lisa davey-bates, executive director wanda gray, regional ...€¦ · 5/5/2020 · 5. presentation...

Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698

Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org

DATE: May 6, 2020

TIME: 9:30 a.m. (or as soon thereafter as the Lake Area Planning Council Meeting Adjourns)

PLACE: Audioconference Dial-in number: 1 (669) 900-6833 / Meeting ID: 975 9864 6461#

*Zoom link provided to Board Members in distribution email and to public by request. In accordance with the modified Brown Act Requirements established by Governor

Newsom’s Executive Order N-29-20, and to facilitate Social Distancing due to COVID-19, Lake Transit Authority’s Board meeting will be by audioconference only. Public comments will be available during Wednesday's meeting on any agenda item. Please send comments to our Board Secretary, Charlene Parker, at [email protected] and note the agenda item number being addressed. Oral comments will also be accepted by telephone during the meeting when public comment is invited by the Chair.

1. Call Meeting to Order

2. Roll Call

PUBLIC EXPRESSION

3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda

CONSENT CALENDAR

4. Approval of Minutes of the April 8, 2020 meeting Review and proposed approval

REGULAR CALENDAR

5. Presentation of Draft 2020/21 LTA Budget Discussion for Proposed June approval

6. Memorandum of Understanding for the Free College Fare Program -Mendocino and Woodland Colleges Review and proposed approval

7. Operations and Maintenance Agreement with Paratransit Services Review and proposed approval

8. Re-programming of State of Good Repair Funds Review and proposed approval

REPORTS

9. LTA Meetings Report 10. Transit Coordinator’s Report

a. Transit Intercity Rail Capital Program (TIRCP) Grant b. COVID-19 Effects on the System c. Miscellaneous

http://www.laketransit.org/

mailto:[email protected]

Lake Transit Authority Agenda– May 6, 2020 Page Two

11. Paratransit Services Report a. Covid-19 Report-April 2020

12. Lake Links Update

a. Mobility Manager’s Report

13. Announcements a. Coronavirus Aid, Relief and Economic Security (CARES) Act Update (Davey-Bates) b. Community Food Drive Flyer

ADJOURN

PUBLIC EXPRESSION Any member of the public may speak on any agenda item when recognized by the Chair for a time period, not to exceed 3 minutes per person and not more than 10 minutes per subject, prior to the Public Agency taking action on that agenda item. AMERICANS WITH DISABILITIES ACT (ADA) REQUESTS To request disability-related modifications or accommodations for accessible locations or meeting materials in alternative formats (as allowed under Section 12132 of the ADA) please contact the Lake Transit Authority Administrative office at (707) 263-7868, at least 72 hours before the meeting.

ADDITIONS TO AGENDA The Brown Act, Section 54954.2, states that the Board may take action on off-agenda items when: a) a majority vote determines that an “emergency situation” exists as defined in Section 54956.5, or b) a two-thirds vote of the body, or a unanimous vote of those present, determines that there is a need to take

immediate action and the need for action arose after the agenda was legally posted, or c) the item was continued from a prior, legally posted meeting not more than five calendar days before this meeting. CLOSED SESSION If agendized, Lake Transit Authority may adjourn to a closed session to consider litigation or personnel matters (i.e. contractor agreements). Discussion of litigation or pending litigation may be held in closed session by authority of Govt. Code Section 54956.9; discussion of personnel matters by authority of Govt. Code Section 54957. POSTED: April 30, 2020

Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698

Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org

Date: 5-6-20 Item: #4

LAKE TRANSIT AUTHORITY (DRAFT) MEETING MINUTES

Wednesday, April 8, 2020

Location: Audioconference (in response to “Shelter-in-Place” directive)

Present Bruno Sabatier, Supervisor, County of Lake Russ Cremer, City Council, City of Clearlake

Stacey Mattina, City Council Member, City of Lakeport Moke Simon, County of Lake

Russell Perdock, City of Clearlake Chuck Leonard, Member at Large

Absent

Kenneth Parlet, Council Member, City of Lakeport Vacant Position, Member at Large

Also Present

Lisa Davey-Bates, Executive Director – Lake Transit Authority James Sookne, Program Manager – Lake Transit Authority

Alexis Pedrotti, Admin. Staff – Lake Transit Authority Charlene Parker, Admin. Staff – Lake Transit Authority

John Speka, Planning Staff – Lake APC Danielle Casey, Planning Staff – Lake APC Mark Wall, Independent Contractor, LTA

1. Call Meeting to Order

Chair Mattina called the meeting to order at 10:28 am.

2. Roll Call

Secretary Charlene Parker called roll. Members present: Sabatier, Cremer, Mattina, Simon, Perdock and Leonard.

PUBLIC EXPRESSION

3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda

Chair Mattina requested Public Comments including any written comments. No public comments were presented.


CONSENT CALENDAR

4. Approval of Minutes of the February 12, 2020 meeting (Draft) Director Cremer made a motion to approve February 12, 2020 Lake Transit Authority Meeting Minutes, as presented. The motion was seconded by Director Simon and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large. Chair Mattina requested any comments regarding the February 12, 2020 Meeting Minutes. No comments were presented.

REGULAR CALENDAR

5. Lake Transit Authority 2019/20 First Half Operating Statistics and Financial Status Report James Sookne reported that the first half report shows that system ridership was up almost 4% from last year. The revenue hours have decreased about 1.6% which was expected given that Route 12 was suspended in November and December. The passengers per hour increased just over 8.55%. The cost per revenue hour has increased about 1% from last year’s first half report. The cost per passenger also decreased to $8.58. James noted that the fare per passenger was down about a penny from last year, and overall, the on-time system performance looked good. Finally, James noted that in the third quarter report should change dramatically in response to the Shelter-in-Place orders resulting from the COVID-19 pandemic. Director Sabatier stated that he was excited to see the slow and steady increase in ridership and expressed how unfortunate the COVID-19 pandemic really is. Additionally, Director Sabatier wanted to make sure the Board was aware that 43% of all ridership was from Clearlake. Chair Mattina requested any comments regarding the First Half Operating Statistics and Financial Status Report. No comments were presented. Director Sabatier made a motion to accept the 2019/20 First Half Operating Statistics and Financial Status Report, as presented. The motion was seconded by Director Cremer and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large.

