meeting minutes of the · web viewarticles should be written in microsoft word (.doc or .docx)...

Meeting Minutes of the

Engineer Professional Advisory Committee (EPAC)Open Meeting

I. Meeting Information

Date: March 14, 2019

Time: 3:00 pm to 4:30 PM

Meeting Link: https://epawebconferencing.acms.com/epac/

Teleconference # 202-991-0477;5277657#

II. Agenda

Agenda Items

Speaker

Time

Welcome and Introductions

CDR Russell

5 min

Chief Professional Officer Remarks

RADM Dieser

10 min

EPAC Tasks Status

CDR Gumapas

5 min

EPAC Subcommittee Reports

· Awards

· Career Development

· Information

· Public Health Engineering Practice

· Engineering Impact Measure

LCDR Bandukwala

LCDR Omobogie

CDR Simms

LCDR Kane

LCDR Palo

30 min

Liaison Reports

· COA

· JOAG

· SAME

· CCWIAB

CDR Thakur

LT Valesco

LCDR Coburn

CDR Savalia

10 min

· Funding Request

· LT Simpson E-Week Parking

LCDR Wong

5 min

Adjourn

CDR Russell

5 min

III. Attendance

· LCDR Praveen

· LCDR Kane

· CAPT Harvey

· CDR Kathol

· LT Lang

· LT Buck

· LCDR Bandukwala

· LCDR Palo

· CDR Simms

· CDR Spindel

· CDR Bush

· CDR Hanssen

· LCDR Cox

· LCDR Amadasu

IV. Reports

Welcome and Introductions

· Honor PHS awardees and available to watch on Youtube (https://youtu.be/LmstJQ4hz24)

· Acknowledge LCDR Cox, CDR Bingley, and LT Martin

· Held at EPA Headquarters

· EPA administrator and SG present at ceremony

Return to Agenda

Chief Professional Officer Remarks

· New level of appreciation from EPA Administrator

· Great level of support and appreciation from SG and EPA Administrator

· Recognize award winners at E-week ceremony

· Award event at NSPE and six (6) engineers from HHS

· ASH Town hall meeting and President’s Budget – high level information and lacking detail

· Positive towards Corps and reflective in budget

· Where does non-clinical billets fit?

· USPHS Engineers continue to lead the way

· Army Corps of Engineers – Memorandum of Agreement (MOA) underway

· EPA, Homeland Security also expressed need for USPHS

· RADM Trent-Adams as PDASH

· Congress is the authority regarding budgets and provides more funding than President’s budget

· Question regarding an Engineer in positions that are not as visible

· Does Engineering capability at FDA need a uniform is the question?

· Mission critical versus non-mission critical

· There will be scrutiny in the future on what gets filled

· Continues to work in progress

· ACTION ITEM: CDR Russell: Reach out to CAPT Helgeson to discuss process with PAC when blessed by headquarters. Send an invite to him.

Return to Agenda

Awards

· Reviewing FEB Chief Engineer and SAME Awards will make subcommittee recommendation by March 21

· Creating review criteria for Award subcommittee to follow and will add to SOP

· In process of revising all Award nomination forms

· Go in front of EPAC for revising criteria

· Email CDR Russell regarding what you want input from RADM Dieser

· Put in front of EPAC for discussion

· Link for mementos for how to assemble shadow boxes to provide on EPAC website. The following is the link that describes how to build a shadow box on pages 19 - 27

· https://dcp.psc.gov/osg/hso/documents/Planning-Guide-for-USPHS-Retirement-Ceremony.pdf

· Café Press.com – mind boggling amount USPHS

· https://www.cafepress.com/+usphs+t-shirts

Return to Agenda

Career Development

Report out CDS Current Directives:

· Since January 16 mentors have been assigned to mentees (7.9% Total Category participation rate (industry standard is about 20%)

· CDS is working with the event committee to plan the mentoring session at the symposium. EPAC currently has the 8-9am time slot but has asked to be on the waitlist should a 9-10 slot open up as the Surgeon General’s 5K is at 0700 off-site and would present some conflict. Options being considered are compressing mentoring to 830-9 and holding it in PT gear to maximize participation given the conflict with the 5K.

· Currently developing SOPs for the CDS and for mentoring. Drafts of these documents are due by end of March.

· Engineering Licensure Fact sheet draft is under revision and due in May.

· Engineering Online Graduate School Database will have a framework by May.

· Leadership Development with PACE and other initiatives is in development. No target date has been set.

· Scrubbing of the EPAC Career Development and Mentoring pages (removal of dead links and outdated documents) target set for April 1st.

· Agency Transfer Sheet is on hold/canceled until further notice.

· Analytics Survey is on hold/canceled until further notice.

EPAC Direction:

· Prior approval needed to remove/revise/redesign webpages?

· Implementation of a mentoring matching software? Inquired about Chrono (https://chronus.com/) but comes with a hefty price tag ($15,000 per year for the base package). May be interested into using mentorcore (https://www.mentoring.org/program-resources/mentorcore-program-management-software/) ($900 per year) to assist with the logistics of running a mentoring matching program.

Return to Agenda

Information

· Social Media: CDR Theresa Grant

· Working on survey/questions on how to use social media (survey monkey)

· CAPT Harvey suggested we have a vote as to whether or not we want explore another platform (he is concerned that we have a generation gap and that some of the younger engineers may want to receive information via social media) He indicated that this would be more a 2 year project not something we would try to implement in the next 6 months.

· CDR Russell asked the members to think about it and we can re-visit whether we want to explore over the next couple of months

· Suggested that we take a look at the Information subcommittee’s current work plan and determine if there is capacity to explore the idea of another communication tool.

· Research trends, technologies, resources and guidelines associated with the use of social media in governmental and professional settings

· Advise the category on the use of social media as appropriate

· Content Management: CDR Jim Kohler

· 2018 Awardees updated

· EPAC members updated

· Meeting Calendar updated

· SOP will help to track completeness of postings (checking that they really do get posted)

· **Anonymous feedback on website is available.

