lo540 gerenciamento de servicos externos3
TRANSCRIPT
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Detailed Information per Service Line in
Specifications
Line type:
Standard line
Blanket line
Contingency line
Line with open quantity
Informatory line
Line category:
No line category
Bidder´s line
Supplementary line
Alternatives:
No alternativesBasic line
Alternative to line x
Overfufillment tolerances External service number
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Compilation of Service Specifications
Purchase
requisition
Item 10
Software
implementation
Specs.
Serviceselection
Requisition
#12345
Quotation
#22345
PO
#245678
Contract
#7778
MM
Classification
Class 12Softwareservices
S1
S2
S3
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Procure service
Account Determination and Auxiliary Account
Assignment
With service master record
Account is found automatically
Enter acct. Assgt. category
Consumption account
Enter aux. Acct. Assignment
(e-g. cost center) manually
Without service master record
Enter account manually
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Text Types in Purchasing Docs. (Example: PO)
Text types
Purchase order
Dates
Header text
Terms of payment
Item text
Text per outline level
Service long text from
master record
Line text
Validity : 01.01. - 12.31
Project : EDP changeover
Payment : Following performance of
service (w/o advance payment)
Header
Software implementation
Item 1
01 Selection of software comonents
Consultant k3 5 days à $1,900.00
Service specifications
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MM Classification
Material group SRV-1
Purchasing C
Vendor 4750
Planat 1Money value $ 200,000.00
Use of MM Classification
Preq.Item data
Characteristic Value = relevant
Release strategy S4
Release points
Alternative
1 2 3 41 2 3 4 5
SAP
Workflow
E-mail
Communication
structure
Preq.
Released !
Xx:
x
xx
::
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Hierarchy of the Release Procedure
Strategy 5
Release point:
1 2 4
3
5
Purchase
requisition
Purchase
requisition
= Released for issue of RFQs
= Released for issue of PO
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Release Procedure of Requisitions
Create RFQ/PO
RFQ PO
Releasestrategy
S3
User
authorizations
Effect release
Value PlantS
Material group
Release
conditiions
Create requisition
Preq.
Preq.Enter release strategyRelease indicator set
Blocked !
Release point
entered
Release indicatorchanged
Released for issue of PO
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Message Output
PrinterEDI
Fax
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Quotation Price Comparison List
Quotation Vendor A
S 1 $ 150.00
S2 $ 300.00
S3 $ 200.00
Quotations
S 1 100 150 125
S2 300 300 300
S3 200 200 200
Total 600 650 625
Vendor C Vendor A Average
Purch. order Vendor C
S 1 $ 100.00
S2 $ 300.00
S3 $ 200.00
Price comparison list
Comparison
• Per outline level
• Per service line
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List Displays in purchasing
Purchasing docum ents per:
Vendor
Service
Account assignm ent Material gr oup
Purchase order number
requirement t racking num ber
Lists
_____ ______
_____ ___________ ______
_____ ______
_____ ______
_____ ______
_____ ___________ ______
Lists
_____ ______
_____ ___________ ______
_____ ______
_____ ______
_____ ___________ ______
_____ ______
Lists
_____ ___________ ______
_____ ______
_____ ______
_____ ___________ ______
_____ ______
_____ ______
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Purchase order history
Purchase Order Follow-Up
List of follow-on activities involving a PO
Comparison of planned/actual values
Fromwithin the service specifications display
Purchasing analyses
-General analyses
E.g. to determine the order value for a certain service in the last quarter, or which
purchasing organization was responsible for the largest share of the total
order value.
-Analysis of order value
E.g. totals analysis, ABC analysis, analysis with comparision period per
purchasing organization/vendor, etc.
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Purchase Order History
Specs.
PO 1234
Service entrysheet
$21,000.00
Service entrysheet
Invoice 5678
Vendor ASoftwareimplementation
$ 10,500.00
List of follow-on activities
-All services actually
performed to date
- entered/not sccepted
-All services actually
performed to date
- entered/not sccepted
All invoices
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Comparisan of Planned/Actual Value
Specs.
PO 1234
01 Selection of software
components
Actual
in %Total value
Actual value
50% $ 50,000.00 $25,000.00
List
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Chapter 4 Working with Contracts
1 Defin i t i on of t he term “ cont ract” as used in Purchasing
1 Creati ng contr acts and cont ract release orders
1 Determ ining prices for services wit h t he aid of
master/ document condi t ions
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Chapter 4 Obectives
1 The course part icipants are int roduced to the concept of
th e “cont ract” as used in Purchasing.
1 They learn h ow cont racts are created and how release
orders are issued against t hem.
1 They are shown how pri ces are determ ined fo r servi ces via
condit ions.