luxor configuration doc - sd version 1

7/30/2019 LUXOR Configuration Doc - SD Version 1

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Luxor Group of Companies SAP Implementation

Project – E-Shine

Business Scenario

Sales & Distribution



Sales & Distr ibu tion User Manual Version 1.0

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DOCUMENT CONTROL SHEET

GENERAL INFORMATION

Project name Document name Document location

Luxor SAP Implementation Sales & Distribution

DOCUMENT INFORMATION

Version Filename Date Author Reviewed by Changes from

previous version

V 1.0 EUT – SD 04-03-2006

REFERENCE DOCUMENTS

Document Version Reference

DOCUMENT APPROVALS

Prepared by Approved by

(Luxor Group of Companies.)




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1. Organizational Structures

1.1 Definition of SD Organizational Elements

1.1.1 Use

Sales Organization is an organizational unit responsible for the sale of certain products

or services.

1.1.2 Procedure

To carry out the activity, choose one of the following navigation options:

Transaction Code SPRO

IMG Menu Enterprise Structure Definition Sales and Distribution

Define,copy,delete,check Sales organization

1. Click on Define Sales Organization

2. Click on the Address Icon.

3. Click on green tick mark.

4. Click on Save icon.

1.1.3 Result

1. Data was saved. Sales Organization created.

2. Repeat the same exercise for Sales Organization 2000, 3000, 4000, 5000.

Maintaining Distribution Channel

1.1.4 Use

Distribution Channel is the way, in which Products or Services reach Customers.

1.1.5 Procedure



IMG Menu Enterprise Structure Definition Sales and Distribution

Define, copy, delete, check distribution channel

1. Press New Entries and enter the details


1.1.6 Result

1. Data was saved. Different Distribution Channel created.

2. Repeat the same exercise for distribution Channel 20,30,40,50




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1.2 Maintaining Division

1.2.1 Use

Division is a way of grouping materials, products, or services. The system uses divisions

to determine the sales areas and the business areas for a material, product, or service.

1.2.2 Procedure



IMG Menu Enterprise Structure Definition Logistics - General Define,

copy, delete, check division

1. Choose activity Define Division.

2. Click on New Entries

3. Click on Save Icon.

1.2.3 Result

1. The Divisions is already defined in the standard SAP R/3 system.

2. Repeat the same exercise for the other divisions.




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1.3 Maintaining Shipping point

1.3.1 Use

Shipping Point is the Organizational element, which is responsible for shipping the

Materials to the Customers.

1.3.2 Procedure



IMG Menu Enterprise Structure Definition Logistics Execution Define,

copy, delete, check shipping point

1. Choose activity Define Shipping Point.


3. Click on the Detail icon.4. Click on the address button for as shown above

1.3.3 Result

1. Data was saved. Shipping point 1001& its address is created.

2. Repeat the same for Other Shipping points

1.4 Maintaining Sales Office

1.4.1 Use A organizational unit in a geographical area of a sales organization. A sales office

establishes contact between the firm and the regional market.

1.4.2 Procedure



IMG Menu Enterprise Structure Definition Sales & Distribution

Maintain Sales Office

1. Choose activity Define Sales Office.





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3. Click on the Detail icon.

4. Click on the address button for as shown above

1.4.3 Result

1. Data was saved. Sales Office 0100 & its address is created.

2. Repeat the same for Other Sales Office.

1.5 Maintaining Sales Groups

1.5.1 Use

A organizational unit that performs and is responsible for sales transactions.

1.5.2 Procedure



IMG Menu Enterprise Structure Definition Sales & Distribution

Maintain Sales Groups

1. Choose activity Define Sales Office.


1.5.3 Result

1. Data was saved. Sales Groups is created.

2. Repeat the same for Other Sales Groups.

2 Assignment of SD Organizational Elements

2.1 Assigning Sales Organization to Company Code

2.1.1 Use

This assignment ensures, all the sales made through this Sales Organization areaccounted for in the assigned Company Code.

2.1.2 Prerequisites

Company Code and Sales Organization must have been created.

2.1.3 Procedure





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IMG Menu Enterprise Structure Assignment Sales and Distribution

Assign sales organization to company code

1. In the Sales Organization Company Code: Overview screen

2. Select the Company Code 1000, click on Assign Push Button, in the Pop-Up screen Tick (Select) SalesOrganization 1000, and click on Green Tick Mark.

3. Click on the Save Icon.

2.1.4 Result

1. Data was saved. Sales Organization 1000 assigned to Company Code 1000.

2. Repeat the same for other Sales Organization & Company Codes.

2.2 Assigning Distribution Channel to Sales Organization 1000

2.2.1 Use

This assignment ensures, a Sales Organization can supply Materials to Customersthrough this Distribution Channel.