· Respond to requests sent to [email protected]

· Monitor and update website to ensure content is accurate, current and relevant to a public audience (https://dcp.psc.gov/osg/engineer/)

· Newsletter: CDR Jason Peterson

· Email reminders out for articles

· Nelson Mix drafted an article on the EPAC awards ceremony

· Updates from CPO, EPAC Chair, Subcommittees

· Profiles of officers, agencies, projects, deployments etc…

· Announcements of calls to active duty, retirements, awards, etc…

· Photos, events, policy updates, engineering news, book reviews, etc…

· Combined Category Communication Committee: CDR Chris Vaught

· Checking on status of combined category newsletter – checking.

· Facilitate the exchange of newsletter articles and information across categories and in coordination with the PAC Chairs Group.

Return to Agenda

Public Health Engineering Practice

· Access to Engineering Standards Workgroup is finalizing research analysis and preparing a report that will be ready to present to EPAC at next Voting Members meeting

· Healthy Communities Workgroup developing webpage to share info and resources with engineers to promote the concepts, provide ideas and networking, and develop a recognition program

· Resource Sharing Workgroup updating PHEP webpage with more articles, presentations, and tools

· Lead and Drinking Water Workgroup completing group charter to address goals of 1 - collecting both technical and community engagement information for effectively addressing water quality issues in communities and 2 – developing resources for responding

· PACE Workgroup is working on the following:

· Submitting article for publication in the Spring edition of the PAC Newsletter to encourage new involvement

· Submitted COA Frontline Article in February 2019 about AAAS Event from 2/15 to 2/16

· PACE Event Outreach

· STEM Career Day on 2/1/2019 and talked to nearly 286 high school students about USPHS Engineering at Chesapeake Math and Information Technology Charter School in Laurel, MD

· AAAS Event with 758 people riding a bike that generates electricity and educating importance of healthy eating and active living while discussing DC permanent magnet generators work and the concept of Lenz’s and Faraday’s Law

· Planning an event to use Sustainable Bike during University of MD Day on 4/27/2019

· Naloxone Face Mask

· Developed a prototype 3D Print Mask to reduce Naloxone Training kit costs by 75% ($1,100 is the original costs for kit)

· Developing a 3D cast mold to fabricate masks using silicone

· Working with CCHQ DSI to building information system to incorporate PACE data into USPHS IT Systems

· Developed functional, security, and reporting requirements in January 2019

· Developed data attributes definitions document in February 2019

· Next scheduled meeting is 3/22/2019

Return to Agenda

Engineering Impact Measure

· In 2018, CDR Virani and LCDR Palo started to look at inputs that could be used to help articulate the impact of the work performed by engineers at FDA.

· FDA publishes a variety of performance metrics, such as establishments inspected and medical product applications approved, and there are several internal reports that were initially identified.

· Moving forward in 2019, CDR Virani and LCDR Palo will look to generate a tool or format that can use these inputs to help share the good work done by engineers, particularly from the various regulatory actions and product reviews by those in the FDA Centers as well as the engineers serving as field investigators in the Office of Regulatory Affairs.

· There are also a variety of engineers serving in supervisory and management roles that need to determine how best to share their impact. It appears initially we’ll have both quantitative measures and more of narrative-style qualitative measures.

· LCDR Palo will continue working with CDR Jit Virani and LT Tim Martin as they develop the workplan.

· This will be a project that continues into 2020, and ideally will provide a model to use at the other OpDivs.

Return to Agenda

COA

· EPAC reached out to Community Engineering Corps on 3/13/2019 and how to explore how COA can engage

· Briefed John McElligott, COA Director, and excited about the opportunity

· COA Board of Directors meeting this month and reach out to CDR Thakur through email if you have any issues that need to be raised by email [email protected]

Return to Agenda

JOAG

· LT Velasco ([email protected])

· Call for Nominations for JOAG Voting Members

The Junior Officer Advisory Group (JOAG) requests nominations for 12 open positions for Voting Membership for the 2019-2021 Fiscal Years.

JOAG is the voice for junior officers in the Commissioned Corps and is responsible for advising the Surgeon General on matters that affect junior officers. Voting Members serve as the leadership of this organization. Each category is represented by one Voting Member with an additional 11 at-large members for a total of 22 Voting Members. The JOAG Executive Committee is elected from within the Voting Membership. Current Voting Members select incoming Voting Members based upon published criteria. The Voting Membership term may be one or two years and begins on October 1st.

If you know a motivated and dedicated junior officer, please encourage them to self-nominate for the following open slots:

Dental

Dietitian

Pharmacist

Physician

Scientist

Veterinarian

At-Large (6 openings) – can be filled with Engineers

Requirements: For a 2-year term you must be an active duty junior officer (T-04 and below) and you must NOT be eligible to pin-on T-05 (Commander) prior to July 1, 2021. For a 1-year term you must be an active duty junior officer (T-04 and below) in the Dentist, Dietician, or Veterinarian category and you must NOT be eligible to pin-on T-05 (Commander) prior to July 1, 2020 and NOT eligible for a 2-year term. Any officer eligible for a 2 year term must apply for a 2 year term.

If you wish to have your eligibility checked in advance of submitting a nomination, please contact your agency liaison with your name, rank, and PHS Number to ask for an eligibility check.

For questions or to submit nominations for Voting Membership, contact LCDR Ogo Ogoegbunam, Co-Chair, VM at [email protected].

Nominations are due no later than April 8, 2019.

JOAG VM FAQ

2019.docx

EMBED Package

FY19 SO Flyer.pdf

EMBED Package

2019 JOAG

Membership Application Packet.pdf

· The Communications sub-group of the Nicotine Cessation Services Access Workgroup (NCSAW) is looking for two individuals to join our team! Previous experience providing intensive tobacco cessation services is required. We are looking for someone with website development skills to help advertise our services to external stakeholders and someone who may enjoy traveling (though not required) to various conferences like COA, HOSA, IHS QUAD, and AMSUS to coordinate tobacco cessation training and booth setup. There are no funds to support this travel, so it would be self-paid or supported by your respective agency. This will be a great opportunity to meet new people across the country and expand your horizon!

If interested please email your CV and a brief statement detailing your experience and willingness to be an active member to both LT Sean Navin at [email protected] and LCDR Stacey Nelson at [email protected].

