Managing your Resources

Forms, Ordering, Briefing, Accountability

Forms

• ICS 204

• ICS 213

• ICS 214

• ICS 215

• ICS 224

• ICS 225

• ICS 230

Forms

• ICS 204 Division Assignment List• ICS 213 General Message• ICS 214 Unit Log• ICS 215 Operational Planning Worksheet• ICS 224 Crew Performance Rating• ICS 225 Personnel Performance Rating• ICS 230 Contractor/Vendor Performance

Evaluation

ICS 204 Division Assignment List

• Identifies who is working where and for who

• Critical to the resources to know who they report to

• Critical to the supervisors to know who they are responsible for

• Included in every IAP • Changes as resources are assigned,

reassigned, or demobilized

ICS 204 Division Assignment List

• Usually all Suppression Repair resources will be identified on one ICS 204

• Sometimes Suppression Repair resources are assigned to the Divisions on the ICS 204

• Either way, they are your responsibility

DIVISION ASSIGNMENT LIST 1. Branch

2. Division/Group

3. Incident Name

4. Operational Period

Date: Time:

5. Operations Personnel

Operations Chief Division/Group Supervisor

Branch Director Air Attack Supervisor No.

6. Resources Assigned this Period

Strike Team/Task Force/ Resource Designator

Leader Number Persons

Trans. Needed

Drop Off PT./Time Pick Up PT./Time

7. Control Operations

8. Special Instructions

9. Division/Group Communication Summary

Function Frequency System Channel Function Frequency System Channel

Command King

NIFC

Logistics King

NIFC

Tactical Div/Group

King

NIFC

Air to Ground

King

NIFC

Prepared by (Resource Unit Ldr.)

Approved by (Planning Sect. Ch.)

Date

Time

ICS 213General Message

• Used for ordering resources (that are not already on the fire)– Dozers– Excavators– Graders– Watertenders– Crews– Overhead

• Tech spec• Dozer boss• Resource advisors

ICS 213General Message

• Used for ordering supplies (that are not already available from the supply unit)– Straw– Grass seed– Fence tools

• Post pounder• Fence pliers

– Fence materials• Posts• Wire• Fence clips

– Water pipe• Check with the local Unit’s Service Center and Camps,

they may have some of what you need, especially tools.

ICS 213General Message

• Include: what you need, be specific!– Excavator, 50 ton, with thumb

• Specify reach if appropriate to your project– Dozer, D-6, with 6 way blade and grapple

• When you need it• Where you need it

– Equipment must report to base camp for inspection first

– Supplies can be delivered to drop points• Who you are• How to contact you

ICS 213General Message

• Usually you will give this to the Ordering Unit

ICS 213General Message

• Also used for releasing resources when you no longer need them– “dozer E-123 is surplus to Suppression Repair

as of 1800 on 6/21/09”– Don’t use “released”, that is for the resource

unit to determine

ICS 213General Message

• Usually you will give this to the Resource Unit

ICS 213General Message

• The form comes in triplicate, you keep the white (middle) copy.

• Give the other two copies to whoever the message is for.

• The pink (back) copy should return to you with a response.

ICS 213General Message

• The form is also useful for documenting that you have advised someone of something.– Advise comp/claims of damage you can’t fix– Advise agency liaison of public safety item

that you can’t fix (burned street signs)

• Usually best if it’s accompanied by a verbal description.

GENERAL MESSAGE

TO: POSITION:

FROM: POSITION:

SUBJ ECT: DATE: TIME:

MESSAGE:

SIGNATURE:

POSITION:

REPLY:

DATE:

TIME:

SIGNATURE/POSITION:

ICS 214Unit Log

• There are two good reasons for using the ICS 214:– It’s required– It’ll be very useful later

ICS 214Unit Log

• All Units must fill out the ICS 214 daily

• It becomes part of the documentation package

• If something happens, it is a record documenting your part of it– Complaining landowners– Difficult operators

ICS 214Unit Log

Useful to help you remember:• When someone started working for you (shift tickets,

evaluations)• When you provided direction or instructions for project

implementation to an operator or tech spec• When you first made contact with a member of the public• What you agreed to do for a particular landowner• When you finished a particular project• When you moved equipment from one project to another

– This will tell you how long certain projects took to accomplish

• When you discovered or were advised of repair needs

UNIT LOG 1. Incident Name

2. Date Prepared

3. Time Prepared

4. Unit Name/Designators

5. Unit Leader (Name and Position)

6. Operational Period

7. Personnel Roster Assigned

Name ICS Position Home Base

8. Activity Log

Time Major Events

9. Prepared by (Name and Position)

ICS 215Operational Planning Worksheet

• Used to document resource needs• Usually used by the resource unit to track all

