Making PowerPoint Slides How to Design an Effective Presentation.

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  • Making PowerPoint SlidesHow to Design an Effective Presentation

  • Tips to be CoveredTitle slide and OutlinesSlide StructureFontsColorBackgroundGraphsSpelling and GrammarConclusionsSpeaker NotesQuestionsReferences

  • Title and OutlineOn the first slide, include the title of your presentation, your full name and affiliation.Make your 1st or 2nd slide an outline of your presentationFollow the order of your outline for the rest of the presentationOnly place main points on the outline slideUse the titles of each slide as main pointsUse Notes section at the bottom of the slide to write out more complete information the speaker will need (see below).

  • Helpful hint:

    Before you create a single slide, think about what you want to say (Friedman, 2007, p. 23).

  • Slide StructureUse 1-2 slides per minute of your presentationWrite in bullet-point form, not complete sentencesInclude 4-5 points per slideAvoid wordiness: use key words and phrases only

  • Slide StructureThis page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

  • Slide StructureShow one point at a time:Will help audience concentrate on what you are sayingWill prevent audience from reading aheadWill help you keep your presentation focused

  • Slide StructureDo not use distracting animation

    Do not go overboard with the animation

    Be consistent with the animation that you use

  • Fonts Use at least an 18-point fontUse different size fonts for main points and secondary points, but keep them consistent across slidesthis font is 24-point, the main point font is 28-point, and the title font is 36-pointUse a standard font like Times New Roman or Arial

  • FontsIf you use a small font, your audience wont be able to read what you have written

    CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

    Dont use a complicated font

  • ColorUse a color of font that contrasts sharply with the backgroundEg.: blue font on white backgroundUse color to reinforce the logic of your structureEg.: light blue title and dark blue textUse color to emphasize a pointBut only use this occasionally

  • ColorUsing a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and unprofessional.So is using color to creative.Using a different color for each point is unnecessaryUsing a different color for secondary points is also unnecessary

  • BackgroundUse backgrounds such as this one that are attractive but simple

    Use backgrounds which are light

    Use the same background consistently throughout your presentation

  • BackgroundAvoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use

  • GraphsUse graphs rather than just charts and wordsData in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph form

    Always title your graphsDo not copy graphs or charts from other sources without permission

  • GraphsCompare this table to the graph on the next slide. Which is easier to read?

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • GraphsWhy is the graph on the previous page difficult to read?Minor gridlines are unnecessaryFont is too smallColors are illogicalTitle is missingShading is distracting

  • Spelling and GrammarProof your slides for:speling mistakesthe use of of repeated wordsgrammatical errors you might have make

    If English is not your first language, please have someone else check your presentation!

    Read your work aloud to be sure it flows well and make sense

  • ConclusionUse an effective and strong closingYour audience is likely to remember your last words

    Use a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of research

  • Questions??If appropriate, you can also end your presentation with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptly

  • ReferencesInclude in-text citations throughout your presentation to credit sources and include the full reference list in APA format at the end.

    Burke, L. A., James, K., & Ahmadi, M. (2009). Effectiveness of PowerPoint-based lectures across different business disciplines: an investigation and implications. Journal of Education for Business, 84(4), 246251.

    Friedman, K. (2007). Avoid a PowerPoint slumber party. Global Cosmetic Industry, 175(5), 23.

    Reference: www.iasted.org/conferences/formatting/Presentations-Tips.ppt**It is important to give the audience an overview of the presentation. By previewing the presentation in a brief outline, the audience will have an idea of what topics to expect and they might start to develop questions to ask.*The point is to guide the presenter as well as provide visual aids for the audience. If the presenter clutters the slide with too much information, readers will become too involved with the slides rather than what the presenter is saying.

    If you are spend several minutes on one slide, consider breaking it up (obviously, some charts or graphics may take several minutes to properly present).

    *Burke, James, and Ahmadi (2009) suggest that no more than about bullet points should appear on each slide. Too much information presented at a time results in decreased attention and understanding of the material.*Just as in using quotations within an APA-formatted paper, animation should be used to emphasize a point, not to take up space.*Minor gridlines are unnecessary, font is too small, colors are illogical, title is missing, shading is distracting

    *