managing project control -...

Managing Project ControlEffectively Supporting Project Delivery

An Intensive 5 Day Training Course

R.E.P. ID: 4349

The Registered Education Provider (R.E.P. ID:4349) status with the Project Management Institute (PMI®) enables PetroKnowledge to issue applicable Professional Development Hours/Units (PDHs/PDUs) to participants on this training course, to help you achieve or maintain PMI® professional credentials.

The PMI® Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.

16 - 20 Sep 2018, Dubai09 - 13 Dec 2018, Muscat

15-M

AR-

18

WHY CHOOSE THIS TRAINING COURSE?

In today’s turbulent fast-moving business environment, it is vital that organizations are able to predict the realization of value from their work. One of the most dominant approaches to the generation of value is by using project management to deliver valuable outcomes. However, many projects significantly overrun the project schedule and budget, and as a consequence fail to achieve the organization’s financial and strategic objectives. Sometimes these failures are magnified due to senior management not being warned of the situation until far too late in project execution. Why? This is due mainly to the failure of many project managers to successfully apply the tools and techniques of modern project planning, monitoring, control and progress reporting on their projects.

This interactive, applications-driven 5-day project control training course will highlight the added value to be achieved when effective control mechanisms are applied using project management techniques.

This training course will feature:

• Reasons why failure to recognize key control points lead to poor project performance

• Explanations of the different controlling techniques used by predictive and adaptive project management approaches

• Demonstration of techniques to control expectations through effective stakeholder management

• Examination of effective governance mechanisms to support planning, execution (change) and performance management

• Application of core planning techniques to enable management to control project scope, schedule, costs, uncertainty and quality

WHAT ARE THE GOALS?

This training course will enable delegates to appreciate the concept of project control through well-structured project management governance and to improve their ability to control their projects by learning how to apply effectively project management techniques.

At the end of this training course, participant will learn to:

• Propose the use of either adaptive or predictive approaches depending upon the project environment

• Work within effective project governance structures to control the appropriate involvement of senior management when needed to ensure project success

• Avoid waste (and potential failure) by controlling the expectations and understanding of key stakeholders (customer, sponsor, team) in regard to project objectives and required outcomes

• Develop key baseline plans that can be used to control project progress

• Control project execution by using standard monitoring and change management practices

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Day One: Understanding How Projects Lose Control - Success and Failure

Competency Description: As a manager you need to establish and use governance mechanisms that promote effective decision making to control projects.

Key behaviours

• Appreciate how the core characteristics of projects influence decision making structures

• Develop system to control project selection• Appreciate how effective chartering controls project

approval and promotes successful outcomes• Control the engagement of team members on

projects through effective project launch processes

Topics to be covered

• Characteristics of projects• Fundamentals of project management• Project Governance - controlling project selection• Project Governance - controlling project

commencement using the charter• Controlling understanding - effective kickoff with the

project team

Managing Project Control

DAILY AGENDA

QUALITYCERTIFICATION

The PMI® Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.

Clear Concepts. Clean Environment.

Member of

Membership No.: 125094

WHO IS THIS TRAINING COURSE FOR?

This PetroKnowledge training course is suitable to a wide range of professionals but will greatly benefit:

• Associate project managers• Project managers• IT project managers• Project coordinators• Project analysts• Project leaders• Senior project managers• Team leaders• Product managers• Program managers• Project sponsors• Project team members

HOW WILL THIS TRAINING COURSEBE PRESENTED?

The facilitator will introduce each of the core topics using a lecture format. Presentations are supported by reinforcement exercises to emphasize the application of theory in real-world project settings. The course commences with an overview of the nature of projects and the fundamentals of project management. This enables delegates to reflect on how a project management framework supports effective control processes. The early sections of the course explain how to establish the work to be done and use this information to develop a comprehensive plan that guides different aspects of this work. Various techniques on how to control detailed planning of scope, schedule, cost and risk are introduced. Techniques on how best to control project execution are then explored. These techniques include variance analysis, change management and effective progress reporting.

Managing Project Control

Day Two: Enabling Control through Core Planning Techniques

Competency Description: As a manager you need to control what work will be performed and how it will be performed through effective detailed planning.

Key behaviours

• Establish appropriate elicitation techniques in order to establish project requirements

• Control scope creep and appreciate the challenges to developing a detailed project scope specification

• Control waste and rework by building a work breakdown structure to capture 100% of the project work and control waste

• Control expectations and project progress through effective scheduling of work

• Control costs through the development of a time-phased cost baseline


• Controlling what is to be delivered - requirements collection & detailed specifications

• Controlling how it will be delivered - work breakdown structures

• Controlling when it will be delivered - building the schedule baseline

• Controlling stakeholder expectations - optimize the schedule

• Controlling how much the delivery will cost - estimation and construction of the project budget

Day Three: Enabling Control - Additional Planning Techniques

Competency Description: As a manager you need to control all aspects of the project by developing an integrated project plan and measuring and reporting project performance against that plan.

Key behaviours

• Build a risk register and use risk management techniques to control uncertainty by modifying other core plans (scope, schedule, cost) as appropriate.

• Control waste and manage stakeholder expectations by planning and promoting effective communications among stakeholders.

• Measure project performance and clearly report project information to support decision-making


• Controlling uncertainty - risk management• Controlling stakeholders - communications

considerations• Controlling adversity through effective contingency

planning• Flexible management - issues management• Measurement techniques to control project

performance• Controlling information - status reporting

Day Four: Monitoring and Controlling Project Performance

Competency Description: As a manager you need to control project performance and make adjustments to work plans as needed.