· The JOAG Communications & Publications Committee (CPC) is soliciting articles to be featured in the 2019 Spring Edition of The Junior Officer Chronicles (JOC).

All articles are reviewed for content, readability, and relevance. If your article is selected for inclusion, you may be contacted for further information.

· Limit articles to around 500 words (single page, single-spaced)

· Articles should be written in Microsoft Word (.doc or .docx) format. Use Times New Roman 12-point font.

· Test any hyperlinked references included in the article.

· Title your article “JOC Spring 2019” then Article Title and First Author’s last name (e.g. JOC Spring 2019 Recent Deployment Smith).

· Add the same information to the subject line of the submission email as bullet above.

· Refer to the attached “JOC Article Submission Guidelines” document for additional guidance.

JOC Article

Submission Guidelines 2019.pdf

Photos will be accepted on a case-by-case basis.

· .JPG or .PNG format are preferred with as high quality resolution as possible.

· Photos will only be accepted as attachments to email. Do not embed photos within articles. Please attach any photos saved as JOC Season Year First Authors Last Name Photo number (e.g. JOC Spring 2019 Smith Photo 1).

· Submitting photos to JOC implies consent for JOAG to use these photos for JOAG related events, publication, and other use as deemed necessary by the JOAG Chair and/or Senior Advisor. Please ensure all officers appearing in photos are wearing their uniform correctly. If you do not own the photo, please submit an authorization to release with your article. If there are civilians in the photo, you must obtain their authorization to publish the photo using the attached JOAG Photo Release Form.

JOAG Photo Release

Form.pdf

Submissions are due on 15 March 2019.

· When emailing your article please include “JOC Spring 2019” then Article Title and First Author’s last name (e.g. JOC Spring 2019 Recent Deployment Smith) in the subject line of the message.

· All articles should be submitted to: [email protected] and [email protected].

· A reviewer will be assigned to your article and may contact you for edits or further clarification.

Return to Agenda

SAME

· Golden Eagle Dinner was held on 3/13/2019 last night

· Next Year’s Golden Eagle will be held at JETC

· Next Year’s JETC will be in Washington DC and will be the Centennial

· The Military Engineer – every publishes an article from USPHS and being assembled with stories to suggest increasing USPHS visibility

Announcement from RADM Dieser on 3/12/2019 at 1330:

CALL FOR SAME ENGINEERING AND CONSTRUCTION CAMP MENTOR OR CAMP STAFF (Deadline March 29, 2019)

SAME has been supporting science, technology, engineering, and math (STEM) events for over 30 years and conducting camps for almost 20 years.

SAME camps provide a rigorous experience for students interested in exploring STEM skills and careers. Campers gain a sense of what it takes to become a STEM professional and what options exist to explore that interest from high school to college and beyond. Each camp has a unique curriculum that generally features hands-on activities conducted in a competitive environment that promote teamwork, leadership, project management, and problem solving.

Campers are supervised by mentors made up of professional engineers, engineering students, military personnel, educators, and other STEM professionals. These mentors are committed to inspiring campers to pursue STEM in college. Mentors are also resources for the campers, providing long-term connections for the alumni.

MENTORS

SAME Camps offer SAME Young Members, Engineers, Officers, teachers, and individuals with a STEM background a valuable opportunity to mentor tomorrow’s engineers and STEM leaders. Mentors lead, guide, coach, supervise and support activities and share experiences with students about real-world projects in the STEM field. This is a great opportunity for USPHS Officers visibility among Sister Services to educate campers as well as other Services on U.S. Public Health Service. SAME would like at least one USPHS Officer volunteer at each of the E & C Camp.

Mentors spend the week at the camp and are assigned to groups of 10-12 campers.

Mentor Criteria

To become a camp mentor, you should:

· Have a background in a STEM field;

· Be active in SAME Post; and

· Have experience in mentoring or coaching young people.

Depending on the camp, mentors may be expected to attend the entire camp. Due to the strenuous nature of some of the activities, mentors should be physically fit and healthy.

Mentors will also need to go through a training on the protection of children. The training will be provided by SAME or the individual camp activity.

STAFF

Some camps need individuals to support the camp in a staff or leadership role. Positions include:

· program director

· operations director

· logistics director

· senior mentor

· day leader

· event leader

If you are interested in volunteering at one of the camps, please contact the appropriate camp director:

US Army: Henry A Dulaney ( [email protected])

US Air Force Academy: Scott Prosuch ([email protected])

US Air Force: Nicole R Gunyon ([email protected])

US Marine: Joe Angell ( [email protected])

US Navy: Allison J Cantu ([email protected])

US Army Engineering and Construction CampUS Army Corps of EngineersVicksburg, MS2019 Dates: June 9-15, 2019View Camp Information

US Air Force Academy Engineering and Construction CampUS Air Force AcademyColorado Springs, CO2019 Dates: June 26-July 2, 2019View Camp Information.

US Air Force Engineering and Construction CampScott Air Force BaseScott AFB, IL2019 Dates: July 15-20, 2019View Camp Information.

US Marine Corps Engineering and Construction CampCamp LejeuneJacksonville, NC2019 Dates: June 23-29, 2019View Camp Information.

US Navy STEM Engineering and Construction CampNaval Construction Battalion CenterPort Hueneme, CA2019 Dates: June 23-29, 2019

View Camp Information

EMAIL [email protected] IF YOU HAVE ANY QUESTIONS OR NEED ASSISTANCE WITH FUNDING. IF YOU ARE INTERESTED AND NOT AN ACTIVE MEMBER OF YOUR LOCAL CHAPTER, PLEASE DO NOT HESITATE TO STILL VOLUNTEER FOR THE REWARDING OPPORTUNITY.

· CDR Steve Sauer ([email protected]) will be new SAME LNO

· Thank LCDR Coburn has been doing this

Return to Agenda

CCWIAB

· Dr. Barry Simon and CDR Gail Tarlton from Medical Affairs Branch (MAB) provided a brief presentation followed by a Q&A session.

