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    DRAFT

    MAT-SU HEALTH FOUNDATION REPORT CARD

    ACCESSTO PRIMARY CARE

    TEAM ACCESS:Dawn Bell

    Talia Carboy

    Laura Lucas

    Betsy LuskJohnny Weaver

    SWK 636 PROGRAM EVALUATION

    Instructor: Randy Magen, PhD

    December 9, 2009

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    MAT-SU HEALTH FOUNDATION REPORT CARDACCESSTO PRIMARY CARE

    Introduction................................................................................................ 2

    Mat-Su Health Foundation: History and Overview................................... 2

    Research Design and Methodology

    Logic Model Development.............................................................. 4

    Logic Model.....................................................................................7

    Six Sigma: History and Application to Health Care Issues.............7

    Operationalization of Measures Using Six Sigma........................... 9

    Methodology Flow Chart...............................................................10

    Findings and Recommendations

    Critical-to-Quality Tree................................................................. 11

    Houses of Quality.......................................................................... 12

    Key Performance Indicators.......................................................... 17

    Reliability and Validity of Measures............................................. 24

    Cultural Relevance of Measures.................................................... 25

    Strengths and Limitations.........................................................................27

    References and Resources........................................................................ 30

    MSHF REPORT CARD ACCESSTO PRIMARY CARE 2

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    INTRODUCTION

    The Mat-Su Health Foundations (MSHF), whose mission as a non-profit is to maximize the

    investment of profits into services that will improve that health and wellness of Alaskans living

    in the Mat-Su, approached the UAA Social Work Department for assistance in designing a useful

    and feasible health report card. The following report summarizes the process and methodology,

    findings and recommendations, and strengths and limitations of the research conducted by the

    Primary Care Access Group who contributed to this effort. Our team was tasked with reviewing

    existing measures of access (and barriers to access) in primary health care and with developing a

    set of health care indicators that would assist the MSHF in predicting access to primary health

    care in the Mat-Su Borough.

    As the narrative explaining the development of our logic model will reveal, our process

    encountered several obstacles and dead-ends before we arrived at a methodology that provided a

    path towards reaching our final goal. This report will attempt to explain our journey in enough

    detail so that one may replicate its more productive avenues of pursuit.

    We began this undertaking with a brief meeting with the representative of the MSHF,

    Elizabeth Ripley. In order to provide additional background to assist us in understanding our

    clients needs and goals, we researched the history of organization.

    MAT-SU HEALTH FOUNDATION: HISTORYAND OVERVIEW

    The Mat-Su Health Foundation (MSHF) provides financial support for well-managed 501(c)(3)

    organizations offering services and practical solutions to significant health related problems

    impacting the citizens of the Mat-Su Borough (Mat-Su Health Foundation, 2009). The MSHF

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    was created in 2005, when the Valley Hospital Associations board of directors approved its

    creation. The Valley Hospital Association was created in 2003 as part of a joint venture with

    Triad Hospitals (Mat-Su Health Foundation, 2009). This joint venture expanded the hospital

    services to the borough, with the creation of the new Mat-Su Regional Medical Center

    (MSRMC) in January, 2006. MSRMC is located between the cities of Wasilla and Palmer and

    offers patients an expanded array of available health-care services, technology, and health care

    professionals (Mat-Su Health Foundation, 2009). The Mat-Su Health Foundation

    (Foundation) is a companion cornerstone [to the MSRMC] with its mission of working in the

    community towards improving the health and wellness of Mat-Su residents (Mat-Su Health

    Foundation, 2009). Further, the vision of the MSHF is a community where all persons have the

    opportunity for a healthy life (Mat-Su Health Foundation, 2009).

    The strategic goals of the Mat-Su Health foundation are as follows (Mat-Su Health

    Foundation, 2009):

    Reduce barriers to health care access

    Make progress on Healthy Alaska 2010 goals in the Mat-Su Borough.

    Increase the capacity of nonprofits operating in the Mat-Su Borough to address the issues

    of health and wellness.

    Increase collaborative relations with funders and stakeholders in Alaska and other states.

