manual - ifugao state university june 22, 2016 department of ... guiding principles p...

IFSU Hymn

Ifugao State University Home of glory, of fame and of integrity We hear your goals singing gloriously

With acclaimed honor and dignity.

Oh, dear Alma Mater, wave your banner high Your mission soars far beyond the sky

Oh hail to thee, we shout your splendid name Your thrust for glory brings honor and fame.

We take pride for the wisdom you bestow

To every culture and people all so true From the mountains down to the plains you go To every shore your name reigns in through.

Oh, dear Alma Mater, wave your banner high

Your mission soars far beyond the sky Oh hail to thee, we shout your splendid name Your thrust for glory brings honor and fame.

Oh dear IFSU, we shout your splendid name, Your quest for glory brings honor and fame

For further inquiries, please visit the Department of Student Services & Development

of the campuses:

IFSU Main Nayon, Lamut, Ifugao

IFSU Lagawe

Bahawit, Pob. West, Lagawe, Ifugao

IFSU Potia Potia, Alfonso Lista, Ifugao

IFSU Tinoc

Muguao, Tinoc, Ifugao

IFSU Aguinaldo Jacmal, Aguinaldo, Ifugao

IFSU Hapao

Hapao, Hungduan, Ifugao

Operations

Manual Approved BOR Resolution No. 607

June 22, 2016

Department of Student Services & Development

Vision IFSU for ACE -Academic Centers of Excellence-

Mission To provide quality instruction, research and extension services to bring

about educated and morally upright individuals endowed with profes-

sional and entrepreneurial skills who will take the lead in enhancing

sustainable development towards improved quality of life.

Goals Pursue excellence in Instruction Pursue excellence in Research and Development

Pursue excellence in Extension and Training Pursue excellence in Resource Generation Pursue excellence in Administration & Governance

Guiding Principles P –Participatory decision-making L – Linkages and resource sharing

E – Effective information dissemination A – Active participation of stakeholders D – Democratic and decentralized planning &

implementation S – Shared decision making & selfless dedication to duty

Core

Values I – Integrity: Character of unblemished & Unquestionable integrity

F – Faith: Do things guided by strong faith in God and in each other S – Service: To serve and not to be served

U – Unity: United in deeds and in action

i

UNIVERSITY OFFICIALS

Dr. Serafin L. Ngohayon -University President VICE PRESIDENTS Dr. Nancy Ann P. Gonzales -VP for Academic Affairs Dr. Napoleon K. Taguiling -VP for Research, Dev’t Extension & Training CAMPUS DIRECTORS Dr. Diosdado M. Aquino -IFSU Main/ Lamut Campus Dr. Ricardo L. Ildefonso -IFSU Potia Campus Dr. Camilo A. Pimentel -IFSU Lagawe Campus Mr. Vicente L. Kalaw -IFSU Hapao Campus Mr. Joseph L. Ngohayon -IFSU Aguinaldo Campus Dr. Jose Daniels -IFSU Tinoc Campus DIRECTORS (OF SERVICES DEPARTMENT) Engr. Loinaz D. Dulawan -Administration– CAO Dr. Juliet C. Daniels -Finance– CAO Engr. Jose P. Binwag -Infrastructure & Site Development Mr. Stradivary Caro -General Services Mrs. Generose S. Ognayon -NBC 461 Zonal Center for CAR Mr. Nathaniel F. Dimog -Income Generating Projects Dr. Joyce A. Bodah -Planning & Information Mgt. & Tech. Ms. Christine N. Dinagtuan -Department of Student Services & Development Dr. Vicky C. Madangeng -P.E & Sports Dr. Vivien D. Dumelod -Quality Assurance Office Dr. Wedy J. Lanaon -NSTP Mrs. Mary Lydia M. De Castro -Socio-cultural Affairs Dr. Alicia M. Binwag -Registrar & Admission Services Dr. Teresita D. Allig -Research & Development Dr. Eva Marie C. Dugyon -Extension & Training Dr. Elpidio B. Basilio Jr. -Gender & Development Center Dr. Marissa P. Bulong -GIAHS Center Doris Beyer -IFSU-OFPHIL Eye Center DEANS (OF COLLEGES) MAIN Dr. Ivan D. Baguilat -CODETE Dr. Mary P. Caclini -College of Advance Education Dr. Alice Y. Brawner -College of Education Dr. Nancy Ann P. Gonzales -Health Science Dr. Dinah Corazon M. Licyayo -College of Agriculture & Home Science Dr. Rommel B. Sumeg-ang -College of Arts & Sciences Dr. Anne A. Tumitit -College of Criminal Justice Education DEANS (OF COLLEGES) LAGAWE Dr. Rhoda Bunoan -Dean, College of Engineering & Technology Dr. Marcelino Lunag -Dean, College of Education Dr. Fernando Hernando -Dean, College of Business & Management DEANS (OF COLLEGES) POTIA Dr. Robert T. Ngidlo -College of Advance Education Dr. Valentina Buminaang -College of Education Dr. Milton Dulay -College of Agriculture & Forestry Dr. Patricia Aliguyon -College of Business Management ACTING DEANS (OF COLLEGES) POTIA Mr. Roderick Vicente -College of Computing Sciences Mr. Arthur Gubia-on -College of Criminal Justice

85

IFUGAO STATE UNIVERSITY

Lamut, Ifugao

DEPARTMENT OF REGISTRAR SERVICES

WORKFLOW for

COMPLETION OF GRADES

Get Charging Slip at the

Department of Registrar

Services Office

Proceed to the Cashier's Office for payment of

Completion Fee worth =P=30.00

Present your Official Receipt to the Department of

Registrar Services Office.

Registrar Personnel issues

Accomplish the Completion Form and let it be

signed by the signatories

Submit the accomplished Completion Form to

the Registrar’s Office for recording

84

Preface Dear Student,

This IFSU Student Handbook is prepared for you as your

guide while you pursue your respective degree in the university. It

embodies the rules, regulations and policies of the university affect-

ing students as regards to activities, academic procedures, welfare

and benefits, and code of conduct of students, among others. It ac-

quaints students of their rights and privileges, as well as their obliga-

tions and responsibilities.

You are expected to know and understand the provisions of

this Handbook. The rules and regulations of this Handbook may be

supplemented by administrative announcements, memoranda, and

other similar issuances of the university, as situation demands. The

policies and procedures represent the articulation of expected stand-

ards of student conduct the university aims to achieve.

Through this handbook we will be able to nurture an environ-

ment that is conducive to collaborative and productive partnership

among students, faculty members, staff and officials of the universi-

ty. We work together to achieve our aim of transforming you into an

educated and morally upright individual endowed with professional,

entrepreneurial and technical skills needed to take the lead in en-

hancing sustainable development towards quality life. Attaining this

will help in nation building.

Together, we make IFSU for ACE!

ii

Department of Student Services and Development

Vision:

IFSU-DSSD for excellence in student support services

Mission: To actively provide comprehensive and gender sensitive ser-

vices through innovative learning opportunities, programs and activities for the holistic development of students to become

productive members and/or leaders of the community

Goals and Objectives:

In pursuit of the vision-mission, the office aims to:

a. strengthen student welfare services such as guidance and counseling services, career and job placement services and

economic enterprise development for a successful academic formation for all students especially the PWDs and students with special needs;

b. empower the various student organizations through trainings, seminar-workshops, symposia and other learning opportuni-ties towards the development of students’ leadership poten-

tials; c. support maximum development of students through leadership

trainings and skills development; and

d. intensify linkages with alumni and stakeholders for a meaning-ful socio-civic involvement of student.

iii


Lamut, Ifugao


FLOW CHART FOR APPLICATION FOR CERTIFICATIONS (GRADES, ENROLMENT, GRADUATION, EARNED UNITS)

STUDENT/

CLIENTELE

Secures Charging Slip at the Registrar’s Office

Proceed to the Cashier’s Office for the payment of

Certification Fee

Submit the Official Receipt to the Registrar’s Office

Wait as document is being prepared/printed

Issues Charging

Slip

Check records as to the completeness

of recorded grades

Prepare/Print requested document

Registrar signs the Certification

Receives and signs Release of Certification

Sealed and releases certification

83


Lamut, Ifugao


FLOW CHART FOR APPLICATION FOR TRANSCRIPT OF RECORDS

STUDENT/CLIENTELE OFFICE STAFF

Get clearance form at the Regis-trar’s Office. Fill out the Clear-

ance Form

Assists client in filling out the Re-quest Form

Wait for verification of Grades Verifies records of Students

Pay TOR Fee at the Cashier’s Office Undergraduate - =P=50.00/page Graduate School - =P=100.00/page

Prepares Transcript of Records

Have the Clearance Form be signed by the signatories

Registrar reviews the TOR before final printing

Submit accomplished Clearance Form to the Registrar’s Office.

Wait for 5 working days for the release

Registrar and College Dean signs the Transcript of Records

Receives Transcript of Records and signs in the logbook

Releases Transcript of Records

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Table of Contents

Vision-Mission & Goals ........................................................ i

Preface………….. .................................................................. ii

VMG of Department of Student Services & Development………iii

Introduction to the Manual .................................................. 1

Definition of Terms ................................................. 1

Acronyms ................................................................ 2

General Information ............................................................. 3

The Department of Student services & Development . 3

The University Registrar ........................................... 4

The Guidance and Counseling Center ........................ 4

The Department of Library Services .......................... 4

The Department of PE & Sports ................................ 4

Student Scholarships and Financial Assistance ........... 5

Student Housing ...................................................... 5

Student Organizations .............................................. 5

Other Service Areas ................................................. 6

Organization and Responsibilities .......................................... 7

Operational Control and Supervision……………………………………14

The DSSD ............................................................... 14

Dept. Of Library Services .......................................... 14

Scholarship & Financial Assistance ............................ 17

Student Organizations .............................................. 26

Student Housing………………………………………..………….32

Student Publication .................................................. 33

General Academic & Retention Regulation ................. 33

Student Mutual Aid System ...................................... 56

Rights , Duties & Responsibilities …………………………...56

Student Code of Conduct & Discipline ...................... 57

Educational Tours & Field Trips................................. 65

Operating Procedures .......................................................... 67

Enrolment .............................................................. 67

Changing/Adding/Dropping of Subjects ..................... 68

iv

Issuance of Honorable Dismissal ………………………………… 69

Application for Fee Exemption on Late Registration ……… 69

Issuance of Official Certification, Certification of Grades,

True Copy of Grades, Certification of Earned Units………… 69

Issuance of Good Moral Character ……………………………… 69

Securing an Examination …………………………………………… 70

Request for Subjects not Offered during the Semester … 70

Application for Student Housing ………………………………… 70

Application for Library Borrower’s Card ……………………. 70

Application for Scholarship ………………………………………… 71

Vying for post under the office of Student Government … 75

Vying for Federation President …………………………………… 75

COMSELEC ………………………………………………………………. 75

Accreditation of Student Organization …………………………. 75

Conduct of Educational Tour ………………………………………. 75

Student Mutual Aid ……………………………………………………. 77

Applying Disciplinary Sanctions …………………………………… 77

Request for Transcript of Records (TOR) ……………………… 78

v


Lamut, Ifugao


ENROLMENT WORKFLOW (Old Students)

Get grades of the previous semester at the

Department of Registrar Services Office

Present grades to the Dean/ Department Chairman for

evaluation before filling out Enrolment Form. Let it be ap-

proved.

For Scholars, secure Certificate of Scholarship from

the Scholarship Services Section Chief.

Fill out the Personal Data Inventory (PDI) Form at the

Guidance Office

Submit duly approved Enrolment Form at the Admission

and Registrar Services Office for encoding of subjects

Pay required down payment at the Cashiering Office

Present Enrolment Form at the Accounting Office for

Assessment and for scholars, submit approved Schol-

arship Certificates

Get validation sticker for School ID at the Registrar’s

Office

81


Lamut, Ifugao


ENROLMENT WORKFLOW

(New Students & Transferees)

Get validation sticker for your School ID at the Department of Registrar Services

Proceed to the College where your course is being offered and present your Admission Form. Fill out the Enrolment Form and

let it be signed by the respective signatories.

Pay the Entrance Examination Fee and take

Enlist in the National Service Training Program Reserved Officers Training Corps (ROTC) Civic Welfare Training Service (CWTS)

Proceed to the DSSD Office. Fill out Personal Data Inventory (PDI) at the Guidance Office. For scholars, secure Certificate of Scholarship

Admission Requirements (Freshmen) -Form 138-A -Cert. of Good Moral -Photocopy of NSO -Birth Certificate -5 pcs 2x2 ID picture

Admission Requirements (Transferees)

-Transfer Credential -True Copy of Grades -Cert. of Good Moral -Photocopy of NSO Birth

Certificate -5 pcs 2x2 ID picture

Secure and fill out Admission

Form at the Registrar’s Office.

Attach Admission Requirements

together with the Entrance Ex-

amination Result

Go the Registrar’s Office and submit duly accomplished enrolment form

Proceed to the Cashier’s Office and pay the required down payment of school fees

Proceed to the Printing Office for printing of ID Cards

Go to the Accounting Office. Submit enrolment form and wait for the print out of your assessment. For scholars, submit duly

approved scholarship certificates

80

Introduction of the Manual

The Operations Manual (OM) is a handbook that guides every student

who enters the University on the processes involved in the delivery of services

that the University offers. This OM covers admission to the university until

issuance of Transcript of Records after graduation. The basic procedures,

policies and guidelines outlined in this manual apply to all campuses of the

university.

Amendments and revision of this OM start with proposals submitted by

stakeholders. After student consultation, these amendments are presented to

the Administrative Council (ADCO) for endorsement to the Board of Regents

(BOR) for their approval. Then, the Office of the President issues order for the

incorporation of the revision or addendum. The revised OM are then distributed

to students upon enrolment. Copies are made available to other stakeholders in

the Department of Student Services & Development.

Definition of Terms

Alumnus/alumna/alumni/alumnae—a graduate/s of Ifugao State Uni-

versity Campus—physical location from where a program of study is being delivered Enrollment—process by which persons who have been admitted to the university program formally register to undertake one or more courses within

their program as either new or continuing students Entry requirements—rules that specify the level of attainment required to qualify for consideration for admission to university

Examination—a form of assessment whereby a student is required to undertake a specified academic task within a specified period of time, normally between one and three hours

Exchange Student— a domestic or international student who participates in a Student Exchange Program that has been formally agreed between IFSU and an overseas university or education provider

Faculty or staff—current employee of the Ifugao State University Graduate—a student who has successfully completed a course of study/ training in any of the undergraduate/ Graduate/ Transnational Education (TNE)

course programs of the university Grant- an award selected on merit, including but not limited to academic merit, to assist a student to undertake a designated component of a program

Orientation—program of activities which are conducted at the beginning of the academic year and designed to provide students with the information and support they need to become familiar with, and confident about, university life

Student—a person currently enrolled at the university, or who is accepted for admission or readmission, or who has been enrolled at the university in a prior semester or summer session and is eligible to continue enrolment in the

1

semester or summer session that immediately follows

Student organization—a student group holding a valid registration with the DSSD University—the Ifugao State University

Acronyms

ISCAF – Ifugao State College of Agriculture & Forestry

IFSU – Ifugao State University

DSSD- Department of Student Services & Development

RRGOSA – Rules and Regulations Governing Organized Student

Activities

USSG – University Student Supreme Government

CSSG— Campus Student Supreme Government

VLPCC – Vocational Leaders of the Philippines College Chapter

DAT – Diploma in Agricultural Technology

BAT – Bachelor of Agricultural Technology

BSF – Bachelor of Science in Forestry

BSA – Bachelor of Science in Agriculture

CWTS – Civic Welfare Training Services

NSTP – National Service Training Program

PASUC – Philippine Association of State Universities & Colleges

PSCP – Philippine Sports Commission Program

POF – Philippine Olympic Festival

NISGP – National Integrated Student Grant Program

SEGEAP – Selected Ethnic Groups Educational Assistance Program

BSP – Barangay Scholarship Program

PVA – Philippine Veterans Affairs

TEAP – Tertiary Education Assistance Program

PDMASP – Pres. Diosdado Macapagal Agrarian Scholarship Program

NCIP – National Commission on Indigenous People

CHED- Commission on Higher Education

OPAP – Office of the President Assistance Program

TESDA – Technical Education Skills and Development Authority

LBC – Library Borrower’s Card

NSO – National Statistics Office

BOR – Board of Regents

OTR—Official transcript of Records

2


Lamut, Ifugao


WORKFLOW

79

6. The decision of the Student Grievance Committee shall be final,

subject to the right of the student to appeal to the University President and finally to the Board of Regents.