· Draft Worker Hazards Assessments Recommendations

· Breastfeeding policy proposed

· Pregnancy and Postpartum: disqualifying conditions during medical review for commissioning reviewed policy

· Resource Guide for officers who are diagnosed with or who are survivors of cancer developed

· Hair Regulations Policy Proposal drafted

Return to Agenda

Funding Request

· Parking – LT Simpson

· Route with LT Simpson Funding request with RADM Dieser

· It will not be an EPAC issue

· USPHS and US Flag

· No more than $400 for funding request

· Only for EPAC Sanctioned events

· No more than $60 for transportation costs

· However, DC USPHS Engineers that are sponsored that can transport

· Provide information and linked to Events Committee

· Action Item: Run this through the Events Subcommittee Chair and have them look at the issue and how is it resolved to warrants the expenditure

· Flag will require the coordination after expenditure

· Historically difficult to get the flag based on LCDR Wong and will work with LCDR Praveen to draft the proposal

Adjourn

Clarification on CCD 123.01 on the Policy

· CDR Russell will pass on inquiry with discussion with chair and CPO for clarification

· Will raise issue to next meeting if next

Last Minute Announcement

· Buy coins and hardhats

· Join You Tube Channel - https://www.youtube.com/channel/UCDFMo_zNFrRD9oCaP0aF8Vg

· Suggested Social on Monday at Minneapolis, MN conflicts with Anchors and Caduceus

Return to Agenda

2

2

_1613877355/FY19 SO Flyer.pdf

Why a Senior Officer or Civilian Supervisor Should Care About JOAG

The Junior Officer Advisory Group (JOAG) is a chartered group of the US Public Health Service Commissioned Corps (Corps) dedicated to serving the needs of junior officers. JOAG provides advice and consultation to the Surgeon General and other entities on the interests and concerns of junior officers, and serves as a resource and support network for all junior officers. Any junior officer (LCDR/O-4 and below) is encouraged to participate in JOAG, whether through engagement with a JOAG committee or by making themselves available to JOAG’s professional development or community service activities.

We cordially request senior officers and civilians supervising junior officers to support JOAG because it can help junior officers in their professional development, leadership and other skills that, in turn, help them succeed in their positions. In contrast to the high pressure and consequential nature of many federal agency jobs, JOAG offers a way for junior officers to learn leadership and collaboration skills in a low- pressure environment where mistakes can be made without dire consequences and the emphasis is on growth.

Role Models and Leaders

If you’re still not convinced of JOAG’s value and why JOAG matters, consider a fellow senior officer’s perspective, given by CAPT Sara Newman, senior advisor to JOAG: “JOAG involvement, and particularly Voting Membership, is a tremendous opportunity for junior officers to take on fulfilling, challenging and career-enhancing leadership roles in one of the Commissioned Corps’ most influential organizations. JOAG members are role models and leaders. Through JOAG involvement, they gain sk i l l s and create opportunities, shaping them to become the top leaders and decision makers in the C o r p s . Additionally, the work done by JOAG members has long-term impacts on the future success and viability of the USPHS and the Corps. All senior

officers and civilian supervisors should highly recommend junior officers to become active JOAG participants and seek leadership positions within JOAG. JOAG is a phenomenal practical leadership opportunity for every junior officer. I am very glad I began my Corps leadership engagement with JOAG!"

To learn more about JOAG and the roles senior officers or civilian supervisors can have in promoting JOAG and helping to develop a strong corps of junior officers, contact CAPT Newman at [email protected]

Esprit de Corps

If you serve in an area with few other officers, junior officer engagement in JOAG can be the link to the Corps that gives them a sense of belonging and helps them better understand that they’re part of something bigger than just what happens at their immediate duty station.

mailto:[email protected]

Some of the ways JOAG serves as a support network to junior officers include:

• Peer-to-Peer Network – Newerjunior officers are paired with seasonedjunior officers to serve as mentors toease the transition into the Corps

• Meet & Greets – Organized in localareas throughout the country in orderto get local officers together to build agreater sense of community within theCorps locally.

• Community service opportunities –Help support the National PreventionStrategy and other initiatives of theSurgeon General while working tointegrate the Corps into communitiesand local networks.

Do your part to help strengthen the leadership, stature, and unity of the

Corps by informing junior officers about JOAG and the resources and

opportunities it provides!

Job Shadowing

One way senior officers can become directly involved with JOAG is through its Job Shadowing Program, a professional career development and exploration activity where junior officers are paired with senior officers in the junior officer’s field of interest. Junior officers observe day-to- day activities of senior officers and senior officers offer their unique experience and insight to junior officers, helping to hone skills and strengthen bonds within and among federal agencies and the Public Health Service. To learn more about the program or sign up, visit https://dcp.psc.gov/osg/JOAG/ resources_jobshadowingprogram.aspx or email [email protected].

Resources

As a resource for new officers, JOAG also provides an excellent way for junior officers to learn more about the Corps. JOAG’s Listserv is a fantastic way to stay abreast of its many activities. Other JOAG resources include:

• JO Voice – Every other month, juniorofficers submit questions pertaining to aspecific topic. These questions areanswered by subject matter expertsduring JOAG’s bimonthly generalmeetings.

• Junior Officer Chronicles – JOAG’squarterly journal

• Journeyman Speaker Series – Juniorofficers learn about a wide range oftimely topics presented by an expertevery other month.

• Leadership Book Clubs – Junior officerslearn about leadership and discuss itschallenges through guided sessions.

• Tip of the Month – A resource focusingon personal development, such as copingwith stress and the characteristics of agreat mentor.