Key behaviours

• Understand the infrastructure needed to use the earned-value technique

• Establish cost performance and schedule performance efficiency using the earned value management system

• Control senior management expectations and promote effective decisions by forecasting modified project outcomes based upon performance efficiencies.

• Develop appropriate change control systems


• Variance analysis using Earned value management• Forecasting to control project budgetary and

schedule concerns• Managing change• Advanced status reporting techniques

Day Five: Controlling Project Closure & Addressing Unpredictability

Competency Description: As a manager you need to control project closure to ensure effective delivery and acceptance of project deliverables and appropriate management of internal “process assets” that may be used for audit/reuse into the future. You should also appreciate the appropriate lifecycle approach to be used to control different project situations.

Key behaviours

• Determine how best to facilitate assurance of scope completion and acceptance of project deliverables

• Identify how best to preserve key internal artefacts that were developed during the project to produce the deliverables

• At a macro level, appreciate the best approach to address project control based upon the project environment


• Scope verification - requirements traceability• Management of project records• Continuous learning techniques through project

retrospective• Controlling project close-out• Controlling volatile environments - adaptive project

management• Contrasting control mechanisms between predictive

and adaptive project management

REFERENCE

Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK® Guide),Fifth Edition, Project Management Institute, Inc. 2013

4 DATE VENUE FEE($)

16 - 20 Sep 2018 Dubai $4,750

09 - 13 Dec 2018 Muscat $4,750

This fee is inclusive of Documentation, Lunch and Refreshments

Please use BLOCK CAPITALS to fill in this form. It is important that you read carefully through all information before starting to complete the form.

REGISTRATION DETAILS

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IN-HOUSE TRAINING

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Maximize your training budget and have several members of your staff, who require specific training, to attend with the advantage of not incurring additional travel costs when attending a ‘public’ training courses & seminars.

Would you like a PetroKnowledge training course delivered at a time or location to suit you? Would you like PetroKnowledge to tailor a course from our comprehensive library of programmes? Or would you like us to create an entirely new, bespoke course to suit the exact needs of your organisation?

Working in partnership with our clients, PetroKnowledge provides an enjoyable, creative learning experience that enables participants to develop their skills and knowledge. We can deliver not only generic, off-the-shelf courses from our extensive learning portfolio, but we can provide tailored as well as bespoke learning on any aspect of skill development or knowledge. Our in-house courses are conducted by the same expert trainers who conduct PetroKnowledge public courses so you can be assured they will fulfill the learning objective of any organisation


BOOKING TERMS & CONDITIONS

Booking• Bookings for courses can be made via our website (petroknowledge.

com) or by contacting our Registration Desk on +971 2 5577389 or at [email protected]

• For on-line bookings, please select the course that you require and click on the “Register Now” button, following the instructions step by step

• Upon receipt of booking in order, enrollment on the respective training course will be confirmed by Registration Team with all necessary documentation

Invoicing and Payment• Our fees include course presentation, relevant materials, physical &

digital documentation, lunch and refreshments served during entire training. Accommodation charges are not included in the course fees

• Course fees are payable upon booking unless a valid, authorized Purchase Order is provided and accepted

• Invoices will be sent via email/courier to the ID/name and address provided

• We prefer to have the fees payment in our account before the start of training course. However, if your company has a different payment policy, the same should inform us in advance

• The currency of fees is in US Dollars (USD). Payments can be made in USD or UAE local currency AED (Arab Emirates Dirhams) either by Bank Transfer or by Credit Card. Our Bank Account details will be provided on the Invoice

• Please note that we do accept payment by cash, in USD or AED, only for the last minute bookings

Cancellation of Courses• It may be necessary for PetroKnowledge to amend or cancel any

course, course times, instructors, dates or published fees due to unforeseen circumstances and we reserve the right for such changes

• Any amendments will be advised before the course start date and any bookings already paid in full will not be subject to increased fees

Cancellation by Client• Once you have completed your booking, received your confirmation

of enrollment and a dated payment Invoice, you are deemed to have a contract with PetroKnowledge. You reserve the right to cancel this contract given the below terms

• All cancellations must be received in writing at [email protected] and [email protected] at least 14 days prior to the training

• After the cancellation period has expired, consideration may be given, on a case to case basis, if a registered delegate nominates a substitute on the same course, shifts to next session of the course or moves to a new course

• For a cancellation request made on or before the statutory 14 day cancellation period, a refund may be given or a credit note issued which can be used against future course fees

• A 25% administration fee (of the total course fee at the time of booking) will be charged for any cancellations made outside of the statutory cancellation period

Attendance Certificate

• The daily course schedule should be accurately followed to ensure undeterred implementation of our training

• All delegates, who participated in their course throughout, will receive the Certificate of Completion on the last day

• Please report any foreseeable absences to a PetroKnowledge representative or to your sponsors directly

• An absence of three (3) or more sessions of the course will invalidate your eligibility for the Certificate of Completion

OFFICES:

Middle East:P.O. Box: 135120,Abu Dhabi, U.A.E.Tel: +971 2 557 7389

Europe:AB25 1HF, 1Berry StreetAberdeen, Scotland, UKTel: +44 1224 841557

USA:Pennzoil Place700 Milam, Suite 1300 - North TowerHouston, Texas 77002, USATel: +1832 871 5091

E: [email protected]

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