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Logistics 101: Effective Event Planning & Hosting Wendy Jo Hartsock and Laura Kunig June 2011

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Logistics 101: Effective Event Planning & Hosting Lion Learning: Event Planning 101 Lion Attack Adjustments: Preparing Plan B Lions Have WISDOM: 99 Second Idea Exchange 2

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Lion Learning: Event Planning 101 Objectives Why? Create a SMART Objective Needs assessments Post evaluations 3 Pre-planning Steps that Make a Difference

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Lion Learning: Event Planning 101 Type of Event Meet & Greet Membership Drive Fundraiser Charity Event Attract Specific Group Social Gathering / Fun Educational Student Engagement Event Community Wide Event Information Event 4 Pre-planning Steps that Make a Difference

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Lion Learning: Event Planning 101 Timeline Establish a timeline of the tasks involved to develop and implement the special event Multi-Tasking History Historical data from previous events (if available) 5 Pre-planning Steps that Really Matter

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Lion Learning: Event Planning 101 Budgets Accounting Process and Reconciliations Budget verses Actual Learn to Stretch Your Dollars Negotiations Barter 6 Pre-planning Steps that Really Make a Difference

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Lion Learning: Event Planning 101 Creativity Dont be afraid to be goofy 7 Pre-planning Steps that Really Make a Difference

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Lion Learning: Event Planning 101 Team Brainstorming Use a Team to brainstorm ideas for appropriate themes to achieve the event objectives. Website resources Contracts Attrition Force Majeure Cancellation and Rebooking clause Negotiations 8 Pre-planning Steps that Really Make a Difference

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Lion Learning: Event Planning 101 Promotions Social Media Twitter, Facebook, You Tube E-Blast Website resources ADA compliance PSAA website 9 Pre-planning Steps that Really Make a Difference

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Lion Attack Adjustments: Preparing Plan B Expect the Unexpected!! 10

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Number One Rule Advancing your site! 11 Lion Attack Adjustments: Preparing Plan B Expect the Unexpected!!

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Dealing with Big Lions 12 Lion Attack Adjustments: Preparing Plan B Expect the Unexpected!!

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The Mixology of Alcohol and Events Weather Transportation Double Bookings 13 Lion Attack Adjustments: Preparing Plan B Expect the Unexpected!!

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Emergency Planning 14 Lion Attack Adjustments: Preparing Plan B Expect the Unexpected!!

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Meet & Greet Membership Drive Fundraiser Charity Event Attract Specific Group Social Gathering / Fun Educational Student Engagement Event Community Wide Event Information Event 15 99 Second Success Stories

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Lions Have WISDOM: The End! 16