logistics document management for manufacturing -...

SOLUTIONS FOR MANUFACTURING

Logistics Document Managementfor ManufacturingAs a manufacturer, you move goods on a very large scale.

Having a clear picture over your operations and the movement

of those goods is critical for business. But, managing logistics

operations that are driven by paper restricts the movement

of every inbound and outbound shipment. Paper-based

processes are slow and create bottlenecks in productivity,

making important data contained in shipping documents—like

bills of lading, manifests, delivery receipts and more—difficult

to process and track.

With our Logistics Document Management (LDM) solution for

manufacturing, use state-of-the-art capture technology and

electronic processes to streamline tasks related to shipping and

receiving goods, and enhance the functionality of your existing

logistics systems. Our flexible platform seamlessly integrates

with your core systems and operations.

Capture, classify and route documents automatically

Improve visibility and reduce the time it takes to process

information by capturing shipping documents when they enter

your business. When you receive a paper document, scan it

on a Lexmark multifunction product (MFP). Once scanned, our

system reads the data on the page, links an electronic copy

to the appropriate core system and immediately forwards the

document to the appropriate queue in an electronic workflow.

Manage all of your shipping documentation, both paper

and electronic formats, with a standardized approach. With

automated capture and routing of electronic feeds—including

emails, faxes and PDFs—you can eliminate the need to print and

rekey that data, saving time in the process.

Streamline how you process bills of lading

Bills of lading (BOLs) come in all shapes and sizes and processing

them often requires people re-keying information—a task prone

to error. Our market-leading Intelligent Capture capabilities

automatically extracts and validates line-item data on BOLs, and

relays information to your appropriate core systems. All of which

happens in real time.

You can eliminate the opportunity for errors and greatly reduce the

labor required from people rekeying information. Improve your

ability to grow by making your data-entry process an exception-

based, streamlined workflow. The net result will be faster invoice

generation, reduced cash cycle, fewer mistakes, improved on-time

delivery of goods and happier customers.

Success snapshot: Kuehne + Nagel Global transportation and logistics company

Over 2 million

Hours

ZERO

Minutes

50% Reduction in paper

bill of lading printing

$1.1 million/year Savings with

LDM and MPS

Before After

Results

Total paper documents processed and stored each year:

Average time for document retrieval (for inquiry or audit):


Reduce employee turnover in shipping and receiving

You know the mundane task of manually rekeying data

can weigh on your employees. Repeating this process

hour after hour, day after day can result in your teams

disengaging and making mistakes. What if you could

automate much of the data-entry work and repurpose

your employees to do higher value tasks? That could

mean happier, more engaged employees generating

more accurate results with less turnover and training.

Get rid of those filing cabinets

If you’re storing and managing your own paper files,

you know how much space those filing cabinets take

up. You also know what a pain it is to file and retrieve

each document. And while it may simplify things to

use a records management company, the price is paid

in more than one way: in the fees from outsourcing the

job, in the lack of immediate access to information

and the time and effort it takes to link information

to your core systems.

Our solution makes information easy to access and

retrieve with electronic organization for faster and

more efficient content management. Instead of sorting

through dusty file cabinets, you can provide instant

access and increase responsiveness to your

customers.

Don’t leave your money stuck under a pile of papers

You know that paper-based processes cost you money

in time and materials. But those costs are compounded

when the paper documents that allow you to recognize

revenue or invoice customers are lost or stuck on

someone’s desk. With electronic files and paperless

processes, gain a streamlined, automated solution for

managing those documents that are critical for your

business finances. And best of all, you won’t have your

revenue or invoices lost in the shuffle.

Logistics Document Management for Receiving

Automatically capture, route and process shipping documents.

File information electronically in one, central repository.

In the receiving area,

capture paper documents

with scanner or MFP.

Electronic files (email, fax,

PDF) can also be captured

directly

Intelligent Capture extracts

line-item data from BOLs,

validates against your

systems of record and

exports to your core systems

Capture and Link scanned

and electronic documents to

core systems for instant access

and efficient workflow

Quickly complete the

receiving process and move

on to the next step, such as

moving goods or invoicing

Information is stored in

a central, electronic filing

system and can be accessed

from within your business

applications with one click

If there’s an error,

information is routed

for exception handling

and approval


One-click accessibility to your files throughout your enterprise

Often, core systems such as Enterprise Resource

Planning (ERP), Warehouse Management Systems

(WMS) and Transportation Management Systems (TMS)

are autonomous. Also, these systems struggle to

capture unstructured content commonly found on

paper BOLs, manifests and other shipping documents.

In addition, audits and customer inquiries that may

require the original documentation can create a huge

compliance headache—forcing you to dig through

piles of paper or shared network folders for the

information needed to resolve the inquiry.

Our solution links documents directly to the core

systems that reference them. With information just a

click away, accessing and retrieving information easier,

so you can find what you need, when you need it.

Reduce waste by printing only what you need

Stop creating multiple copies of shipping documents

and better manage the multitude of separate printouts

including packing lists, return tags, return shipping

labels and the like. By utilizing “smart output”

capabilities, seamlessly merge data from disparate

systems to create a consolidated digital form that

links to your core systems. Get rid of those high-cost,

high-maintenance thermal and dot matrix printers and

drive all of your output through a single laser device.

You can even eliminate the need for multiple copies

of your BOLs. By scanning the BOL immediately after

signature, the driver can retain the hard copy while

your operation runs paperless—providing all

departments instant access to information at the

moment of shipment.

Logistics Document Management for Shipping

Create smart output by merging data from disparate

systems using Document Composition.

Pull the data needed

for shipment from

corresponding systems

and merge onto one

document

Link a digital copy to

your systems of record

before publishing

Access information anytime,

anywhere from central,

electronic repository

Generate a unique

barcode so each printed

copy of this document

can be automatically

linked back to your core

systems when scanned

Print the shipping document

to accompany shipment

Scan signed shipping

documents for automatic

filing. The system reads the

barcode to make the proper

connections. Automatically

initiate processes within

accounting such as invoicing

and revenue recognition

logistics document management for manufacturing -...

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