For more information, visit JOAG’s website at

https://dcp.psc.gov/osg/JOAG/

You can also check JOAG out on Social Media by clicking on the symbol:

https://dcp.psc.gov/osg/JOAG/%20resources_jobshadowingprogram.aspx




https://dcp.psc.gov/osg/JOAG/

http://www.facebook.com/groups/usphs.joag

http://www.facebook.com/groups/usphs.joag

https://www.facebook.com/coausphs/

https://twitter.com/coausphs?lang=en

https://www.instagram.com/usphspharmacy/?hl=en

Visit JOAG at

Award Committee-Flyer 18-19.pdf

Committee Co-Chairs:

LCDR Tabatha (Tori) Welker 28TU([email protected])U28T

LCDR Garrette Martin-Yeboah ([email protected])

SUBCOMMITTEES

JOAG Awards Process:

JOAG Awards:

Commissioned Corps (CC) Awards:

Standard Operating Procedures (SOP):

JOAG Recognition:

JOAG Recognition:

Special Assignment Award (SAA):

The Committee also includes:

communications and publication committee-Flyer 18-19.pdf

JOAG Communications and Publications

Committee


SUBCOMMITTEES

The Junior Officer Chronicles:

Junior Officer (JO) Voice:

Operations:

Records:

Social Media:

Tip of the Month:

Uniform:

Website:

This Committee also includes:

EC-Flyer.pdf

Committee Roster:

Chair: LCDR Christopher Sheehan ([email protected])

Vice-Chair: LCDR Lindsay Hatch ([email protected])

Chair-Elect: LCDR Mutiu Okanlawon ([email protected])

Co-Secretary: LCDR Victoria Jeisy Scott ([email protected])

Co-Secretary: LT Darby Murphy ([email protected])

Financial Liaison: LCDR Titania Martin ([email protected])

EXECUTIVE COMMITTEE ROLES

Chair:

Vice Chair (COA/COF Liaison):

Chair-Elect:

Executive Secretary:

Financial Liaison:

EC Liaisons:

In addition, the Executive Committee members serve as EC Liaisons to the JOAG Committees. The EC Liaison is responsible for reviewing the committee meeting minutes and providing guidance when needed, assisting committees in reviewing and finalizing ne...

Membership Committee-Flyer.pdf


SUBCOMMITTEES

Officer Involvement and Outreach:

Standard Operating Procedures (SOP):

Social Media:

Voting Membership:

Meet & Greet:

Listserv:


Outreach-Flyer 18-19.pdf


LCDR Beth Wittry ([email protected])

LT Lusi Martin-Braswell ([email protected])

SUBCOMMITTEES

Symposium Planning:

Product Research & Selection:

Website Product Sales App

T-shirt

Advertising

Policy:

New Officer:

Coordinates all aspects of outreach to new officers including dissemination of JOAG Welcome Letters, coordinating representation during Officer Basic Course (OBC) Graduation and OBC Open House, and updating the New Officer Guide (NOG) and JOAG Brochur...

New Call to Active Duty (CAD) Email

Officer Basic Course (OBC)

Documents


Professional Development-Flyer 18-19.pdf


SUBCOMMITTEES

HOSA-Future Health Professionals:

Peer-to-Peer Network:

Journeyman Speaker Series:

Training and Education:

Professional Development Survey:

Job Shadowing Program:

Strategic Planning, Policy & Procedures:

Website/Social Media:


Public Health and Community Service-Flyer 18-19.pdf


SUBCOMMITTEES

Morale, Welfare and Recreation:

Uniformed Service Community Service Projects:

National Prevention Strategy:

Step It Up:

The committee also includes:

Policy and Precedure-Flyer 18-19.pdf

Committee Chair:

SUBCOMMITTEES

JOAG Bylaws:

JOAG Charter:

Policy Awareness and Notification:

JOAG Standard Operating Procedures (SOP):

JOAG Standard Operating Procedures (SOP):

JOAG Strategic Plan:


Readiness and Deployment-Flyer118-19.pdf

Mission: Promote officer fitness and readiness and provide opportunities to increase deployment related knowledge, expertise and training.


LCDR Jonetta Mpofu ([email protected])

Subcommittees

Officer Health & Fitness Promotion:

Annual Physical Fitness Test (APFT):

Behavioral Health:

Basic Life Support (BLS):

Training & Exercise:

Training & Exercise:

Deployment:


Please visit our JOAG Readiness & Deployment Committee Website for more information:

(https://dcp.psc.gov/osg/JOAG/committees_readiness.aspx)

Recruitment and Retention-Flyer 18-19.pdf


SUBCOMMITTEES

Commissioned Officer Student Training & Extern Program (COSTEP) Connection:

Publications:

Retention:

Transitional Assistance Program (TAP):


Peer to Peer JOAG branded flyer 10.15.18.pdf

USPHS Junior Officer Advisory Group�Invites You to Join the…�

_1613877357/JOC Article Submission Guidelines 2019.pdf

JUNIOR OFFICER CHRONICLES 2018-2019 Article Submissions

Companion Document

Article Submission Guidelines 2018-2019

1

JOAG Junior Officer Chronicles Article Submission Guidelines for Operational

Year 2018-2019

The JOAG Communications and Publications Committee is responsible for the development and publication of

the Junior Officer Chronicles (JOC). The JOC is the premier product of all JOAG publications because this

magazine is published with content generated by you, our readers.

The JOC’s primary directive is to disseminate real time, accurate, and enhancing narratives that allow all junior

officers to share knowledge, experiences and community point of views of life as a UPSHS Commissioned

Corps Officer.

Each quarter, a call to action is sent out via the JOAG listserv. The “call to action” is the beginning of the JOC

quarterly lifecycle and encourages officers to submit article ideas of immediate and beneficial interests

dedicated to enhancing and inspiring officers’ lives and careers.

JOC Operational Rhythm - Article Solicitation

All article submission deadlines will be provided and highlighted in the “call to action email.”

Each submitter will receive an email confirming receipt of the article; this is not an acceptance of your article.

Please be sure to ensure you have appropriate clearance through your OPDIV/Agency or sponsoring agency if an article topic is related to a specific department or deployment team.

- Article Formatting

Please use Microsoft Word

Times New Roman, 12 point, single spaced

Please keep your article to 500 words or less. Anything greater will require special permission to be granted acceptance

Photos – please submit high quality or the original rendering of the photo. Please try to use the .jpeg, and .png extensions for your submissions. Please be sure to include a context statement

and the ranks/names of all the officers who are present in the photo. Any civilians in a photo will

need to sign a photo release form granting permission and that form should be submitted with the

article.

- Author ID

When submitting your article, please include the following in the subject line of the submission email: JOC Season Year, Article Title and First Author’s Last Name (eg. JOC Spring 2019

Recent Deployment Smith) and save word document in the same manner. Please attach any

photos saved as JOC Season Year First Authors Last Name Photo number (e.g. JOC Spring 2019

Article Submission Guidelines 2018-2019

2

Smith Photo 1). Our system has been programmed to pull specific data from the email servers.