    The Mat-Su Health Foundation supports organizations and activities that empower

    people; employ creative responses to problems; address root causes rather than symptoms; build

    upon community strengths; and offer measurable improvements in health and wellness (Mat-Su

    Health Foundation, 2009, p. 1). To qualify for a grant offered by MSHF, the organization must

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    be a nonprofit 501(c)(3) and classified as not a private foundation (Mat-Su Health Foundation,

    2009, p. 1). Healthy Impact grants of $5000 and more are awarded twice a year, while grants

    below $5000 are awarded any time during the year (Mat-Su Health Foundation, 2009, p. 1). In

    2008 the MSHF awarded more than $2.2 million to nonprofits in grants ranging from less than

    $5000 to $300,000 (Mat-Su Health Foundation, 2009).

    The Mat-Su Health Foundation is currently reexamining its role in the community and

    how to better address future heath needs of the Mat-Su (Prator, 2009). Deborah Prator (2009)

    states that In the year ahead, we hope to better define for our grantees which health issues are a

    priority for the board and will overhaul our granting process in order to measure our progress,

    better articulate who and what we fund and clearly define the expectations for grantees.

    RESEARCH DESIGNAND METHODOLOGY

    Logic Model Development

    In an attempt to address the problem statement presented at the beginning of the project, our

    team had a brainstorming session to discuss different options to meet the clients needs. As a

    result of this session, the team decided to reduce the definition we received in class into

    manageable sections. This definition stated that our team task would be to review existing

    measures of access (and barriers to access) to primary and behavioral health care, recommend

    measures, and develop a plan for measuring health access as well as barriers to access, in the

    Mat-Su Borough (Mat-Su Health Status Report Care Work Groups). We determined that it

    would be the most beneficial to divide the task into two groups. Our team would focus on

    primary health care, and the distance campus student team would focus on behavioral health

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    care.

    Once the division of labor and direction of study was established, the team perused the

    information packet that the Mat-Su Health Foundation (MSHF) provided to the class as a whole.

    The information provided us with a list of grantees receiving funding from MSHF. The team

    analyzed the list of grantees and established approximately 10 grantees that are involved with

    access to primary care. The plan was to interview the various grantees about their services and

    establish what they found successful and what they found to be ineffective in working with the

    residents of the Mat-Su Valley. At this point in the development of our logic model, we

    determined the problem statement to be: The Mat-Su Health Foundation seeks to measure the

    effectiveness of their current activities regarding access to primary care in the MatSu Borough.

    Prior to interviewing the grantees, the team received the following input from the client

    that pointed us in a different direction: The problem is really access to primary care and

    behavioral care to get their preventative needs met and chronic health needs met so they stay out

    of the hospital. (whaddya think, should we include this quote? does it help or confuse?) We then

    shifted gears and reformulated a plan that we interpreted would better address the needs of the

    client. A large psychological, as well as logistical, hurdle for our team to overcome was the fact

    that we placed so much time and effort into establishing a plan that led us in the wrong direction.

    Lack of direct input from, and contact with, the stakeholders proved to be an ongoing problem

    during this project. Chassin (2008), as well as a host of other authorities in the program

    evaluation business warn (maybe we should mention Wholey here instead), the project sponsor

    has a critical obligation to provide input and guidance for the group. We learned greatly from

    this lesson.

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    At this point, the team started the process over. The team had collectively examined a

    great deal of material from academic and gray literature sources, as well as existing health report

    cards and data sets provided by MSHF pertaining to the issue of access to primary health care.

    By contacting an outside source to help us establish a way to quantify the information that we

    had gathered, we learned about a methodology known at the Six Sigma program evaluation

    methods. Described as a process improvement philosophy and a business strategy

    (http://www.sixsigma-lean-healthcare.com, n.d.), Six Sigma is used by organizations utilizing

    data and statistical analysis to implement and/or accelerate change. Six Sigma provided a way

    for our team to look at specific areas of concern for MSHF and narrow the information down

    into a quantifiable way of measurement, thus enabling our team to apply a more scientific and

    data-focused approach to this project. Ultimately, it enabled our team to develop a set of health

    care indicators that could assist the MSHF in predicting access to primary care. In the process,

    the group endured five revisions of our logic model before arriving at a process we felt confident

    in. We finally arrived at our final problem statement: There is no central source of health care

    determinants to indicate ease of access to primary care in the Mat-SU Valley. Our presentation

    of the logic model to the representative of the MSHF met with her approval (See fig.1).