6. Resolution No. 2019-20-3 Authorization for the Execution of the Certifications and Assurances and

Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Projects: (1) Solar Canopy Project and (2) Free Fares for Community College Students and the Summer Cruisin’ Program

James Sookne reported that the Low Carbon Transit Operations Program (LCTOP) funding amount available to Lake County in 2019/20 is $126,087. Last year, the Board approved allocating $331,119 of LCTOP funds over three years towards the construction of a solar canopy. The 2019/20 LCTOP fund allocation for the solar canopy is $102,736, leaving a balance $23,351 unallocated. Based on the success of LTA’s existing Free College Fare Program, and the 2019 Summer Cruisin’ Program, staff recommends allocating the remaining $23,351 of 2019/20 LCTOP funds towards an additional year of free fares for both college students and the Summer Cruisin’ Program. James clarified that Resolution

2019-20-3 authorizes Lisa Davey-Bates, Executive Director, and James Sookne, Program Manager, to execute forms as well as approve these projects for LCTOP funds. Director Sabatier asked if staff has reached out to Mendocino college and Woodland college to see if the transit fare can be added into students’ college tuition costs. James said that the Transit Survey will start at the beginning of the next school year, where we will capture the student data and make determinations based on the results collected. Lisa explained that staff has met with staff from Mendocino College and they are aware that funding is limited and are looking into other funding sources. Director Cremer asked where the canopy was located. James replied that solar canopy was for over the bus lot at the LTA operations facility in Lower Lake. Director Simon expressed that he was in favor of allocating those funds to the Free College Fare Program. Chair Mattina requested any comments by phone regarding the Low Carbon Transit Operations Program (LCTOP) funding. No comments were presented. Director Cremer made a motion to approve Resolution #2019-20-3 Authorizing the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Projects: (1) Solar Canopy Project and (2) Free Fares for Community College Students and the Summer Cruisin’ Program, as presented. The motion was seconded by Director Sabatier and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large.

7. Memorandum of Agreement (MOA) between LTA and Member Jurisdictions for Bus Passenger

Facility Improvements John Speka reported that in December the Lake Area Planning Council (APC) adopted the Bus Passenger Facility Plan. John explained that the final step was to develop formal Memorandums of Agreement (MOAs) between LTA and its three member jurisdictions to establish roles and responsibilities for implementing the improvements. The MOA is general in nature but does provide details on what is expected when implementing the Bus Passenger Facility Plan improvements. John stated that LTA would be responsible for funding most of the projects, which would likely come from various Federal or State grant programs, and the jurisdictions would play the role of implementing agency for design, construction, etc. The MOA is intended as a framework document in which future work can be performed and an addendum to the agreements can be used to provide details on a case by case basis. Director Sabatier asked what the timeline will be for moving forward. John replied that there was short-term and long-term priority list included in the Bus Passenger Facility Plan and noted that James has started implementing the signs at the bus stops. John noted that staff asked Mark Wall, the previous Transit Manager and current LTA contractor, for input regarding the MOA’s and one of his suggestions did not get changed in the MOA presented. John stated that staff plans to change the wording from operator to operations contractor(s).

Mark Wall added that this agreement is something he has advocated for several years. He stated now that it was included in Bus Passenger Facility Plan, everyone will understand that they are all working together. Mark reiterated that Lake Transit Authority has always worked with limited staff and the importance of the adoption of these agreements. Chair Mattina requested any comments regarding Memorandum of Agreement (MOA) between LTA and Member Jurisdictions for Bus Passenger Facility Improvements. No comments were presented. Director Sabatier made a motion to approve the Memorandum of Agreement (MOA), as corrected. The motion was seconded by Director Simon and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large.

REPORTS

Lisa Davey-Bates announced that staff has provide written reports for agenda items #8 through 11 and will answer any questions at this time.

8. Meetings Report No questions

9. Transit Coordinator’s Report a) COVID-19 Effects on the System

Director Sabatier thanked staff for keeping us updated and expressed concern for the drivers or anyone dealing with the public and asked if they have all the personal protective equipment to keep them safe. He asked if plexiglass has been considered. Lisa Davey-Bates replied that she has been in contact with Paratransit Services regularly regarding the safety of the drivers and Paratransit Service staff has provided masks and hand sanitizer including instructions on the proper way to use them. Lisa stated that staff has considered plexiglass but finding contractors to install plexiglass would be difficult, time consuming, and costly. Paratransit Services feels the actions they have implemented such as the use of masks, gloves, fogging buses and social distancing are doing everything they can to keep drivers safe. Director Sabatier stated that he hopes conversations are ongoing as things progress. Lisa Davey-Bates apricated his concern and stated that staff will continue working together through this pandemic on a regular basis.

b) Disposal of (7) buses No questions

c) Miscellaneous No questions

10. Paratransit Services Report No questions

11. Lake Links Update a. Mobility Manager’s Report b. Miscellaneous

No questions

12. Announcements None

Chair Mattina requested Public Comments including any written comments. No public comments were presented.

ADJOURN

Chair Mattina adjourned the Lake Transit Authority meeting at 11:01 AM.

Respectfully Submitted,

DRAFT

Charlene Parker, Secretary

LAKE TRANSIT AUTHORITY STAFF REPORT

Date: 5-6-20 Item: #5

TITLE: Draft 2020/21 LTA Budget DATE PREPARED: April 29, 2020 MEETING DATE: May 6, 2020

SUBMITTED BY: James Sookne, Program Manager

BACKGROUND: Attached to this staff report you will find the draft 2020/2021 Lake Transit Authority Budget. After careful consideration, participation in model projecting webinars, and the current economic situation, staff has developed the following draft budget for review. This draft provides you the opportunity to see projected revenues and expenditures for the upcoming Fiscal Year. The draft budget typically includes some amounts of estimated carryover, but final amounts will not be available until early July, at which time the budget will be amended to reflect the actual carryover, including any interest. I would like to point out a few items of interest: 1.) As in the past, staff began initial review of revenues received to-date compared to similar months of the previous fiscal year to develop the LTF Estimate for the upcoming fiscal year’s budget. Based on the initial assessment, the revenues were indicating an increase of 6.65%. Typically, staff would take this projected increase and apply it to the LTF Estimate from this fiscal year. Given the immediate economic distress, and endless reports signaling massive revenue impacts and shortfalls to be forthcoming, staff would appreciate your consideration to abandon increasing the LTF and moving forward with this year’s estimate of $853,923. 2.) With a project funding shortfall, staff will continue to carefully monitor the budgetary situation and impacts. Furthermore, there has already been increasing opportunities for financial support to help LTA through these financial binds. You might note, the additional budget line item labeled “Section 5311 CARES Act.” These relief funds are 100% reimbursable with no local match, and are particularly flexible to help with projects for preventing, preparing for, and responding to the COVID-19 epidemic. California’s allocation of these funds under the Federal Transit Administration (FTA) Section 5311 Formula Grants for Rural Areas Program is $94,976,667. LTA’s estimated apportionment is $1,367,660. 3.) Similar to last year, the Administration Contractor, Davey-Bates Consulting (DBC), has been providing services since October 1, 2014. The current one-year contract extension is set to expire September 30, 2020. The board approved the second one-year extension at the last board meeting on April 8, 2020, continuing Administration Services for LTA through September 30, 2021. The contract extension includes an increase to accommodate the CPI increase of 2.98% per the contract extension with DBC. Administration Staff for LTA has been included in the DBC Contract Extension and included in the Lake APC overall administration amount. 4.) The projected fare revenue is approximately 35% lower than in FY 19/20. Due to COVID-19, ridership has decreased dramatically since the 2nd week of March, with some routes seeing a decline of over 90%. To help increase ridership and help the residents of Lake County resume “normal” life, LTA is planning on providing fare-free service for the first quarter of FY 20/21. Staff took a conservative approach and estimated fare revenue to be 75% of pre-COVID-19 levels for the 2nd through 4th quarters of FY 20/21. This estimate is based on the existing shelter-in-place orders being lifted prior to the

2

beginning of the new fiscal year. If current conditions continue into the new fiscal year, these estimates will be amended. 5.) The $2,494,217 projected for the operations contract with Paratransit Services is based on the most recent extension proposal from Paratransit Services. LTA is currently negotiating a one-year contract extension with Paratransit Services and a final amount has yet to be agreed upon. Once an extension is approved, the budget will be amended (if necessary) to reflect the correct amount. As noted, this is the Draft Budget that is available for discussion, but no action is needed. The Final Budget will be brought back in June for adoption. I would be happy to answer any questions regarding the draft budget at the Board Meeting on May 6, 2020. ACTION REQUIRED: None. This is an informational item only. ALTERNATIVES: None. RECOMMENDATION: Information only, no action is required.