This will ensure a safe delivery and prompt response.

When submitting your article, please include: o Your rank and name for each co-author o Credentials if you have them for each co-author (please include the author’s job title and

agency)

o Email or preferred contact information o Title of your article o If clearance was approved (if applicable)

- Committee Correspondence

Each author will receive an email stating acceptance or denial of their article within 3 weeks of submission.

- Article Review

Please ensure that you have checked your article for: o Spelling and grammar o Sentence flow and completion o Sentence variety – try not to start every sentence the same way o Truth in numbers – have others read over your article to see how it sounds or gauge their

reaction and see if they find it informative and/or useful to their work/life/officer balance.

o Ensure you have spelled out any acronyms the first time it is included in your article o Please review previous editions to ensure the article topic hasn’t been recently featured o Ensure your topic is not focused on COA or a select group of officers o Ensure your article has not already been published in another publication

Here are some helpful links to serve as a guide for editing and formatting your article. Feel free to share any

additional resources you commonly use.

http://newsroom101.net/

http://grammar.ccc.commnet.edu/GRAMMAR/composition/editing.htm

http://grammar.about.com/od/correctingerrors/a/editchecklist.htm

https://www.gpo.gov/fdsys/pkg/GPO-STYLEMANUAL-2008/pdf/GPO-STYLEMANUAL-2008.pdf

Thank you and we look forward to sharing your stories and your junior officer journey

JOAG Communications and Publications – Junior Officer Chronicles Subcommittee

http://newsroom101.net/

http://grammar.ccc.commnet.edu/GRAMMAR/composition/editing.htm

http://grammar.about.com/od/correctingerrors/a/editchecklist.htm

https://www.gpo.gov/fdsys/pkg/GPO-STYLEMANUAL-2008/pdf/GPO-STYLEMANUAL-2008.pdf

_1613877358/JOAG Photo Release Form.pdf

Junior Officer Advisory Group (JOAG) Photograph Release Form for

Civilians and/or Minors

I, ____________________________, hereby grant and authorize the Junior Officer Advisory

Group (JOAG) the right to take, edit, alter, copy, exhibit, publish, distribute, and make use of

any and all pictures or video taken of civilians and/or minors listed on this form to be used in

and/or for legally promotional materials including, but not limited to: newsletters, flyers, posters,

brochures, advertisements, fundraising letters, annual reports, press kits and submissions to

journalists, websites, social networking sites and other print and digital communications, without

payment or any other consideration. This authorization extends to all languages, media, formats,

and markets now known or hereafter devised. This authorization shall continue indefinitely,

unless I otherwise revoke said authorization in writing.

I understand and agree that these materials shall become the property of JOAG and will not be

returned. I hereby hold harmless, and release JOAG from all liability, petitions, and causes of

action which I, my heirs, representative, executors, or any other persons may make while acting

on behalf of my estate.

_______________________________ _____________________________

Civilian’s and/or Minor’s Name Civilian’s and/or Minor’s Name

________________________________ _________________________

Civilian’s/ Parent’s/ Guardian’s Signature Date

________________________________ __________________________

Witness’s Signature Date

_1613877356/2019 JOAG Membership Application Packet.pdf

Page 1 of 4

United States Public Health Service

JOAG VOTING MEMBERSHIP APPLICATIONFORM 2019

Rank and Name

Category Maiden or Previous Names Used

Term Length Applying For

1-Year-_______ 2-Year-______

PHS Agency

Readiness Status Commissioning Date

PHS Number Training & Experience Date

Employee ID Mailing Address

E-mail Address

Phone Number

Supervisor’s Name

Supervisor’s Phone Number Supervisor’s E-mail

Requirements: For a 2-year term you must be an active duty junior officer (T-04 and below) and you must NOT be eligible to pin-on T-05 (Commander) prior to July 1, 2021. For a 1-year term you must be an active duty junior officer (T-04 and below) in the Dentist, Dietician, Therapist, and Veterinarian categories and you must NOT be eligible to pin-on T-05 (Commander) prior to July 1, 2020. If eligible for a 2-year term as a Dentist, Dietician, Therapist, or Veterinarian, you must apply for a 2-year term.

Components of the Application: Applicants must complete and send the following documents electronically in a single file to the MC Chair:

1. JOAG Voting Member Application Form (this page)2. Responses to narrative questions (see next page)3. One-page CV summary (from your category-specific CV)4. Supervisory Approval Form5. Printed copy of your Promotion Information Report (PIR)6. A screen shot of the officer’s Direct Access Basic Readiness page.

Please return completed application packets to the Voting Member subcommittee Co-Chair, LCDR Ogochukwu (Ogo) Ogoegbunam at [email protected] no later than COB April 8, 2019. All applicants will be notified by e-mail once their completed application has been received.


Page 2 of 4

Narrative Questions

Please refer to the scoring criteria below when answering the following questions. All answers must fit within two pages (single-spaced) using Microsoft Word, 12 pt. font, Times New Roman font, and one-inch margins. Please answer each question separately, and use the question as the header for each answer in your text. Narrative or bullet-style answers are acceptable. Note that questions have different weights — we suggest that you use your space accordingly:

1. Please write about your current/past JOAG involvement and accomplishments. Specifically, describe theimpact of your work on these accomplishments. (25 points)

2. Please comment on your leadership experience both inside and outside of JOAG and/or the USPHS. (25points)

3. Please describe your vision for JOAG, and what you would like to accomplish during your term as a VotingMember? Specifically, what particular committees are you interested in and why? Please address bothquestions. (30 points)

4. What skills would you bring to JOAG? How would those skills benefit JOAG? (20 points)

Page 3 of 4

JOAG Voting Membership Curriculum Vitae Template Officer Rank & First Name Last Name: ________________________________________ PHS Serial Number: ___________ Category: ________________________ Employee ID Number:__________

Last Three Billets: OPDIV City, State of Duty Station Year(s) Current billet: __________________ ______ ______________________ _______ Previous billet #1: ______________ ______ ______________________ _______ Previous billet #2: ______________ ______ ______________________ _______

