microsoft office courses - alx training

Microsoft Office Courses

AudienceAnyone who has just started using Excel or will need to start using Excel at work

OutcomesTo be able to organise and input data in an efficient and logical manner. Create a formatted spreadsheet and carry out very basic calculations

Course ContentNavigate around ExcelThe Ribbon & Quick Access ToolbarBackstage ViewData entry tips and tricksBasic FormattingBasic CalculationsCopy & Paste OptionsUsing Excel Help

Duration3 hours

IncludesAll training spreadsheets for future practiceFull colour booklet to accompany the lesson

Price£479 for up to 6 delegates£79.83 per additional delegate

Excel – An Introduction

2

AudienceAnyone who uses Excel at work. This course is full of tips and tricks so even people who have used Excel for a while will pick up something new

OutcomesTo become faster and more confident carrying out everyday work activities in Excel

Course ContentNavigation and selection short-cutsUsing the Autofill HandleReformatting data quicklySort and Filter toolsBasic Functions and Calculations Basic formula constructionRelative v Absolute referencingCalculating Percentages

Duration3 hours

PrerequisitesMust have prior experience using Excel and able to carry out basic data inputting & formatting



Excel – The Essentials

3

AudienceFor individuals who need to visualise and present data to clients and/or their line managers

OutcomesTo become faster and more confident manipulating data for presentation purposes and use a wide range of tools to highlight KPIs

Course ContentFormatting using cell styles, format as tableFilter with SlicersUse conditional formattingVisualising data with charts, graphs and shapesInserting SparklinesHeaders and Footers

Duration3 hours with lots of hands-on practical exercises



Excel – Presenting Data

4

AudienceFor individuals who need to analyse or manipulate data for reporting purposes. This course is ideal for anyone wanting to expand their knowledge of Excel

OutcomesTo become faster and more confident analysing data with Pivot Tables and other useful analytical tools

Course ContentUnderstand the best way to arrange data in a spreadsheet?Finding and fixing inputting errorsUse Pivot tables to summarise & analyse dataFormat, Layout and Design OptionsInsert and edit Pivot Chart Inserting Slicers & TimelinesSummarise field settings - Average, Count, SumInserting Calculated Fields, Using grouped datesUse the subtotal function to calculate subtotalsCopy and paste visible cells


IncludesAll training spreadsheets for future practice & full colour booklet to accompany the lesson


Excel – Data Analysis I

5

AudienceFor individuals who need to analyse or manipulate data for reporting purposes. This course is ideal for anyone wanting to expand their knowledge of Excel

OutcomesTo become faster and more confident analysing data using Excel

Course ContentPivot tables across multiple consolidation ranges Consolidate tool & Grouping sheetsFurther Slicer & Timeline options Goal Seek Scenario Manager Watch Window Quick AnalysisData ValidationAdvanced Filters using the OR criteriaNew Data Types




Excel – Data Analysis II

6

OutcomesYou will be able to make logical comparisons between a value and what you expect using IF and nested IF formulas. You will be able to summarise data using SUMIF and COUNTIF formulas. You will be able to write, troubleshoot and fix these logical and mathematical functions.

AudienceFor people who either have IF, SUMIF and COUNTIF formulas on their spreadsheets or they need to write these formulas in the future. People attending this course should be familiar with the content in Essential Excel.

Course ContentWill be able to read, write and edit the following formulas:IF Formulas Nest multiple IF functions togetherNest IF formulas with AND, OR and TODAY functionsSUM, SUMIF, SUMIFS, MAX, MIN, MODE, AVERAGEIFCOUNT, COUNTA, COUNTIF and COUNTIFS functions


PrerequisitesMust be familiar with the very basics of writing a formula



Excel – Formulas & Functions I

7

AudienceFor individuals who want to consolidate or compare data across worksheets or workbooks. This session is also for individuals who need to fix and troubleshoot errors on their spreadsheet and know where to start to fix them.

OutcomesAble to combine, match and compare data from across spreadsheets, trouble shoot & protect formulas

Course ContentName cell rangesVLOOKUP FunctionsXLOOKUP FunctionNesting the IFERROR FunctionUnderstand the meaning behind common error messages Troubleshoot common formula errorsCell & worksheets protection


PrerequisitesMust be familiar with the principles of writing basic formulas


Price£479 for up to 6 delegates£79.83 per additional delegate 8

Excel – Formulas & Functions II

AudienceFor individuals who need to clean & reorganise their data, remove errors and other inconsistencies. This session is for Excel users who need to split and re-join text, quickly change the layout of a spreadsheet and want to understand how macros can be used to speed up repetitive tasks.

