click Page LayoutView on the Viewtoolbar Heres what youll see in the worksheet: 1- Column headings. 2- Row headings. 3- Margin rulers. 22. A new viewIn Page Layout view thereare page margins at thetop, sides, and bottom ofthe worksheet, and a bit ofblue space betweenworksheets.Rulers at the top and sidehelp you adjust margins.Other benefits of the new view:- You dont need to use Print Preview to find problems before you print.-Its easier than ever to add headers and footers.-You can see different worksheets in different views. 23. Working with different screenresolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. If not, things look different.When and how do things look different?At low resolution.If your screen is set to a low resolution, for example to 800by 600 pixels, a few groups on the Ribbon will display the group nameonly, not the commands in the group. 24. Lesson 2 Get to work in Excel 25. Get to work in Excel 26. Planning a Workbook Before you begin to enter data into a workbook, you should develop a plan Planning analysis sheet 27. Open your file 28. Entering Text, Numbers, andDates in Cells The formula bar displays the content of the active cell Text data is a combination of letters, numbers, andsome symbols Number data is any numerical value that can be usedin a mathematical calculation Date and time data are commonly recognizedformats for date and time values 29. Entering Multiple Lines of TextWithin a Cell Click the cell in which you want to enter the text Type the first line of text For each additional line of text, press the Alt+Enterkeys (that is, hold down the Alt key as you press theEnter key), and then type the text 30. Insert a column 31. Insert a column 32. Format and edit data 33. Format and edit data 34. Format and edit data 35. Entering a Formula A formula is an expression that returns a value A formula is written using operators that combine different values, returning a single value that is then displayed in the cell The most commonly used operators are arithmeticoperators The order of precedence is a set of predefined rules used to determine the sequence in which operators are applied in a calculation 36. Entering a Formula arithmetic operators 37. Entering a Formula Click the cell in which you want the formula results toappear Type = and an expression that calculates a value usingcell references and arithmetic operators Press the Enter key or press the Tab key to completethe formula 38. Introducing Functions A function is a named operation that returns a value For example, to add the values in the range A1:A10, you could enter the following long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 Or, you could use the SUM function to accomplish the same thing: =SUM(A1:A10) 39. Basic Formula 40. Enter a formula 41. Common Error Messages 42. Add headers and footers 43. Add headers and footers 44. Print 45. Print 46. The New Workbook window 47. Lesson 3 A new file format 48. A new file format 49. Working with files from earlierversions 50. Working with files from earlierversions 51. Working with files from earlierversions 52. Benefits of the new format 53. Benefits of the new format 54. New file formats, new optionswhen you save 55. New file formats, new optionswhen you save 56. New file formats, new optionswhen you save 57. Thank You