JOAG Activities: List your top three JOAG activities and your role (i.e., Volunteer, Chair, etc.). Committee Subcommittee Role Year(s) _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______

Other PHS and Non-PHS Activities: List your top three PHS (non-JOAG) or outside organization activities and your role (i.e.,Volunteer, Chair, etc.).Organization Committee Role Year(s) _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______

Honors and Awards: List your three highest awards/honors. Award Title Awarding Organization Year(s) _________________ __________________________________________ _______ _________________ __________________________________________ _______ _________________ __________________________________________ _______

Education and Training: List your two highest degrees/certificates. Degree/Certificate Institution City, State of Institution Year _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______

Deployment Team Membership: List your three most recent deployment team memberships(i.e., Tier III, RDF, NIST, missioncritical), section (i.e., command staff, operations, logistics, planning, etc.), and role in that section (i.e., member, lead, etc.).Deployment Team Section Role Year _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______ _________________ ________________ ________________________ _______ Deployments: List up to three deployments Name/Mission Deployment City, State Year _________________ __________________________________________ _______ _________________ __________________________________________ _______ _________________ __________________________________________ _______

Page 4 of 4


Date:

From: LCDR Christopher Sheehan Chair, Junior Officer Advisory Group

Subject: Request for Supervisory Approval for JOAG Voting Membership

The Junior Officer Advisory Group (JOAG) serves in a resource, advisory, and liaison capacity to assist in the development and coordination of activities related to junior officers in the USPHS Commissioned Corps. JOAG reports to the Office of the Surgeon General and is considered the “voice of junior officers.”

Voting Members are the leadership of JOAG. The group is comprised of one person from each of the 11 professional categories plus at-large members that can be from any category. Six of the Voting Members are elected to serve on the JOAG Executive Committee while the remaining members serve as chairs or co-chairs of JOAG’s committees. In addition, selected Voting Members serve as liaisons to their respective PACs, select incoming Voting Members, assist in award nominations, make presentations at the Officer Basic Course (OBC) and other venues, and perform other duties as requested by the Office of the Surgeon General and the JOAG Chairperson.

Voting Members normally serve for a two-year term, beginning October 1st of the nomination year and ending September 30th, two (2) years thereafter. Officers in the Dentist, Dietician, Therapist, and Veterinarian categories eligible to pin-on T-05 (Commander) after July 1, 2020 but before July 1, 2021. Voting Members will be required to attend monthly JOAG meetings, including both Voting Member and General Member meetings. These meetings will be held on the 2nd Friday of every month from 1300-1400 or 1400-1500 Eastern.

For further information please review the flyer, “Why a Senior Officer of Civilian Supervisor Should Care About JOAG.”

---------------------------------------------------------------------------------------------------------------------

My signature below indicates approval of this officer’s participation as a Voting Member of JOAG if selected (digital signatures are acceptable).

Print Supervisor’s Name Signature Date

The nominee should submit this form along with the rest of the application to the Voting Member subcommittee co-lead, LCDR Ogochukwu (Ogo) Ogoegbunam at [email protected] no later than COB April 8, 2019.

(Rank/Name of Applicant)


Rank and Name:

Maiden or Previous Names Used:

undefined:

undefined_2:

PHS Agency:

Readiness Status:

Commissioning Date:

PHS Number:

Training Experience Date:

Employee ID:

Mailing Address:

Email Address:

Phone Number:

Supervisors Name:

Supervisors Phone Number:

Supervisors Email:

JOAG Voting Membership Curriculum Vitae Template:

Officer Rank First Name Last Name:

Employee ID Number:

Previous billet 1:

Previous billet 2:

OPDIV 1:

OPDIV 2:

OPDIV 3:

City State of Duty Station 1:



Years 1:

Years 2:

Years 3:

Committee 1: sdfasdf

Committee 2:

Committee 3:

Subcommittee 1:

Subcommittee 2:

Subcommittee 3:

Role 1:

Role 2:

Role 3:

Years 1_2:

Years 2_2:

Years 3_2:

Organization 1:

Organization 2:

Organization 3:

Committee 1_2:

Committee 2_2:

Committee 3_2:

Role 1_2:

Role 2_2:

Role 3_2:

Years 1_3:

Years 2_3:

Years 3_3:

Award Title 1:

Award Title 2:

Award Title 3:

Awarding Organization 1:



Years 1_4:

Years 2_4:

Years 3_4:

DegreeCertificate 1:

DegreeCertificate 2:

Institution 1:

Institution 2:

City State of Institution 1:

City State of Institution 2:

Year 1:

Year 2:

Deployment Team 1:

Deployment Team 2:

Deployment Team 3:

Section 1:

Section 2:

Section 3:

Role 1_3:

Role 2_3:

Role 3_3:

Year 1_2:

Year 2_2:

Year 3:

NameMission 1:

NameMission 2:

NameMission 3:

Deployment City State 1:



Year 1_3:

Year 2_3:

Year 3_2:

Current billet:

Category:

Fill in Rank, Name of Applicant:

Print Supervisor's Name:

Date:

Check Box5: Off

Check Box6: Off


Voting Membership: Frequently Asked Questions

How does a JOAG Voting Member differ from a general member?

There is no formal process for becoming a general member. Any junior officer at the rank of LCDR (O-4) and below who participates in JOAG meetings or serves on one of JOAG’s committees or workgroups is considered a general member. Voting Members serve as the leadership of JOAG and must apply and be selected by the current Voting Members.

What tasks are required of a Voting Member?

Voting Members serve as committee chairs and/or Professional Advisory Committees (PACs) liaisons. Six of the 22 Voting Members serve on the JOAG Executive Committee. The remaining 16 members typically serve as chairs or co-chairs of JOAG’s 9 committees. In addition, Voting Members serve as liaisons to their respective PACs, select incoming Voting Members, assist with award nominations, make presentations at the Officer Basic Course (OBC) and other venues, and perform other duties as requested by the Office of the Surgeon General and the JOAG Chair.

What are the responsibilities of a committee chair?

There are currently nine JOAG committees that are each co-chaired by two (2) Voting Members. Committee chairs are responsible for calling and running committee meetings, making decisions about the activities of their respective committee, and overseeing all of the work that is done by members of their committee. For information about the responsibilities held by the chair of a particular committee, contact the current chair directly. A list of committees and the respective chairs can be found at https://dcp.psc.gov/osg/JOAG/committees.aspx .