2.2.2 Prerequisites

Sales Organizations and all Distribution Channels must have been created.

2.2.3 Procedure




Assign distribution channel to sales organization

1. In the Distribution Channels -> Sales Organization : Overview

2. Select The Sales Organization 1000, click on Assign Push Button, in the Pop-Up screen Tick (Select)

Distribution Channel (10, 20, 30, 40, 50), and click on Green Tick Mark.

2.2.4 Result

1. Data was saved. Distribution Channel 10, 20, 30, 40, 50 Assigned to Sales Organization 1000. 2. Repeat the same for other Sales Organization & Company Codes.




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2.3 Assigning Divisions to Sales Organizations

2.3.1 Use

This assignment ensures, Material from a particular Division can be sold through a Sales

Organization.

2.3.2 Prerequisites

Sales Organizations 1000, 2000, 3000, 4000, 5000 and Divisions (01, 02, 03, 04, 05, 06,

07, 10, 11, 12) must have been created.

2.3.3 Procedure

1. To carry out the activity, choose one of the following navigation options:



Assign division to sales organization

2. In the Distribution Channels -> Sales Organization: Overview screen

3. Select The Sales Organization 1000, & click on Assign Push Button, in the Pop-Up screen Tick (Select)

Divisions (10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 00), and click on Green Tick Mark.


2.3.4 Result

1. Data was saved. Divisions (10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 00) Assigned to SalesOrganization 1000.

2. Similarly assign other divisions

2.4 Setting Up Sales Area: Sales Organization , Distribution Channel ,Division

2.4.1 Use

All the sales are made from a particular sales Area. For creating a Sales Order Sales

Area is compulsory.

2.4.2 Prerequisites

Sales Organization 1000, Distribution Channels (10, 20, 30, 40, and 50) and Division

(10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, and 00) must have been created.




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2.4.3 Procedure




Set up sales area

2. In the Overview : Sales Areas screen

3. Select the Sales Organization 1000, click on Assign Push Button, in the Pop-Up screen

Sales Areas: Select Distribution channels Tick (Select) Distribution Channel 10, and click on Green Tick

Mark.

4. Select the Distribution Channel 10, click on Assign Push Button, in the Pop-Up screen

Sales Areas: Select Divisions, Tick (Select) Division 10, and click on Green Tick Mark


2.4.4 Result

1. Data was saved. Sales Areas created.2. Repeat the same for other divisions.

2.5 Assigning Sales Office to Sales Area

2.5.1 Use

In this step, you can allocate as many sales offices as desired to the sales areas. Any one

sales office can belong to several sales areas at the same time. The sales areas previously

defined are automatically proposed as defaults for allocation.

2.5.2 Prerequisites

Sales Areas & Sales Offices must have been created.

2.5.3 Procedure




Assign Sales Office to Sales Area

Select The Sales Area & Assign Push Button, in the Pop-Up screen Tick (Select) Sales Office

2.5.4 Result

1. Data was saved. Sales Office assigned to Sales Area. 2. Repeat the same for other Sales Area & Sales offices.




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2.6 Assigning Sales Groups to Sales Office

2.6.1 Use

In this step, you can assign as many sales groups as desired to the sales offices. Any one

sales group can belong to several sales offices.

2.6.2 Prerequisites

Sales Groups & Sales Offices must have been created.

2.6.3 Procedure




Assign Sales Groups to Sales Offices

1. Select The Sales Office & Assign Push Button, in the Pop-Up screen Tick (Select) Sales Groups2. Click on the Save Icon.

2.6.4 Result

1. Data was saved. Sales Office assigned to Sales Area.

2. Repeat the same for other Sales Area & Sales offices

2.7 Assigning Plants to Sales Organizations and Distribution Channels

2.7.1 Use

This assignment ensures that Sales Organization 1000 and respective Distribution

Channels can sell goods manufactured at plants mentioned above.2.7.2 Prerequisites

Sales Organization 1000, Distribution Channel (10, 20, 30, 40, and 50), Plants, must

have been created.

2.7.3 Procedure


1. In the Plants -> Sales Organization / Distribution Channel : Overview screen

2. Select the Sales Organization 1000, Distribution Channels, click on Assign Push Button, in

the Pop-Up screen

3. Plants -> Sales Organization / Dist Channels: Select plants, Tick (Select) Plant, and click on Green Tick Mark .


2.7.4 Result

5. Repeat the same exercise & assign respective plants to Sales organizations & Distributionchannels also.

6. Data was saved. Plants are assigned to: Sales Organizations, Distribution Channels




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2.8 Assigning Shipping Points to respective Plants

2.8.1 Use

This assignment ensures that goods from Plant 1000 can be dispatched from Shipping

Point 1000.