Lake Transit Authority 2020/21 Draft Budget

REVENUE2019/20 Budget

2019/20 Estimated

Actual*2020/21 Budget Notes

7401 Passenger Fares 96,861 52,988 1Intercity Passenger Fares 211,261 118,125 1

7402 Special Transit Fares 179,803 147,452 1,27406 Auxilliary Transportation Revenues (Advertising) 103,410 56,051 37407 Non-Transportation Revenue

APC Planning Work Program ReimbursementMiscellaneous Revenue

7409 Local Cash Grants & Reimbursements Local Transportation Fund 853,923 853,923 4 LTF Carryover (unearned revenue)

7411 State Cash Grants & Reimbursements State Transit Assistance 670,644 597,584 5 State of Good Repair 93,430 95,601 5 State of Good Repair Carryover 119,448 199,317 Proposition 1B - PTMISEA Carryover 662,248 401,292 6 Proposition 1B - CTSGP Carryover 44,620 44,620 7

Low Carbon Trans.Oper. Program (LCTOP) 16-17 35,343 35,343 8 Low Carbon Trans.Oper. Program (LCTOP) 17-18 8,485 8,485 9

Low Carbon Trans.Oper. Program (LCTOP) 18-19 127,647 127,647 10 Low Carbon Trans.Oper. Program (LCTOP) 19-20 102,736 102,736 10Federal Cash Grants and Reimbursements

Section 5311 Annual Apportionment 370,443 370,443 391,469 Section 5311(f) Operating Assistance 489,766 478,409 530,169

Section 5311 CARES Act 410,298 957,362 FTA 5339 Capital - Bus Replacement (2017) 360,464 360,464

TOTAL REVENUE 4,530,532$ 1,259,150$ 5,080,628$

OPERATING EXPENSE50.01 Oper. Exp. Accounting Services 6,000 6,000 50.03 Oper. Exp. Legal Services 400 400

50.04 Oper. Exp. Management Contract -DBC - - 1150.04 Oper. Exp. Management Consulting Contract - MWA 20,030 20,030 1250.05 Oper. Exp. Operations Contract 1,547,404 1,567,429 1350.05 Oper. Exp. Operations Contract - 5311(f) - Route 30 496,140 517,937 1350.05 Oper. Exp. Operations Contract - 5311(f) - Route 40 391,645 408,851 1350.10 Oper. Exp. Printing 12,000 12,000 50.11 Oper. Exp. Promotional Materials 2,400 2,400 50.20 Oper. Exp. Advertising/Web Site Expenses 5,000 5,000 50.21 Oper. Exp. Promotional Campaigns/Translation 2,000 2,000 50.22 Oper. Exp. Fuel 190,706 190,706 1450.22 Oper. Exp. Fuel - 5311(f) - Route 30 110,872 110,872 1450.22 Oper. Exp. Fuel - 5311(f) - Route 40 94,669 94,669 1450.25 Oper. Exp. Facility Maintenance 20,000 20,000

Oper. Exp. Rents & Leases - Repeater Sites 8,000 8,000 Oper. Exp. Utilities 7,000 7,000 Oper. Exp. Operating Funds Reserve 50,000 656,829 15

Total Operating Expense 2,964,266$ -$ 3,630,123$

7413

4/30/2020Page 1 of 3

Lake Transit Authority 2020/21 Draft Budget

CAPITAL EXPENSE2019/20 Budget

2019/20 Estimated

Actual*2020/21 Budget Notes

Capital Exp PTMISEA Bus Purchases 462,248 201,292 16Capital Exp PTMISEA Hub Property Acquisition 200,000 200,000 17Capital Exp SGR - Bus Lift for Maintenance Shop 28,000 74,240 Capital Exp SGR - O & M Facility Equipment 25,000 17,064 Capital Exp SGR - 18/19 Bus Pull Out 66,448 15,106 Capital Exp SGR - 19/20 - Bus Pull Out 93,430 92,907 Capital Exp SGR - 20/21 Project(s) TBD 95,601 Capital Exp FTA 5339 Bus Replacement 360,464 360,464 Capital Exp CTSGP On Board Video Surveillance 881 881 Capital Exp CTSGP Security Improvements 43,739 43,739 Capital Exp LCTOP Bus Stop Shelter Project 16-17 35,343 - 35,343 Capital Exp LCTOP Bus Stop Shelter Project 17-18 8,485 - 8,485 Capital Exp LCTOP Solar Canopy Project 18-19 127,647 127,647 Capital Exp LCTOP Solar Canopy Project 19-20 102,736 Capital Exp Software 25,000 25,000 Capital Exp Facility and Fleet Condition Audits - Capital Exp Reserve (for Capital projects) 43,599 - 50,000

Total Capital Expense/Reserve 1,520,284$ -$ 1,450,505$

TOTAL EXPENDITURES 4,484,550 - 5,080,628

*2019/20 actual expenditures & revenue aren't complete

NOTES

1

2 Includes FYs 17/18 & 19/20 LCTOP funds for Free College Fare and Summer Cruisin' Programs3 Based on current revenue (FY 19/20) from Helen Foraker Advertising and repayment from R.A. Hamilton4 Estimate provided by Lake APC5 Based on SCO Preliminary Estimate dated 1/31/20206 PTMISEA funds includes $200,000 for Transit Hub RW and $201,292 for vehicle replacements.789 Project to install a new shelter at Natural High in Lakeport.10 Project to install a solar canopy over the bus yard at the operations facility.11 Administration Services for LTA are covered under Lake APC contract extention with DBC.12 Based on approved consulting contract with Mark Wall13 Based on current schedules and maximum increase allowed under the current Paratransit Services contract.14 Assumes no increase in fuel costs due to current market conditions.15 The operating funds reserve is based on remaining balance of funds that are not restricted to capital use.16 PTMISEA should first be used to provide matching funds for SGR and FTA 5339 projects.17 PTMISEA funds allocated for the purchase of the property for the future transit hub in Clearlake

The 2020-21 carryover include funds dedicated to approved projects from 15/16 and 16/17 allocations. These Project to install bus stop shelters, benches, and bike racks at four locations: Kit's Corner, Collier & SR29,

Project fare revenue is based on free fares for the 1st quarter of FY 20/21 and 75% of pre-COVID-19 farebox revenues (based on 1st half of FY 19/20) for the 2nd through 4th quarters.