7. Parents are requested to appear for a meeting/dialogue with the

DSSD prior to the suspension of the student.

S. Request for Transcript of Records (TOR)

1. Get request/clearance form from the Registrar’s Office; 2. Have the clearance form signed by signatories stated therein;

3. Pay the required fee for the number of pages of TOR at the Cash Office;

4. Submit fully signed clearance form together with the official

receipt of payment at the Registrar’s office and wait for in-struction on when to claim the TOR.

78

GENERAL INFORMATION

Ifugao State University

The Ifugao State University is the only higher educational

institution in the Province of Ifugao. Its main Campus is located in

Nayon, Lamut, Ifugao while its satellite campuses are located in the

municipalities of Lagawe, Alfonso Lista, Aguinaldo, Hungduan and

Tinoc.

The University provides advanced instruction and professional

training in Education, Law, Arts and Sciences, Public Administration,

Information Technology, Accountancy, Business and Industry,

Agriculture and Forestry, Engineering, Indigenous Knowledge (IK) and

other relevant fields of study. It also undertakes research and

extension services, and provides progressive leadership in its areas of

specialization.

The Department Of Student Services and Development (DSSD)

The University promotes the validity of a holistic approach to

student development through the Department of Student Services and

Development. This office ensures that student welfare are properly

developed and delivered. It supports students to meet their primary

goal of acquiring education and personal development to enable them

to realize their potential and make meaningful contribution in their

area of expertise for the development of the community, nation, and

wider society.

The Office provides services and programs that relate to

student welfare and student development such as: (1) Information and

Orientation Service, (2) Guidance and Counseling Services, (3) Career

and Placement Services, (4) Student Handbook Development, (5)

Leadership Training and Development Programs, (6) Student

Organizations and Activities Services, (7) Student Council/Government,

(8) Student Discipline, (9) Student Publication, (10) Scholarships and

Financial Assistance, (11) Cultural Programs, (12) Social and

Community involvement Programs, ( 13) Research, and

(14) Monitoring and Evaluation on Student Affairs and Services.

3

The University Registrar

This office is an inherent part of the administrative set-up and

a member of the policy-making body of the university. It is responsible

of enforcing University rules on admission, enrolment, & graduation. It

is also the custodian of all scholastic records of students. It sees to it

that its confidentiality is always safeguarded.

The University Registrar is responsible in implementing,

through the different Campus Registrars of the University, systematic

safekeeping and issuance of student’s academic records.

Guidance and Counseling Center

The Guidance and Counseling Center provides opportunities

for the students and assists them in dealing with themselves, their

adjustment to student life and on how they relate with fellow students

and other people. It initiates and maintains close working relationship

with management, Guidance Liaison Officers, Student-Peer Facilitators,

school personnel and staff, parents and community for program

improvement and student welfare. Further, it strengthens linkages with

other agencies and/or other institutions for educational, occupational

and related needs of students.

The Department of Library Services

The Library plays a very critical role in supporting the academic

programs of the institution. It identifies, evaluates, procures, and

processes learning resources. It is the heart of a learning institution.

The Department of PE & Sports

The Physical Education and Sports Department is committed

to developing well-rounded individuals through sports, dance and

rhythms and other educational activities. It monitors sports activities

and assists DSSD in providing support and benefit to all athletes.

4

Tourism shall be engaged by the University.

13. It shall be a basic responsibility of the VPAA to monitor the implementation of educational tours and to recommend ways and means by which tours and field trips can be systematized to en-

sure maximum benefits derived there from.

Q. Student Mutual Aid Q.1. Procedure for application for benefit

a. Present the current registration form at the DSSD Director;

b. Pay the required amount for the insurance at the Cashiering Office; c. Sign in the official logbook for insured students and claim

Insurance certificate.

Q.2. Process of claiming insurance benefits a. Report the incident immediately to the DSSD; b. The DSSD validates and confirms the report;

c. The DSSD recommends the release of an initial amount from the Accounts Office depending on the assessment of the case;

d. The rest of the amount shall be claimed after presenting the

required documents (receipts, hospital bills, medical certificate, incident report, etc.);

e. It is advisable that official receipts of expenses incurred during

the medication and/or hospitalization period be kept intact; f. The claimant shall follow-up the remaining balance at the

Accounts Office.

R. Procedure in Applying Disciplinary Sanctions

1. The student shall be informed in writing of the proposed disciplinary action taken against him/her for a period of 3 days to give the student a chance to prepare for the hearing.

2. The student shall have the option to be assisted in his/her defense, by the legal adviser. The erring student shall be convicted only on the basis of substantial evidence.

3. The student shall be given the opportunity to testify and to present evidence and witnesses. The student has the right to question adverse witnesses and to rebut unfavorable remarks/

judgment made against him/her and to be told of the names of those who made them.

4. All pertinent information or evidences must be presented before

the Student Grievance Committee and the decisions shall be properly documented.

5. Decisions must be submitted to the Vice President for Academic

Affairs for recommendation to the University President for Approval.

77

the objectives of the trip as required in the curriculum.

3. The coordinator shall submit the result of the survey and submit to the College Dean for scrutiny and give proper recommendation that will benefit the students. The College Dean will then forward

the results to the Vice President for Academic Affairs. 4. Prior consultation with the concerned students shall be undertaken

to discuss the cost, destination and other details and related matters regarding the conduct of the educational tour and/or field trip. This shall be documented with a minutes of meetings and

attendance of the students. 5. For the safety and convenience of the touring party, advance and

proper coordination with the concerned places to visit shall be

undertaken. The coordination shall take place one month before the conduct of the tour.

6. Not later than one week before the date of the scheduled

educational tour, the faculty concerned shall submit the duly accomplished Request Travel to the University President for his approval through the respective Department Chairman, college

Dean, DSSD Director, and the VPAA, using the form prescribed therefore.

7. The DSSD shall check if the educational tour and/or field trip

requirements are complied with based on the checklist of requirements (Annex), and then submits the checklist to the Office of the Vice President for Academic Affairs.

8. Upon approval of the request for an educational tour, all College Deans must require the submission of parents’ permits by their

students. Thereafter, the approved request for the tour, together with the parents’ permits is returned to the DSSD Director.

9. The College Deans and DSSD shall make sure that the students

should have purchased travel insurance before the conduct of the field trip.

10. The VPAA shall be furnished with a copy of the agreement

between the Transportation Co. Manager and the respective College Deans at least three (3) days before the scheduled trip.

11. Within five working days after the trip, the teacher in-charge/

manager of the tour per College shall submit a duly signed report and a financial statement about the tour to the respective College Deans, DSSD Director and the Vice President for Academic Affairs.

12. In the event that tour guides and tour companies will be utilized, only accredited Tour Operators and Tour Guides from the Department of Tourism shall be engaged by the University. To

ensure quality and professional conduct of tours, only travel and tour operators and tour guides accredited by the Department of

76

It is also responsible for recommending the improvement

and maintenance of the different sports facilities in the campus and

the procurement of varied sports equipment. It acts as the

coordinating office relative to physical education and its related

activities.

The curricular programs include the Basic Physical

Education courses (PE). The PE courses allow a wide variety of body

conditioning, physical fitness exercises, basic motor and

movement skills, individual, dual and team sports, social recreation

games, dance and rhythmic activities.

Student Scholarship and Financial Assistance

Assistance of the university are also in the form of

Scholarship and Financial Assistance (FA) such as academic, athletic

and socio-cultural scholarships, student assistantships and grants.

IFSU also accepts scholarship and FA from any of National and

Provincial assistance/ grants programs, as well as private individuals

and/or groups.

Student Housing

IFSU has dormitories to provide lodging to students who

wish to be housed within the campus during their stay in the

university.

Student Organization

The University encourages establishment of organizations,

clubs and societies in accordance with its Vision, Mission and Goals.

Student council/government, academic organizations, religious

organizations or campus ministry, ethno-linguistic organizations and

sports club are open to all bonafide IFSU students.

5

Other Service Areas:

IFSU Medical and Dental Clinic

IFSU provides primary medical and dental care to students,

faculty and personnel and the community. A healthy working

environment for students, employees and faculty members is being

maintained.

IFSU Food Court and Canteens/ Stalls

The Food Court and various food canteen/s within the

university provide nutritious and reasonably priced food to the

students, employees and other stakeholders.

IFSU Student Publications

The student publication is the official student newsletter. Every

campus is encouraged to come up with a student publication and also

an official student research journal.

International Student

IFSU caters to international students and therefore extends

assistance to foreign students in the procurement of study permits,

student visa and extension of stay. Orientation of foreign students on

the rules and regulations of the University is given periodically.

IFSU Student Mutual Aid Program

All students are encouraged to avail of the Student Group

Insurance Package/IFSU Student Mutual Aid Program to be paid during

the first semester of enrollment at the Cahier’s Office.

ALUMNI Affairs

IFSU recognizes the Alumni Organization.. As an organization,

it can make use of the facilities of the University when needed through

the assistance of the DSSD.

6

to the DSSD office for signing before presenting it to the

accounting office. c. After each semester, the student shall submit a certification of

grade to the DSSD Office or t the donor of their scholarship.

L. Vying for post under the Office of the Student Government

1. Aspirant files candidacy at DSSD through the COMSELEC. 2. DSSD through the COMSELEC screens applicants. 3. COMSELEC gives notification to qualified candidates.

M. Vying for Federation President

1. Applicant files his/her candidacy at the DSSD office.

2. DSSD screens and sets a day for election. N. COMSELEC

-An independent student body that is tasked to oversee the orderly conduct of student elections and to religiously carry out the rules, regulations and guidelines.

Guide to be/ as a member: 1. Submit personally letter of intent to be a member. 2. Fill up form from the DSSD office.

3. Monitor campaign. 4. Conduct election. 5. Announce results of election.

O. Accreditation of Student Organization 1. Organization makes a letter of intent of its application for

recognition and accreditation to the DSSD. 2. Organization fills up the form of recognition at the DSSD. 3. Submit filled up form with the following requirements:

- Action Plan - Constitution and By-Laws - letter of acceptance of a Faculty Adviser

P. Conduct of Educational Tour

1. A Faculty duly authorized by the respective Dean of each College

in the University shall be given designation as Field Trip Coordinator to be in-charge of the conduct of the Educational Tour and/or Field Trip for the School Year.

2. The Faculty duly authorized by the concerned College to handle educational tours and/or field trips shall conduct a survey of all sites proposed for the tour. As much as practicable, the

destination of educational tours and/or field trips should be near the University in order to minimize cost. It should be in line with

75

K.2.2. TEAP Scholarship

a. The student shall submit certificate of Award from the Provincial Administrator Office to the DSSD Office.

b. Before examination, the scholar brings the clearance to the

DSSD office for signing before presenting it to the accounting office.

c. After each semester, the student shall submit certificate of grades to the provincial administrator office.

K.2.3. TESAP

a. The Provincial Administrator’s office shall submit the list of TESAP Scholars per Board Member to the DSSD Office.

b. Before examination, the scholar/ grantee brings the clearance

to the DSSD office for signing before presenting it to the accounting office.

c. After each semester, the student shall submit certificate of

grades to the individual Board Members who sponsored them. K.3. Presidential Decree No. 577 Scholarship

a. The grantee shall submit certification from the Head of the

Agency that such student is qualified under the scholarship program.



K.4. Land Donors

a. Refer to Board resolution No. 136 s1987. K.5. IFSU Alumni Assistance

a. The grantee shall submit certification from the Alumni office indicating that he/she is indeed an alumni of this institution.



K.6. Incoming Freshmen Students with Honors

a. The grantee shall secure certification from the Registrar indicating that he/she belongs to the honor student under this program.

b. Before examination, the scholar/ grantee brings the clearance to the DSSD Office for signing before presenting it to the accounting office.

K.7. Private Scholarships a. The grantee shall submit the required documents proving that

he/she is a scholar/ grantee of a private individual or private

organization/association. b. Before examination, the scholar/ grantee brings the clearance

74

GENERAL FUNCTIONS AND RESPONSIBILITIES

A. The Department Of Student Services and Development (DSSD)

Head: Director

Duties and Responsibilities

1. Implements Student Programs effectively; 2. Continuously improves student programs;

3. Enhances student capabilities through trainings, symposia, and seminar workshops;

4. Strengthens student awareness;

5. Empowers students for increased responsibility towards equitable society; and

6. Coordinates with student service offices of the university. B. The Department of Registrar Head: Director


1. Maintains and updates registry of student records; 2. Ensures a systematic & orderly management of student

records; 3. Prepares a periodic report on the statistical data as to en-

rolment and academic performance of the students;

4. Releases grades on-line so that each student can access the grades through individual passwords obtained upon enrolment per semester;

5. Evaluates forms and transfer credentials; 6. Authenticates TOR, diplomas, and other documents; and 7. Consolidates statistical data of enrolment and graduates across

campus & extension programs. C. The Library Services Head: University Librarian


1. Supports the Instructional, Curricular, Research and Extension programs of the University through an organized, relevant and

fast delivery of information services; 2. Selects and acquires library materials to complement the

academic and other concerns of the University;

3. Provides individual and group assistance to readers in the use of the Library;

4. Encourages reading habit of students faculty and staff by

means of current awareness services; and 5. Develops a competitive staff to be able to guide students and

other researchers toward lifelong education.

7

ORGANIZATIONAL CHART

University President

Vice President

University Registrar

Scholarship & Financial Assistance

NSTP

Guidance & Counseling

Section University Library

Department

Security and Safety Service

Health Services

Legend : _______ Direct

----------- Coordination

Campus Ministry

Section

Student Housing Section

Director

Department of Student Services and Develop-

Student Organizations & Activities

Secretary

Recreation & Sports Development

Food Services Section

Socio-Cultural

Affairs

Student Publication Section

Students/Community

Alumni Affairs

DSSD Campus Coordinator

Parents & Teach-ers Com-munity

Section

8



K.1.11. DEPED-IFSU Scholarship

a. The Dean of the CEA determines the list of qualified graduate

students under this scholarship program.

b. The dean furnishes the copy to the DSSD.

c. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.

K.1.12. Assistantships/financial grants a. Secure and fill-up application forms from the DSSD office. b. Attach the following requirements:

- Certificate of grades from the previous semester - Assessment form

c. After recommendation from the DSSD office, proceed to the accounting office for fund availability.

d. After the accounting office, submit the accomplished form with

attachments to the presidents office for approval. e. After approval, distribute the approved application form to the

following offices:

- DSSD office - Accounting office - the Office where the student assistant will be assigned

K.1.13. Student Labors a. The student shall signify his/her intention to work as student

laborer at the DSSD office.

b. Submit certification of grades and assessment form.

K.2. GOVERNMENT SCHOLARSHIPS

K.2.1. CHED Tulong Dunong under Congressional insertion a. Dully signed application forms with attachments shall be

submitted to the DSSD office. b. The list of students qualified under the CHED Tulong Dunong

shall be submitted to the DSSD office.

c. The DSSD Office shall post the list in the bulletin boards of each college.

d. In case of vacant/additional slots, secure application forms at

the DSSD office. e. All qualified students shall present before examinations the

clearances at the DSSD office for signature before presenting

it to the accounting office.