2.8.2 Prerequisites

Plant 1000 and Shipping Point 1000 must have been created.

2.8.3 Procedure



IMG Menu Enterprise Structure Assignment Logistics Execution

Assign shipping point to plant

1. In the Shipping Points - > Plants : Overview screen

2. Select the Plant 1000, click on Assign Push Button, in the Pop-Up screen Shipping Points -> Plants:choose Shipping Point 1000 and click on Green Tick Mark.

2.8.4 Result

1. Click on the Save Icon.2. Data was saved. Shipping point 1000 assigned to Plant 1000 AND Shipping point 1100 assigned

to Plant 1100.3. Repeat the same for assigning shipping point (1100, 2000, 2100, 2200, 2300, 2400, 3000, 3100, 3200,

3300, 4000, 4100) to respective plant (1100, 2000, 2100, 2200, 2300, 2400, 3000, 3100, 3200, 3300,

4000, 4100).

3 SD General Configuration

3.1 Defining Common Divisions

The purpose of this activity is to define the divisions that common master data shouldapply to. The definition is valid within each sales organization.

3.1.1 Procedure

Access the activity using one of the following navigation options:

IMG Menu Sales and DistributionMaster Data Define Common Divisions

Transaction Code VOR2




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3.1.2 Result

Common divisions assigned.

3.2 Defining Terms of Payment

3.2.1 Use

The purpose of this activity is to define the Terms of Payment based on which Cash

discounts, due date for payment are calculated.

3.2.2 Procedure


IMG Menu Sales and Distribution Master Data Business Partners

Customers Billing Document Define Terms Of Payment


1. ENTER NEW ENTRIES AND ENTER THE FOLLOWING DATAS

3.2.3 Result

Terms of Payment saved.

3.3 Defining Incoterms

3.3.1 Use

The purpose of this activity is to define the Terms of Payment based on which Cashdiscounts, due date for payment are calculated.

3.3.2 Procedure



Customers Billing Document Define Incoterms


2. ENTER NEW ENTRIES AND ENTER THE FOLLOWING DATAS




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3.3.3 Result

Incoterms saved.

3.4 Defining Customers Groups

3.4.1 Use

You define the customer groups to which a customer can belong. You specify the

customer group for sales data in the customer master record for each sales area.

3.4.2 Procedure



Customers Sales Define Customer Groups


3.4.3 Result

Customers Groups saved

3.5 Defining Condition Tables

3.5.1 Use

Condition Tables are group of fields for which we define Pricing Conditions.

3.5.2 Procedure


IMG Menu Sales and Distribution Basic Functions Pricing Pricing

Control Define Condition Tables

Transaction Code V/03

1. Standard Condition Tables are predefined in Standard SAP R/3 System. If you want to define new

Condition table,

2. Enter the following values

Field name Description R/O/C User action and values Note

Table Condition Table no R 601 Enter a Table no between

501 and 999




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Choose Enter Customer/Material

3. On the resulting screen: Create Condition Table (Pricing Sales / Distribution): Field Overview, select the

Fields (double choose on the field) from the Field catalogue, choose on the Generate icon and Save.

4. The following are the SAP Standard Condition Tables which are used in this configuration:

3.5.3 Result

Condition Table Created.

3.6 Defining Condition Types

3.6.1 Use

Pricing elements are represented with Condition Types.

3.6.2 Procedure



Control Define Condition Types Maintain condition types


2. Click on New Entries, make the following entries:

3. Standard Condition types are available in standard SAP R/3 System. If you want to create your own

Condition types, then select one of the existing Condition types and click on Copy as icon and rename the

Condition type and make changes to it according to your requirement.

4. The following are the Condition Types which are used in this configuration :

3.6.3 Result

Condition Type created.




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3.7 Defining Access Sequence

3.7.1 Use

The access sequence is a search strategy which the SAP System uses to search for condition records valid for a

condition type.