4/30/2020Page 2 of 3


Date: 5-6-20 Item: #6

TITLE: Approval of Second Extensions for the Memorandums of DATE PREPARED: April 29, 2020 Understanding for the Free College Fare Program MEETING DATE: May 6, 2020


BACKGROUND: The Low Carbon Transit Operations Program (LCTOP) provides funding for up to five years for new transit projects that will decrease greenhouse gas emissions. The funds are derived from the California’s Global Warming Solutions Act of 2006 (AB 32). A majority of the FY 2017/18 LCTOP funds were allocated to the Free College Fare Program that was implemented in August 2018. This program provides free rides to any student attending Mendocino or Woodland Colleges if they have a valid student identification card. As part of the program implementation, Lake Transit Authority (LTA) executed a Memorandum of Understanding (MoU) with both colleges in August 2018. The initial MoU’s expired on June 30, 2019 but provided for yearly extensions. One-year extensions were approved on June 12, 2019, which will now expire on June 30, 2020. Staff has contacted both colleges and, given the program’s success, all parties are in favor of extending the MoU for another year. The MoU’s are attached for your review and consideration. Staff will be available at the Board Meeting to answer any questions. ACTION REQUIRED: Approve the Extensions for the Memorandums of Understanding for the Free College Fare Program and Authorize the Executive Director to Execute the Extensions. ALTERNATIVES: None identified. RECOMMENDATION: Approve the Extensions for the Memorandums of Understanding for the Free College Fare Program and Authorize the Executive Director to Execute the Extensions.

MEMORANDUM OF UNDERSTANDING This extension of the Memorandum of Understanding (MOU) between the Lake Transit Authority, herein after referred to as “LTA” and the Yuba Community College District’s Lake County Campus, hereinafter referred to as “District”, is entered into on July 1, 2020, by and between LTA and District. Whereas, the current Memorandum of Understanding will expire on June 30, 2020; and Whereas, Section 1. Duration of Agreement, of the existing MOU states, “The MOU may be extended on the anniversary date for the term of one year unless either party gives written notice of termination to both parties within sixty (60) days of the termination/anniversary date:

LTA and DISTRICT agree to the following extension provisions:

1. The term of this Agreement shall be extended from July 1, 2020 through June

30, 2021. ALL OTHER TERMS AND CONDITIONS of the original agreement shall remain in full force and effect unless amended in writing by both LTA and District. In WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this Memorandum of Understanding Extension in duplicate. ________________________________ ________________________________ Lisa Davey-Bates, Executive Director Steve Wylie, Executive Dean Lake Transit Authority Woodland Community College Date: Date: Approved as to form: _________________________________ Stacey Mattina, LTA Chair

MEMORANDUM OF UNDERSTANDING This extension of the Memorandum of Understanding (MOU) between the Lake Transit Authority, herein after referred to as “LTA” and the Mendocino-Lake Community College District, hereinafter referred to as “District”, is entered into on July 1, 2020, by and between LTA and District. Whereas, the current Memorandum of Understanding will expire on June 30, 2020; and Whereas, Section 1. Duration of Agreement, of the existing MOU states, “The MOU may be extended on the anniversary date for the term of one year unless either party gives written notice of termination to both parties within sixty (60) days of the termination/anniversary date:

LTA and DISTRICT agree to the following extension provisions:

1. The term of this Agreement shall be extended from July 1, 2020 through June

30, 2021. ALL OTHER TERMS AND CONDITIONS of the original agreement shall remain in full force and effect unless amended in writing by both LTA and District. In WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this Professional Services Agreement Extension in duplicate. ________________________________ ________________________________ Lisa Davey-Bates, Executive Director Ulises Velasco, VP of Student Services Lake Transit Authority Mendocino-Lake Community College District Date: Date: Approved as to form: _________________________________ Stacey Mattina, LTA Chair


Date: 5-6-20 Item: #7

TITLE: Discussion and Possible Approval of First Extension DATE PREPARED: April 29, 2020 to the Agreement between LTA and Paratransit Services, Inc. MEETING DATE: May 6, 2020 for Management, Operations, and Maintenance Services

SUBMITTED BY: Lisa Davey-Bates, Executive Director

BACKGROUND: In early Spring 2017, Mark Wall, Lake Transit Authority’s (LTA) Transit Manager (at the time), negotiated with and eventually entered into an agreement with Paratransit Services, Inc. (PS) on April 28, 2017 to provide “Management, Operations, and Maintenance Services” of the Lake Transit System. The initial Agreement between LTA and PS will expire on June 30, 2020. Section 12.3 of the Agreement provides for the option to exercise “up to five option periods of one-year duration” if mutually agreed upon by both parties. An extension of the cost proposal is limited so that the maximum increase for each option period shall be no more than, (1) the percentage annual increase in the U.S. Average Consumer Price Index (CPI-U) for the most recently concluded calendar year, or (2) a percentage equal to seventy percent (70%) of the percentage increase in the state minimum wage for the calendar year in which the option term will commence, whichever is higher. Negotiations for an extension were initiated early in the calendar year between management staff of Lake Transit Authority and Paratransit Services. Mark Wall, who continues to work with Lake Transit Authority under contract on a part-time basis, has also participated in the negotiations, offering his expertise and historical perspective. While several iterations of the proposed one-year extension have taken place over the course of the past few months, the most recent negotiated cost proposal by Paratransit Services results in an increase of $104,358,52, which is a 4.4% increase to year-four, or the first extension, of the overall management, operations and maintenance services contract. This is a reduction of $33,967.72 from the original proposal that was presented by Paratransit Services for the full 5.8% increase representing 70% of the increase to the state minimum wage. If approved, the 2020/21 Paratransit Services contract (year-one extension) will provide a maximum annual price of $2,494,216.52, again a $104,358.52 increase of the current contract maximum annual price of $2,389,858.00. The increase is primarily focused on maintaining pace with minimum wage increases expected in the upcoming year. If members feel the increase is reasonable and are satisfied with the performance and services provided by Paratransit Services, Inc. action to approve a one-year extension is an option. Otherwise, this item will be delayed while negotiations continue. An extension has been provided with this staff report if members choose to take that course of action. Approval of the extension is also contingent upon Caltrans’ approval. ACTION REQUIRED: None. ALTERNATIVES: Continue the item for discussion until June 3, 2020 LTA meeting RECOMMENDATION: Approve one-year extension and Amendment No. 1 between Lake Transit Authority and Paratransit Services to provide continued Management, Operations, and Maintenance Services for a period of July 1, 2020 through June 30, 2021.

AMENDMENT NO.1

AMENDMENT NO. 1 TO THE AGREEMENT

FOR LAKE TRANSIT SYSTEM MANAGEMENT, OPERATIONS AND MAINTENANCE SERVICES

Pursuant to Section 12.3 Option Term of the Agreement between Lake Transit Authority and Paratransit Services, Inc., the parties hereto wish to extend management, operations and maintenance services provided by CONTRACTOR for a period of a one-year duration under the following terms:

A. A FIXED HOURLY RATE per Vehicle Revenue Hour of $34.16 from July 1, 2020 through

June 30, 2021.