73

b. The director furnishes the DSSD list of the students.

c. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.

K.1.5. IFSU Scholarship for Barangay Officials’ Dependents a. Submit the following requirements to the DSSD office:

- Photocopy of the Oath of office of the barangay official - Photocopy of the NSO birth certificate of the student

- Certificate of grades of the previous semester/SY attended b. Before examination, the scholar brings the clearance to the

DSSD office for signing before presenting it to the

accounting office.

K.1.6 Scholarship for LGU officials a. Submit the following requirements to the DSSD office:

- Photocopy of the Oath of office of the barangay official. b. Before examination, the scholar brings the clearance to the


K.1.7. IFSU Employees Children Privilege Scholarship

a. Submit photocopy of NSO birth certificate to the DSSD office. b. Before examination, the scholar brings the clearance to the

DSSD office for signing before presenting it to the accounting

office.

K.1.8. Brother-sister Privilege Scholarship

a. Submit photocopy of NSO birth certificate and assessment for at the DSSD office.



K.1.9. IFSU Employees Scholarship

a. Submit to the DSSD office permit to study approved by the president and assessment form.



K.1.10. Law Enforcement agencies– IFSU scholarship a. Submit photocopy of existing MOA between IFSU and the law

enforcement agency.

72

D. The National Service Training Program

Head: Director Duties and Responsibilities

1. Enhances the civic-consciousness and defense-preparedness of

the Youth; 2. Develops the spirit/attitude of service and patriotism among the

students;

3. Advance the Youth involvement in public and civic affair; 4. Provides modules along the areas of physical, moral, spiritual,

intellectual and social well-being of the students; and

5. Establishes linkages with various communities. E. The Office of PE and Sports

Head: Director Duties and Responsibilities

1. Assists in the total development of the students through activities designed for the wise use of leisure time;

2. Promotes the development of self-confidence, sportsmanship and health of students;

3. Conducts Intramural and other sports and recreation activities on campus; 4. Manages and maintains sports facilities and equipment; and

5. Facilitates sports exhibitions, competitions or contests in the campus. F. The Student Scholarships and Financial Assistance Service is

managed by a Section Chief/Head under the direct supervision of the DSSD Director.


1. Assists students who generally belong to the “poor but

deserving” group to find ways and means of financial support

(through scholarships and grants) in their studies;

2. Scouts for possible scholarship grantors (private grantors);

3. Takes charge of the different scholarship and educational grants

offered to students either by the University, the local a n d

national government or by any interested private individuals/

group of persons or private company;

4. Disseminates information on possible scholarship slots;

5. Prepares and implements the Memorandum of Agreement

between the grantor and the University;

6. Conducts the screening of interested students wishing to avail

of the scholarship grant and assistance;

9

7. Undertakes the processing of scholarship papers of the students;

and

8. Takes charge of the Student Assistantship Program and Student

Financial Assistance Program of the University.

G. The Student Housing Service is managed by a Section Chief/Head under the direct supervision of the DSSD

Director. Duties and Responsibilities

1. Assists the students to adjust themselves to University life by

providing them accommodation to the existing dormitories;

2. Manages activities and services to inculcate good habits,

attitudes, healthy atmosphere conducive for study, social

interaction and group living.

H. The Guidance and Counseling Center is managed by a

Section Head under the direct supervision of the DSSD Di-

rector.


1.Gathers relevant information about the students through

Personal Data Inventory forms, interview techniques, testing and

counseling procedures that are very useful during counsel-

ing and interview sessions;

2.Enhances the awareness of the students on personal and

social development, academic and work related concerns through

relevant information drives and orientation procedures;

3. Conducts counseling sessions to assist the student in un-

derstanding himself, plan, make his own decisions and cope

with his problems through individual and group counseling, peer

counseling, follow-up and home visitation;

4.Assists students to become aware of their potentials, interests,

values, attitudes and intellectual capabilities through available

psychological testing materials;

5. Enables students become aware of opportunities relative to

their career and vocational interests through career seminars, job fairs and other career related activities;

6. Monitors presently enrolled students including the academic formation of school leavers relative to the different student services;

10

6. A prescribed fee shall be charged for duplicate of lost Library

Borrowers Card.

K. Application for Scholarship

K.1. IFSU-sponsored scholarship

a. Submit the following requirements to the Scholarship coordinator during enrolment:

- Form 138

- Certification from the principal indicating that he/she belongs to the top 5 of the graduating class

- Photocopy of the certificate

b. Enrolment Form shall be signed by the scholarship coordinator before presenting it to the accounting office.

c. Every clearance period during examination, the clearance shall be signed by the scholarship coordinator.

Types of Scholarships

K.1.1. Academic Scholarship a. The Registrar’s Office determines students who are qualified

under the academic scholarship program. b. Copy of the list is furnished to the DSSD.

c. The list is published/posted at the bulletin board. d. Before examination, the scholar brings the clearance to the

DSSD office for signing before presenting it to the

accounting office.

K.1.2. Service Scholarship a. Before examination, the scholar brings the clearance to the


K.1.3. Athletic Scholarship a. The director for PE & Sports Department submits the list of

students qualified under this scholarship program to DSSD.

b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.

K.1.4. Socio-cultural Scholarship a. The director for cultural affairs determines students

qualified under this scholarship program.

71

G. Securing an Examination Permit

1. Obtain clearance slip from the Accounting office;

2. Have the clearance form signed by signatories stated therein;

3. Pay the designated amount for the term at the cash office;

4. Present accomplished clearance slip to the accounting office to

claim examination permit.

H. Request for Subjects not Offered during the Semester

1. Submit a request letter to the University President as endorsed

by the VPAA;

2. After approval of the request, the concerned dean of the college

is notified;

3. The dean makes the arrangement for the opening of the sub-

ject.

I. Application for Student Housing

I.1. Dormitories

a. Upon enrolment, secure an application form from the DSSD;

b. Pay at the Cash Office two months advance dorm fee;

c. Submit filled-up form with the official receipt to the DSSD;

d. Rooms will be assigned for the students.

I.2. Villages

a. Submit application letter to the DSSD through the Office of

Student Housing;

b. The Housing Committee checks student’s cottage compliance

to set requirement;

c. After approval of the application, fill up form at the DSSD;

d. Pay required cottage fee at the accounting office.

J. Application for Library Borrowers Card (LBC)

1. Present current enrolment form to the librarian in-charge;

2. Submit one (1) 1x1 ID picture;

3. Fill up the application forms;

4. Come back on the date specified and claim your borrower’s card

by presenting your School ID;

5. Application of new LBC and validation of old LBC is done anytime

during library hours;

70

7. Accepts referrals and shall refer students with cases beyond

the expertise of the center to appropriate specialist and helping agencies;

8. Extends noble services to other communities and other schools

through outreach activities, gift-giving and conduct of seminars and trainings; and

9. Determines and evaluates the progress of the different student services and shall determine the needs, problems, academic difficulties and other concerns of the students.

I. The Student Organization and Activities Services is managed by the Section Chief/Head, under the direct supervision of the DSSD Director.


1. Enhances the growth of students as individuals and members of

the academic community by encouraging the formation of

different student clubs and organizations with i n t h e

University;

2.Complements the academic and curricular growth and

development of the students through various student projects

and activities such as sports fests, academic festivals and the

like;

3. Accredits student clubs and organizations;

4. Monitors projects and activities of the different accredited

student clubs and organizations, the different University

councils and the Student Supreme Government;

5. Implements Rules and Regulations Governing Organized

Student Activities (RRGOSA);

6. Facilitates meetings/joint activities/exchange of ideas among

student organizations;

7. Endorses student requests for funding (projects, trainings and

seminars) and the use of University facilities;

8. Approves for posting promotional materials/advertisements

within the campus; and

9. Recommends university – wide activities geared towards the

wholesome development of the student.

11

Student Organization Adviser


1. He/she shall coordinate with the DSSD Director on the

supervision of the student organization under him/her;

2. He/she shall certify all official letters and reports of the

student organization and copies thereof before they are

forwarded to the DSSD Director;

3. He/she shall review, correct, revise and submit for approval to

the DSSD Director all proposed programs, press releases and

publications of the student organization; and

4. He/she shall supervise the election of officers and certify

election results before submitting the same to the Office of

Student Services and Development. He/ She shall supervise all

activities of the organization and submit written reports thereof

to the DSSD Director.

J. The Department of Health Services

Head: University Physician Duties and Responsibilities

1. Handles simple, uncomplicated and stable medical cases;

2. Engages in preventive-promotive activities such as physical,

medical and dental examinations;

3. Renders diagnostic and treatment services;

4. Attends to accidents and emergencies;

5. Refers cases to hospitals;

6. Provides assistance in the screening of prospective Freshmen

Students; and

7. Keeps medical records of students and employees.

K. The Student Publication Services

Head: Section Chief/Head, under the direct supervision of the DSSD

Director.


1. Provides administrative and technical support to the official

student publication;

2. Implements the constitution and by-laws of the publication;

3. Endorses to the DSSD Director its recommendations; and

12

4. Present form to the accounting office for adjustment and

inclusion of required fees to student’s account if any and for signature in the form;

5. Submit form to the Registrar’s office for filing in student’s

folder. .

C. Issuance of Honorable Dismissal 1. Get clearance form from the Registrar’s office; 2. Have the clearance form signed by the signatories stated

therein; 3. Pay certification fee of at the cash office; 4. Submit clearance form fully signed with the official receipt of

payment to the Registrar’s office and wait for the issuance of the certification.

D. Application for Fee Exemption on Late Registration

1. The applicant shall secure form from the DSSD and fill up the application form prescribed thereof, attach the pertinent

supporting papers and submit the same to the DSSD for approval;

2. The approved exemption shall be attached to the enrollment

form as parts thereof; 3. The applicant proceeds to the office of the Dean for enrollment,

following the enrolment procedure.

E. Issuance of Official Certification, Certification of Grades,

True Copy of Grades Certificate of Earned Units

1. Get clearance form from the Registrars office; 2. Have the clearance form signed by the signatories stated

therein;

3. Pay certification fee of at the cash office; 4. Submit clearance form fully signed with the official receipt of

payment to the Registrar’s Office and wait for the issuance of

the certification.

F. Issuance of Certification of Good Moral Character 1. Pay certification fee of at the cash office; 2. Present official receipt at the DSSD office and request for

issuance of Good Moral Character; 3. Return the certification to the Registrar’s Office for the stamping

of the IFSU seal.

69

4. Present accomplished enrolment form to the Dean for evaluation

and signature; 5. Proceed to Registrar’s Office and submit enrollment form

together with required documents and waits for further

instruction; 6. Proceed to cash office for payment of required fees;

7. Present official receipt to accounting office and claim your enrollment /assessment printout;

8. Proceed to RDET Building for ID picture taking;

9. Present Student ID to Registrar for validation.

Graduate Programs

1. Secure a Registration Form from the Graduate Studies Office; (for new Student, Fill-up application form for admission);

2 Fill-up the Registration Form (refer to the schedule of course

posted at the Graduate Studies Office); 3. Present the duly accomplished registration form to the Dean for

signature, then to the University Registrar for confirmation of subject;

4. Proceed to the Accounting Section for assessment; 5. Pay the enrollment fees at the Cashiers Office; 6. Present the Official Receipt at the Accounting for recording;

7. Settle your Student Insurance payment; 8. Present ID card to University Registrar for validation. Foreign Students

1. Present duly signed application form; 2. OTR ( If not available, a Diploma or a Certification of Grades

can suffice upon enrollment where the applicant can be accepted on Temporary Status for one semester only. Non-submission after a semester of being Temporarily

enrolled will result to nullification of admission application and non-admission in the succeeding semesters;

3. Three (3) copies of passport size pictures (clear and pixelated);

4. Passport or Certificate of Live Birth issued by the National Statistics Office (NSO);

5. Payment of non-refundable fee.

B. Changing/Adding/Dropping of Subjects 1. Secure adding/changing/dropping form from the Registrar’s

Office;

2. Fill up the form and present to the dean for evaluation and signature;

3. Present form to Registrar’s Office for adding/changing/dropping

subjects in their record;

68

4. Ensures publication of newsletter and research journal.

L. The Alumni Affairs Services shall

Head: Section Chief/Head under the direct supervision of the DSSD

Director


1. Supports alumni plans and programs;

2. Provides avenues for the alumni to be heard as stake holders of

the university;

3. Maintains an updated alumni directory;

4.Coordinates with alumni organizations about programs,

projects and activities;

5.Conducts projects, programs and activities that would

strengthen the value system of the alumni for the university

rendering a sense of ownership;

6. Initiates developmental plans for the welfare of university

stakeholders, and source out necessary funding from the

alumni community; and

7. Establishes linkages with entities both from the government and

the private sector for the conduct of worthwhile endeav-

ors.

M. The Campus Ministry Services

Head: Section Chief/Head under direct supervision of the DSSD Di-

rector


1. Provides an avenue for the spiritual needs of the students,

faculty and personnel;

2. Complements the cognitive, emotional, social and physical

needs of the university population with spiritual activities for

total personality development;

3. Offers/conducts ecumenical services;

4. Conducts/offers retreats and recollections;

5. Organizes Bible sharing and studies; and

6. Conducts outreach programs.

13

OPERATIONAL CONTROL AND SUPERVISION

I. DSSD

1. The DSSD is under the authority of the Vice-President for

Academic and Related Affairs.

2. The Director of Student Services and Development has the power

of authority over the following student service offices/units of the

University: Chairperson-DSSD Satellite Campuses, Guidance &

Counseling, Student Organizations and Activities, Student Hous-

ing, Student Publication, Scholarships and Financial Assistance,

Campus Ministry, Socio-Cultural Affairs, and Alumni Affairs.

3. The Director of Student Services and Development works in close

coordination with the following student service offices of the

University: University Registrar, University Library, Recreation and

Sports Development, Health Services, National Service Training

Program, Food Services, Security and Safety as well as with the

different College Deans and Directors of the University.

4. All service units shall be called sections to be headed by a section

chief/chairman with an equivalent work-load of 4 units.

II. Department of Library Services

1. Technical Services- This service area is concerned with the acquisition, organization (classification and cataloging, etc) preparation and preservation of materials.

2. Readers Services- The Readers Services is being supervised by a unit head and is directly involved in serving library clientele through its six main sections and branch libraries namely:

a. Circulation Section- follows the semi-open shelf system. It houses and circulates the major collection/holding of the library covering the different areas of discipline. Fiction books

are also found in this section. b. Reserve Section- This section houses-in process books usually newly acquired books. It also houses the professional

books of newly opened courses or programs like nursing, midwifery and criminology. Audio visual materials and books of limited copies that are very much in demand are shelved in

this section c. Reference Section- Materials found in this section are for

14

OPERATING PROCEDURES A. Enrolment

New Students in Undergraduate Programs (First Year) 1. Proceed to the Cash Office to pay the entrance examination

fee. Wait for your official receipt to be issued by the collecting officer;

2. Present your official receipt to the Guidance office. You will be scheduled to take the entrance examination;

3. After the examination, the Guidance Counselor will announce

the schedule for the release of examination result; 4. Proceed to enrollment when you passed the entrance

examination by subjecting yourself for medical examination;

5. Proceed to the college where you intend to enroll and secure an enrollment form from the College Dean after presenting the

results of entrance examination and medical examination; 6. Fill up the form and present it to the dean for evaluation and

his/her signature;

7. Present the accomplished form together with required documents to the Registrar and wait for further instruction;

8. Present the form to the Cash Section and pay the required

fees. Be sure to pay your student mutual assistance fee during enrollment;

9. Present your official receipt to the accounting office and claim

your assessment/enrollment form printout; 10. Go for picture taking for the University Student ID and

Borrower’s ID.