3.7.2 Procedure



Control Define Access Sequences Maintain Access Sequences


2. To create new Access Sequence enter the data as follows: click on New Entries


Access Sequence R ZBPR Enter Access

Sequence to be

created. Select it

and click on

Accesses

Description R Basic price User Entry

3. Select the Access sequence and click on the Accesses. Click on New Entries and enter data as follows:


Access Sequence R ZBPR Defaulted

Ac No Access Number R 10 User Entry

Table Condition Table R 610 User Entry

4. Click on the Fields Folder in the Change View “Fields” : Overview screen:




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Access R ZBPR Defaulted

Basic Price Access Number R 10 Defaulted

Table Condition Table R 610 Defaulted

Condition Defaulted

I/O Defaulted

Doc. Struc Defaulted

Doc. Field Defaulted

Long Field Label Defaulted

Sorce of Constant Defaulted

Init Initial Value allowed Defaulted


6. SIMILARLY USE CONDITION TABLES AS REQUIRED

7. The following are the CUSTOMISED Access Sequences which are used in this configuration :

3.7.3 Result 1. Access Sequence created.

2. Standard Access sequences are available in standard SAP R/3 System. If you want to create your own

Access Sequence, then select one of the existing Access Sequence and click on Copy as icon and rename

the Access Sequence and make changes to it according to your requirement.




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3.8 Defining Pricing Procedure

3.8.1 Use

The Pricing procedure determines which condition types should be taken into account and inwhich sequence.

3.8.2 Procedure



Control Define And Assign Pricing Procedures Maintain

pricing procedures


2. To create new Pricing procedure, enter the data as follows : Click on New Entries

3. Select the line and Click on Control Data and enter the following data.

4. FOLLOWING ARE THE PROCIING PROCEDURES CREATED FOR Luxor Limited

3.8.3 Result

1. Click on Save Icon.

2. Pricing Procedure saved

3. Similarly there are other pricing procedure that are designed for Luxor.




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3.9 Assigning Pricing Procedures

3.9.1 Use

It determines for the combination of which Sales Area, which Document Pricing procedure and

Customer Pricing procedure, which Pricing procedure will be picked up.

3.9.2 Procedure



Control Define And Assign Pricing Procedures Define Pricing

Procedure Determination

Transaction Code OVKK

2. To assign Pricing Procedures enter the data as follows: click on New Entries

3. Click on the Save icon.

3.9.3 Result

Pricing Procedure Determination is saved.

3.10 Defining Tax Determination Rules

3.10.1 Use

It determines for a particular country which Tax Determination rule is applicable.

3.10.2 Pro cedu re


IMG Menu Sales and Distribution Basic Functions Taxes Define Tax

Determination Rules

Transaction Code OVK1

3.10.3 Resul t Tax Category assigned to the Country.




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3.11 Defining Tax Relevancy of Master Records

3.11.1 Use

It determines for which Master data, which Tax Category is applicable.

3.11.2 Pro cedu re


IMG Menu Sales and Distribution Basic Functions Taxes Define Tax

Relevancy Of Master Records

Transaction Code OVK3

3.11.3 Resul t

Tax Relevancy of Master Records saved.

3.12 Account Assignment Groups for Materials

3.12.1 Use

You can set the system so that account determination is dependent upon the account group for material in the

material master record.

3.12.2 Pro cedu re


IMG Menu Sales and Distribution Basic Functions Account

Assignment/Costing Revenue Account Determination

Check Master Data relevant for Account Assignment

Materials: Account Assignment Groups





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1. On the Change View “Materials: Account Assignment Groups”: Overview screen, make the following

entries:

2. Click on the Save icon.

3.12.3 Resul t

Tax Relevancy of Master Records saved

3.13 Customers Account Assignment Groups

3.13.1 Use

You can set the system so that account determination is dependent upon the account group for Customers.

3.13.2 Pro cedu re

1. Access the activity using one of the following navigation options:



Check Master Data relevant for Account Assignment

Customers: Account Assignment Groups


2. On the Change View “Customers: Account Assignment Groups”: Overview screen, make the following

entries:

3.13.3 Resul t

Customer Accounts Assignment is saved.

3.14 Account Determination Procedure

3.14.1 Use

In an account determination procedure, you define the sequence in which the SAP Systemshould read the account determination types used for revenue account determination.

In the standard SAP R/3 System, an account determination procedure with the key KOFI00 has

already been defined. With this procedure, automatic account determination can be covered. Weuse the standard procedure KOFI00, but we use for condition type KOFI no requirements.




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3.14.2 Pro cedu re




Define and assign Account Determination Procedures

Define Account Determination Procedure Control

Data for Procedure KOFI00


2. On the Change View “Control Data”: Overview screen, make the following entries:

3.14.3 Resul t

Account Determination is saved.

3.15 Assigning G/L Accounts

3.15.1 Use

It determines which Revenue Posting should go to which G/L Account.