B. A FIXED MONTHLY RATE of $91,679 per month from July 1, 2020 through June 30, 2021. The monthly rate shall compensate CONTRACTOR for all cost elements assigned to CONTRACTOR for work described in ARTICLE 5 – SCOPE OF WORK and further detailed in the attached EXHIBIT “A”, SCOPE OF WORK, except those specifically included under Section 9.1(A) Fixed Hourly Rate, Section 9.1(C) – Fixed Rate Per Shelter Cleaned, Section 9.2 - Fuel Price Formula; and, Section 9.3 Engine, Transmission And Differential Expense Reimbursements.

C. A FIXED RATE PER SHELTER of $16.83 per shelter cleaned.

ALL OTHER CONDITIONS of the original agreement shall remain in full force and effect unless amended in writing by both LTA and Contractor.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to the Agreement to be executed on this 6th day of May 2020.

LAKE TRANSIT AUTHORITY PARATRANSIT SERVICES, INC.

By By Lisa Davey-Bates, Executive Director David Baker, President/CEO

Federal Tax I.D. # 91-1253112

PAGE 1 OF 1


Date: 5‐6‐20 Item: #8

TITLE: Re-programming of State of Good Repair Funds DATE PREPARED: April 29, 2020 MEETING DATE: May 6, 2020


BACKGROUND: The State of Good Repair (SGR) program is a product of The Road Repair and Accountability Act of 2017, also known as Senate Bill (SB) 1. This funding source is derived from a transportation improvement fee on vehicle registrations. To date, LTA has allocated these funds for the purchase of a replacement Dial-a-Ride vehicle, a new 4-post lift, a back-up generator, and as matching funds for the construction of the Transit Hub in Clearlake. In light of LTA’s successful TIRCP grant application, staff is looking in to re-programming the SGR funds currently set aside for the Transit Hub. Staff is proposing to shift additional funds to the FY 17/18 New 4-Post Lift project, fund the design and construction of a bus pull-out on Lakeshore Drive in Clearlake, and shift any remaining funds into the FY 18/19 Backup Generator project to make additional improvements to the operations and maintenance facility. The existing 4-post at the operations and maintenance facility is no longer functional and needs to be replaced. Paratransit Services provided staff with a quote to replace the existing lift for a total of $34,110.50. This quote included a $5,000 credit to buy-back broken lift and an estimated shipping cost of $3,943.50 but didn’t include any taxes. Since the purchase of a 2nd 4-post lift was programmed with SGR funds, LTA staff contacted the vendor to get a revised quote for 2 sets of lifts. The new quote included the $5,000 credit, taxes, and an estimated shipping cost for a total of $74,239.72. Staff also reached out to other vendors and received an additional quote for 2 equivalent lifts for a total of just under $85,000. LTA needs to purchase at least one 4-post lift to replace the existing broken one at the operations facility. The total for that would be approximately $37,000 which means LTA would need to find an additional $9,000 to supplement the existing $28,000 currently programmed for a lift. The purchase of a 2nd lift would be a long awaited and necessary improvement to the operations facility that would increase fleet efficiency and reliability. The bus pull-out on Lakeshore Drive in Clearlake was one of three conceptual projects included in the Capital Improvement Plan (CIP) in the Bus Passenger Facility Plan. The estimated construction cost for this project is $104,513. The City of Clearlake has provided LTA staff with an estimated cost of $3,500 to design the project, bringing the total cost to $108,013. This pull-out was chosen over the other conceptual projects for safety and costs benefits over the others included in the CIP. If funded, this project would be constructed later this year in conjunction with a City of Clearlake project on Lakeshore Drive, which could lead to lower construction costs for LTA. Alternatively, LTA could see a different funding source to construct this project at a later date for a higher construction cost.

2

Both projects would bring needed improvements to the operations facility and transit system as a whole. Upon direction from the Board, staff work with Caltrans to re-program the SGR funds to implement the two projects above and use any remaining funds for additional improvements to the operations facility in preparation of future Public Safety Power Shutoffs (PSPSs). The following table outlines the existing and proposed SGR funding scenarios:

Title FY 99313 99314 SGR Funds

SGR

Interest

SGR Funds

Spent

SGR Funds

Available

Replace Dial‐A‐Ride Vehicle 17/18 58,680.77$ 5,187.89$ 63,868.66$ ‐$ 63,448.00$ 420.66$

New 4‐post lift 17/18 28,000.00$ ‐$ 28,000.00$ ‐$ ‐$ 28,000.00$

Backup generator 18/19 25,000.00$ ‐$ 25,000.00$ 1,667.44$ 14,830.00$ 11,837.44$

Transit Hub 18/19 60,827.15$ 5,324.90$ 66,152.05$ ‐$ ‐$ 66,152.05$

Transit Hub 19/20 87,700.00$ 5,207.00$ 92,907.00$ ‐$ ‐$ 92,907.00$

Title FY 99313 99314 SGR Funds

SGR

Interest

SGR Funds

Spent

SGR Funds

Available

Replace Dial‐A‐Ride Vehicle 17/18 58,680.77$ 4,767.23$ 63,448.00$ ‐$ 63,448.00$ ‐$

2 New 4‐post lifts 17/18 73,819.06$ 420.66$ 74,239.72$ ‐$ ‐$ 74,239.72$

Backup generator 18/19 30,082.09$ 144.90$ 30,226.99$ 1,667.44$ 14,830.00$ 17,064.43$

Lakeshore Drive Bus Pull‐Out 18/19 9,926.00$ 5,180.00$ 15,106.00$ ‐$ ‐$ 15,106.00$

Lakeshore Drive Bus Pull‐Out 19/20 87,700.00$ 5,207.00$ 92,907.00$ ‐$ ‐$ 92,907.00$

Current SGR Funding

Proposed SGR Funding

Staff is hopeful that the Board will give direction to work with Caltrans to re-program the SGR funds to match the scenario in the table above. Staff will be available to address any questions or concerns the Board may have. ACTION REQUIRED: Provide direction to staff to work with Caltrans to re-program SGR funds. ALTERNATIVES: Direct staff to leave the SGR funds as programmed. RECOMMENDATION: Direct staff to work with Caltrans to re-program SGR funds to match the scenario in this staff report.


Date: 5-6-20 Item: #9

TITLE: Meetings Attended by LTA Staff DATE PREPARED: April 27, 2020 MEETING DATE: May 6, 2020

SUBMITTED BY: Lisa Davey-Bates, Executive Director

BACKGROUND: Since our last Lake Transit Authority (LTA) meeting packet, staff has attended (or will have attended) the following statewide and local meetings on behalf of LTA: 1. LTA Meeting 4/8/20 Teleconference (Davey-Bates, Pedrotti, Sookne, Speka, Parker) 2. Community Food Drive Planning Meeting 4/13/20 Zoon Meeting (Davey-Bates) 3. Lake Links – Board Meeting 4/14/20 Teleconference (Davey-Bates) 4. NEMT/ Pay-Your-Pal – 5310 Grant Funding 4/15/20 Teleconference (Davey-Bates, Pedrotti, Sookne) 5. Community Food Drive Planning Meeting 4/15/20 Zoon Meeting (Davey-Bates) 6. Lake Links Planning Meeting 4/16/20 Teleconference (Davey-Bates) 7. NEMT/ Pay-Your-Pal – 5310 Grant Funding 4/16/20 Teleconference (Davey-Bates, Pedrotti, Sookne)

8. Emergency Lake Links – Board Meeting 4/17/20 Teleconference (Davey-Bates, Sookne) 9. LTA & Paratransit Services Contract Extension Planning Meeting 4/21/20 Teleconference (Davey-Bates, Wall)

LTA Staff Meeting Attendance Meeting – May 6, 2020

2

10. Community Food Drive Planning Meeting 4/21/20

Zoom Meeting (Davey-Bates)

11. CARES Act – Fund Allocation 4/22/20 Webinar (Davey-Bates) 12. LTA & Paratransit Services Contract Extension Planning Meeting 4/23/20 Teleconference (Davey-Bates, Wall) 13. Lake Links – Mobility Manager Interview 4/23/20 Teleconference (Davey-Bates) I will provide information to Board members regarding the outcome of any of these meetings as requested.