    MSHF REPORT CARD ACCESSTO PRIMARY CARE 7

    http://www.sixsigma-lean-healthcare.com/http://www.sixsigma-lean-healthcare.com/http://www.sixsigma-lean-healthcare.com/
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    Figure 1. Final Logic Model developed by Team Access

    The following is a brief description of the development of the Six Sigma strategy, its application

    to the health care arena, and an explanation of how our group utilized it to reach outcomes of our

    logic model.

    Six Sigma: History and Application to Health Care Issues

    Improving systems and processes is no simple task, and improvement in the healthcare field adds

    on new dimensions of complexity that will require advanced methods. In an article that

    addressed the application of the Six Sigma methodology to the health care industry, Chassin

    (2008) explained that as the method continues to grow in this field, it can take on many different

    meanings. These meanings can include: rigorous and disciplined methodology that utilizes data

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    and statistical analysis to measure and improve operations, improvement efforts aimed at the true

    root cause of the problem, and tools and strategies designed to help an organization implement or

    accelerate change.

    The Six Sigma methodology was developed by Motorola in the 1980s with the aim of

    reducing quality costs (the costs involved in making mistakes, in not doing things right the

    first time, etc.). Six Sigma is a business performance improvement strategy that aims to reduce

    the number of mistakes/defects to as low as 3.4 occasions per million opportunities, (Antony,

    2002). The Six Sigma methodology evolved from a manufacturing focus to include business

    system and service sector improvement focus and is now used heavily in the health care industry.

    For our group purposes, we have utilized Six Sigma techniques to assist in the compilation of

    data in order to measure and highlight areas that the MSHF can focus on to improve access to

    healthcare in the borough and reduce hospital use by those seeking primary care services.

    Six Sigma was designed as a method to examine quality of products and services. Quality

    in healthcare is measured by the extent to which services are going to increase the likelihood of

    better health outcomes. Quality measures can be used to look at the health determinants of

    people and outcomes that occur due to their care, or lack of access to care. Chassin (1998)

    explained quality measures used in Six Sigma can be classified into three categories: overuse,

    underuse, and misuse. It is not rare to find all of these problems in healthcare, but for the

    specifics of this project we have focused on measurable indicators that impact access to health

    care. Chassin (1998) identified defects in healthcare that can be defined as, the number of two-

    year-olds who are not completely immunized, or pregnant women failing to receive prenatal care

    in the first trimester (p. 567). These defects are also measurable indicators that have been

    chosen for the Mat-Su Health Foundation to focus on. Through utilization of Six Sigma tools we

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    have aimed for evoking a process that will highlight access issues while minimizing bias or

    subjectiveness on our parts.

    Operationalization of Measures Using Six Sigma

    In a process that involved over 15 hours of brainstorming during two intensive meetings, our

    group pooled and discussed our collective knowledge about access issues relating to primary

    care acquired through our research. It began as a low-tech, cut-and-paste process using felt

    markers, newsprint and Post-it notes (See fig.2).

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    Figure 2. Team Access Work Group Process and Methodology

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    FINDINGSAND RECOMMENDATIONS

    Critical-to-Quality Tree

    The Six Sigma approach uses a graphic tool known as the Critical-to-Quality Tree that serves

    as a helpful way to organize and summarize which indicators are needed to help improvements

    be made. The group first identified the factors contributing to access issues and then divided

    them into four branches of topics the team identified through a systematic review of current

    measures: socioeconomic, logistics, primary care and lifestyle (See fig. 3).

    Figure 3. Critical-to-Quality Tree depicting key determinants of health care access issues.

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    Houses of Quality

    The work team then utilized another Six Sigma tool known as the House of Quality that helped

    us evaluate the relationships between the various elements in the system. It is through a systems

    approach that the House of Quality (HOQ) assists in identifying the requirements for improving

    access to health care. Within the context of this goal, the HOQ assisted the group in determining

    key indicators that the Mat-Su could focus on that would have a strong positive correlation with

    the access issues experienced in the Mat-Su.