OutcomesAble to review and clean an Excel spreadsheet using data tools, text and date formulas

Course ContentUse text to columns to split dataWrite CONCAT formulas to join dataUse Flashfill to split and join dataWrite a TRIM formula to remove spacesWrite PROPER, LOWER & UPPER formulas to correct text caseFind and remove blank cells Highlight and remove duplicatesTranspose data Use Go To Special to find hidden formulas, formats, errors and blanksWrite FIND, LEFT, LEN, RIGHT and MID formulas to rearrange dataRecord a very basic reformatting macro to clean data


IncludesAll training spreadsheets for future practice & full colour booklet to accompany the lesson


9

Excel – Cleaning Data

AudienceFor individuals who want to calculate loan repayments, saving scenarios, future and present values of an investment. This is also for people who need to perform calculations with dates in Excel.

OutcomesYou will learn how to write and trouble-shoot 25 useful Excel functions. You will have written formulas to calculate valuations, investment opportunities, compounding interest, savings & repayment plans. You will know how to calculate capital and interest payments as well as how to round & depreciate values using Excel.

Course ContentCalculating Present Values (PV) & Future Values (FV)Calculating the Number of Periods (NPER)Calculating Payment Values (PMT, PPMT, IPMT)Calculating interest rate (RATE) Use the Goal Seek tool to find unknown valuesInsert a two-way Data Table to visualise a sliding scale of variablesUse depreciation functions such as SLN, DB, DDB & SYDWrite, nest and edit ROUND, ROUNDUP, MROUND, ROUNDDOWN, CEILING & FLOOR formulasUse Date formulas such as EDATE, EOMONTH, NETWORKDAYS, WORKDAY, TODAY & NOW


PrerequisitesMust be a confident Excel user, with a good understanding of financial principles


Excel – Financial Formulas

10

AudienceFor anyone who needs to have an excellent grounding in Excel and who may need to support others in the workplace.

OutcomesYou will become an advanced user of Excel, able to carry out complex operations and trouble-shoot problems as they arise.

Course ContentShort-cuts, tips and tricks to maximise efficiencySpreadsheet best practice principlesHow to clean and manipulate dataHow to analyse dataHow to present dataThe top 15 most common formulasAn introduction to macros

Duration10 hours with lots of hands-on practical exercises (5 x 2hr sessions)

IncludesDetailed reference guidesA short-cut bookletA copy of the completed spreadsheets with answers

Price£1,000 per personDelivery is on a 1-1 basis and highly personalised

Excel – Super User

11

AudienceFor anyone who uses Word on a regular basis, This lesson is full of short-cuts, tips & tricks so even people who have used Word for years will learn something new

OutcomesYou will be able to quickly re-format a document in just a few clicks, you will be able to trouble-shoot and fix problems associated with indents, margins, bullets & numbering and carry out everyday tasks more efficiently

Course ContentNavigation & selection short-cutsReformatting tipsMargins, indents & line spacing settingsAdd & modify bullets & numberingApply & adjust tab stopsSave and insert quick partsAdd, approve and reject tracked changes


IncludesAll training documents for future practiceFull colour booklet to accompany the lesson


Word – Secrets & Shortcuts

12

AudienceFor anyone who works with complex Word documents such as reports, proposals, briefing notes, case studies or assignments

OutcomesYou will be able create templates with inbuilt styles, headers, footers, text & various form controls to dramatically decrease the time it takes to produce a lengthy document

Course ContentBuilding read-only templatesAdd, insert & modify stylesAdvanced paragraph settings & pagination controlsAdd a table of contentsInsert page and section breaksInsert & edit use the headers & footer galleryInsert & manipulate images, graphs and diagramsWorking with tablesUse footnotes & endnotesMerge & compare documentsCreate form controls & protect documents from editing


IncludesAll training documents for future practiceFull colour booklet to accompany the lesson


Word – Advanced Users

13

AudienceFor individuals who need to send letters, emails, forms or create labels for multiple recipients

OutcomesYou will be able to perform a Mail Merge to create multiple letters, labels and emails. You will be able to reformat the merged fields

Course ContentEdit the data source in ExcelCreate a mail merge for lettersUse a mail merge for labelsSend emails from mail mergeEdit the picture switch codes to change the formattingCustomise the If…Then…Else… rule


PrerequisitesMust be familiar with both Word and Excel

IncludesAll training spreadsheets & documents for future practiceFull colour booklet to accompany the lesson


Word – Mail Merge

14

AudienceFor individuals who need to create or update existing PowerPoint presentations

OutcomesTo become faster and more confident in putting professional presentations together which include a wide range of diagrams, images, graphs, links & video content

Course ContentWork with slide mastersEdit and import slide designsInsert new slides & layoutsInsert tables, charts & SmartArtFormat the content professionallyApply animation and transitionsPrepare handouts & notesSave & share your presentation


IncludesAll PowerPoint Presentations for future practiceFull colour booklet to accompany the lesson


PowerPoint - Presentations

15

AudienceThis course designed for individuals with large inboxes (100+ emails), long to-do lists and a complex folder structure.

OutcomesYou will learn how to be in control of your inbox and your work-load. How to improve your productivity and efficiency using a model for processing mail and tasks. By the end of the session, you will have a fully customised Outlook, a very small inbox, a detailed task list and an accurate calendar.