ACTION REQUIRED: None. ALTERNATIVES: None identified. RECOMMENDATION: None. This is for your information only.


Date: 5-6-20 Item: #10

TITLE: Transit Coordinator’s Report DATE PREPARED: April 29, 2020 MEETING DATE: May 6, 2020


TRANSIT AND INTERCITY RAIL CAPITAL PROGRAM AWARD On April 21, Lake Transit Authority was informed that the Transit and Intercity Rail Capital Program (TIRCP) application that staff submitted in January was successful. The total application was for approximately $13M and will fund the construction of the new transit hub in Clearlake, the purchase of four hydrogen buses and the necessary fueling/maintenance infrastructure, and provide funding for workforce development in coordination with local community colleges. The new hub, likely to be located on South Center Drive in Clearlake, will create more efficient bus routes, improve safety and security for riders, and increase ridership. The fueling and maintenance infrastructure for the hydrogen buses will be located at LTA’s existing operations facility in Lower Lake. The project is scheduled to begin in the Fall of 2020 (once the grant funds become available) and is anticipated to take several years to complete. LTA staff is currently working with the County of Lake and the City of Clearlake to acquire the necessary property to construct the new transit hub. The LTA Press Release and the complete 2020 TIRCP Award List have been attached to this report for the Board’s reference. COVID-19 EFFECTS ON THE SYSTEM: The health and wellbeing of our riders and staff is our top priority and LTA has had to make service and procedural changes as the COVID-19 situation continues to evolve. As the outbreak in California began to grow in the beginning of March, LTA increased their cleaning protocol using EPA-approved products for fighting COVID-19 and focused on hi-touch points such as rails, exit buttons, seat/seat backs, and fare boxes. Additionally, hand sanitizer, gloves, and surgical masks became available on all buses for public use. As the number of cases in the state increased and the shelter-in-place orders went into effect in Lake and Mendocino counties, Lake Transit ridership decreased dramatically. On Monday, March 23rd, in response to the increasing decline in ridership and the shelter-in-place order in Lake County, LTA reduced service. At that time, service was provided between the hours of 7:00 AM and 7:00 PM. No routes were cancelled, however a total of 20 runs across 8 routes were suspended. Following a conference call between LTA staff and Paratransit Services on April 1st, it was determined that additional service reductions were in the best interest of the public. Beginning Wednesday, April 8th, hours of service will be reduced to 7:00 AM to 5:00 PM. The reduction from 7:00 PM to 5:00 PM coincides with the closing time of most “essential services.” An additional 21 runs across 7 runs will be affected by these changes. Additionally, Routes 2, 4A, and 12 have been temporarily suspended until further notice. To ensure that transit-dependent riders along Routes 2 and 4A still have access to

2

essential services, LTA will a Dial-a-Ride type service along those routes. LTA will also be coordinating with Lake Links to assist riders who are unable to use the existing public transit system. Beginning April 20, anyone riding on LTA buses was required to wear a face mask or similar type of protective face covering (bandana, scarf, etc.). This mandate is in accordance with CDC guidelines and was implemented to protect against the spread of COVID-19. LTA has been keeping their website up-to-date, posting changes on various community group pages on Facebook, posting notices in shelters, and telling passengers on the bus. That attached ridership data, both system-wide and route specific, covers the 8-week time period below.

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 82019 3/4 - 3/9 3/11 - 3/19 3/18 - 3/23 3/25 - 3/30 4/1 - 4/6 4/8 - 4/13 4/15 - 4/20 4/22 - 4/272020 3/2 - 3/7 3/9 - 3/14 3/16 - 3/21 3/23 - 3/28 3/30 - 4/4 4/6 - 4/11 4/13 - 4/17 4/20 - 4/24

One thing to consider when reviewing this data is that COVID-19 related service reductions began in Week 4, so data for 2020 will be lower than in 2019. Staff will be available at the Board Meeting to answer any questions related to the matters above. ACTION REQUIRED: None. Informational only. ALTERNATIVES: None identified. RECOMMENDATION: None. Informational only.

Lake Transit Authority Lisa Davey-Bates, Executive Director

Administration Operations 367 North State Street, Ste. 204 P.O. Box 698

Ukiah, CA 95482 Lower Lake, CA 95457 www.laketransit.org (707) 263-7868 (707) 994-3384

CONTACT: Lake Transit Authority, (707) 263-7868

FOR IMMEDIATE RELEASE

APRIL 21, 2020

LAKE TRANSIT AUTHORITY AWARDED $13M GRANT

FOR NEW CLEARLAKE TRANIST HUB AND FLEET MODERNIZATION

LAKE COUNTY, CA — Lake Transit Authority (LTA) is excited to announce that it has been awarded $13M in

grant funding through the State of California’s Transit and Intercity Rail Capital Program (TIRCP) to fund the

construction of a new transit center and supporting infrastructure in the City of Clearlake. The TIRCP was created

by Senate Bill 862 to provide grants from the Greenhouse Gas Reduction Fund (GGRF) to fund transformative

capital improvements that will modernize California’s transit systems and significantly reduce emissions of

greenhouse gases, vehicle miles traveled, and congestion. Lisa Davey-Bates, Executive Director of Lake Transit

Authority, stated she was “elated to hear the news because this grant program is extremely competitive and,

historically, rural applicants have seen little success.” LTA’s TIRCP application, submitted in January, was one of

45 applications received by the California State Transportation Agency. A total of $2.45B was requested through

the current cycle, with LTA receiving a share of $500M awarded statewide.

This grant award will fund the construction of the new transit hub in Clearlake, the purchase of four hydrogen buses

and the necessary fueling/maintenance infrastructure and provide funding for workforce development in

coordination with local community colleges. The new hub, likely to be located on South Center Drive in Clearlake,

will create more efficient bus routes, improve safety and security for riders, and increase ridership. The fueling and

maintenance infrastructure will be located at LTA’s existing operations facility in Lower Lake.

This project is scheduled to begin in the Fall of 2020 (once the grant funds become available) and is anticipated to

take several years to complete. Project updates will be available on the Lake Transit Authority website,

http://www.laketransit.org. For more information, contact Lake Transit Authority at 707-263-7868.

