Writing MemoWriting Memo

What is Memo?

A memo is a document typically used forcommunication within a company.

However, the heading and overall tone make a memo different from a business letter.

As we generally send memos to co-workers and colleagues, we do not have to include a formal salutation or closing remark.

Some necessary points to remember while writing a memo:

-Memos are almost always used within an organization.

-Memos are usually unceremonious in style.

-Memos are normally used for non-sensitive communication (communication to which the reader will not have an emotional reaction).

Memos are short and to-the-point.

Memos have a direct style.

Memos do not have a salutation.

Memos do not have a complimentary closing.

Memo Format

Memorandum __________________________________________

To: From: Subject: Date:

___________________________________________

Text of the memo

EnginEEring MastErs Ltd.2, Motijheel, Dhaka-1000

MEMORANDUM To: Mr. Harun Jamshed From: Isabel Chowdhury Subject: Procedure for Handling Payroll Advances

Date: July 1, 2008 ____________________________________________________________________

There is a new procedure (to reflect updated policies) for obtaining payroll advances. I

believe that our employees will find it an improvement over the old, confusing procedure. The new procedure is as follows: Procedure 1. Obtain Form PR-7, Request for Payroll Advance, from your supervisor.2. Complete the form by filling in all the blanks in the Employee Section of the form.3. Have your immediate supervisor approve your request by signing on the Supervisor Approval line.4. Take the approved Form PR-7 to the receptionist in the Payroll and Benefits Office, Building Z, Room 1620.

 

Panton Manufacturing LtdPrince of Wales Road

Sheffield,TW9 2BQ

MEMO

To : All staffFrom : The ChairmanTopic : Mr. D.G. CrayfordDate : 20 March 2009_______________________________________________________________________

Donald Crayford will retire as Chief Executive on 30 March 2009.

As many of you know, Donald Crayford has been with the company for over 20 years. The 10 years during which he has been CEO have seen a period of unprecedented growth, despite difficult economic conditions in some of our overseas markets.

Diana Hawks has been appointed CEO with effect from 2 April 2009. I am sure you will join me in wishing her every success.

Would all department managers please attend a meeting in the Meeting Room on Monday on 25 march at 10:30, where they will be introduced to Diana hawks.