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FORMAL PRESENTATIONS Purvi Gogri For students of SYBA & TYBA

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how to make presentations - student guide

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  • FORMAL PRESENTATIONS Purvi Gogri For students of SYBA & TYBA

  • Great speakers arent born,they are trained.Presenting is a SkillDeveloped through training and experience

  • Definitions PresentationSomething set forth to an audience for the attention of the mind

    Effectiveproducing a desired result

  • #1 FearFeared more than death!THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking kneesNORMAL!

  • Causes of the AnxietyFear of the unknown OR loss of controlFight or flight modeNo backup planNo enthusiasm for subjectFocus of attention

  • Effective PresentationsControl anxiety Dont fight itAudience centeredAccomplishes objectiveFun for audienceFun for youConducted within time frame

  • Overview Preparation Plan How to present Facts Data Pictures Presentation Beautify Practice **

  • Preparation Know yourObjectives why are you doing this ? What are the expected end outcomes for the presenter and the audience Audience size , demography, motivation, knowledge, expectationTime limit Resources seating, light, audio-visual Distractors

    **

  • Plan What are you going to present? How are you going to present? What is the time break up? How will you keep the audience engaged? Are there any keep points to keep in mind? **

  • Plan Break the content Make a schedule Keep time for everything Dont lose focus of the objectives Recheck **

  • How to present Facts Bullet points Crisp. Avoid long sentences Include visuals (audio/ video / picture) if relevant Include reference

    **

  • How to present Data Child Population in India There are 1210193422 children in India, of which 623724248 are male and 586469174 are female. The sex ratio is 940 females per 1000 males and the growth rate is 17.64% **Use tables instead of paragraphs

    Child Population in IndiaTotal1210193422Male 623724248Female 586469174Sex ratio 940Growth rate 17.64%

  • How to present Pictures **

  • How to present Pictures **

  • Flather MD, et al. Lancet 2000. 355: 1575

  • Presentation Build rapport Set expectations Open well Present main points Conclude **

  • What Makes an Effective Speaker?Control of informationThe voice usedThe right wordsUse of body languagePrompts, scripts and notesThe right locationUseful and meaningful visual aids

  • The VoiceC:Clear the use of simple, easily understood words and phrases

    L:Loud (enough) it is important that everyone can hear you

    A:Assertive a bright and confident air born of knowledge of the subject and good preparation

    P:Pause it is essential to allow the listeners time to digest what you have said

  • Use of Body LanguageMake eye contactUse your hands, but dont go crazyIf possible move around, but slowly!DONT speak with your back to the audienceMaintain good postureMake sure everyone can see you

  • Speaker Reads SlidesA speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience.This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesnt simply hand out a copy of the slides.The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.Psst! This slide is way too busy!

  • Common ProblemsVerbal fillersUm, uh, like, you guysAny unrelated word or phraseSwaying, rocking, and pacingHands in pocketsLip smackingFidgetingFailure to be audience-centered

  • Control of InformationKnow your subject wellKnow what you are talking aboutPracticeMore practiceMore rehearsals - in front of the mirror - in front of colleagues or friends - in front of family membersBelieve in yourselfKnow your opening by heart

  • BeautifyUse Sans Serif fonts (fonts without feet)e.g. Arial, Tahoma, Trebuchet, Verdana, etc.Titles should be 32-44 pt. font size, BOLDText should be as large as possibleFirst level 24-32 pt font sizeSecond level 20-28 pt font sizeEtc.Use color wiselyContrasting colors

  • Slides Content - If it doesnt add value, dont say/use itPurpose why are you sharing thisDensity7-10 lines/page4-8 words/line

  • Red/Blue ConflictRed letters on blue backgroundcreates flicker effectBlue letters on red backgroundjust as bad

  • Low ContrastWhite on yellowYellow on whiteBlack on blueBlue on black

  • Fly-In vs WipeLess distractingReduces eye movementIncreases readabilityCould you read this?How about this one?Maybe the third time is the charm!Be CONSISTENT throughout presentation!

  • Closing SummaryAudience is always attentive at the beginingSomewhat less attentive in the middleGenerally more attentive at the endTell them what you are going to sayThen say itAt the end, say it againAllow time for questions

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