###



Transit and Intercity Rail Capital Program 2020 Awards

Page 1 of 4

Fourth Round Selected Projects — 5-Year Program of Projects

# Agency Project Title Key Project Elements TIRCP Funds Awarded

Total Project Cost

1 Antelope Valley Transit Authority (AVTA)

Reaching the Most Transit-Vulnerable: AVTA’s Zero Emission ‘Microtransit’ and Bus Expansion Proposal

Purchase of 11 zero emission battery electric buses and supportive charging infrastructure to allow for expansion of the zero-emission bus fleet and implement a new zero-emission microtransit service that is fully integrated into local and regional intermodal transit networks.

$6,503,000 $8,481,000

2 Bay Area Rapid Transit (BART)

The Transbay Corridor Core Capacity Program: Vehicle Acquisition

Expansion of the Core Capacity rail car fleet by 34 vehicles to 306 cars to support the completion of the Core Capacity Program, allowing rail service through the Transbay tube to increase from 23 to 30 trains per hour in each direction, as well as the operation of 10-car trains on all service in peak hours.

$107,100,000 $3,536,400,000

3 Capitol Corridor Joint Powers Authority (CCJPA), with City of Sacramento, SacRT, & Downtown Railyards Venture, LLC

Sacramento Valley Station (SVS) Transit Center

Construction of a new northside station access route to connect the Sacramento Valley Station to the future Railyards Plaza where 10,000 housing units are planned. Includes funding for key service integration efforts related to improving light rail and regional bus service to the station, including an I-5 Northbound Ramp Reconfiguration Study, a Bus Layover Facility Study, and a Downtown Sacramento Service Integration Study.

$3,914,000 $6,014,000

4 City of Inglewood Inglewood Transit Connector Project

Construction of a 1.6-mile electrically powered automated people mover (APM) system and three new stations in the City of Inglewood. The project will create a new connection for passengers directly from the LA Metro Crenshaw/LAX Line’s Downtown Inglewood Station to new housing and employment centers, and regionally serving sports and entertainment including the Los Angeles Sports and Entertainment District (LASED) at Hollywood Park/SoFi Stadium and the proposed Inglewood Basketball and Entertainment Center (IBEC) Project. The project will connect the City of Inglewood’s high growth areas with LA Metro’s regional rail system.

$95,200,000 $1,016,000,000


Page 2 of 4

5 Lake Transit Authority

North State Intercity Bus System

Construction of a new transit center in Clearlake and purchase 4 hydrogen fuel-cell buses with associated infrastructure. The project would expand service to out of county destinations, including the Sonoma County Airport and the Santa Rosa Bus Terminal in Downtown Santa Rosa. Hydrogen fuel cell technology is used in order to allow extended range services to be operated, contributing to increased ridership.

$12,994,000 $13,344,264

6 Long Beach Transit LBT/UCLA Electric Commuter Express

Purchase of 5 zero-emission battery- electric buses and the construction of charging infrastructure to create a zero-emission over-the-road coach commuter route between the Greater Long Beach area and the University of California, Los Angeles (UCLA).

$6,451,000 $6,481,000

7 Los Angeles County Metropolitan Transportation Authority (LA Metro), with Southern California Regional Rail Authority (Metrolink)

Metrolink Antelope Valley Line Capital and Service Improvements

Add targeted capacity-increasing infrastructure, increase service in step with new capacity, and assess the feasibility of rail multiple unit (RMU) and zero-emission propulsion service through a pilot project on the Metrolink Antelope Valley Line (AVL). Together, the components will allow regular 60-minute bi-directional service on the entire line, and 30-minute bi-directional service between Los Angeles Union Station and Santa Clarita.

$107,050,000 $220,850,000

8 Los Angeles- San Diego-San Luis Obispo Rail Corridor Agency (LOSSAN)

Building Up Control: LOSSAN Service Enhancement Program

Increase ridership through service restructuring, increased frequencies, and longer trains made possible by relocation and construction of a new Central Coast Layover Facility, design and construction of a San Diego County Layover and Maintenance Facility, and investment in the overhaul and modernization of the Pacific Surfliner railcars.

$38,743,000 $87,196,969

9 Sacramento Regional Transit District

Light Rail Modernization and Expansion of Low-Floor Fleet

Purchase of 8 new low-floor light rail vehicles to enable low-floor operations on the Gold Line. This project leverages investment in targeted low-floor conversions along the Gold Line awarded in 2018.

$23,600,000 $47,200,000

10 San Bernardino County Transportation Authority (SBCTA) & Omnitrans

West Valley Connector Bus Rapid Transit Phase 1 & Zero-Emission Bus Initiative

Construct a green, state-of-the-art BRT system that will improve corridor mobility, transit efficiency and provide clean and efficient transit service connecting the cities of Pomona, Montclair, Ontario, and Rancho Cucamonga. The project will provide connections to the Ontario International Airport passenger terminals from the Metrolink San Bernardino Line in Rancho Cucamonga as well as the Riverside Line at Downtown Pomona.

$15,000,000 $286,966,000


Page 3 of 4

11 San Diego Association of Governments (SANDAG), with San Diego MTS & North County Transit District

SDConnect: San Diego Rail Improvement Program

The construction of an additional track and platform along a one mile stretch in El Cajon to allow for the Green Line and Orange Line to terminate at the El Cajon Transit Center, with a Trolley shuttle continuing to provide service between El Cajon Transit Center and Santee Trolley Station. This would relieve operational constraints currently impacting the entire line, while still providing service between El Cajon and Santee. Includes funds for advancing phase 5 of the Del Mar Bluffs Stabilization Project.

$12,100,000 $35,944,000

12 San Francisco Municipal Transportation Agency (SFMTA)

Core Capacity Program

Implements two of the three highest priority routes in the Muni Forward program, which includes a combination of transit signal priority, transit-only lanes, stop consolidation, and complementary facility and pedestrian improvements. Included in the award are a set of targeted improvements to two key rail corridors—the J and M-Lines. Project will increase near term capacity and efficiency as well as build service capacity and enable future growth of the system. Includes funding for project development to advance the Train Control Upgrade Program and the third Muni Forward corridor.

$41,668,000 $86,948,000

13 Santa Monica Big Blue Bus

For People, Place and Planet: Connecting Inglewood to Regional Opportunities

Purchase 7 zero emission buses to enhance and extend Route 14 from Playa Vista to Inglewood, bringing new transit opportunities to disadvantaged communities, while also integrating light rail and bus services.

$1,105,000 $6,743,000

14 Solano Transportation Authority (STA)

Solano Regional Transit Improvements Phase 2

Improve the frequency, reliability, and access of transit options available to Solano County commuters and travelers by improving integration of SolanoExpress regional bus service with other regional transit providers such as BART, WETA, and Capitol Corridor. STA has coordinated with other commuter bus providers such as Napa Valley Vine and Contra Costa County Connection to share inductive charging at regional transit facilities, seeking to reduce GHG for all systems. Investments are planned for the Vacaville Transit Center, Fairfield-Vacaville Hannigan Rail Station, Fairfield Transit Center, Vallejo Transit Center, Suisun City Amtrak Station, Sacramento Valley Station, and the Walnut Creek BART Station.

