effective powerpoint presentations

Effective PowerPoint Presentations

Kaan Demiryurek, Nov 2009

There are 300 million PowerPoint users*

There are 300 million PowerPoint users*

*estimate

30 million presentations each day*

*estimate

30 million presentations each day*

PowerPoint can be confusing…

…might take long hours

…and sometimes drives crazy!

…can be fun,

…and if successful,

…even can make you happy!

and

make

happy!

How?

Message

Simplicity VisualsFormat

Six Principles

Audience Content

Know the Audience

How will they benefit?

What to accomplish?

What design to use?

What is the Message?

What do you

want them to

remember?

Will they tell what the message was?

Consider the Content

How to deliver the message?

What to include?

would you prefer this?

or this?

6W’s...

WhatWhyWhoWhereWhenHow

http://www.thebackofthenapkin.com/

http://www.thebackofthenapkin.com/

Have a story…

…break it down…

…and put it all together…

…and tell your story

What you are is how you are perceivedRumi

Keep it Simple

Less is More!

overly complex

…or just simple

Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled(HMRS 5th ed.)

Too detailed !

A processinvolving people, procedures & toolsfor solutionsto problems in learning(HMRS 5th ed.)

Instructional Technology:

Much Simpler

A process

involving people, procedures, tools

for solutions

to problems in learning(HMRS 5th ed.)

Instructional Technology;

Even Better?

Make it Big

Keep it Simple

Add a little variety and colors

Format

• This is Arial 12



• This is Arial 32• This is Arial 36


Make it Big




• This is Arial 32• This is Arial 36


Too Small

Make it Big

Look at it from 7 feet away

7 ft

Too many colors

Too Many Fonts and Styles

< 6 lines per slide

< 7 words per line

Simple fonts

E vs.E

This animation is annoying, not enhancing

"Appear" and "Disappear" are better

Use Simple Animations

7 ft

Too distracting !

7 ft

simple & to the point

Use colors to highlight and influence mood

Color Wheel

Opposite colors complement

Use contrasting colors Light on dark vs dark on light Use complementary colors The color wheel

These colors do not complement

Use contrasting colors Light on dark vs dark on light Use complementary colors The color wheel

Better ?

Use Visuals

Pictures to provide context

Photographs for realism

Charts and graphs to minimize data

Do not over do it!

How do we take information during a presentation?

Text 7%

Visual 55%

Vocal 38%

Research: Prof. Albert Mehrabian

Research: Prof. Albert Mehrabian

Better ?

How do we take information during a presentation?

Source: Wharton Research Centre & Decker Communications

x

5

Choose the right image

Remove background colors

Remove background colors

and use this space...

Crop unwanted portions of the images

What part of the picture?

Three different grounds from the same picture!

The Rule of Thirds…

Power Points

1. Place Key Elements of Your Composition at Power Points


2. Place Key Elements of Your Composition Along Horizontal Lines

3. Place Key Elements of Your Composition Along Vertical Lines


Abc

xyzxyzefgefg tyutyu

Charts and graphs to minimize data

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

Items Sold in Q1’2002

January February March April0

102030405060708090

100

Items Sold Q1’2002

Blue BallsRed Balls

January February March April0

10

20

30

40

50

60

70

80

90

100

Items Sold Q1’2002

Blue Balls

Red Balls

Data Trend

Year Share (%)1987 321988 301989 281990 271991 291992 331993 381994 411995 451996 481997 521998 561999 592000 592001 582002 592003 602004 622005 632006 622007 60

Data Trend (%)

19871988

19891990

19911992

19931994

19951996

19971998

19992000

20012002

20032004

20052006

2007

32 30 28 27 2933

3841

4548

5256

59 59 58 59 60 62 63 62 60

$ %

Sha

re

Shareholding Pattern as of June 30, 2009 of Infosys

Shareholder % Shareholding

Indian Promoters 16%

Banks, FIs, Insurance Companies 4%

FIIs 36%

Indian Public 16%

Others 28%

Shareholding Pattern as of June 30, 2009 of Infosys

Indian Promoters 16%

Banks, FIs, Insur-ance Companies

4%

FIIs 36%

Indian Public 16%

Others 28%

Remember…

Message

Simplicity VisualsFormat

Six Principles

Audience Content

Also remember…

PowerPoint is just a tool…

…create your own presentation with it

…and don’t forget to save so often!

“CTRL + S”

Thank you…

Back-upSome more examples…