    With these four House of Quality categories, the team was able to identify critical

    aspects of each category (i.e. socioeconomic factors included a measure of unemployment,

    population age, poverty level and education level). We identified possible measures we believed

    would provide close correlation of access to primary care (aspects/indicators) (i.e.

    socioeconomic measures included insurance, income, employment, education and language).

    The team then took the correlation of these two areas of the House of Quality (aspects/indicators

    and measurements) and ranked the measures. By ranking these measures based on the teams

    experience in health care and research completed, we were able to quantify the possible

    correlation between the aspects and the measures. Research was then used to confirm the

    selected measures as good indicators for primary care access. The House of Qualities established

    the top six indicators. For the socioeconomic House of Quality, unemployment and poverty level

    became the Key Performance Indicators (see fig. 4-7).

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    Figure 4. Socioeconomic House of Quality

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    Figure 5. Logistics House of Quality

    The procedure using the HOQ is as follows. First our identified determinants of health care access were arranged

    in order of importance and placed into the House of Quality along with Mat-Su Health indicators and their

    corresponding operational definitions (units of measurement). The correlating impact of an indicator on each

    access issue was rated as a high, medium, or low. Numerical values based on order of importance of the access

    issue (4,3,2,1 etc.) were then multiplied by numerical values assigned to the strength of association between the

    issue and indicator (high=9, medium=3, low=1). Using this ranking system, the highest totals determined ourrecommendations for a set of six indicators and measurements that would help the Mat-Su Foundation predict

    access to primary health care. Each indicator was then was described in detail in the Key Performance Indicator

    summary sheet (KPI).

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    Figure 6. Lifestyle House of Quality

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    Figure 7. Primary Care House of Quality

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    Key Performance Indicators

    Each indicator was then summarized in detail in the Key Performance Indicator charts (KPI) (see

    fig. 8-13). Academic and grey literature, existing health report cards and data sets, and other

    relevant sources were cited to validate the selected indicators. Much of the information that the

    team provided for validity was the data that was also used for the selection of ranking during the

    Six Sigma process. An important technique in the Six Sigma process was the use of a critical

    ranking method that arranged different measures and aspect/indicators in a way that removed the

    possibility of group think.

    Papers written by individual group members, diagrams representing the flow of the

    project, and six Key Performance Indicators documents were all part of the process for the

    project. The main component to keeping in touch with each group member was a constant flow

    of emails to and from each group member and a group commitment sheet signed and agreed on

    in the beginning of the semester.

    How can another group trace our steps or replicate our work?

    Another group could replicate our work by educating themselves on the Six Sigma

    methodologies and by developing a concrete logic model with the clients input. The process

    should not even begin until a problem statement has been agreed upon by all parties. Utilizing

    the Six Sigma method to select Key Performance Indicators may produce different outcomes

    depending upon the experts involved in the process. The most relevant results would be found by

    using this method with a cross section of experts from the Mat-Su valley to rank the importance

    of the indicators.

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    Figure 8. Unemployment: Socioeconomic Key Performance Indicator

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    Figure 9. Poverty Guidelines: Socioeconomic Key Performance Indicator

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    Figure 10. Primary Providers: Primary Care Key Performance Indicator

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    Figure 11. Prenatal Care: Primary Care Key Performance Indicator

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    Figure 12. Specialty Providers: Logistics Key Performance Indicator

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    Figure 13. Alcohol Abuse: Lifestyle Key Performance Indicator

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    Cultural Relevance of Measures

    Alaska has more indigenous people as a percentage of the population that any other state. For

    this reason, Mat-Su could be regarded as one of Alaskas largest native villages. (Does everyone

    else get this but me? I must be brain dead.) The remoteness of the Mat-Su area brings unique

    challenges for health care providers. When the MSHF focuses on increasing number of specialty

    providers in this area this will change the current culture and routine of more than 49.7% of the

    population being forced to travel outside of the area for specialty services.

