Making Effective Presentations

Outline of Presentation

Outline of Presentation

Purposes of Presentations

Outline of Presentation

Purposes of PresentationsTypes of Presentations

Outline of Presentation

Purposes of PresentationsTypes of PresentationsAnalysis of Speaking Situation

Outline of Presentation

Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good Presentation

Outline of Presentation

Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of Presentations

Outline of Presentation

Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and Outlines

Outline of Presentation

Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and OutlinesVoice and Eyes

Purposes of Presentations

Purposes of Presentations

To inform

Purposes of Presentations

To inform to convey facts

Purposes of Presentations

To inform to convey facts present objective information, not opinion

Purposes of Presentations

To informTo persuade

Purposes of Presentations

To informTo persuade

to hold certain beliefs

Purposes of Presentations

To informTo persuade

to hold certain beliefs to take certain actions

Purposes of Presentations

Many are both informative and persuasive

Types of Presentations

Types of Presentations

Informal

Types of Presentations

Informal Require less preparation than formal

Types of Presentations

Informal Require less preparation than formal Given to familiar persons

Types of Presentations

Informal Require less preparation than formal Given to familiar persons

• Peer group

Types of Presentations

Informal Require less preparation than formal Given to familiar persons

• Peer group

• Immediate supervisors

Types of Presentations

Informal Require less preparation than formal Given to familiar persons

• Peer group

• Immediate supervisors

• Listeners familiar with your work

Types of Presentations

InformalFormal

Types of Presentations

InformalFormal

Require a fair amount of preparation

Types of Presentations

InformalFormal

Require a fair amount of preparation Audience is unfamiliar

Types of Presentations

InformalFormal

Require a fair amount of preparation Audience is unfamiliar Time limits are often imposed

Analysis of Situation

Analysis of Situation

Purpose of your presentation.

Analysis of Situation

Purpose of your presentation. Who is the audience?

Analysis of Situation

Purpose of your presentation. Who is the audience?

What do they know about the subject?

Analysis of Situation

Purpose of your presentation. Who is the audience?

What do they know about the subject? How do they feel about the subject?

Elements of a Good Presentation

Elements of a Good Presentation

Indicate the purpose of the presentation

Elements of a Good Presentation

Indicate the purpose of the presentationPreview what the presentation will cover

Elements of a Good Presentation

Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions

Elements of a Good Presentation

Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrations

Elements of a Good Presentation

Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major points

Elements of a Good Presentation

Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major pointsIndicate action you want audience to take

Organization of Presentation

Organization of Presentation

Same principles as writers use

Organization of Presentation

Same principles as writers use chronological

Organization of Presentation

Same principles as writers use chronological cause and effect

Organization of Presentation

Same principles as writers use chronological cause and effect problem and solution

Organization of Presentation

Same principles as writers use chronological cause and effect problem and solution comparison and contrast

Organization of Presentation

Same principles as writers use chronological cause and effect problem and solution comparison and contrast priority

Notes and Outlines

Notes and Outlines

Refer to main points

Notes and Outlines

Refer to main pointsSpecific facts

Notes and Outlines

Refer to main pointsSpecific factsQuotations

Notes and Outlines

Refer to main pointsSpecific factsQuotationsStatistics

Reading a Paper?

Reading a Paper?

Very,

Reading a Paper?

Very, very,

Reading a Paper?

Very, very, very,

Reading a Paper?

Very, very, very, boring,

Reading a Paper?

Very, very, very, boring, boring,

Reading a Paper?

Very, very, very, boring, boring, boring

Reading a Paper?

However…

Reading a Paper?

However… colloquial form

Reading a Paper?

However… colloquial form rehearse many times

Reading a Paper?

However… colloquial form rehearse many times can sound natural

Reading a Paper?

Advantages…

Reading a Paper?

Advantages… don’t have to remember everything

Reading a Paper?

Advantages… don’t have to remember everything keeps you from straying

Voice and Eyes

Voice and Eyes

Pace yourself.

Voice and Eyes

Pace yourself. Normal speech is about 150 words per minute.

Voice and Eyes

Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly.

Voice and Eyes

Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points.

Voice and Eyes

Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points. Pauses help audience reflect on your subject.

Voice and Eyes

Vary the tone of your voice.

Voice and Eyes

Vary the tone of your voice. Maintain eye contact with members of your

audience.

Rules For Text Slides

Rules For Text Slides

Keep titles short

Rules For Text Slides

Keep titles short Don’t have the visual tell everything

Rules For Text Slides

Keep titles short Don’t have the visual tell everything Each line is a basic thought

Rules For Text Slides

Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slide

Rules For Text Slides

Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slideMaximum of six words per line

Rules For Text Slides

Type Styles:

Rules For Text Slides

Type Styles: Select simple type styles

Rules For Text Slides

Type Styles: Select simple type styles Use only one or two type styles per slide

Rules For Text Slides

Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout

Rules For Text Slides

Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the

message

Rules For Text Slides

Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the

message

Use at least 28 and 40 point type (text and titles)

Avoid

Avoid

Visuals that can’t be read from the back of the room

Avoid

Visuals that can’t be read from the back of the room

Too much text for audience to read while you are speaking

Avoid

Visuals that can’t be read from the back of the room

Too much text for audience to read while you are speaking

Leaving a slide on the screen too long

Avoid

Visuals that can’t be read from the back of the room

Too much text for audience to read while you are speaking

Leaving a slide on the screen too longLetters too small to read

Avoid

Slides so busy audience doesn’t know what to focus on

Avoid

Slides so busy audience doesn’t know what to focus on

Confusing layouts

Avoid

Slides so busy audience doesn’t know what to focus on

Confusing layoutsHighly complex charts and diagrams

The End