Old Students 1. Secure grades for the previous semester from the Registrar’s

Office; 2. Proceed to the your College and secure enrolment form; 3. Present accomplished enrolment form to the Dean for

evaluation and signature; 4. Proceed to the Registrar’s Office and submit enrolment form; 5. Pay required amount of down payment at the Cash Office;

6. Present official receipt to the Accounting– Assessment to claim enrolment print-out.

Transferees 1. Take the entrance examination and wait for its result; 2. Proceed to the school clinic for medical check up;

3. Proceed to the College where you intend to enroll and secure enrolment form;

67

7. Educational tours and field trips shall not be made as a

substitute of major examination for the purpose of compelling students to participate in educational activities not otherwise compulsory.

8. A Proto-type Observation Guide during educational tours and/or field trips must be required and to be accomplished, giving

emphasis on the relevant competencies and lessons learned from the stated trips.

9. The University shall comply with the additional requirements

required by CHED CMO No. 17, s. 2012 on Policies and Guidelines on Education Tours and Field Trips of College and Graduate Students.

Evaluation of Fieldtrips

The participating students shall fill up the educational tour evaluation form. The evaluation will be conducted by the DSSD. The DSSD will process the data and the result shall be given to the

College concerned and the VPAA for documentation and future reference.

Duties/Responsibilities of Students joining the Field Trip

1. Submit parent’s permit to attend the field trip to instructor-in-charge;

2. Pay money/contribution to the class treasurer/business managers on or before the set deadline; and

3. Adhere strictly to the written instructions about the field trip especially in getting the desired information, which the trip is designed to give.

Cancellation/Suspension of Educational Tours and/or Field Trips

The Vice President for Academic Affairs is hereby given

authority to revoke/cancel any field trip, if the terms herein stipulated had not been complied with or violated, and a derogatory report,

complaint, misbehavior of faculty or students have been reported. It shall be duly investigated and the concerned teacher, if found neglectful of his duties in relation of the field trip shall be suspended/

barred for two years in conducting another field trip in any of his subjects.

66

room use only. Books found in this section comprise different kinds of dictionaries, encyclopedias, directories, manuals, at-lases, yearbooks, almanacs, bibliographies,, and non-

book materials that include maps, globes, vertical files of clip-pings, pamphlets, leaflets and ephemeral materials. Books in

this section give vital information on the field of research. d. Filipiniana Section- This section houses a collection of publications written by Filipino or foreign authors about

Philippine society, people, culture, etc. e. Periodical Section- This section houses current and back issues of journals, magazines, newspapers and other serial

literatures. f. Graduate Section- This library houses and circulates materials for advance studies in support of the curricular

offerings of the Graduate School. Thesis, dissertations, or research compilations of the different graduate courses are available in this library.

3.High School Library- This library houses holdings/ collection usually textbooks and other materials that support the curriculum offerings in the Laboratory High School.

4.Internet/multimedia Services- Internet services are made avail-able to all students not only in the main library and graduate library but also in the Computer Science Internet café.

5.Printing Services– Are subject to existing charges/fees. 6.The use and guidelines of the Internet services follows the policies

and guidelines of the Internet Services of the University. 7.Photocopying services- Photocopying services are available

inside the library to facilitate search of library customers.

8.Promotional Services- This service ensures that library customers are kept up to date with information of their interest on specific subject areas, new acquisitions, staff, resources, facilities

and services of the library. 9.Referral Service- This service provides all bonafide students and

faculty members of IFSU the opportunity to explore/access the

resources of other libraries based on their information needs.

Use of the Library Facilities

1. All students entering the library are required to wear their validated School ID’s and sign at their respective College’s entry logbook.

15

2. A validated Library Borrower’s Card (LBC) is required every time a

student wants to borrow book and non-book materials for room or overnight use.

3. For Faculty and Administrative Personnel, they are required to log-

in at the faculty and staff entry logbook. 4. Researchers coming from outside Colleges and Universities are

required to present a referral letter from their institution. A research fee has to be paid.

5. Failure to return a circulation book- Any person who fails to

return any book on its due date shall pay a fine of 1.00 per hour/per book. Non school days are not included in the computation of overdue fines.

6. Borrowers will be held responsible for any mutilation found in library materials when returned. They must check and report any mutilation found before borrowing.

7. Student may borrow a maximum of three books of different tittles at one time for overnight use, and 1 hour and 30 minutes for classroom use.

8. As a general rule, a book for overnight use is loaned from 3 PM to 30 minutes before closing time and should be returned on or before 9 AM the following class day.

9. Graduate School students may return their book anytime during the library hours, but during summer term, the general rule applies.

10. Graduate student may borrow three books of different titles for 1 week during the semester.

11.Faculty members who are enrolled in the Graduate Studies should borrow books the same way as graduates do.

12.Borrowing Privilege of Faculty and Officials of the University.

Faculty and officials of may borrow not more than ten (10) books. Borrowed books should be related to the subject they are currently teaching.

13.Recall of books. Any book on loan may be recalled if: a. University officials have an urgent need of the book; b. The book is overdue;

c. The libraries are conducting their mandated annual inventory; d. Fiction book can be borrowed for a maximum of (7) seven

days.

14.Outside researchers may avail of library collection for room use only.

15. Any person who borrows a book or periodical from the library

shall be held accountable for it until returned.

16

40. Any of other misbe-havior or misconduct

which may endanger or threaten the health / safety / lives/ property of an individual in the

University premises or which may adversely affect the students’ wel-

fare as members of the academic communi-ty.

10 days sus-pension and

letter of apology

16- 30 days Suspension and

promissory note

Dismissal

XI. Educational Tours & Field

Trips Basic Principles and Policies

1. A general educational tour may be conducted once a year only for junior-senior students in all Colleges of the University

provided it is duly required in the approved curriculum of the approved programs of the University.

2. As much as possible, tours and field trips outside of IFSU

compound shall be scheduled on weekends so that regular clas-ses of students joining the field trip will not be missed; except when the place/s to be visited will not be opened on Saturdays,

Sundays or holidays, that a field trip schedule can include class days.

3. No educational tours shall be conducted off-campus at any time

during the semester. It should only jibe with the scheduled time based on the approved school calendar or as specified in the curriculum.

4. No educational tours shall be conducted off-campus at any time during the semester except the one scheduled in the school calendar or in the syllabus.

5. Special field trips, when duly requested, to laboratory areas/sites as requirements in a subject as indicated in the course syllabi, may be allowed upon approval of the University President as

recommended by the Vice President for Academic Affairs/Campus Director.

6. Students who cannot afford to participate in the general educational tour and or field trip shall be given parallel school activity which provides similar acquisition of knowledge of

the required practical competencies and achieves other learning objectives. Learners with special needs such as Persons with Disabilities (PWDs) shall be given due consideration.

65

33. Malversation of funds

P2,000.00 and below

More than P2,000.00

Payment of the

amount and 1-29 days suspension and letter of apolo-gy

Payment of the amount and 1 semester sus-pension and

promissory note

Payment of the

amount and 30 days to 1 semes-ter suspension and promissory

note

Dismissal

Dismissal

34. Joining, instigating or leading rallies, demon-

strations and other forms of unapproved group ac-tion which create disorder

1-30 days sus-pension and

promissory note

Dismissal

35. Posting, distributing, disseminating and circulat-

ing leaflets and other printed matters that tend to instigate subversion towards the govern-

ment and cause chaos in the campus.

1-30 days sus-pension and a

letter of apology

1 Semester S u s p e n s i o n

a n d p r o m i s s o r y note

Dismissal

36. Organizing and joining any fraternity, sorority and

other student organiza-tions which are not authorized, create disorder and disciplinary prob-

lems in the campus.


promissory note

Dismissal

37. Attempted Robbery 15-30 days sus-pension and

letter of apology

1 semester s u s p e n s i o n

a n d p r o m i s s o r y note

Dismissal

38 Frustrated Robbery 1 semester sus-pension and

promissory note

Dismissal

39. Robbery Dismissal

64

16. Any person who loses his/her borrowed books may settle through

the following; a) Replace with the same title plus prescribed processing fee; b) pay its current replacement value plus prescribed processing fee; c) replacement of different title as per

approval of librarian. 17. Failure to return a circulation book– Any person who fails to

return any book on its due date shall pay a fine of 1.00 per hour/per book. Non-school days are not included in the computation of overdue fines.

III. Scholarships and Financial Assistance

A. IFSU Sponsored Scholarships

Before any student can be awarded any of the following

scholarships or assistantships, he/she shall first apply for the grant to the Student Scholarship Chairman using the prescribed forms, to be attached to his enrolment form.

1. Academic Scholarship

1.1 Full Academic Scholarship. All entering freshmen who graduated as valedictorian are entitled to free tuition fee with

P500.00 monthly allowance. Continuing students who have obtained a general weighted average ( GWA) of 92% or 1.50 or better, with regular load, and no grade lower than 85% or 2.25 in

the previous semester immediately preceding are also entitled to full academic scholarship privilege (except computer and internet fee, and RLE fee for midwifery/nursing);

1.2. Half academic Scholarship. All entering freshmen who

graduated as salutatorian are entitled to half tuition fee.

Continuing students who have obtained a general weighted

average (GWA) of 89-91% or 1.75 with regular load, and no grade

lower than 83% or 2.25 in the previous semester immediately

preceding are also entitled to half academic (except computer

and internet fee, and RLE fee for midwifery/nursing).

2. IFSU Scholarship for BSA, DAT-BAT, and BSF Students

Entering freshmen in Bachelor of Science in Agriculture (BSA),

Diploma in Agricultural Technology-Bachelor in Agricultural

Technology (DAT-BAT) and BS Forestry courses are entitled to full

tuition fee free. They shall continue to avail of this scholarship

provided that they have no grades lower than 80 % or 2.50 in any

17

subject in the preceding semester.

3. Service Scholarship

The following are entitled to full scholarship for services

rendered to the institution.

CSSG President

CSSG Vice President - Half Scholar

Entire Corps of the ROTC

Editor-in-Chief of the Upland Newsletter

Editorial Staff – Half Scholar

VLPCC President

Sports Club President

Band Majorette/Wind instrument players

Other members of the Drum and Bugle Corps – Half Scholar

CWTS student volunteers

Fiduciary funds collected from said organizations shall be used to

finance the aforementioned scholarships.

4 . Athletic Scholarship

- For continuing students, the level of Competition played by the student shall be certified by the Sports Director.

- This is granted to new and old students who are officially enrolled

and willing to undergo training in the events they excel.

- The percentage of this scholarship depends upon the level of the competition the student played during the preceding school year

as certified by Sports Director for old students as follows:

4.1. CHED Sports Program

a. PASUC Olympics - National Level : 100%Full Tuition Fee

discount

b. ASCU-SN Athletic Meet - Regional Level: 75% Tuition Fee discount

4.2. Philippine Sports Commission Program/Philippine Olympic

festival National Games/NSA Sponsored Games

a. National Games- 100% Full Tuition

b. PSC/POF/NSA Regional Qualifying Games

-Gold – 100% Tuition Fee discount

- Silver Medalist – 75% Tuition Fee discount

18

25. Disrespecting school personnel by ridiculing,

mocking, and instigating a quarrel


letter of apolo-gy

1 semester suspension

and prom-issory note

Dismissal

26. Extortion (forcibly asking money from any-

body

Paymen t o f exact amount

and 1-30 days suspension with a letter of apolo-gy

1 semester suspension


Dismissal

27. Any acts of violence resulting to physical

injuries within the cam-pus

Slight Physical Injuries

Less Serious Physical Injuries

Serious Physical Inju-

ries

1 – 15 days suspen-sion with a letter of apology

30 days suspen-sion and letter of apology

Dismissal

16 – 30 days sus-pension with

promissory note

Dismissal

Dismissal

28. Forging, falsifying, and tampering school

records, documents and credentials. Fur-nishing the school with fraudulent documents

and other information in connection with an offi-cial document. Forging

the signatures of authorities.


letter of apology

Dismissal

29. Sexual Harass-ment (Offender has au-

thority over the victim)/ Acts of Lasciviousness (offender of the same level)

10 days suspen-sion and letter of

apology

16-30 days suspension


Dismissal

30. Indecent acts or grave scandal

10 days suspen-sion and letter of

apology



Dismissal

31. Illicit sexual relations 1 year suspen-sion and promis-

sory note

Dismissal

32. Rape

a. Attempted Rape

b. Consummated Rape

Dismissal

Dismissal

63

17. Possession, sell-ing, and drinking

intoxicating liquor within the campus


l e t t e r o f apology

11-30 days suspens ion

a n d promissory note

1 se-mes te r

suspen-sion

Dismis-sal

18. Under the influ-ence of liquor/

prohibited drugs within the campus premises

3 days suspen-sion and a

letter of apolo-gy


and promis-sory note

1 se-mes te r

suspen-sion

Dismis-sal

19. Possession, sell-ing, using or taking

prohibited drugs within the campus


and letter of apology

Dismissal

20. Carrying deadly weapons, explosives

and incendiary materials in the campus

1-30 days sus-pension and a

letter of apolo-gy

1 semester suspens ion

and a prom-issory note

Dismis-sal

21. Minor acts of van-dalism (writing, draw-

ing and carving on walls, tables, chairs, and the like)

Refurbishing the damaged prop-

erty, repri-mand and a letter of apology

1-10 days s u s p e n s i o n

and promisso-ry note

1 1 - 3 0 d a y s

suspen-sion

1 se-m e s t e r

suspen-sion

22. Serious acts of vandalism, destruction

of school property, equipment, in-struments, etc

Refurbishing the damaged prop-

erty and 1-30 days suspen-sion with a letter of apology



Dismissal

23. Uttering defama-tory, slanderous and

libelous statements/remarks and or gossip-ing or rumor monger-ing with the intention

of destroying the repu-tation of any member of the school communi-

ty


letter of apolo-gy



Dismissal

24. Ridiculing or dis-crediting any member

of the school communi-ty through writing invectives, personal insults, black propa-

ganda and malicious imputations


letter of apolo-gy



Dismissal

62

- Bronze Medalist 50% Tuition Fee discount

- Participants (no medal) – 25% Tuition Fee discount

Note: CARASUC is considered a selection meet.

A meal allowance shall be given to athletes within the duration of the

meet in any competition from the special trust fund and other sources.

Requirements to be met by Athletic Scholars

1. For New Scholars (Freshmen)- Must be officially enrolled in

the University- Certificate of Participation from the Principal

and Coach stating that he/she was an athlete and participated

in the Regional or National Meet when he/she was a fourth year

high school student.

• National – Full Tuition Scholarship

• Regional – Half Tuition Scholarship

4.3 Varsity Athletes

The athlete should present his/her previous grades to the P.E. & Sports Department for recommendation to be included in the list of athletic scholars. However, FAILURES, DROPPED and IN-

COMPLETE grades shall disqualify an athlete to become a scho l-ar.

- Participated in Regional or National Meet. In case there

are no athletic meets within a school year, the athlete should religiously practice or undergo training in preparation for the higher meets.

5. Cultural Scholarship

Free tuition fee shall be awarded to the following:

Musical Band/Choral group-singers

Theater Guild

Cultural Dance Troupe

Note: (Guidelines to this effect shall be referred to athletic scholarship)

6. IFSU Scholarship for Barangay Officials’ Dependents

- Legitimate dependents of incumbent barangay captain,

barangay treasurer, barangay secretary and barangay council shall be exempted from paying tuition fee. This scholarship applies only to students enrolled in undergraduate courses.

19

Those enrolled in the Health Science program shall enjoy 40%

discount on tuition fee only.

- The scholar must maintain a general weighted average of 80%

or 2.5 or better in all subjects without failing grades, INC or

conditional in the immediately preceding semester to continue

availing of this scholarships.

