Lunch and LearnJuly 2009

Jason Zaremba

What’s on the MenuThe desktop and task bar and how it can help

streamline your daily workflowShortcuts are available through many

programs and even in Windows itself – learn how to turn 5 mouse clicks into the press of a button

We use Outlook every day for email, calendar, and OPD (Address Book). How can it work for you?

The Desktop and Task Bar

The Desktop The Desktop is your virtual

desk where you can place files and shortcuts to programs

Whenever someone asks to go to your desktop click on show desktop or right click the Task Bar and click Show Desktop to clear away all of your open files and programs

To create a shortcut to the desktop, right click the item you want a shortcut to, go to Send To, and then click on “Desktop (Create Shortcut)”

My Computer, My Network Places, Recycle Bin, My Documents and Internet Explorer always reside on the Desktop or in your Start Button

The Start ButtonStart -> Programs: to view all installed

programs on your ComputerStart -> Control Panel: to get information or

customize your computerStart -> Printers and Faxes: to view installed

printers or see status of printerRight Click to Customize and Explore

The Quick Launch BarThere are many ways to launch a program: Click on Start and then Program and the desired program, Click on a short cut on your desktop or perhaps the easiest way is to launch from the Quick Launch Bar

To get the Quick Launch Bar right click your task bar, go to Toolbars and click on Quick Launch

Now you will see the Quick Launch Bar to the right of your Start button and you can drag and drop shortcuts from your Program Menu or from your desktop to the launch bar for future use

The Task Bar Any program or document that's currently open on your desktop is a task.

That is, we can refer to each open item on your desktop -- no matter what that item is, as a "task", short for "task-in-progress". The Windows taskbar, which is roughly centered across the bottom of your screen will show your open tasks.

If a program window is buried in the mess, click its taskbar button to instantly bring it to the top of the stack. You can also click a task's taskbar button to make it invisible (so it's not taking up any space on the desktop), then click that same button again to make it visible again. You can also close any open task (thereby removing it from the desktop and putting it back in the filing cabinet) by right-clicking its taskbar button and choosing Close.

Task Bar (Cont) Don't confuse Windows Explorer with Internet Explorer. Windows

Explorer is the program that lets you explore things "inside" your own computer. Windows Explorer opens automatically whenever you open any folder. Internet Explorer lets you explore things "outside" your computer -- namely things on the Internet.

At any time, you can neatly stack all your open program windows like sheets of paper. To do so, right-click the current time in the lower right corner of you screen and click on Cascade Windows in the menu that appears.

If the taskbar seems "stuck" between double-height, and no height, drag one of the dotted vertical sizing handles up to the row above it. Then drag the top edge of the taskbar down a notch.

To move the entire unlocked taskbar to another edge of the screen, move the mouse pointer to some empty spot on the taskbar (not on a button or icon). Then hold down the left mouse button, drag the taskbar to any edge of the screen, and release the mouse button.

The System Tray (Notification Bar) On the right you see the icons of the

system tray, the active applications working in the background.

You can use the System Tray to see if you have a problem with your printer

You can use the System Tray to see if you are connected to the network or not

Shortcuts

Shortcuts (cont)Desktop Shortcuts Web Browser

Shortcuts

Shortcuts (cont)Text Editing Shortcuts Text Formatting

Shortcuts

Shortcuts (cont)Desktop Navigation

Outlook & OWA

Outlook & OWA Address Book – Search More

Columns – Use this feature to be able to search the Global Address Book by first or last name, by Department, by Employee ID or Location

Add to Favorite Folders – Right Click any frequently used folder under your Inbox and select add to favorite folders to be able to access it without having to drill down through submenus

Outlook & OWA (cont) Current View – Use Current

View to change how your Inbox looks – from view all messages to viewing last 7 day messages (Note: When you change your current View you change what columns show with that particular view)

Outlook & OWA (cont) Add/Remove Columns – If you

right click the column bar and select Customize View

Click on the Fields Button

Click on the field you want to see and click on the Add button

Outlook & OWA (cont)You can access your email from any computer

connected to the internet by opening internet explorer and typing in the address https://mail.tropical.com

Username= trophq(domain)\4 Digit Number (user name) and Password= It is the same password used to sign onto the computer at work or T-link (the passwords will always be the same and cannot be different)

ClosingOffice 2007 for Home Use now available for

$9.95. Go to http://mytropical.com/Projects/Office2007 for more information

Forefront for Home Use – Microsoft based Virus/Spyware solution

Coming Soon: Lunch and Learn for the Laptop Traveler presented by Scott Stringer

Thank you and Have a Great Day!!