3.15.2 Pro cedu re



Assignment/Costing Revenue Account Determination Assign

G/L Accounts

Transaction Code VKOA

2. To create Revenue Account Determination select the Table 005 and choose on the Detail Icon, or choose

F2, in the resulting screen, enter the data as follows Entries

3. Choose on the Save icon.

3.15.3 Resul t

G/L Account Determination is saved.

3.16 Maintaining Output Procedure

3.16.1 Use

The purpose of this activity is to define output procedures for printing the outputs.




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3.16.2 Pro cedu re


IMG Menu Sales and Distribution Basic Functions Output Control

Output Determination Output Determination Using the Condition

Technique Maintain Output Determination for Billing Documents

Maintain Output Determination Procedure


3.16.3 Resul t

Output Determination is saved.

3.17 Maintaining Output Types

3.17.1 Use

Output Types determine what data to be printed for a document.

3.17.2 Pro cedu re


2. To create Output Types for Billing Documents, enter the data as follows on the Change View “Output

Types “: Overview screen, Choose on New Entries

3. Choose on the New Entries:


Application R V3

Output Type R ZB2B User Entry

Language R EN

Title R Description of the Language User Entry

Choose on Processing Routines Folder

4. Choose on Save Icon.

3.17.3 Resul t

Output Types is saved.

IMG Menu Sales and Distribution Basic Functions Output Control

Output Determination Output Determination Using the Condition

Technique Maintain Output Determination for Billing Documents

Maintain Output Types





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3.18 Defining Sales Document Types

3.18.1 Use

The sales document types represent the different business transactions in Sales and perform a central controlling

function for the entire sales order process.

3.18.2 Pro cedu re 1. Access the activity using one of the following navigation options:

IMG Menu Sales and Distribution Sales Sales Documents Sales

Document Header Define Sales Document Types

Transaction Code VOV8

2. To define Sales Document Types, enter the data as follows Entries:


4. Standard for Galaxy Surfactants Limited has predefined Sales Document Types. The sales document typescreated for Galaxy Surfactants Limited are :

3.18.3 Resul t

Sales Document Types created.

3.19 Defining Item Categories

3.19.1 Use

The item categories together with the sales document types represent the usual business transactions.

3.19.2 Pro cedu re



Document Item Define Item Categories


2. To define Item Categories, enter the data as follows: choose on the New Entries


4. Standard SAP R/3 System has predefined Item Categories. Item categories defined for Galaxy Surfactants

Limited are




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3.19.3 Resul t

Item Categories created.

3.20 Assigning Item Categories Groups

3.20.1 Use

Using the item category group, you group together different material types for item category

determination from the SD view.

3.20.2 Pro cedu re



Document Item Define Item Category Group


2. To assign Item Categories, enter the data as follows: choose on the New Entries


Item Category

Group

Description of Item

Category Group

Z001


4. In Galaxy Surfactants Limited the following assignments are used

5. In the same way based on Document Type and Item category group, assign Item Category Group.

3.20.3 Resul t

Item Category Group Defined

3.21 Assigning Item Categories

3.21.1 Use

This assignment specify which item categories the system proposes during document processing for each sales

document type and item category group.




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3.21.2 Pro cedu re



Document Item

Assign Item CategoriesTransaction Code SPRO

7. To assign Item Categories, enter the data as follows: choose on the New Entries


9. In Galaxy Surfactants Limited the following assignments are used

10. In the same way based on Document Type and Item category group, assign Item Category.

3.21.3 Resul t

Item Categories assigned.

3.22 Maintaining Copy Controls from Sales Document to Sales Document

3.22.1 Use

You can specify for a particular sales document type, which document type is to be assigned to copied reference

documents, and which item categories or schedule line categories are to be copied.




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3.22.2 Pro cedu re


IMG Menu Sales and Distribution Sales Maintain Copy Control for Sales

Documents

Copying Control: Sales Document to Sales Document Transaction Code VTAA

2. To Maintain Copy Controls for Sales Document types, enter the data as follows: choose on the New

Entries

3. Choose on the Items folder. Enter the following data:

4. Choose on the Schedule lines folder Choose on New Entries


6. Standard SAP R/3 System has Copy Controls from Sales Document Type to Sales Document Type.

3.22.3 Resul t

Copy Controls for Sales Documents defined.

3.23 Maintaining Copy Controls from Billing Document to Sales Document

3.23.1 Use

You can specify for a particular sales document type, which document type is to be assigned to copied reference documents, andwhich item categories or schedule line categories are to be copied

3.23.2 Pro cedu re


IMG Menu Sales and Distribution Sales Maintain Copy Control for Sales

Documents Copying Control: Billing Document to Sales Document

Transaction Code VTAF

2. To Maintain Copy Controls for Sales Document types, enter the data as follows: choose on the New

Entries

3. Choose on the Item folder Choose on New Entries,





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3.23.3 Resul t

Copy Controls for Sales Documents defined.