Divisions and Groups (including Suppression Repair)

• Can be used by Suppression Repair to develop a resource plan by Division/area/project

• Can be used to advise the Resource Unit of your needs

• Will be needed if Suppression Repair resources are shown on Division 204s

ICS 215Operational Planning Worksheet

For each Division/area/project:• A description of work to be accomplished, the

location, and any special instructions• Number of each type of resource required for the

project• Number of resources already available/on

project• Number of resources needed• Include overhead for supervision/span of control• Include specialists such as resource advisors,

archeologists, etc

ICS 215Operational Planning Worksheet

• Most of the information will come from your Suppression Repair plan

• Provide the completed ICS 215 to the Plans Section

• This gives them an idea of what you need

• And allows them to move suppression resources into Suppression Repair as they are released

OPERATIONAL PLANNING WORK SHEET

1. Incident Name

2. Date Prepared

Time Prepared

3. Operational Period (Date/Time)

4.

Division/ Group or Other

5. Resource by Type

(Show Stike Team as ST)

6. 7.

Requested

Location Work Assignments Engines Water Tenders Hand Crews Dozers Helicopters Air Tankers Other Reporting Location Arrival Time

1 2 3 4 1 2 1 2 1 2 3 1 2 3 4 1 2 3

Req

Have

Need

Req

Have

Need

Req

Have

Need

Req

Have

Need

Req

Have

Need

Req

Have

Need

9. Req

Total Resources - Single Have

Need

Req Prepared by (Name and Position)

Total Resources - Strike Teams Have

Need

Resource Ordering

• Either the ICS 213 (General Message) or the ICS 215 (Operational Planning Worksheet) may be used for ordering resources.

• Your supervisor may have other ways as well.

• The method you use will depend on the team you are working for.

Resource Ordering

• Name requesting:– No– No– No – No– Okay, sometimes it’s your only option

Briefing

• You are responsible for briefing resources working for you– Safety– Project– Expectations– Chain of command– Accountability

Briefing

When?• When you get a new resource• In the morning after the main briefing• In the evening when resources return to camp,

especially if they will go straight out in the morning

• In the morning when you catch up with them on the line

• When you learn something they need to know (weather)

Briefing

• Formal or informal– Depends on the situation– And the information that needs to be relayed

Accountability

• You are responsible for the resources working for you.

• You need to know that they went to work

• And that they came back safe.

Fire Suppression Repair - Check Out / In

Name Assignment Actual Work Unit Contact # Out In FSR

Shawn Zimmermaker

Williams E-?? Wylatti (doz)

F-1188 916-531-0147

Craig Pedersen

BR VI Hardy/Lincoln

E-492 Roen (doz)

E-491 Outback (doz)

E-579 Garman (exc)

D-1130 707-391-6740

Charlie Martin / Mike Mora BR III Low Gap

E-614 Lawrence (doz)

D-1193 707-391-6753

Andy Whitlock BR VI w/Craig (if complete with BR I

Red Hill)

(same equip as Craig)

F-1198 925-519-6315

Jed Washburn BR II Brushy’s

E-626 W.Hiatt E-634 Wylatti

F-2618 707-972-3795

Erik Wahl BR IV Red Mtn

E-61 F-1141 707-972-8792

Lou Sciocchetti

BR I Pork / Butch

E-98 O’Ferrall (Pork) / E-70

Fortner (Butch)

D-1190 707-391-6750

Chris Curtis Vacation

Tim Meyers Forest Practice

MOF (Canadian) FOBS Paul Buxtoncarr Todd Flanigan

250-517-0482 250-267-1016

Earl Stefanyshen Peter Laing

778-209-2424 250-203-1136

Jean Walters FBAN 250-505-8336

Support

Date J uly 22nd

Accountability

• You are also accountable to your supervisor

• And to the Division Supervisor where you’re working

– Check in and Check out

Evaluations

• ICS 224 Crew Performance Rating

• ICS 225 Incident Personnel Performance Rating

• ICS 230 Contractor/Vendor Performance Evaluation

Evaluations

• Vital for documenting good and bad• Provides feedback to personnel• Provides documentation for rejecting hired

equipment in the future• Documents that an individual has acted in

the capacity evaluated for (ERD maintenance)

• Becomes part of the documentation package

Evaluations

• Make the evaluation reflect the actual performance

Evaluations

• Supposed to be done for EACH SHIFT

• At least provide one for each fire assignment

Evaluations

• Discuss it with the evaluee

• Give them a copy

• Give the original to the Documentation Unit

Evaluations

• ICS 224 – Crews

• ICS 225 – Individuals

• ICS 230 – Hired equipment

CREW PERFORMACE RATING Instructions: This rating is to be used only for determining an individual’s fire fighting qualifications. All blocks must be completed. Crew will be rated by the immediate supervisor, not crew respresentative. If deficiencies are indicated for items 9 and 10, explain in item 11.