7. Scholarship for LGU Officials

- Legitimate officials of Local Government Units are also exempted

for paying tuition fee. However, those enrolled in the Health

Science program shall enjoy 40% discount on tuition fee only.

8. IFSU Employee’s Children Privilege Scholarship

- Children of IFSU Employees are entitled to free tuition fee when

enrolled to any Baccalaureate or Graduate degrees. However,

this scholarship can be availed for one program. Furthermore,

those enrolled in BSN, Midwifery and other special programs

shall be given 40% discount on tuition fee only.

9. Brother-Sister Privilege Scholarship

- Two legitimate brothers, sisters or brother-sister are entitled to

twenty percent (20%) discount on their tuition fees. For three

(3) or more legitimate brothers/sisters enrolled in the University,

only one is entitled free tuition fee.

10. IFSU Employees Scholarship

- IFSU Regular employees who are enrolled in the Baccalaureate as

well as in the Graduate level shall be exempted from paying the

tuition fee.

11. PNP-IFSU Scholarship

- Members of the Philippine National Police who enroll in the

University shall enjoy discounts provided for by existing law.

12. DepEd-IFSU Scholarship

- Principals and Cooperating Teachers in the Department of

Education who enroll in the Graduate Programs of the University

shall be granted twenty percent (20%) discount in tuition fees.

20

9. Smoking within the campus premises (not

designated for its pur-pose)

Fine of P150 for every

violation

Fine of 500 pesos

Suspen-sion for

10 days

1 semes-ter sus-

pension

10. Any form of Cheating in examinations/

tests/quizzes

Zero score and a letter

of apology

Zero score and 10 days

suspension with prom-issory note

Failing grade

Dismissal

11. Theft/stealing within the university’s jurisdiction

R e p l a c e -m e n t /

payment of stolen item/s and 10 days suspens ion

with a letter of apology

R e p l a c e -m e n t /

payment of stolen item/s and 16-30 days sus-

p e n s i o n with prom-issory note

Dismissal

12. Gambling anytime in any form within the juris-

diction of the university


and a letter of apology



1 semes-ter sus-

pension

Dismissal

13. Disturbing the peace and order within the

school premises (alarm and scandal)


and letter of apology



1 se-m e s t e r

suspen-sion

Dismissal

14. Posting, distributing or dissemination of notices,

posters, leaflets, broad-sheets, questionnaire, streamers, surveys, pop sheets or similar materials

without prior approval by the OSSD or any author-ized university official.

Removal of p o s t e d

m a t e r i a l s and confisca-tion of dis-t r i b u t e d

m a t e r i a l s with repri-mand and a

letter of apology



1 semes-ter sus-

pension

Dismissal

15. Bringing lewd, inde-cent, and pornographic

materials in the campus. Viewing pornography through electronic media in the campus

Confiscation of porno-

graphic ma-terials and

1 0 d a y s suspens ion


Confiscation and of por-

nog raph i c m a t e r i a l s and 20 days suspension

w i t h a promissory note

1 semes-ter sus-

pension

Dismissal

16. Posting lewd, indecent and pornographic

materials in any form.

10 days suspens ion


20 days suspension

w i t h a promissory note

1 semes-ter sus-

pension

Dismissal

61

Offenses & Sanctions

Offenses Sanctions

1st

Offense

2nd

Offense

3rd

Offense

4th

Offense

1. Loitering during class hours,

making unnecessary noise such as inappropriate singing and boisterous conversation causing

annoyance and disturbing clas-ses.

Reprimand


1-3 days

suspension and prom-issory note

4-6 days

suspension

1 semester

suspension

2. Coming to school not in proper

uniform during uniform days or wearing attire not befitting a university student like torn and

tattered clothes.

No Entry in

the campus and the classroom

3. Entering the campus or class-

room and transacting busi-ness in offices without the valid school ID Card

No Entry

No Transac-tion

4. Entering the school using fake,

tampered, and/or borrowed ID

Reprimand


10 days


1 semester

suspension

Dismissal

5. Misrepresentation of the Uni-

versity. Using the name of the university for personal interest prejudicial to the interest of the

university.

1-10 days

suspension and letter of apology

11-30 days


1 semester

suspension

Dismissal

6. Unauthorized use of school

facilities, equipment or instru-ment.

Reprimand


11-30 days


1 semester

suspension

Dismissal

7. Littering in the campus Cleaning in a

p a r t i c u l a r designated area for 1

day and a letter of apology

Cleaning a

designated area for 5 days and

promissory note

6-15 days

suspension

1 semester

suspension

8. Spitting betel nut anywhere in

the campus not designated for its purpose

Fine of P50

for every violation

60

13. Assistantships/Financial Grants

- Students who are financially poor but academically able and

willing to work shall be hired as student assistants/laborers in any

office/projects of the University provided they work in areas along

their line of specialization, subject to the usual accounting and

auditing regulations.

Student Assistants- The student must have a general academic

average of 80% and no failing grades during the preceding term

and must currently carry a load of not more than 18 units during

the semester and 6 units during summer.

Student Laborers- Interested students with at least an average

rating of “75%” and with all subjects passing shall be given work

provided that the students concerned shall carry not more than

15 units during the semester and six units during summer.

14. Mr./Miss IFSU Scholarship

- Mr./Miss IFSU is given free tuition fee for the semester

following their crowning as Mr./Miss IFSU. He/ She can continue

to be a scholar for the succeeding semesters provided he/she

maintains an average of 88% or 2.0 and above without a grade

lower than 80% or 2.50.

B. Government Scholarships

The University honors the scholarship from any of the National,

Provincial Scholarship/Assistance Programs.

1. National Integrated Student Grant Program (NISGP); 2. Selected Ethnic Groups Educational Assistance Program

(SEGEAP); 3. Barangay Scholarship Program (BSP); 4. Philippine Veterans Affairs (PVA);

5. Tertiary Education Assistance Program (TEAP); 6. President Diosdado Macapagal Agrarian Scholarship Program

(PDMASP); 7. National Commission on Indigenous People (NCIP); 8. The CHED-SSGP;

9. CHED Scholarship under the Congressman; 10. PNP; and

21

11. Alliance of Volunteer Educators (AVE)

12. TESDA Scholarship

13. Other newly approved government scholarships

C. Presidential Decree No. 577 Scholarship

This decree provides the following:

1. Education benefit shall be extended to one dependent of military

personnel who die or become incapacitated in line of duty.

2. This benefit shall be good for ten (10) school years and it shall be

transferable to any of the dependents of the military personnel

provided that it will not exceed ten (10) school years.

3. This benefit shall be without prejudice to other educational benefits

being enjoyed by the military personnel or his dependents, provided

that the grantee shall not enjoy more than one (1) scholarship at one

time.

4. Grantees shall not be transferees from other school prior to grant of

their benefit. The scholarship is only for those who are graduating from

any school level to the next level.

D. Land Donors

Stipulated privileges for land donors under Board resolution 1 136, s. 1987.

1. Donors of land that measures less than one-half (1/2) of a hectare

may have one child enjoy a free secondary or tertiary education. The

child shall enjoy free schooling if the he/ she studies in any of the

IFSU Campuses.

2. Donors of more than one-half (1/2) hectare shall have one child

enjoy free schooling in the tertiary or 50% discount of tuition fee in

the graduate level . The number of children is categorized below:

AREA DONATED (in ha.) No. of Child Entitled

a) ½ to 3 1

b) More than 3 to 6 2

c) More than 6 to 12 3

d) More than 12 to 20 4

e) More than 20 5

22

The decision of the Student Grievance Committee shall be

final, subject to the right of the student to appeal to the University President and finally to the Board of Regents. Offenses committed by students outside the campus but

related to co-curricular and extra-curricular activities can be acted upon by the Student Grievance Committee provided that a formal complaint

will be filed. The case will then be dealt with in accordance with the usual procedure. Parents are requested to appear for a meeting/dialogue with

the DSSD prior to the suspension of the student.

Disciplinary Sanctions

Any offense made shall be subject to administrative disciplinary action and the imposition of corresponding penalty as maybe

determined by the Student Grievance Committee. Such disciplinary action are herein defined below:

1. Warning. It is a notice to the student that continuation or

repetition of specified misconduct may be a cause for other disciplinary action. The student is required to write a letter of apology and a promissory note.

2. Suspension. This entails exclusion from classes and other privileges or activities in school for a definite period of time with reinstatement thereafter dependent upon a showing of

observance during the period of suspension of terms as set forth in the notice of suspension. Parents are requested to

appear for a meeting/dialogue with the DSSD prior to the suspension of the student. The counting of the number of days of suspension does not include Saturdays, Sundays, regular

holidays and other special holidays where there are no classes. 3. Dismissal. Refers to the permanent termination of a student

status without possibility of readmission to any of the colleges in

the university. The school may drop from its rolls during the school year or term a student who is found undesirable.

4. Expulsion. It is an extreme form of administrative sanction

which debars the student from all public and private schools. 5. Persona Non-Grata. This shall be imposed to all students

who were dismissed and expelled to prevent them from enter-

ing the campus except when there is authorization from univer-sity officials or their representatives.

59

3. The Student Grievance Committee headed by the DSSD Director has the sole responsibility to determine the violation committed by any student or group of students in connection with activities

conducted within the campus and outside the campus as the case may be.

Guidelines for Disciplinary Administration

1. The Security Force and IFSU employees shall have the primary responsibility to apprehend any student inside the campus premises caught violating the Student Code of Conduct and Discipline and

submits a report to the DSSD. Formal complaints from students or other members of the academic community against a student/s shall be submitted by accomplishing the Complaint Form at the

DSSD for investigation. 2. The DSSD Director summons the violator for interrogation based

on the report and/or formal complaint filed.

3. The parents shall be immediately notified by the DSSD especially when it involves serious cases.

4. The findings shall be presented to the Student Grievance

Committee for deliberation and determination of appropriate sanction.

5. All documents taken during the course of the investigation shall be

presented in the litigation of the case. 6. The decision of the Student Grievance Committee shall be

recommended to the Disciplining Authority for approval and to be implemented by the DSSD.

Application of Disciplinary Sanctions On all occasions, the university official shall exercise fairness in

applying disciplinary measures to the erring students. This means that the student has previous knowledge of the standards of student behavior in the academic community, that he/she be informed of the nature of

the charges against him/her, that he/she be given a fair opportunity to disprove them and that there be a provision for appeal of a decision.

When the misconduct of a student necessitates serious penalties and when the student questions the fairness of disciplinary action taken against him/her, he/she should be granted, upon request,

the right of being heard before a Student Grievance Committee.

58

Provisions

a. “Free schooling” refers to non-payment of tuition and

registration fees but NOT to include dormitory fees, RLE, inter net, and other miscellaneous fees;

b. Childless donors and those whose number of children is less

than what is allowed them (as above) may recommend any

other child/children to enjoy the privilege;

c. Students granted the above privilege should enjoy the same

only for the length of period normally prescribed for their

course. An extension maybe granted by the University

President on a case-to-case basis, provided that such extension

shall not exceed one (1) year.

E. Private Scholarships

These scholarships shall be given to students by private donors

as well as private agencies such as the Alumni Association and/or

private individuals. The criteria thereof are generally specified by the

donors. However, the general guidelines on Article 126, shall govern or

shall be considered on default of any criteria laid down by the donors .

F. IFSU Alumni Assistance

Graduates of IFSU who wish to continue their graduate studies program shall avail of 25% discount on tuition fee. However, this scholarship can be availed of for only one program.

G. Honor Students

Students who graduated with honors in their baccalaureate degree and/or master’s degree who wish to enroll in the graduate

school program may avail of the following tuition fee discount: Summa – 100% Magna – 75%

Cumlaude – 50% The scholarship may be renewed if the grantee carries a minimum load of 9 units and obtains an average of:

1.0 : 100% disc TF 1.25 : 75% disc TF 1.50 : 50%

With no grade of 2.0

23

General Government Scholarship Guidelines

Selection Criteria- The following criteria on scholarships shall be

observed:

a. Priority shall be given to those students taking courses directly

concerned with food production (i.e. Agro-forestry, Animal &

Crop Sciences) and natural resources (i.e. forestry);

b. Relatively good grades in High School. The general point aver-

age (GPA) and University Entrance examination scores shall be

considered;

c. Favorable result of interview, which includes articulateness of

applicants, and personality. Views on some pervasive issues,

etc.; and

d. Economic Status. Those who are relatively poor shall be given

preference.

Requirements to Maintain Scholarship.

To maintain one’s scholarship, a student shall:

1. Have good scholastic standing with a general weighted average

(GWA) of at least 80% or better with no failing, incomplete,

or conditional grades in the immediately preceding semester if

they are to continue enjoying the scholarship. (Except f o r

Academic Scholars who have to maintain required passing

grades);

2. Maintain good moral character;

3. Have no violation of the set policies/ rules as stipulated in the

Student Manual determined by the Student Scholarship

Section;

4. No infraction or breach of any of the terms and conditions set

by the donor and/or IFSU as contained in the Scholarship

Agreement;

5. Be physically, mentally and emotionally healthy;

6. Carry the required regular academic load for each semester/

term depending on the curriculum of the course he/she is

Pursuing, thus, cannot drop any of his/her subjects without

prior approval of his/her adviser in consultation with the

Student Scholarship Section; and

24

X. Student Code of Conduct and Discipline Norms of Conduct

1. All students, by virtue of their enrolment to the institution, shall adhere to existing rules and regulations of the school;

2. Every student shall wear the prescribed uniform on the days

specified by the University: a. The prescribed uniform for male is cream polo paired with

black slacks and closed shoes. The prescribed uniform for female is skirt and blouse paired with black closed shoes.

b. The prescribed uniform for Agriculture students, male and

female, is green shirt with collar bearing the Department seal paired with black slacks and closed black shoes.

3. All students shall wear decent clothes during non-uniform days;

4. Every student shall wear the official identification card (I.D.) at all times inside the Campus;

5. Every student shall attend classes promptly and regularly;

6. All students are likewise encouraged to attend and participate in University activities such as Foundation Day programs, recognition programs and the like. Non-attendance and

participation in University activities is tantamount to being marked absent.

Behavior Subject to Disciplinary Action The student’s right to exercise the freedom to learn involves

freedom from disciplinary action except through due process. Disciplinary action against a student should be taken only for violation

of institutional standards of behavior and regulations, which are as clearly defined as possible, and which represent a reasonable degree of control over students.

Locus of Responsibility for Disciplinary Action

The Student Grievance Committee 1. The Student Grievance Committee should include the Director

for Student Services and Development as the Chairperson,

the Dean of the College concerned, and the USSG/GSSO/SSG President and Adviser of the student and Campus Director. No other person/s who may be interested in the par-

ticular case may sit in judgment during the proceeding. 2. The Student Grievance Committee conducts a case conference to discuss the case forwarded or presented for deliberation

and determination of appropriate sanction.

57

VIII. Student Mutual Aid System

All students are encouraged to avail of the Student Group Insurance Package/IFSU Student Mutual Aid Program to be paid during

the first semester of enrolment at the Cashier Office.

Other provisions not mentioned herein is subject to the Board of Trustees approved guidelines Resolution No. 864 s. 2007, approved on July 19, 2007 titled “ISCAF Students’ Mutual Aid Program”, and other

future amendments to the said BOT Resolution.

Student’s contribution from all IFSU campuses for the mutual

aid shall be deposited in a Trust Fund. It shall become a centralized fund for all students in all IFSU campuses.

IX. Rights, Duties and Responsibilities Protection of Students’ Rights

The rights of students prescribed in existing laws shall be protected at all times and their guaranteed freedom shall not be

abridged. Duties and Responsibilities of Every Student

Every student in the University shall:

1. Strive to lead an upright and useful life; 2. Exert his utmost to develop his potentials for service through

the pursuit of an education suited to his talents and abilities;

3. Respect the customs and traditions of our people, the duly constituted authorities, the laws of the country, and the principles of democracy;

4. Participate actively in civic affairs and in the promotion of the general welfare and the common good;

5. Help in the observance and exercise of individual rights, the

strengthening of freedom, and the fostering of cooperation; 6. Respect and cooperate with teachers, fellow students, and

school authorities in the attainment of order in the College;

and 7. Exercise his rights with responsibility and with due respect for

the rights of students.