Defining Billing Types

3.23.4 Use

Billing Types represent the different business transactions in billing.

3.23.5 Pro cedu re


IMG Menu Sales and Distribution Billing Billing Documents Define

Billing Types

Transaction Code VOFA

2. To define Billing Types, choose on the New Entries, enter the data as follows:


4. In Galaxy Surfactants Limited the following Billing Types are used

3.23.6 Resul t

Billing Document type defined.

3.24 Maintaining Copying Control for Sales document to Billing document

3.24.1 Use

You can specify for a particular billing type which document type is to be assigned to copied reference documents

and which item categories are to be copied

3.24.2 Pro cedu re


IMG Menu Sales and Distribution Billing Billing Documents Maintain

Copying Control For Billing Documents

Transaction Code VTFA




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2. To Maintain Copy Controls for Sales document to billing document, enter the data as follows: choose on

the New Entries

3. Choose on the Item folder Choose on New Entries


5. IN Luxor Limited THE FOLLOWING COPY CONTROLS ARE USED

3.24.3 Resul t

Copy Controls for Sales Documents to billing documents defined.

3.25 Maintaining Copying Control for Delivery document to billingdocument

3.25.1 Use

You can specify for a particular billing type which document type is to be assigned to copied reference documents

and which item categories are to be copied

3.25.2 Pro cedu re


IMG Menu Sales and Distribution Billing Billing Documents Maintain

Copying Control For Billing Documents

Transaction Code VTFL

2. To Maintain Copy Controls for Delivery document to billing document, enter the data as follows: choose

on the New Entries

3. Choose on the Item folder Choose on New Entries


3.25.3 Resul t

Copy Controls for Delivery Document type to Billing documents defined.

3.26 Defining document pricing procedure

3.26.1 Use

The purpose of this activity is to define Document pricing procedure for determining the pricing procedure

automatically.




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3.26.2 Pro cedu re



Control Define And Assign Pricing Procedures Define

document pricing procedure


2. On the Change View “ Pricing Procedures: Transactions”: Overview screen enter the data as follows:

3. Click on the save tab

3.26.3 Resul t

Document Pricing Code Saved.

3.27 Defining Incompletion Procedure

3.27.1 Defining Incomp letion Proc edure

In the following IMG activities, you define when a sales document or sales activity should be regarded as

incomplete and how the system should respond when you create a document.

3.27.1.1 Use

This is helpful in order to give certain fields mandatory in order to process the documents.

3.27.1.2 Procedure1. Access the activity using one of the following navigation options:

IMG Menu Sales and Distribution Basic Functions Log of Incomplete Items

Define Incompleteness Procedures

Transaction Code OVA2

2. On the screen shown below we can create the incompletion procedures :


3.27.1.3 Result

Incompletion procedure saved.




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3.27.2 Assignin g Incomp let ion Procedure

In this step, you assign procedures to the different incompleteness objects.

3.27.2.1 Use

This is helpful in order to give certain fields mandatory in order to process the documents.

3.27.2.2 ProcedureAccess the activity using one of the following navigation options:


Assign Incompleteness Procedures

Transaction Code VUA2

Click on the save tab

3.27.2.3 Result

Incompletion procedure assigned.

3.27.3 Define Statu s Grou ps

In this IMG activity, you use status groups to define the status of incomplete sales anddistribution documents. Then assign the status group to the fields in an incompleteness procedure.

3.27.3.1 UseThis is helpful in order to give additional control upto what level the documents can be

processed.

3.27.3.2 Procedure1. Access the activity using one of the following navigation options:


Define Status Groups


2. On the screen shown below we can create the incompletion procedures :

3. Select the status groups as required:


3.27.3.3 Result

Status Groups Defined.




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4 Logistic Execution

4.1 Shipping Conditions

4.1.1 Use

You can define shipping conditions in your system, which corresponds to the requirements of

your company. You can specify a shipping condition in the customer master and in the vendor master. The shipping conditions define a general shipping strategy for the delivery of goods

from the vendor to the customer.

4.1.2 Procedure


IMG Menu Logistics Execution Shipping Basic Shipping

Functions Shipping Point and Goods Receiving Point

Determination Define Shipping Conditions


2. On the Change View “Shipping Conditions”: Overview screen, make the following entries:

4.1.3 Results

Shipping Conditions Saved

4.2 Defining Loading Groups

4.2.1 Use

The purpose of this activity is to define Loading groups.