    Cultural or associated attitudinal factors may be influential in several areas of data

    reliability, measurement and outcomes. For this reason, provisions for stratified sampling may be

    pertinent in future research methodology. For instance, the indicators of poverty level or income

    are based on the concept of a cash economy and therefore do not take into account the

    subsistence way of life or barter systems, where no money is exchanged for goods.

    Cultural perspectives vary in how they define practices of maintaining good health. A

    general lack of trust in the western medicine and its physicians and systems of primary care may

    be correlated to cultural differences. The demand for access to specialty providers, especially

    those reflecting alternative medicine, may also be influenced by culture.

    Specifically, the perceived value or relevance of prenatal care for pregnant women may

    vary amongst cultures. Sensitivity to these cultural differences needs to be considered by

    providers of maternal health care.

    Research points to the consequences of inadequate prenatal care. In a study conducted by

    Grossman, Baldwin, Casey, Nixon, Hollow, and Hart (2002), the data from the period 1989 to

    1991 documented 72,730 singleton births to American Indian/Alaska Native (AI/AN) parents

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    residing in urban areas, representing 49% of all AI/AN births in the United States. Overall 14.4%

    of urban AI/AN births were to women who received inadequate careduring pregnancy, 5.7% of

    pregnancies resulted in low birth weight infants, and 11.0 infants died per 1,000 live births.

    Furthermore, the eld of cultural competence has recognized the inherent challenges infi

    attempting to disentangle social factors (e.g., socioeconomic status, supports/stressors,

    environmental hazards) from cultural factors vis--vis their in uence on the individualfl patient.

    As a result, understanding and addressing the social context has emerged as a critical

    component of cultural competence (Betacourt, Green, Carrillo, & Ananeh-Firempong II, 2003).

    Additionally, there are cultural implications for planning for improved access to primary care

    such as looking for incentives to correct the proportional underrepresentation of racial and ethnic

    groups amongst the providers of primary medical care services.

    Cultural relevance should be focused on a health care system that is driven by the goal of

    delivering the highest-quality care to every patient regardless of race, ethnicity, culture, or

    language. In addition the care should be continued for those of any level of income, access to

    insurance, ability to obtain transportation, substance use or other possible barriers to access of

    care.

    Reliability and Validity of Measures

    Studies pointing to the causal relationships between access to health care and the key indicators

    we have cited support the internal validity of this reports recommendations for measures. Alaska

    providers cite the number one barrier to patients accessing rural health services is the limited

    numbers of provider in family practice and specialty areas (Brems, Johnson, Warner, & Roberts,

    1997). The case for specialty services is worse, with more than 49.7% of residents living in the

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    borough receiving these services in Anchorage. There are not enough providers relative to the

    population and this situation will worsen according to the population and provider projections in

    the MatSu Health Plan 2005-2015. An evaluative gatekeeping study by Buzon, Franco, and

    Mitchell (1997) found that access to a 24-hour primary care physician reduced inappropriate

    emergency department visits from 41% to 8% (p

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    decades (Orerino, Pino, Blanco & Alvarez, 2006). A 1992 study found that 55% of these visits

    to the ER were for non-emergent care (Nations Health, 1994). This may be due to lack of

    availability of access to primary care, hours of primary care facilities, or availability of

    appointments. Franco & Mitchell (1997) found that visits to the ER for inappropriate reasons

    (non-emergencies) dropped from 41% to 8% when the patients had access to a primary care

    physician 24 hours a day. If patients were to use primary care facilities versus the hospital for

    non-emergent care, less of a burden would be placed on the ER for these services.

    Measures were also used from theHealthy Alaskan 2010 Targets and Strategies for

    Improved Health; Alaska Scorecard Key Issues Impacting Alaska Mental HealthTrust

    Beneficiaries, Mat-Su Borough Primary Health Care Plan 2005-2015, and the Matanuska-

    Susitna Borough, Alaska, Selected Economic Characteristics: 2005. These references provided

    the access group with information that was reliable towards being used as a source of data for the

    indicators selected.