56

7. Subject to the conditions set by the grantor (where applicable)

take leave of absence only with the prior approval of the

Student Scholarship Section.

Other Requirements

Hereunder are the policies relative to government scholarship:

1. Execution of a Memorandum of Agreement (MOA) to set forth the

details of Scholarship between IFSU and the donor/grantor, and the

grantee/scholar and the grantor/donor.

2. Determine if the study grant/ assistance may be permitted by the

Committee with the concurrence of the donor/grantor in case of illness

that causes substantial interruption of the scholar’s classes. This must

be supported by a medical certificate duly issued by a government

physician.

3. With the concurrence of the donor/grantor, another student may be

selected to replace any scholar who fails; Provided, however, that in

the absence of another screening , he/she is next in rank among the

grantees, as per screening done by the Student Scholarship Section;

Provided, further, that in case no student can duly qualify, a student in

the year level of the scholar who failed, may be selected pursuant to

the same screening procedures; and

4. The Scholarship Section shall act upon the Contract and other similar

documents pursuant to University policies. Further it will act upon

matters not covered by set guidelines.

General Provisions on Scholarship and Financial assistance

Notwithstanding all the foregoing provisions, scholarships/

assistantships enjoyed by the students of the University shall be

governed by the following rules:

1. A scholarship grant/ assistance shall be awarded or terminated upon

certification by the Student Scholarship and Financial Assistance

Chairman;

2. A student shall be allowed to enjoy the benefits of two (2)

scholarships or assistantships at a time, one (1) government sponsored

scholarship and one (1) IFSU sponsored and earned scholarship;

25

3. Unless specifically provided by a specific university regulation, the

privilege shall be enjoyed on tuition fees only.

4. A scholarship shall be withdrawn from any student enjoying it, if af-

ter due investigation, he is found guilty of having committed or having

been involved in a serious case of misconduct or misbehavior;

5. A recipient of a scholarship awarded exclusively by the University

(Corps Commander, Athletics, USSG/VLPCC/Sports Club President etc.)

shall refund the amount covering his scholarship benefit if he fails to

render or perform the service required there from;

6. All other matters not covered by these academic regulations shall be appropriately acted upon by the Student Scholarship Section, subject to other pertinent policies of the University, contract and similar docu-

ment.

IV. Student Organizations

Supervision and Control

1. All student body organizations shall be under the supervision of

the Director for Student Services and Development in co-ordination with the Section Chief of Student Organizations;

2. College and class organizations shall be under the control of the

Dean/Director concerned. All organizations shall operate subject to the provisions stipulated in the University Student Manual.

A faculty adviser will be assigned/chosen as recommended by the or-

ganization and will be formally designated by the DSSD Director.

Guidelines on the Operation of Student Clubs/ Organizations

1. The different clubs and organizations are bound by the Uni-versity standards to follow the Rules and Regulations Govern-ing Organized Student Activities (RRGOSA);

2. The Department of Student Services and Development in co-ordination with the Section Head of Student Organization facili-tates the accreditation of Student Organizations;

3. A Certificate of Accreditation for the current school year is issued to a student club/organization upon approval of its request for accreditation. Such certificate is duly signed by the DSSD Di-

rector; 4. Any planned activity should be reported to the DSSD Director one

26

Special Citations

Graduate achievers could be given the following awards:

• Outstanding Student of the Year

• Athlete of the Year

• ROTC Cadet/Cadette Officer of the Year

• Leadership Awardee & etc.

The graduate who shall take the highest rating based on specific criteria is the one to be awarded. The College Dean and the core faculty members in the College shall compose the selection

committee. The Vice President for Academic Affairs shall approve all recommended awardees by the College Committee headed by the

Dean.

Ecumenical, Baccalaureate and Commencement Exercises

The ecumenical baccalaureate services and commencement exercises for all graduating students of the University, including those who receive titles and certificates not under the Bachelor’s Degree shall

be held on a date fixed in the University calendar. All graduating students shall attend commencement exercises and ecumenical baccalaureate services as scheduled unless the Office

of the Registrar, in concurrence with the College Dean concerned, recommends the graduation of a student in absentia on ground of sickness or other equally valid reasons which shall be supported by a

strong evidence; provided, that the student has met the requirements including payment of all necessary fees.

The diploma shall bear only one date, which shall be the date of graduation. Graduates shall obtain their diplomas or certificates during the Commencement Exercises provided that they comply with

the provisions on attendance: Provided further, that they present their respective receipt of payment of their graduation fees and their respective student clearances for their Transcript of Records.

Academic Costumes. Candidates for graduation with degrees or titles and certificates, as well as members of the academic staff of the College and the University key officials shall be required to wear

academic costumes during the baccalaureate services and commencement exercises.

55

5.

computed based on the prescribed number of years with

options of taking summer and carry a load of not less than 21 units or the regular load of the particular course per semester shall graduate with honors:

a. Cum Laude—1 year residence in IFSU prior to graduation with general average of 92%-94% or 1.5 with no lower

grade than 80% or 2.5 in any of the subjects earned from first year to fourth year.

b. Magna Cum laude– 2 years of residence with general aver

age of 95%-97% or 1.25 with no grade lower than 85% or 2.25in any subject.

c. Summa Cum laude (with highest honor)- 3 years residence

with general average of 98% or 1.0 and above with no lower than 90% or 1.25 in any subject.

2. The Deans of the respective College/Department shall initiate the

giving of awards to students;

3. Candidates for honors must have no record of any subject failed

and or dropped;

4. Grades in any of the components of NSTP shall be excluded from

the computation of the average;

5. In the computation of average grade for academic honors, the

following system shall be used:

a. Average grade shall be computed in four (4) significant

figures, which shall finally be rounded off to two (2) decimal

places (three significant figures).

b. In rounding off numbers, the following shall be observed:

- If the fourth significant figure (third decimal number) is

less than five (5), the three significant figures shall be

retained;

- If the fourth significant figure is five (5) or more, the

third (the decimal number) significant figure shall be

increased by one (1);

- This shall be followed in the computation of grades for

purposes of scholarship, University scholarships and

applications for grants-in-aid privileges; In no case shall the student under this section obtain

any rating lower than “75%’ in any subject.

54

week before the scheduled activity and to submit an Activity

Accomplishment Report within one week after the activity.

Requirements for Accreditation of Student Clubs/

Organizations

1. Proposed Calendar of Activities and Action Plan of the organization

for the School Year; 2. Constitution and By-laws of the club/organization;

3. Letter of acceptance of the Faculty Adviser chosen by the officers and members of the club/organization;

4. Accomplishment Report; and

5. Financial Report 6. All of the above requirements are required for student organizations requesting for re-accreditation.

7. No activity shall be done without the presence of the Adviser; and 8. Official Recognition of Student Organization is valid only for the

duration of the School Year except when earlier withdrawn,

suspended or revoked. 9. Organizations are encouraged to have at least one/two construc-

tive activities that will benefit IFSU constituents in particular and

the community in general. Other Co-Curricular and Extra-Curricular Activities

1. Specific Activities

All meetings, field trips, industrial visits or social functions of stu-dents held inside or outside the campus shall have prior recommen-

dation by the DSSD Director and approved by duly constituted au-thorities.

2. Socialization Activities

Any organized accredited student group and curricular student group maybe permitted to have socializing activities within the se-mester provided that such activities shall be held when 70% of the

class hours of the term or semester shall have been completed.

3. Socio-Cultural Activities

The student government and other accredited student organizations

can hold a literary, musical or socio-cultural program or debate or discussion of some public issues, provided however, that such request shall follow the calendar of activities. Such activities shall

also be coordinated with the Section Head of the Socio-Cultural Sec-tion.

27

Calendar of Student Activities

All accredited student clubs and organizations and the student government shall have to submit to the Office of Student Services and Development, an annual Calendar of Student Activities. This Calen-

dar of Student Activities should follow strictly the rules pertain-ing to the conduct of student activities by the students. Such calendar

will have to be approved by the University President through the Of-fice of the Vice President for Academic Affairs as endorsed by the DSSD Director. No group of students can carry out an activity

or implement a project if it is not included in the Calendar of Activities.

Use of University Premises and Facilities

1. The use of available facilities and other privileges by the student

organization shall not be discriminatory. School premises and facilities shall have prior approval from the University President or any of his/her authorized representative through the DSSD Di-

rector; 2. Only accredited student clubs and/or organizations are entitled to

the use of all available facilities;

3. Activities to be undertaken by any organization shall be co-ordinated in advance;

4. The officers of the concerned student organizations shall be

responsible for the damages made to school properties and fa-cilities incurred during such student activities;

5. On the use of the School Facilities, an Activity Permit should be

signed by the prospective users that shows the commitment to maintain among others, cleanliness, orderliness, avoidance of

damages and vandalism and other factors and to assure security and orderly conduct of the activity. The activity permit is available at the DSSD;

6. Whenever possible, all activities of accredited student or-ganizations shall be held during vacant periods to avoid dis-turbances;

7. In all instances, the officials, advisers and other faculty members concerned should supervise the activity until it ends;

8. When there is an affair in such venues duly approved by the offi-

cials concerned, coordination with the Security Force and the Di-rector for General Services should be made through the Office of the Vice President for Administrative Affairs so that security men

could be deployed; 9. All requests for use of University facilities should follow ap-

propriate Channels;

28

Requirements for Graduation

As early as the end of the student’s junior year, the office for

Admission and Registration shall make evaluation of the student’s deficiencies.

Graduation of students shall be covered by the following:

a. A student shall be recommended for graduation only after he shall have satisfied all academic and other requirements for graduation prescribed in his

curriculum;

b. A candidate for graduation shall file his application for graduation at the University Registrar using the form

prescribed in his curriculum;

c. The University Registrar, in consultation with the respective College Dean, shall check the academic record

of each candidate with the view to ascertain whether any candidate has any deficiency to make up for and whether he has fulfilled all the

requirements which would qualify him to be a candidate for graduation;

d. All candidates for graduation shall fulfill all requirements for graduation not later than one week before the Academic Council meets to act on the candidates for

graduation;

e. At least two days before the Academic Council Meeting herein mentioned, the University Registrar shall

publish and issue each member of the Academic Council a complete list of duly qualified candidates for graduation for the particular term;

f. No student shall graduate from the University unless he shall have completed at least two years or at least 50% of the total academic credit hours required in

the curriculum for residence work which may, however, be ex-tended to a longer period by the proper faculty member after evaluation of his

pertinent records. The two years residence work here in referred to be immediately prior to graduation.

Graduation with Honors

1. Students who complete their courses with the following averages

53

d. Only one re-examination shall be allowed which shall be

taken within the prescribed period. If a student does not remove the grade of “inc.” within the reglamentary period, a grade of 5 or its equivalent

shall be entered in his student records;

e. A removal examination may be taken at another time,

subject to approval of instructor and department head and upon payment of the corresponding special examination fee per subject;

f. In case the instructor concerned is on the study leave resigned, transferred, or in a instance will not be available for a period of the one semester or more the

College dean or department chairman concerned shall designate another instructor to give the removal or validating examination or accept the c omp l e t i o n

requirement and therefore empower him to give the appropriate grade thereof.

2. Removal of “INC” due on to inability to submit requirements on time shall be subject to the following:

a. When the required project, experiment, write-ups, term papers, terminal or summary reports, examinations and other relevant requirements shall be completed

by the student within the one year grace period, the INC shall still appear in the transcript of records and

the completion grade shall be placed beside it (e.g. INC/75) or to be placed under the column for re-exam (e.g. Grade– INC; Re-exam= 75);

b. Non-compliance of the requirements within the reglamentary period of one year shall turn the “inc.” to a grade of “5” or its equivalent.

Zero Academic Deficiency

All candidates for graduation in all the Colleges of the University

must have Zero Academic Deficiency in order that they ay be allowed

to participate and join the graduation exercises.

52

10. If the requesting group is a student organization (SSG, USSG and

other accredited organizations) the request should be endorsed by the DSSD Director;

11. If the requesting group is a class, the request should be endorsed

by the Dean concerned; and

12. In both instances, the request should be screened and coordinat-

ed through the Office of the Vice President for Academic Affairs.

Activity Supervision

All curricular, co-curricular and extra-curricular activities of the

students shall be under the supervision of the faculty adviser/s. All designated faculty adviser/s shall be present in all affairs of the student organization they supervise. All decisions affecting

the conduct of the activity shall bear the approval of the faculty adviser/s. A waiver or parental consent should be presented to the DSSD Director when activities are to be conducted outside

of the campus.

Conduct and Discipline of Organized Student Groups

1. Acceptable Behavior - All organized student groups shall observe

the laws of the land, the rules and regulations of the University and the standards of a good society. The general behavior of its officers and members shall be courteous and considerate on all

occasions as befitting men and women of refined moral values and shall always act with prudence, moderation and respect for the opinions and feelings of others as are necessary to promote

goodwill and educated philosophy of life and values. 2. Prohibited Activities – Activities which are deemed unlawful and/or in

violation of the existing legislations, rules and regulations shall be strictly prohibited and disallowed.

3. Disciplinary Action - In addition to the revocation of the authority to

operate the student organization, the violators as well as the officers and faculty adviser/s of the organization, may either be reprimanded, suspended in the case of a student, dropped

from the rolls of students of the University, or expelled from the school or barred from enrolment in all government or non-government schools, depending on the seriousness of the

violation or offense committed. Each action of the administra-tion shall conform to the prescribed rules of the Commission on Higher Education for validity of effectivity. Any student facing

administrative charges involving prohibited activities may be prevented or suspended from attending his/her classes, or from

29

entering school premises, upon written order from the Univer-

sity President provided, however, that the evidence of guilt of the student is strong to warrant his/her dismissal from the school.

4. Amendments - In the interest of the common good and in accordance with the needs of the present day situation,

amendments to existing Rules and Regulations shall be made, provided, however, that such amendments are the consensus of the members of the committee created for the purpose, and

provided, further, that such amendments are recommended by the DSSD Director for the approval of the Board of Regents through the University President.

Student Government 1. College Student Supreme Government- The student government of

the University per Campus shall be officially called College Student Supreme Government (CSSG). It is the highest governing body of students. This body is created for the purpose of serving as a link

between the administration, the faculty and the students. 2. Constitution and By-Laws- The CSSG shall be governed by its own

Constitution and By Laws which is drafted and ratified by the

members and approved by the University President. 3. Function- It shall exist to serve as the link and bridge between the

administration and the student population; thus it functions for the

betterment of the student population of the University. 4. Election of Officers- Election of officers of the student government is,

on the other hand, governed by the Student Election Code which is implemented and carried out by an independent student body, the Commission on Student Elections. The Commission on Student

Elections is tasked to oversee the orderly conduct of student elections and to religiously carry out the rules, regulations and guidelines specified in the Election Code.

5. The projects and activities of the student government and

organizations whose funds are deposited in the University, are

finance through the student trust fund. The amount is determined

by student government and to be approved by the University

President upon the submission of approved resolution with complete

supporting documents in consonance with the CBL of the student

organization following the government accounting procedures.

6. Membership- Membership to the student government shall be limited

to the bonafide students of the University. Every student offi-

30

Incomplete Grades

“Inc.” shall be given when a student whose class standing throughout the semesters is passing but fails to appear for the final

examination or fails to complete other requirements for the course due to illness or any other valid reasons. If, in the opinion of the

department head the absence is justifiable, the student may take a special examination.

In case the class standing is not passing and the student fails to take his examination for any reason, a grade of “5” shall be given.