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4.2.2 Procedure


IMG Menu Logistics Execution Shipping Basic Shipping Functions Shipping Point and Goods Receiving Point

Determination Define Loading Groups


2. On the Change View “Routes: Loading Groups”: Overview screen, make the following entries:

4.2.3 Results

Loading Groups Saved

4.3 Assigning Shipping Points

4.3.1 Use

The purpose of this activity is to define a default shipping point for a combination of Shipping

Condition, Loading group and Plant.

4.3.2 Procedure


IMG Menu Logistics Execution Shipping Basic Shipping Functions

Shipping Point and Goods Receiving Point Determination AssignShipping Points


2. Make the following entries.

3. On the Change View “Shipping Point Determination”: Overview screen, make the following entries:

4.3.3 Result

Shipping Point assigned.




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4.4 Assigning Picking Locations

4.4.1 Use

In this activity you assign picking locations to the combination of Plant and Shipping point.

4.4.2 Procedure


IMG Menu Logistics Execution Shipping Picking Determine

Picking Location Assign Picking Locations


2. On the Change View “Picking Location Determination”: Overview screen, make the following entries:

4.4.3 Results

Picking location assigned.

4.5 Defining Delivery Types

4.5.1 Use

The purpose of this activity is to define delivery types, which represent the different business

transactions in shipping.

4.5.2 Procedure


IMG Menu Logistics Execution Shipping Deliveries Define Delivery

Types

Transaction Code OVLK

2. Choose on New Entries. Make the following entries.

3. Delivery Document Types used in Galaxy Surfactants Limited are ZILF and ZILR.

4.5.3 Result

Delivery Document created.




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4.6 Defining Item Categories for Deliveries

4.6.1 Use

The purpose of this activity is to define the Item Categories for Deliveries.

4.6.2 Procedure


IMG Menu Logistics Execution Shipping Deliveries Define Item

Categories for Deliveries

Transaction Code OVLP

2. Choose on New Entries. Make the following entries.

4.6.3 Result

Delivery Item Categories defined.

4.7 Specifying Copy Control for Deliveries

4.7.1 Use

The purpose of this activity is to specify for a particular delivery type, which document type isto be assigned to copy reference documents, and which item categories are to be copied.

4.7.2 Procedure


IMG Menu Logistics Execution Shipping Deliveries Copy Control From

Sales Order to Deliveries

Transaction Code VTLA

2. Choose on New Entries: Make the following entries

3. Choose on the Item folder. Enter the following data.

4. Choose on Save icon.




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4.7.3 Result

Copy Controls for Delivery defined.

Assigning Billing Types to Delivery Types

4.7.4 Use

In this activity we assign the Billing document types to Delivery document types, for which we can do CIN

transactions like preparing Excise Invoice.

4.7.5 Procedure


IMG Menu Logistics General Tax on Goods Movements India

Business Transactions Outgoing Excise Invoices Assign Billing Types to Delivery Types


2. On the Change View “Delivery Document to excise Invoice reference document”: choose new entries and

enter the following entries


4.7.6 Result

Delivery Types to Billing Types. Assigned.

5 Batch Management

5.1 Batch Determination and Batch Check (Condition Table)

This section contains all information you need to introduce batch management.

5.1.1 Use

In this activity we assign the Billing document types to Delivery document types, for which we can do CIN

transactions like preparing Excise Invoice.




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5.1.2 Procedure


IMG Menu Logistics General Batch Management Assign Batch

Determination and Batch Check Condition Tables Define Sales and Distribution Condition



5.1.3 Result

Condition Table Created.

5.2 Batch Determination and Batch Check (Access Sequence)

The order in which the system accesses condition tables during batch determination.

5.2.1 Use

You define access sequences for batch determination in Sales and Distribution.

5.2.2 Procedure



Determination and Batch Check Access Sequence Define Sales and Distribution Access Sequences


The following Access Sequence has being used in Luxor.

Access Sequence Description

SD01 Customer/MaterialSD02 Customer/Material/Plant

SD03 Destination Ctry/Material Grp




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5.2.3 Result

Access Sequence Created.

5.3 Batch Determination and Batch Check (Strategy Types)

In this section, you define strategy types. A strategy type is assigned one access sequence. The default values usedwhen a strategy record is created.

5.3.1 Use

In this step, you define strategy types for batch determination in Sales and Distribution

5.3.2 Procedure


IMG Menu Logistics General Batch Management Assign Batch Determination and Batch Check Strategy Type

Define Sales and Distribution Strategy Types


The following Strategy Types has being used in Luxor.

