masfaa 2012 annual conference decoding the codes: a guide to ihl reports may 24, 2012
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MASFAA 2012 Annual Conference Decoding the Codes: A Guide to IHL Reports May 24, 2012. Reports. MOSFA generates: Award Report Disbursement Reports Balancing Report GEAR UP Scholarship Program Report Institution generates: Grade Report Enrollment Report - PowerPoint PPT PresentationTRANSCRIPT
MASFAA 2012 Annual Conference
Decoding the Codes: A Guide to IHL Reports
May 24, 2012
Reports• MOSFA generates:
– Award Report– Disbursement Reports– Balancing Report– GEAR UP Scholarship
Program Report
• Institution generates:– Grade Report– Enrollment Report– Summer Development
Program Enrollment Report– Refunds/Refund Report
• Both contribute:– Balancing Report– Summer Development
Program Enrollment Report
– GEAR UP Scholarship Program Report
MOSFA-Generated ReportsAward Report
Adjustment CodesDisbursement ReportsBalancing ReportGEAR-UP Scholarship Program Report
Award Report• Posted on SSL site as award offers made• Data elements on Award Report:
– Student information– Program name– Report date– Amount awarded by term– New award or adjustment indicator– Reason for change (if applicable)
Adjustment CodesCode DescriptionCAN Award has been cancelled
CHG We have been notified that student is attending another institution.
CLS Student’s classification has changed since award was made.
COA Student aid package exceeds cost of attendance.
COP Cooperative work semester
DEC Student declined the award
DEFStudent has a defaulted educational loan and is not eligible for any state financial aid.
DEG Student has a degree or certificate. Student has a vocational certificate and is working on a second vocational certificate. Student has an associate degree and is still at a 2-year institution. Student has a bachelor’s degree.
DLD Deadline date for CONT/RURG/CERT
DTH Death
FULStudent is now eligible for full Pell grant, MTAG has been cancelled.
GPAThe GPA reported by high school is less than the minimum for the program.
HR1The student failed to complete the required numbers the previous semester.
LFTThe student is enrolled less than full-time and is not eligible the current semester.
Adjustment Codes (Cont.)Code Description
LHT The student is enrolled less than half-time and is not eligible the current semester.
LOA The student is on an approved leave of absence.
LPS Current semester award cancelled because student was less than full-time the previous semester.
MAJ Student is not in Major require by this state program.
MAX Already received the Maximum allowed under this state program.
NED The student has exceeded their need and is not eligible for funds.
NER The student is not enrolled for the current semester.NES Not eligible school
NRC Your institution has not record of the student.
PAR Student participating in another state funded program
PEL The amount of PELL Grant eligibility has changed.
PJ A favorable professional judgment has been made for this student.
PRB Student’s financial has been suspended because GPA is below the minimum.
PRO Student in a Professional program.
PRT Part-time prorated for Nursing or Critical Needs Teacher
PTE Student plans to attend part-time
RES It has been determined that the student is not a Mississippi Resident.