Removal Examinations and Removal of “INC”

1. Removal examinations due to the inability of a student to take

the final examination shall be covered by the following rules:

In any such event, it shall be the responsibility of the faculty member concerned to submit to the University

Registrar the completion grade using the prescribed form thereof and to furnish a copy to the concerned student, the department chairman and the College Dean within the

one-year period reckoned from the

a. The removal examination may be taken during regular examination periods if the course in which a student

failed to take his final examination is included in the schedule of examination for the period during which

said removal examination is to be taken;

b. Removal of the deficiency shall be done within the prescribed time by passing the examination or

meeting all the requirements of the course after which the student shall be given a final grade based on his over all performance;

c. The period within which, a student takes the removal of a mark of “Inc.” shall not extend beyond one academic year from the date the mark was

received. A mark of “Inc.” not removed within the prescribed period shall automatically become a “5” or its equivalent;

51

Computation of Grades

The formula for the computation of grades for the midterm and

final grades shall generally be as follows:

a) Midterm = CS (2) + ME

3

b) Tentative Final Grade = CS (2) + FE

3

c) Final Grade = TFG (2)+ MG

3

The weighted percentage ratios for courses with laboratory shall be as

follows:

units (2 lect., 1 lab) = 75% for lecture & 25% for laboratory

units (2 lect., 3 lab.) = 66% for lecture & 33% for laboratory




units (3 lect., 6 lab.) = 60% for lecture & 40 % for laboratory

Other conditions favorable to the student shall be left to the discretion of the instructor.

50

cially enrolled in the University automatically becomes a mem-

ber of the student government. 7. All activities to be pursued/sponsored by the USSG and the dif-

ferent student organizations shall be coursed through the Sec-

tion Head of the Students Organizations, DSSD Director, and finally to the Campus Director acting in behalf of the Presi-

dent. 8. Report of Activities- The officers of the CSSG and the different

student organizations are vested with the responsibility of

reporting to the student body their accomplishments for the school year in accordance to their elective post. Likewise, they are required to report to the student body their financial

standing with regard to the use of the Student Trust Fund, one month before the end of the school year.

9. Accomplishment Report- The CSSG and the different University

councils are required to submit to the DSSD Director an ac-complishment report which will be posted on bulletin boards for the information of the entire student body.

10 Financial Report- A financial report is likewise required from the CSSG and other student organizations. This will have to be reported by the Treasurer, audited by the Auditor and noted by

the President. This same financial report will have to be posted on bulletin boards within the campus for the information of the entire student body.

11. Deadline for Submission of Reports- The USSG and the student organizations are required to submit the reports a month

before the end of the school year. 12. Certificate of Clearance- An officer of the USSG or the student

organizations, graduating or non-graduating, will not be

granted a Certificate of Clearance by the DSSD Director if the accomplishment and financial reports have not yet been duly submitted a month before the end of the school year.

13. Financial Accountability- The President, Treasurer and Auditor of the student government club organization shall be held liable to the University administration and student body with regard to

the required financial report to be submitted one month before the end of the school year. In the same manner, all other persons who are proven to be directly involved in the handling

of the finances of the student government club organizations are also to be held liable. No Certificate of Clearance shall be issued to the accountable officers and persons unless the

required report has been duly submitted. 14. Request of utilization of funds shall be covered through a

31

resolution signed by the officers of the organization, its adviser

and endorsed by the DSSD to the Office of the President. In no case shall the funds of students be disbursed without such resolution.

Federation of Student Councils

1. All elected student government officers of the different campuses of the University shall confederate and shall form the USSG Federation.

2. The President of the Federation shall sit as the Student Regent in the Board of Regents of the University.

3. The Federation shall exist to serve the purpose of unifying all ef-

forts of the university system student governments in addressing the needs of the student population through a representation in the Board of Regents.

4. Qualifications of CSSG Federation President. He/ She must:

a. Be a third or fourth year student enrolled in the University in any four-year and with good moral character;

b. Have a grade with a general weighted average of not less than 85% in the previous semester as certified by the University Registrar;

c. Have no failing grades since entry to the University; d. Must be physically and mentally fit as certified by the School

Physician; and

e. Must have experience in Executive Leadership and Parliamentary Procedures.

V. Student Housing Guidelines

1. Applicants to the dormitory shall be automatically charged on a contract basis per semester, which means that the student

occupant shall pay 5 months rental per semester. 2. Provision on Refund. Refunds shall only be given to students who dropped paid sub-

jects. 3. Priority is given to freshmen and students from distant places and

is on a “first come, first served” basis.

4. Dormitory Fees are to be determined by the University Administration as per approval of the Board of Regents.

5. Existing student cottages within the premises of the University

shall be charged with corresponding fee per person per semester to be determined by the Administration as per recommendation and approval to the Board of Regents. Previously constructed

32

Grading System

1. The performance of students shall be graded either by the point system or by the percentage point system at the end of each term, whichever have been approved for use by the BOR.

Currently, the University uses the percentage system until rescinded;

2. As a guide in the interpretation of undergraduate grades as in the case of transferees from other institutions using the point system, the following table indicates the point and percentage

systems to have the following equivalents.

Point and Percentage (%) System with Equivalents

Percentile

Rating

Numerical Rating Qualitative Description

(Academic Honors)

(computed) Undergraduate Masteral Doctoral

98-100 1.0 1.0 1.0 1.0– Excellent (Summa Cum-

Laude)

95-97 1.25 1.25 1.25 1.25– Very Satisfactory (Magna

Cum-Laude)

92-94 1.5 1.5 1.5 1.5– Satisfactory (Cum-

Laude)

89-91 1.75 1.75 1.75 1.75– Good

86-88 2.0 2.0 5.0 2.0– Fair

83-85 2.25 5.0 5.0– Failure (no credit/repeat

the subject)

80-82 2.5 Other Marks/Legends:

INC - Incomplete

OD - Officially Dropped

UD - Unofficially Dropped (grades in all subject to be 5.0)

NMT - No Mid-term Test

NFT - No Final Test

NP - No Project

77-79 2.75

75-76 3.0

74 and

below

5.0

49

scheduled final examination: Provided, that the conduct of said

examination shall not interfere with the holding of the other regular classes;

4. All examinations shall be adequately proctored;

5. All results of quizzes, examinations and the like taken by a stu-dent shall be made accessible to him/ her and he/ she shall be free

to verify results of the same and ascertain how his/ her score has been duly transmuted by his professor.

Examination Permits

An examination permit shall be required of each student during

the midterm and final examinations. 1. One week before the midterm examination, a student must se-

cure a clearance form and an accounting slip indicating his finan-

cial obligations from the Accounting Section. This slip shall be presented to the Cashier’s Office together with his pay-ment. Once his clearance is completely signed by all other con-

cerned officials including the cashier, he goes back to the ac-counting office for the recording of his OR number and the amount paid, and the issuance of the corresponding test permit. In the case

of the High School students, their clearances marked “Paid”; 2. As in the mid-term, a test permit shall likewise be secured by a student before the final examination to ensure that all his

financial obligations and incidental accounts especially property responsibilities if any, are duly paid/replaced/accounted

for, as the case may be. To this effect, it shall be the re-sponsibility of the teachers concerned to submit other ac-countabilities of a student, i.e. breakage/loss/destruction of labora-

tory or other facilities/equipment to the Accounting/Cash Office for payment/settlement of the same.;

3. Strictly NO PERMIT, NO EXAM shall be implemented;

4. Drastic administrative sanction shall be taken against any teacher or proctor who shall allow any student to take the final exami-nations without the required permit notwithstanding his personal

liability to pay/replace the accountabilities of the student. 5. It shall likewise be the responsibility of a teacher or proctor to col-

lect test permits of students before giving a final examination and

return the same to the students after affixing his/her signature op-posite the subject where the student is taking the examination.

48

cottages are non-transferrable and when occupants graduate, the

cottages are recommended for dismantling. New construction of cottages is strictly prohibited.

6. At least 50% of the total dormitory fees shall be allocated under

the fiduciary fees for emergency maintenance purposes of the dor-mitories and housing and services unit.

VI. Student Publication Guidelines

1. There shall be an official student newsletter of the University and its campuses.

2. There shall be an official student research journal of the University and its campuses.

3. The CSSG, VLPCC & Newsletter advisers shall be designated by the

University President in the Main Campus; the designation of ad-visers in the other Campuses shall be given by the Campus Direc-tor.

4. The qualification and manner of selecting the editorial board and staff members of the paper shall be determined through a com-prehensive screening by the designated Selection Committee.

5. The publication obtains its finances from the student population through the newsletter fee, the amount of which is fixed and de-termined by the Board of Regents.

6. Republic Act 7079 also known as the Campus Journalism Act and the Rules and Regulations Governing Organized Student Activities serve as the basic guidelines of the student newspaper.

7. The student publication shall have a constitution and by-laws draft-ed and ratified by the editorial board and staff members which shall

be approved by the University President. 8. The student publication shall publish at least one (1) issue per se-

mester but may increase the number of issues depending on the

availability of funds. 9. Request of utilization of funds shall be covered through a resolution

signed by the Officers of the organization, its Adviser and endorsed

by the DSSD to the Office of the President. The DSSD Coordinator of the other Campuses shall endorse to their Campus Director.

VII. General Academic and Retention Regulations/Policies

These regulations and policies apply to the undergraduate/graduate level of the Ifugao State University. Each class adviser is tasked to fully explain the contents of the Op-

erations Handbook to his/her class at the onset of classes. An Orientation to all 1st year/transferee students is conducted eve-ry year. Orientation to transferees is conducted every semester by the

33

Guidance and Counseling Services personnel.

School Terms

There are two semesters and one summer in an academic year. The number of school days per semester and per summer is con-tained in the academic calendar, which was based on the school cal-

endar prepared by CHED for the undergraduate level. The CHED prescribes a minimum of 18 school weeks per semester equivalent to 54 hours for a three (3) unit lecture subject in a

semester. The summer term consists of 6 weeks. Requirements For Admission

A. New Entrants

1. Generally, no applicant for enrollment shall be denied admis-

sion to the University by reasons of sex, age, nationality, reli-gion, political affiliation or physical disability;

2. All incoming freshmen who wish to enroll in the specific cours-

es that require an entrance test must take and pass the en-trance test administered by the Guidance Office. An examina-

tion fee shall be charged to each applicant. 3. Freshmen from recognized high schools, seeking entry into the University, after passing the entrance examination, shall submit

the following documents upon enrollment: a. Original copy of Form 138-A (High School Report card); b. Certificate of Good Moral Character;

c. Copies of latest I.D. picture (passport size); d. National Statistics Office (NSO) Birth Certificate; e. Duly accomplished application form for admission;

f. Medical Certificate; g. Marriage certificate (for married students).

4. Freshmen who have not completely submitted the require-

ments shall not be admitted to enroll in the succeeding semes-ters;

5. Freshmen who have not finished the requirement for the first

semester should not be admitted to enroll for the second semester. This will avoid irregular students due to missing

pre-requisites.

B. Transferees

1. Transferee students in the undergraduate program shall com-ply with the following requirements for admission:

34

1. 75% of the amount paid when he withdraws from the date of

enrolment to the first week of classes during the semester and two days after the start of classes during summer;

2. 50% of the amount paid when he withdraws within the second

week to fourth week of classes during the semester, or within a week during summer;

3. No REFUND shall be made after the 4th week or 30 days after the date of registration during the semester or 5 days after registration during summer;

4. In case of death of a student within the semester or summer, reimbursement of the actual amount paid shall be given to his parents, guardian or legal heirs upon request thereof, subject

to provisions in the IFSU Code; 5. Any student who is drafted for trainee instruction or called to

active military duty in accordance with the National Defense Act

shall be refunded the proportion part of the total amount paid for his/ her and other fees, except entrance fee, for the term during which he is drafted or called to military training:

provided that no refund of the proportional part of the said fee shall be allowed beyond the fiscal year during which the fees had been paid, subject to provision in University Code.

Charges Upon Withdrawal/Dropping

In the undergraduate/graduate programs, students who withdraws/drops his/her enrolment shall be required to pay dropping/withdrawal fee.

Refund of Excess Payment of Fees

Refund of excess payment of fees by students shall be allowed upon submission of a written request for refund by the student supported by the student’s statement of account showing the excess

payment.

Examinations 1. As a rule, there shall be two (2) long examinations to be given

during a particular semester or a summer term;

2. The midterm and the final examination periods are programmed in the Academic Calendar and such examinations shall not be given outside of these periods unless otherwise authorized by the Vice

President for Academic Affairs or his/her duly authorized representative;

3. Laboratory examinations may be given a week before the

47

ty, the document shall contain a statement of the disciplinary ac-

tion rendered against him; and 3. In no case shall an honorable dismissal or any scholastic record of

a student be issued without an approved clearance of the

concerned student.

Regular and Miscellaneous Fees

1. The regular and miscellaneous fees of the University shall be fixed

by the Board of Regents, subject to such exemptions or deductions as may be promulgated;

2. The term regular fees shall include matriculation and tuition fees

to be paid by students in connection with their enrollment; 3. The entrance fee shall be a regular fee to be paid by the student

upon admission to the University for the first time. The deposit is

for breakage and shall be paid upon enrolment. Should the student incur any breakage, this fee shall either be charged to him/ her or he/ she shall replace the item;

4. Miscellaneous fees shall be those charged other than the regular fees like special examination fee, certification fee, transcript of records fee, changing, dropping, adding subject fee, etc.; and

5. Information on tuition and other fees are contained in a separate sheet issued by the accounting office from time to time.

Exemption from Paying Late Registration Fee

The following shall be exempted from paying late registration fee: 1. A registrant is delayed due to interruption caused by natural calamities or military operation;

2. A registrant is delayed due to hospitalization caused by accident on his way to IFSU. A medical certificate shall be attached to the application for exemption; and

3. A registrant is delayed due to an emergency at home, like the death of an immediate member of his family. An affidavit stating therein the cause, which hindered the student from

registering on time shall be submitted.

Refund of Fees

In the Undergraduate/graduate programs, a student who has paid his tuition and other fees (except entrance and matriculation fees)

partially or in full shall be granted refund of all fees upon withdrawal with the following schedule:

46

1.1. Duly accomplished application form for admission;

a. Average grade required by the University where the wants to enroll;

b. Certified true copy of TOR or certification of subjects to

validated/accredited; c. Certificate of good moral character;

d. Medical certificate; e. Transfer credentials from the school last attended. 2. Transferees from SUCs shall be admitted and treated as regular

students in accordance with existing policies of the University. a. 2 copies latest I.D picture (2x2); b. Entrance test result for courses that require an entrance test.

C. Foreign students

1. In addition to the TOR, foreign students shall be required to pass

the proficiency examination in English to be conducted by the Guidance Office or a Test in English as a Foreign Language (TOFEL) conducted by the accredited agency;

2. Application of all foreign students shall be processed in accordance with DECS Order No. 27, s. 1978;

3. Student must pledge to abide by and comply with the rules and

regulations of IFSU.

Guidelines for Admission and Visa Applications for Foreign Students:

1. Secure student visa at the Philippine Foreign Service Post/Philippine Embassy in their respective countries for foreign stu-

dents who are still abroad or; 2. Bureau of Immigration in Manila if a foreign student is already in

the Philippines and is applying for visa conversion from temporary

visa or tourist or business visa) to student visa. The student visa is valid for an initial period of one (1) year a from

date of first arrival in the Philippines if it is secured from the Philippines

Embassy in the country of origin or residence. For converted visa, it is valid from date of approval from the Bureau of Immigration.

In both cases, this visa may be renewed/extended by the Bureau of

Immigration Student Desk every semester, and for reason, it may be approved for one year, upon proper application. Cut-off period for stu-dent visa extension is June 15 and December 15.