Strategy Types Description

SD01 Customer/Material

SD02 Customer/Matl/Plant

SD03 CountryOfDest/MatGrpSD04 Customer hierarchy

SD05 Cust. hier./mat.





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5.3.3 Result

Strategy Types Created.

5.4 Batch Determination and Batch Check (Allocate SD Search

Procedure/Activate Check)In this section, you allocate the search procedures you have defined before to the application-specificparameters. Batch determination becomes active as soon as you make the allocation.

Furthermore, you can activate batch checking. You can use this check if you want to enter batchesmanually in a business transaction and have the system check whether these batches have the requiredspecifications. For this check, the system uses the selection criteria stored for batch determination. If you want to use batch checking you must have allocated a batch search procedure to the respectiveapplication-specific parameters. You can use this function in all applications except WarehouseManagement.

5.4.1 Use

In this work step, you assign batch search procedures to the individual combinations of salesorganization, distribution channel, division, and sales document type for which batch determination is tooccur, and activate the batch check.

5.4.2 Procedure



Determination and Batch Check Batch Search

Procedure Allocation and Check Activation AllocateSD Search Procedure/Activate Check


5.4.3 Result

Search Procedure Allocated.

5.5 Batch Determination and Batch Check (Define Selection Classes)

In this step, you define selection classes. With the help of these selection classes, you define according to which

criteria, that is, using which characteristics, batches are to be be selected.

5.5.1 Use





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5.5.2 Procedure


IMG Menu Logistics General Batch Management Batch

Determination and Batch Check Define SelectionClasses



5.5.3 Result

Selection Class Created.

5.6 Batch Determination and Batch Check (Define Selection Classes)

In this step, you define selection classes. With the help of these selection classes, you define according to whichcriteria, that is, using which characteristics, batches are to be be selected.

5.6.1 Use


5.6.2 Procedure


IMG Menu Logistics General Batch Management Batch

Determination and Batch Check Define Sort Rules



5.6.3 Result

Sort Sequence Created.




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5.7 Create Product Hierarchy

In this step, you define product hierarchies which you can use for statistical analysis or pricing, for example, or you can change their structure. The product hierarchy groups materials by combiningdifferent characteristics. Each characteristic is represented by a specific product hierarchy level.

5.7.1 Use

This can be used to generate various MIS reports.

5.7.2 Procedure


IMG Menu Logistics General Material Master Setting for Key

Fields Data Relevant to Sales & Distribution Define Product Hirarchy



5.7.3 Result

Product Hierarchy Created.

5.8 Text Control

In this IMG activity, you define the rules for text determination.

5.8.1 Use

A procedure that determines the text types to transfer to a document and the sequence and language inwhich the texts are copied

5.8.2 Procedure


IMG Menu Sales and Distribution Basic Functions Text

Control

Transaction Code VOTXN

2. Select the object where you want to give text.

3. Maintain text Type as shown below.

4. Assign to the various level

5. Assign text determination procedure to the documents type.




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6. Click on the save button.

5.8.3 Result

Text determination assigned to sales document as shown above.

5.9 Number Ranges for Commercial Invoices

In this menu option you define the number intervals of the number ranges for billing documents

and groups of billing documents.

5.9.1 Use

This can be used to give the different number ranges for different plants.

5.9.2 Procedure


IMG Menu Sap Easy Access Tools ABAP Workbench

Development ABAAP Dictionary

Transaction Code SE11

2. Go to create entries

3. Give plant, Billing type, activation flag as (X), and then the Number ranges assignment. Everyyear in the beginning change the number ranges.


IMG Menu Sales and distribution Billing Billing Documents Define Number Range For Billing Documents

Transaction Code VN01

The Number ranges assignment is defined as:

A1 to A9

B1 to B9

C1 to C9

D1 to D9 upto ……….

M1 to M8

7. Click on the save button.

5.9.3 Result

Commercial invoice number created plant wise.




5.10 Number Ranges for Excise Invoices

In this menu option you define the number intervals of the number ranges for billing documentsand groups of billing documents.

5.10.1 Use

This can be used to give the different excise number ranges for different plants.

5.10.2 Pro cedu re


IMG Menu Logistics General Tax on Goods Movements India

Tools Number Ranges

Transaction Code J1I9

2. Give the object as above

3. Click on the number ranges.

4. Give the Series Groups as H1

5. Give number as 01, year as 2006.

6. Every year in the beginning change the number ranges.

5.10.3 Resul t

Excise Number created.