Disbursement Reports
• Posted on SSL site when funds disbursed
• Data elements on Disbursement Report (Financial Aid Office)– Student information– Program name– Annual award amount– Amount disbursed– Check number
• Data elements on Disbursement Summary Report (Business Office)– Total disbursed by
program/institution– Check number– Check date– Mail date– EFT number
Balancing Report• MOSFA generates initial report• Posted on SSL site mid-term• Data elements on Balancing Report:
– Student information– Term– Program name– Total disbursed for student by program
• Institution certifies institution and MOSFA balance; balancing deadline near term end
GEAR UP Scholarship Program Report
• MOSFA generates initial report• Posts to SSL site during awarding period• Requests the following data elements for GEAR
UP applicants :– Cost of Attendance– EFC– Pell award amount – Other aid– GEAR UP Mississippi award amount
• Institution provides requested data
Institution-Generated ReportsGrade ReportEnrollment Verification ReportSummer Development Program Enrollment Report
Grade Report• Due 5th working day after
term ends on SSL site• Data elements on grade
report: – Student information– Student type (UG/GR)– Term hours attempted– Term earned hours– Term quality points– Term GPA– Term pass/fail hours– Term incomplete hours
– Total hours attempted– Total hours earned– Total quality points– Cumulative GPA– Coop during term– End of term classification – Major– Degree sought– Degree date if current term– Expected grad date– Comment
Enrollment Report• Due 6-11 days after term begins on SSL
site• Data elements on Enrollment Report:
– Student information– Student type (UG/GR)– Coop term– Term classification– Term hours enrolled– Term enrollment status– School email address
Summer Developmental Program Enrollment Report
• Institution generates initial report of all students enrolled in the Summer Developmental Program
• MOSFA determines which “enrolled” students met the July 21 application deadline, and requests:– Cost of Attendance– EFC– Summer EFC– Pell award amount – Other aid– SUMD award amount
Refunds and Refund Report
• Institution refunds money to MOSFA• Institution includes refund report/roster
with refund
Required Reports by Term• Fall
– Enrollment– Balancing– Refunds– Grade
• Winter (WCU)– Enrollment– Balancing– Refunds– Grade
• Spring– Enrollment– Balancing– Refunds– Grade
• Summer (nursing, GTS, CSA only)– Enrollment for nursing– Balancing for nursing– Refunds for nursing– Grade for nursing,
GTS/CSA
Reporting Suggestions
• Programmers write reports and save in central repository for use each term
• Establish internal schedule for running reports
• If MOSFA advises of errors in institutional report, involve programmers to correct root problem to eliminate same problem for future reporting
Reporting Deadlines
• Grade Reports – 5th working day after term ends
• Enrollment Reports – 6-11 days after term begins
• Certification of Balancing Reports – near term end
• Refunds – near term end
Deadlines Online?
Returning Funds
• Current Policy– If student drops below FT or withdraws AFTER
receives money, keeps money for term and student loses for next term
– If student drops below FT or withdraws BEFORE receives money, money returned for term and student loses for current term AND next term.
Full-time Enrollment
• 12 semester hours/9 trimester hours• Only courses listed as “undergraduate” in
course catalog accepted for undergraduate students
• Courses must be term bound - some independent study or correspondence courses are not accepted
Summer Disbursement for Nursing Education L/S
• Will ONLY pay trailing summer• Student requests payment schedule on app. • BSN; RN to BSN; MSN; and RN to MSN:
Fall/Spring - $1,500, Summer - $1,000 • Ph.D./DNP: Fall/Spring - $1,875; Summer -
$1,250 • Part-time disbursements will be pro-rated
based on enrollment report (FT, TT, HT, QT)
MOSFA Staff800-327-2980 OR 601-432-6997
• Jennifer Rogers, Director – [email protected]– Programs: GEAR UP, Youth Advisory Board
• Meg Harris, Assistant Director – [email protected] – Programs: Nursing Education (N-Z), Nursing Teacher Stipend (N-Z), William
Winter, Counselor and School Administrator, and Graduate Teacher• Beverly Jackson, Senior Systems Analyst – [email protected]
– Handles all reports (grade, enrollment, balancing) and rosters (disbursement, award, etc.)
• Babs McAlpin, Program Administrator – [email protected] – Programs: HELP, Nissan, Graduate and Professional Degrees, State
Medical, State Dental, Summer Development, SREB Regional Contract Program, Vet Med, Health Care Professions, Law/Fire, Doctoral Scholars, and Public Management Graduate Intern
• Apryll Washington, Program Administrator – [email protected] – Programs: Nursing Education (A-M), Nursing Teacher Stipend (A-M),
Critical Needs, MS Teacher Loan Repayment• Wayne Carlisle, Systems Analyst – [email protected] • Renotta Jones, Administrative Assistant – [email protected] • Shirley Mitchell, Secretary/Receptionist – [email protected]
Questions?