A foreign student must submit an endorsement from the school he she intends to enroll in, Transcript of Records and a Certificate of Grad-uation and appropriate clearance from the former school.

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Qualifications for Admission of Foreign Students to IFSU:

1. Bona fide citizens of other countries without pending civil or criminal cases and have no police record;

2. Must at least be eighteen (18) years old when they enroll;

3. Must have the means sufficient for his education and support; 4. Seeks temporary stay in the Philippines solely for the purpose of

taking up a course higher than high school; 5. Has no derogatory information existing against him; 6. Has not been afflicted with any contagious and dangerous

diseases; 7. Must have finished secondary education abroad equivalent to

senior high school;

8. Student applicants who earned college units shall be considered as transferees and thus are likewise covered by University policies on transferees.

Documentary Requirements on Enrolment for Foreign Students: 1. Duly signed application form;

2. Original Transcript of records (TOR). If TOR is not available, a Diploma or Certification of Grades can suffice upon enrollment. The student is accepted on Temporary Status for one semester

only. Non-submission of TOR after one semester results to nullification of admission application and non-admission for the

succeeding semesters;

3. Three (3) copies of passport size picture (clear and not pixelated);

4. Passport or Certificate of Live Birth issued by the National Statistics Office (NSO);

5. Receipt of payment of application fee.

Registration

1. Registration of students shall only be during the regular registration period indicated in the academic calendar. No student shall be registered in any subject after the closure of the

scheduled registration period; 2. Rules and procedures on adding/changing/dropping,

pre-requisites, over load, substitution, waiver of pre-requisite

and cross enrolment of subjects shall be observed; 3. Any request (e.g. overloading, cross enrolment, waiver of

pre-requisites, and petition for unscheduled subject) of students

during enrolment shall be done officially, signed and approved by authorities concerned and furnished to the Department of

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should the student not be given special quiz or activity;

9. Students who are physically absent from the class due to participation in Athletic Meets, conferences, trainings, workshops and other student activities where they represent the University

shall not be considered absent. Missed quizzes/ a c t i v i t i e s during said meeting/training shall not be included in the

computation of grade; 10. Time lost by late enrolment shall be considered as time lost by

absence;

11. Tardiness. Students are marked “late” if they arrive within the first 15 minutes of the class period. If the student enters the class after 15 minutes, he is marked absent even if he is allowed

to join the class for the remainder of the period. Students who leave the class after the roll call and not return or only returns towards the end of the period is considered absent;

12. Although members of the Faculty are expected to begin their classes promptly, various contingencies which are sometimes unavoidable may cause some faculty members to be late for

class. In such case, students should not leave the class until after 15 minutes; and

13. Call Slip. No one is allowed to disrupt the class by calling on a

student during class hours without an official call slip issued by the Dean, Guidance Counselor, Registrar, or the DSSD Director depending on case/ emergency at hand.

Study Load

1. An undergraduate student enrolled in a regular semester is

limited to take the specified number of academic units in the

curriculum he/she is enrolled in; 2. The student’s checklist includes the regular number of units that

a student has to carry within a semester; and

3. A graduating student is allowed to carry not more than 28 units in a regular semester.

Honorable Dismissal

1. Honorable dismissal is voluntary withdrawal of a student from the

University with the consent of his/her College Dean and approved by the University Registrar;

2. A student who shall leave the University for reasons of expulsion

due to disciplinary action shall not be entitled to honorable dismissal. Should he/ she be permitted to receive his Transcript of Records or the certification of his academic status in the Universi-

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Attendance and Tardiness

1. Students are required to attend their classes from the first day

of school. Students who do not come during the first day of

classes are marked absent; 2. A student who has been absent in class shall not re-enter the

class with out an admission slip issued by the College Dean or his/her authorized representative;

3. When a student has accumulated the number of absences

midway the allowable limit, 5 absences for a 3 unit lecture subject, 3 absences for a 5 unit subject (3hours lec., 2 hours lab.) the student is referred to the Guidance Office. The student is

allowed to re-enter the class if he/she is given permit from the DSSD Office. Every time the student gets absent after his 5th absence he / she must submit a permit secured from the DSSD

Office; 4. The policy, NO ADMISSION SLIP, NO ENTRY, is followed; 5. The checking of attendance is the responsibility of the teacher.

On the other hand it is the responsibility of the student to keep track of his absences. This is in consonance with CHED prescription that every school should keep attendance records

of all students so that the data on enrollment, attendance, tardiness, transfer, and separation from school can be easily and speedily checked;

6. The basic rule on absences is that if a student has incurred absences of more than 20% of the required number of class

and laboratory periods in a given subject is given a DROPPED (D) mark;

7. Absences and Make-Up Work/ Special Quizzes/Examinations.

Absences during classes for whatever reason or purpose are taken against the student. However, a student may make up for any work missed during an excused absence. A student with

an excused absence is given a special quiz/class work and must be taken within one week after the student has resumed at-tending classes. If a student fails to take the special quiz within

the allowable period, he shall be given no score or a failing mark in the missed quiz/class work;

8. A student who misses a quiz/class work due to unexcused

absences will not be given a score or credit for that quiz or class work missed. In like manner, a student given an “excused” admission slip should be given consideration to take special

quiz/examinations. Otherwise, the teacher may consider not to include the missed quiz/activity in the computation of the grade

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Student Services and Department;

4. No student is allowed to enroll simultaneously in more than one course/program;

5. Rules of sequencing of subjects (pre-requisites) in a curriculum

shall be observed and followed in enrollment.

Late Registration Late registration starts on the first day of classes and ends a

week after. A late registration fee is charged to a student who enrolls after the scheduled registration period.

Cross Registration

1. The total number of units for which a student may be allowed to

register in two or more colleges within IFSU shall not exceed the maximum load allowed by the rules on academic load hereinafter provided;

2. No student from another school shall be admitted for cross enrolment at IFSU without a written permit from the Registrar of the school where he comes from;

3. No student shall be allowed to cross register/enroll in any other institution for the purpose of simply increasing his academic load during a semester or summer term;

4. A student may be allowed to cross-enroll in another school under the following conditions:

a. The student is graduating at the end of the academic year; b. The subject to be cross-enrolled is not a major subject and is

not being offered in the University;

c. The maximum number of units allowed for cross-enrollment is nine (9) units;

d. Request for cross-enrolment shall be recommended by the

College Dean, noted by the University Registrar and approved by the Vice President for Academic Affairs/Campus Director;

e. The University Registrar shall prepare the cross-enrolment

form to be presented by the student to the chosen school; f. Validation is not required of students given permission to cross

register in schools other than State Colleges and Universities.

Request to Take Simultaneous Pre-requisite and Advanced

Subject

- A student may be allowed to enroll in the pre-requisite and advanced subjects simultaneously under the following conditions:

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a. The pre-requisite is a repeated subject;

b. The advanced subject was invalidated due to failure in the prerequisite subject;

c. These are the only subjects left to finish the course; and

d. The request is recommended by the Dean, noted by the University Registrar and approved by the Vice President for

Academic Affairs/Campus Director.

Request for Subject Substitute

a. The subject substitute must have the same number of units

and allied to the required subject;

b. The subject involved belongs to the old curriculum and is nonexistent in the new curriculum offered by the University; and

c. The request must be recommended by the Dean, noted by the University Registrar and approved by the Vice President for Academic Affairs/Campus Director.

Entrance Test Services

Interested students who want to join the family of Ifugao State University will have to qualify themselves by taking the en-trance exam being administered by the guidance office.

Academic Retention

1. Conditional

Any student who at the end of a semester, obtained final grades

below 75% or 3, in 26-49% of the number of academic units in which he is enrolled shall be warned by the College Dean to im-prove his work. He shall be allowed to enroll 15-18 units only in

the succeeding semester. 2. Warning

Any student who at the end of a semester obtained final grades

below “75%” or 3, in 50-74% of the total number of academic units in which he is enrolled shall be advised to shift to other courses.

3. Extreme Any student who at the end of a semester obtained final grades below “75%” or 3, in 75% or more of the total number of aca-

demic units in which he is enrolled shall be referred to the guid-ance and counseling center.

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Class Size

Generally, the number of students to compose a class shall be fifty (50) for lecture and forty (40) for laboratory classes.

Changing of Class Schedule

Students may be allowed to transfer to other classes only for

valid reasons and upon the recommendation of the college dean/department chairman and approval of the Registrar and copy fur-nish the campus director and the vice president for academic af-

fairs.

Dismissal and Suspension of Classes

1. Classes shall not be dismissed by an Instructor or Professor ahead of the scheduled time, without authority from his department head, except in unusual cases for which a report thereon shall be

submitted to the department;

2. Classes shall be dismissed ten (10) minutes before the scheduled time to allow enough time for students to transfer from one room

to another;

3. Instructors are not allowed to suspend classes of another In-structor for purposes related to her/his activities unless

properly coordinated and approved by the College Dean/department chairperson;

4. For activities not included in the school calendar, a written ap-

proval of the Vice President of Academic Affairs/Campus Direc-tor is the basis for class suspension; and

5. All University classes shall automatically be suspended when sig-nal No. 3 is raised in the area by concerned authorities. The Uni-versity President may, at his wise discretion, suspend classes when

signal No. 2 is raised in the area.

Transfer of Time and Room Schedule No instructor shall transfer the holding of his class/es to any

other hour other than that officially scheduled. Neither shall he/she meet his/her students for class or consultation purposes in any un-scheduled room or place except when properly recommended by the

College Dean, with the duly approved form for transfer of time and room schedule and forwarded to the Campus Director/Vice President

for Academic Affairs, provided that no student is affected by the said transfer.

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1. When a student is pursuing a curriculum that has been superseded

by a new one and the substitution tends to bring the old curriculum in line with the new;

2. Conflict of time between two (2) required subject;

3. When a required subject is not offered during the semester/summer but is needed by the student; and

4. In case a student fails a major or elective subject, he can enroll an alternative as long as he meets the required number of units

without repeating the failed subjects.

All petitions for substitution shall be covered by the following rules: 1. Petition shall be submitted to the Office of the Vice President for

Academic Affairs/Campus Director through the Dean concerned within one (1) week from the date of the regular classes. Any petition submitted thereafter shall be considered only for the

following semester or term; 2. Petitions shall only involve subjects within the same department, if possible. If not, the two subjects concerned must be allied;

3. Petition shall only be allowed when the substitutes carry a number of units equal to or more than the units of the required subject;

4. No substitution shall be allowed for any subject prescribed in the

curriculum in which the students are enrolled, except if the proposed substitute covers substantially the same subject matter as the required subject;

5. All applications for substitution shall be acted upon by the College Dean concerned immediately upon receipt thereof. In case the

action of the College Dean is adverse to the recommendation of the Adviser and the Department Chairman concerned, the student may file

an appeal thereon with the Vice President for Academic Affairs

whose decision shall be final; and 6. A student who failed in a subject not required in his curriculum has

the option not to repeat the failed subjects.

Petition for Unscheduled Subjects

Subjects not regularly scheduled for a given term shall be offered upon written request of at least fifteen (15) non-graduating students or five (5) graduating students during the term, duly endorsed

by the College Dean and approved by the University President upon recommendation of the Vice President for Academic Affairs/Campus Director.

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4. A student who at the end of the semester obtains final grades

below “75” or 3, in 100% of the total number of academic units in which he is enrolled maybe readmitted unless recommended by the DSSD and approved by the Campus Director/Vice

President for Academic Affairs.

Classification of Students A. Students shall be classified as either regular or irregular based on

the following curricular requirements: 1. A regular student carries the full load in a given semester in

the curriculum in which he is registered. In determining his sta-

tus, credits which the student earned in some required subject will be added to those he is actually taking;

2. An irregular student carries less than the full load called for in

a given semester in the curriculum in which he is registered.

B. Students may be classified as to curriculum year as follows:

1. Freshman- A student who has not finished the prescribed subjects of his first year or has completed 25% of the total number of units required in his/her course.

2. Sophomore- A student who has completed his/her first year course or has finished 26% but not more than the 50% of the total number of credits required in his/her course.

3. Junior- A student who has completed the first two (2) years of his/her course, or has finished 50% but not more than 75%

of the total number of units required in his/her course. 4. Senior- A student who has completed the first three (3)

years of his/her curriculum or has finished 75% but not more

than 85% of the total number of units required in his/her course.

Academic Load

1. One college unit is defined as one-hour lecture, discussion,

seminar, recitation or any combination of these forms, in a week. Laboratory or technical subjects or fieldwork shall be credited based on BOR approved curriculum;

2. The total number of units in a regular semester for which a student may register shall be in accordance with the curricular programs the student is enrolled in;

3. During summer term, a college student may register nine (9) units and twelve (12) units for graduate programs;

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4. No student shall be permitted to carry more than the required

units in the curriculum, unless given special permission by the Vice President for Academic Affairs/Campus Director. The privilege of carrying extra work may be granted a student who obtained an

average of not less than 80% or 2.5 in his previous semester and/or is classified as graduating within the school year; provided

further that there is no conflict in his schedule; 5. Teacher Education students taking up Practice/Student Teaching

of 12 units are not allowed to overload or have any subject taken

alongside Practice Teaching; 6. Students who are scholastic delinquents are not allowed to have

overload; and

7. Students should take all subjects as prescribed and sequentially arranged in the curriculum of the different course offerings.

8. Subjects taken in State Colleges and Universities shall be validated

provided that the course descriptions and the number of units of the said subjects are the same as those offered in the University;

9. There shall be no invalidation of courses of foreign students taken

in their home countries, provided that the course descriptions and the number of units of said subjects are the same as those offered in the University;

Subjects taken by a transferee from a non-state college or university shall be validated if the grades obtained thereon are not lower than

11. If the number of units of a subject earned outside the University is less than that prescribed for the course, the student shall enroll the offered subjects in the University; and

12. In case of slight differences in the description of the course like the use of the words Principles, Fundamentals, Introduction, general etc., the concerned Department Chairman of the College

in concurrence with the College Dean where the subject is classified may issue a certification to such effect that such sub-

ject can be accredited in lieu of the subject being offered in the

University.

Changing and Adding Subjects

1. Changing and adding subjects by a student shall be allowed with-

in the first week of classes only. The changes shall be effected by

accomplishing the IFSU Form 4 on Changing/Adding/Dropping Subject which shall be approved by the College Dean to which

40

the student belongs. It is assessed by the accounting section with

payment of the corresponding service fee at the Cash Section. The form will be submitted to the University Registrar for recording and filing;

2. Changing/Adding/Dropping of subjects shall be made only for valid reasons and stated in writing to be approved by the College

Dean and acknowledged by the Registrar; 3. A difference in the assessed fees resulting from a subject that was

changed with another that has more units shall be paid by the

concerned student; 4. Total load carried by a student including the additional subject/s

must not exceed the maximum under the rule on academic load

or that, which is prescribed for his curriculum year during the term/semester; and

5. Subject changed/added unofficially or without prior approval of

the Dean shall not be given credit.

Dropping of Subjects

1. A student may, with the consent of his Instructor or Adviser and

the College Dean, drop a subject before midterm by filling up a

dropping subject form; 2. No dropping of subjects shall be permitted after the specified

period except for justifiable reasons and upon recommendation

of the Instructor or Adviser concerned. The corresponding fee thereof shall be paid at the Cash section;

3. Dropping a subject shall be allowed before the midterm ex-amination. The student is given a dropped “D” as a remark. Af-ter the midterms, the student who drops is given a failing grade

of 70% or 5; and 4. Refund of tuition and laboratory fees for the subject to be

dropped shall be allowed subject to the following (Refer to re-

fund of fees): a. If dropping the subject is done due to cancellation/merging of

the subject by the University; and

b. If dropping of the subject/s was due to sickness, duly supported by a medical certificate issued/verified by the School Physician or any government physician.

Substitution of Subjects Every substitution of a subject shall be based on at least one of the fol-

lowing:

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