    Strengths and Limitations of Recommendations and Process

    The strengths of the report card measures recommended for assessing the access to primary care

    in the Mat-Su resides in the selection process that is based on the scientific Six-Sigma method.

    Using the method described in the process section of the paper, the team was able to cull from

    the numerous factors and measures available, and pair down to a selected few measures that may

    have the greatest impact on the Mat-Su Health Foundation (MSHF). Following the selection, a

    survey of current studies indicated that these factors do indeed predict poor access or usage of

    primary care. The assumption follows that individuals who fail to utilize or avail themselves to

    primary care will eventually end up in the hospital emergency room seeking services for

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    preventable health conditions. Thus the measures may provide a predictive indication of future

    demand on the Mat-Su hospital for primary care. All the indicators selected are recognizable as

    generally accepted factors that contribute to poor primary care usage.

    There are limitations to the measures and the process utilized. Primarily, the measures are

    outside the span of control by the MSHF and therefore limited on possible actions it may take to

    manage the recommended measures. Where this is the case, the indicators may predict future

    usage of the hospital for primary care. There is a secondary limitation based on the expertise

    available when the analysis was performed on the selected measures. The team performing the

    analysis had limited information about the patients who utilize the MSHF hospital for primary

    care. Although the team has a collective working and academic knowledge of over 15 years in

    medical and social services and examined academic literature and reviewed existing health report

    cards, measure validity would be strengthened if informed by those with first hand knowledge of

    the hospital patients. Not a single member of the team resides in the Mat-Su Borough and access

    to those individuals with patient data and deep understanding of the Mat-Su culture was severely

    restricted.

    Based on these limitations the team would recommend the following to the MSHF. First,

    the process should be re-run with knowledgeable experts from the Mat-Su Borough, including

    civic leaders, heath professionals, and members of the business community, in essence, a cross

    section of the Mat-Su community.

    The second recommendation concerns an internal aspect of proposed measures. Whereas

    the currently recommended measures are primarily external and outside the span of control by

    the MSHF, it is recommended that the MSHF perform the Six-Sigma evaluation process with a

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    focus on internal measures within the Foundations span of control. The primary focus of this

    secondary set of measures is the effectiveness of actions taken by the MSHF to mitigate use of

    the ER for primary care. Issues such as efficient use of resources, efficiency of the ER, and

    effectiveness of sponsored programs could be evaluated as internal measures.

    The final recommendation concerns data collection. The MSHF Hospital may be able to

    design an anonymous survey questionnaire that could be given to those individuals entering the

    ER for care. Questions as to if they have had their immunizations, have a primary care physician,

    abuse drugs/smoke/drink, and a select number of other high level questions could provide clear

    data on why individuals are seeking primary care from the ER. There are obvious limitations and

    ethical concerns that would need consideration and the challenges of creating a useful

    questionnaire are many. Hence, this recommendation may be difficult to act upon.

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    References

    Asch, S.M., Kerr, E.A., Keesey, J. (2006). Who is at greatest risk for receiving poor-quality

    health care?New England Journal of Medicine, 354(11), 1147-1156.

    Alaska Department of Health and Social Services, Division of Public Health. (2001).HealthyAlaskan 2010 Targets and Strategies for Improved Health; Mat-Su Borough Scorecard.

    (Vol 1, Targets for Improved Health Executive Summary). State of Alaska: Department

    of Health and Social Services.

    Alaska Department of Labor and Workforce Development. (2009).Labor Force Statistics by

    Month for the Matanuska-Susitna Borough 1990 to present. Retrieved November 29,

    2009, from http://labor.alaska.gov/research/emp_ue/matsulf.htm

    Alaska Scorecard: key issues impacting Alaska mental health trust beneficiaries. (2008).

    Retrieved from, www.hss.state.ak.us/dph/healthplanning/scorecard

    American Academy of Pediatrics. Retrieved from the www on November 30, 2009 at

    http://www.aap.org/advocacy/staccess.htm

    Antony, J. (2002). Design for Six Sigma: A breakthrough businessimprovement strategy for achieving competitive advantage. Work Study,51(1), 6-8.

    An update of Matanuska-Susitna Borough Community Assessment. (2005). Anchorage, AK:

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