1. Crew Name and Number

2. Fire Name and Number

3. Crew Boss (name)

4. Crew Home Unit and Address

5. Location of Fire (complete address)

6. Crew Representative

7. Dates on Fire

8. Number of Shifts Worked

9. Crew Evaluation 11. Areas Needing Improvement

Rating Factors

Exc

elle

nt

Satis

fac

tory

De

ficie

nt

Ne

ed

s To

Imp

rove

Physical Condition

Hot Line Construction

Mop-Up

Off Line Conduct

Use of Safe Practices

Crew Organization and Equipment

Other (specify)

10. Supervisory Performances

Crew Boss

Squad Bosses

Crew Representative

12. Names of Outstanding Workers (comment)

13. Names of Individuals Needing Improvement (indicate area(s))

14. Remarks

15. Crew Boss (signature) This rating has been discussed with me.

16. Date

17. Rated By (signature)

18. Home Unit (address)

19. Position of Fire

20. Date

INCIDENT PERSONNEL PERFORMANCE RATING

INSTRUCTIONS: The immediate job supervisor will prepare this form for each subordinate. It will be delivered to the planning section before the rater leaves the fire. Rating will be reviewed with employee who will sign at the bottom.

THIS RATING IS TO BE USED ONLY FOR DETERMINING AN INDIVIDUAL’S PERFORMANCE

1. Name

2. Fire Name and Number

3. Home Unit (address)

4. Location of Fire (address)

5. Fire Position

6. Date of Assignment

From: To:

7. Acres Burned

8. Fuel Type(s)

9. Evaluation

Enter X under appropriate rating number and under proper heading for each category listed. Definition for each rating number follows:

0 - Deficient. Does not meet minimum requirements of the individual element.

DEFICIENCIES MUST BE IDENTIFIED IN REMARKS.

1 - Needs to improve. Meets some or most of the requirements of the individual element.

IDENTIFY IMPORVEMENT NEEDED IN REMARKS.

2 - Satisfactory. Employee meets all requirements of the individual element.

3. - Superior. Employee consistently exceeds the performance requirements.

Rating Factors Hot Line Mop-Up Camp Other specify) 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3

Knowledge of the job

Ability to obtain performance

Attitude

Decisions under stress

Initiative

Consideration for personnel welfare

Obtain necessary equipment and supplies

Physical ability for the job

Safety

Other (specify)

10. Remarks

11. Employee (signature) This rating has been discussed with me

12. Date

13. Rated By (signature)

14. Home Unit (address)

15. Position of Fire

16. Date

CONTRACTOR/VENDOR PERFORMANCE EVALUATION ICS 230 (09-2001)

1. INCIDENT NAME

2. ORDER NUMBER

3. REQUEST NUMBER

4. START DATE END DATE TO

5. SHIFT/OPERATIONAL PERIOD

6. OPERATOR

7. ASSIGNMENT OR LOCATION

CONTRACTOR/VENDOR INFORMATION 8. NAME

9. ADDRESS

10. PHONE AND CONTACT

11. SERVICE COMMODITY RENTAL EQUIPMENT

12. AGREEMENT #

13. BRIEF DESCRIPTION OF SERVICES/COMMODITY/EQUIPMENT ORDERED:

14. RATING FACTORS YES NO 1) Gave and met acceptable ETA/commitment.

2) Arrived prepared, equipped and ready to work.

3) Met with assigned supervisor for direction.

4) Met performance expectations.

5) Equipment in safe working condition.

6) Personnel were skilled and operated safely.

7) Personnel’s level of cooperation was acceptable.

8) Other:

POOR* AVG. GOOD. EXC. OVERALL RATING OF PERFORMANCE RECOMMENDATION FOR REHIRE/REUSE: YES NO ** * Any rating of poor REQUIRES explanation or comment. ** Any rating of No Reuse Recommended REQUIRES comment and Logistics Chief concurrence.

15. COMMENTS:

SIGNATURE BELOW DOES NOT CONSTITUTE AGREEMENT WITH RATING, BUT THAT RATING WAS DISCUSSED WITH CONTRCTOR/VENDOR OR REPRESENTATIVE.

16. CONTRACTOR/VENDOR REP. NAME/TITLE

17. GOVERNMENT REP. NAME/POSITION

18. SIGNATURE

19. DATE

20. SIGNATURE 21. DATE

NOTE: Equipment safety/compliance inspections still required, please document separately. Distribution: Original, Incident Package, copy, Administrative Unit, Copy, Contractor/Vendor