What are the responsibilities of a PAC Liaison?

Eleven Voting Members (including some Executive Committee members) serve as liaisons to their PACs. As PAC liaisons, the Voting Member is responsible for communicating information about JOAG to their PACs and from their PACs back to JOAG. JOAG liaisons typically give reports on JOAG activities during their PAC meetings. They are responsible for forwarding information to members of their PACs such as nominations for JOAG awards, calls for volunteers for JOAG activities, and nominations for Voting Membership.

How long is the Voting Member term?

Most Voting Members serve for two years, though some officers may apply for a one-year term. The term begins October 1st of the nomination year and ends September 30th, either one or two years thereafter. Please take the length of service into consideration when applying for Voting Membership. One-year terms are limited to the Dentist, Dietician, Therapist, and Veterinarian categories and only if the officer is ineligible for a two-year term.

How many Voting Members are there each year?

There are 22 Voting Members. Voting Members include one person from each of the 11 professional categories plus 11 at-large members that can be from any category. Since Voting Members serve a one- (1) or two- (2) year term, the number of positions that are up for election each year varies depending on the number of Voting Member seats that will be vacated.

Approximately how much of my time will it take to perform the duties of a Voting Member?

Current Voting Members have stated that they spent a median of three hours per week on activities associated with JOAG. However, this time commitment may vary throughout the term. Please remember, serving as a Voting Member requires a significant time commitment over the full term of Voting Membership.

How often do Voting Members attend meetings?

Voting Member and general member meetings occur once a month on alternate months (i.e., January – Voting Member meeting, February– general member meeting, etc.). Voting Members attend both of these meetings. Additionally, a Voting Member serving as Chair/Co-chair of a committee will also lead their respective committee meetings. Voting Members who serve as liaisons to a PAC also attend the respective PAC meetings. Voting Members who serve on the Executive Committee (EC) attend semi-monthly EC meetings and serve as a liaison to two (2) committees. As an EC member, they are encouraged, if possible, to attend the two (2) additional committee meetings but not required. As junior officers are stationed in many locations, all meetings are held via conference call.

Who can apply for Voting Membership?

Any active duty officer who has pinned-on at the rank of Lieutenant Commander (O-4) or below may apply, with the exception of those officers who would be eligible to pin-on to Commander (O-5) prior to July 1 of the second year of their term or July 1 of the following year if applying for a one-year term. However, if an officer is promoted during their term they should make every attempt to fulfill their duties until a replacement is appointed.

How do I know if I am eligible for promotion to O-5 prior to July 1 of the second year of the term (or July 1 of the first year of the term in applying for a one-year term)?

You can have your eligibility checked in advance of submitting a nomination, by contacting LCDR Michele Dittrich at [email protected] no later than two weeks after the call for nominations is distributed with your name, rank, and PHS Number and asking for an eligibility check.

Are any activities required before applying to become a Voting Member?

Voting Members must have and maintain a qualified basic readiness status. Although prior experience in JOAG is not required to apply for Voting Membership, prior contributions to JOAG and to the Corps are considered in the selection process.

I have never been involved with JOAG. Should I apply to become a Voting Member?

If you are ready for the challenge, we encourage you to apply. Certain categories with fewer officers may have fewer applicants for their liaison positions. In addition, other PHS and outside activities are considered in the selection process.

How do I apply to become a Voting Member?

The application for Voting Membership is attached to the JOAG listserv call for nominations. Additionally, the application will be posted on the JOAG website at https://dcp.psc.gov/osg/JOAG/about_membership.aspx. Submit your completed application to the Voting Member (VM) subcommittee Co-Chair, LCDR Ogochukwu (Ogo) Ogoegbunam at [email protected].

How are Voting Members selected?

Once applications are collected, information submitted in the applications is verified by the Membership Committee (MC). All applications are then reviewed and scored by the current JOAG Voting Membership. Scores are tallied by the MC. The applicant with the highest score from each category with an available liaison position will be selected. Applicants not selected for one of the category liaison positions are then placed in the pool of applicants and evaluated for the at-large positions. Applicants from categories without liaison positions available will automatically be placed in the pool for the at-large positions. The applicants with the top scores will be selected to fill the at-large positions. Professional, organizational, and geographic diversity of the applicant pool will also be taken into consideration during the selection process. Further details pertaining to this process can be found in the Standard Operating Procedure of the MC, available by contacting the MC Co-Chairs, LCDR Michelle Dittrich and LCDR Jefferson Jones, at [email protected] and [email protected].

Why should I apply to become a Voting Member?

Voting Membership offers an excellent leadership opportunity for junior officers. You should apply to become a JOAG Voting Member if you want to help shape the future of the Commissioned Corps and are committed to improving the professional development of junior officers and providing feedback to the Office of the Surgeon General on those issues affecting junior officers. Members who successfully complete a two-year term will receive a Special Assignment Award; those officers who only serve a one-year term are NOT eligible for this award.

Where can I find more information to assist in the decision to apply for Voting Membership and/or to further my supervisor’s understanding of JOAG?

Consult the flyer “Why a Senior Officer of Civilian Supervisor Should Care About JOAG” for further information which may be helpful in the decision process, and to help your mentor/supervisor better understand JOAG’s purpose and why they should support your decision to be involved. See the JOAG website Resources page for the latest version of this flyer, also included in the complete application package.

How are JOAG Voting Members formally recognized?

JOAG Voting members receive an appointment letter from the Office of the Surgeon General at the beginning of their term that can be submitted to the officers’ eOPF. The voting members who serve a two-year term are eligible for the PHS Special Assignment Award (SAA) as long as they meet eligibility requirements as outlined in Commissioned Corps Policy, CCC 27.1.1 sec d.3

The JOAG Awards Committee is responsible for putting together the JOAG Voting

Membership SAA packets and will contact each voting member at the beginning of his or her term with instructions. Also see Article III, Section 12 of the JOAG Bylaws. Officers who serve a one-year term are NOT eligible for a SAA award for JOAG work.