Course ContentWhat is your inbox for?The behavioural model for processing emails and tasksHow to customise Outlook to support this modelReducing distractions and interruptionsBatching workIdentifying priority emailsKnowing where & how to store reference materialsCleaning up and managing the mailboxAutomating repetitive tasks and actionsAllocating time Putting theory into practice – Mastering your Inbox

Duration1 day with lots of hands-on practical exercises

RequirementsTrainees must have access to their own mailboxes and a copy of OneNote


Outlook – Master your Inbox

16

AudienceFor anyone who uses Outlook on a daily basis to communicate and manage their day

OutcomesThis course will save you hours of work through automating repetitive tasks, using advanced search tools and lots of keyboard short-cuts

Course ContentCreate Quick Parts to save email templatesSet up & edit useful rulesAdd Quick Steps to automate repetitive actionsApply Conditional Formatting to colour code mailFind any mailbox item quicklyOrganise & manage calendarsCalendar short-cuts and tricksUse Follow-up & delegate tasksApply retention policies to foldersKeyboard short-cuts and tricks


IncludesFull colour booklet to accompany the lesson


Outlook – The Advanced User

17

AudienceFor individuals who need to create flow charts, organisation charts, floor plans, Gantt charts or timelines

OutcomesYou will be able to create a wide range of diagrams quickly and effortlessly

Course ContentCreate basic and cross-functional flowchartsConstruct an organisation chartDraw Gantt charts & timelinesAdd brainstorming diagramsUse the formatting, selection and navigation toolsCustomise your stencil & toolbarsApply backgrounds to templatesEdit shape data & graphicsLink and embed Visio diagrams

Duration2-3 hours depending on the number of different diagrams which need to be covered

IncludesAll training Visio diagrams for future practiceFull colour booklet to accompany the lesson


Visio – Diagrams & Charts

18

AudienceThis course is designed for anyone who wants to learn more about the accessibility tools available in Microsoft Office 365 and Windows 10. Accessibility tools are there to enable anyone with temporary or permanent disabilities improve their use of Microsoft products. This course is ideal for employment advisors who work with clients who may face accessibility challenges with technology at home and in the workplace.

Outcomes You will know what tools are available and how to make Microsoft products more accessible to those with temporary or permanent disabilities.

Course ContentAn introduction to Microsoft's accessibility features. What assistive tools are available for the following areas of disability:• Vision• Hearing• Neurodiversity• Learning• Mobility• Mental Health

How to creating inclusive content for your clients

Duration2 Hours (a hands on, practical workshop)


Accessibility Tools

19

AudienceFor teams and Individuals who want to improve their productivity levels through using existing software more efficiently.

OutcomesYou will learn short-cuts and more efficient ways of carrying out everyday processes and tasks. You will have adapted your applications so that they are tailored to how you need to use them.

Course ContentThe content is highly tailored and focuses on the exact needs of the individual in general you may cover:

Managing communicationCollaborationStoring and retrieving filesMonitoring tasks and action pointsSimplifying workflows and processesResearching and storing informationCustomising and personalising applicationsMobile working

PrerequisitesTraining must take place on the individuals’ machines or user profile so that short-cuts and new settings can be applied.

DurationTailored to your requirements

PriceDependent on agreed requirements

Personalised Productivity Training

20

Classroom OptionsWe have a fully equipped IT training rooms at Hilary House in St Helier, Jersey which can comfortably seat 8 delegates. We are also able to deliver sessions online using Microsoft Teams to an unlimited number of delegates.

Equipment HireIf you would prefer to use your own premises, we can deliver 8 laptops and a projector to an office in Jersey at an additional fee of £115.

Online OptionFor online classes, each delegate will need two screens, a web-cam, speakers & a microphone.If you would like to test compatibility ahead of the session, we can arrange a 15-minute test with one of our trainers.

Tailor MadeEach short session is very hands-on and practical. We can incorporate your files into the class to maximise the relevance of each point covered. Although our sessions are pacey, there is still plenty of opportunity to ask questions.

Mix and MatchIf you would prefer to create your own unique lesson, you can mix & match topics from across this catalogue. When you send us your requirements, we can then calculate how long the lesson will be and we can give you a quote.

Our Services

Fees IncludePrices include tuition time, creation of training materials, unless otherwise agreed, set up time, reasonable use of training equipment by the Customer for the period of the Course, post-course follow-up and administration.

Microsoft ConsultancyAd-hoc consultancy on all Microsoft productivity & business applications is available at an hourly rate of £115 per hour

Terms and ConditionsPlease review the Terms and Conditions at the end of this document.

To Book and Arrange DatesPlease contact Steve Barry ([email protected]) to find out availability, make a booking or discuss your learning needs in more detail.

Training Fees

Length (hrs) Cost per 6 delegates (£) Cost per additional online delegate (£)

1 hr 220 36.67

1.5 hrs 270 45.00

2 hrs 340 56.67

3 hrs 479 79.83

Full Day 825 137.50

mailto:[email protected]

Terms of Business

microsoft office courses - alx training

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