$10,400,000 $17,150,000


Page 4 of 4

15 Torrance Transit Department

Torrance Transit Bus Service Enhancement Program

Purchase 7 electric buses to expand services on Line 4X (between Torrance and Downton LA), on an extended line 10 (serving the Metro Green Line Crenshaw station and the Inglewood Stadium and Entertainment District, an extended line 9 (newly serving the Kaiser Permanente South Bay Medical Center), and the acquisition of the western portion of LA Metro’s Route 130 between the Blue Line Artesia Station and the South Bay Galleria Mall.

$6,000,000 $7,200,000

16 Transit Join Powers Authority of Merced County (TJPAMC)

Improving Air Quality and the Economic Growth with Electric Buses in Merced County, the Gateway to Yosemite

Purchases 3 zero-emission electric buses to increase fleet size and extend bus service levels on 2 fixed routes in Merced county. The proposed project allows for an expansion of service frequency on one existing inter-community route connecting rural communities to the city of Merced. The route currently operates on limited frequency and is not enough to keep up with existing demand. The project also expands local service on one local route to provide better bus service to a developed residential area currently with limited access to service.

$3,112,000 $3,696,513

17 San Francisco Bay Area Water Emergency Transportation Authority (WETA)

Expansion of WETA ferry services

Acquisition of a new all-electric vessel and related shoreside charging infrastructure to provide a critical 2.6-mile link between the Mission Bay and the Downtown San Francisco Ferry Terminals.

$9,060,000 $54,670,000

TOTALS $500,000,000 $5,441,284,746

6945

6159

3,605

2,396 2,495

1,7961,504 1,560

0

1000

2000

3000

4000

5000

6000

7000

8000

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8

Riders

System‐wide Ridership Comparison

2020

2019

2.46%

‐8.18%

‐45.39%

‐63.41%‐60.94%

‐68.37%‐71.55%

‐71.75%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%


System‐wide Weekly Change in Ridership

1,496 1,4981,545

1,597 1,576

1,3431,281

1,3481,517

1,431

725

471 503

368311 298

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800


Riders

Route 1 Ridership Comparison

2019

2020

1.40%‐4.47%

‐53.07%

‐70.51%‐68.08%

‐72.60%‐75.72% ‐77.89%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%


Route 1 Weekly Change in Ridership

6055

43 4451

34

100

67

38

22 22

9

0

20

40

60

80

100

120

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6

Riders


2019

2020

66.67%

21.82%

‐11.63%

‐50.00%‐56.86%

‐73.53%

‐100.00%

‐80.00%

‐60.00%

‐40.00%

‐20.00%

0.00%

20.00%

40.00%

60.00%

80.00%



394

303

350 358344

316

288

321

272

206

111

3146

18 20 22

0

50

100

150

200

250

300

350

400

450


Riders


2019

2020

‐30.96% ‐32.01%

‐68.29%

‐91.34% ‐86.63%

‐94.30% ‐93.06% ‐93.15%

‐100.00%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%



679

771

645 664 650

530557 539678

583

297

195 184133 111 122

0

100

200

300

400

500

600

700

800

900


Riders


2019

2020

‐0.15%

‐24.38%

‐53.95%

‐70.63% ‐71.69%‐74.91%

‐80.07%‐77.37%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%



141

99

124

114

102

42

102

90

60

2332

40

20

40

60

80

100

120

140

160


Riders

Route 4A Ridership Comparison

2019

2020

‐27.66%

‐9.09%

‐51.61%

‐79.82%

‐68.63%

‐90.48%

‐100.00%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%


Route 4A Weekly Change in Ridership

306

340

275258

328

247

187

231

326

293

161

70 7252

3454

0

50

100

150

200

250

300

350

400


Riders


2019

2020

6.54%

‐13.82%

‐41.45%

‐72.87%

‐78.05% ‐78.95%‐81.82%

‐76.62%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%

20.00%



565

646

795

700647

577539

623

861

755

531

381

257226

182 182

0

100

200

300

400

500

600

700

800

900

1,000


Riders


2019

2020

52.39%

16.87%

‐33.21%

‐45.57%

‐60.28% ‐60.83%‐66.23%

‐70.79%

‐80.00%

‐60.00%

‐40.00%

‐20.00%

0.00%

20.00%

40.00%

60.00%



1,414

1,259

1,3721,297

1,2421,291

1,2011,148

1,427

1,285

825

553594

434 460415

0

200

400

600

800

1,000

1,200

1,400

1,600


Riders


2019

2020

0.92% 2.07%

‐39.87%

‐57.36% ‐52.17%

‐66.38%‐61.70%

‐63.85%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%



1,026 1,034

867897 869

942

822891

1,075

915

533

408

491436

325385

0

200

400

600

800

1,000

1,200


Riders


2019

2020

4.78%

‐11.51%

‐38.52%

‐54.52%

‐43.50%

‐53.72%

‐60.46%‐56.79%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%



532 519

448 455

400

235

449

390

217

154

211

41

0

100

200

300

400

500

600


Riders


2019

2020

‐15.60%

‐24.86%

‐51.56%

‐66.15%

‐47.25%

‐82.55%

‐90.00%

‐80.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%



60

80

59

80

89

56

657068

85

4440

32

44

30

49

0

10

20

30

40

50

60

70

80

90

100


Riders

LKP DAR Ridership Comparison

2019

2020

13.33%

6.25%

‐25.42%

‐50.00%

‐64.04%

‐21.43%

‐53.85%

‐30.00%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%

10.00%

20.00%


LKP DAR Weekly Change in Ridership

105 104

7884

90

6569

89

70

5963

4851

31 31 33

0

20

40

60

80

100

120


Riders

CLK DAR Ridership Comparison

2019

2020

‐33.33%

‐43.27%

‐19.23%

‐42.86%

‐43.33%

‐52.31%‐55.07%

‐62.92%

‐70.00%

‐60.00%

‐50.00%

‐40.00%

‐30.00%

‐20.00%

‐10.00%

0.00%


CLK DAR Weekly Change in Ridership

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TO: Lisa Davey-Bates FROM: Christie Scheffer, EVP/COO DATE: April 29, 2020 RE: COVID-19 report for April 2020 _____________________________________________________________________________

Our world has changed for this first quarter of 2020, due to COVID-19. For our corporate office and transit properties, changes began to happen very quickly in early March. Here is an overview of the US progress:

1/21 – First US case 1/30 – First person to person transmission 1/31 – US Public Health emergency is declared 2/12 – First American dies 2/21 – US told pandemic likely 2/26 – US Task Force established 3/3 – Over 100 cases in US 3/11 – Over 1,281 cases in US 3/13 – National emergency declared 3/16 – WH issues 15-day plan to slow virus 3/18 – Families First Coronavirus Response Act

signed into law (FFCRA)

3/19 – 13,747 cases in US 3/26 – 83,836 cases in US 3/27 – $2T stimulus package passed 4/1 – 213,372 Cases in US 4/2 – 6.86 million filed first time jobless claims 4/3 – CDC recommends facemasks 4/11 – 19,700 US deaths to date 4/16 – WH issues guidance on reopening 4/20 – States start making plans to reopen 4/29 – 58,412 deaths to date

__________________________________________________________________________________

US Task Force established. As soon as the Task Force was established on 2/26/20, US DOT, HHS, FTA, FMCSA, Homeland Security and national transit organizations geared up to provide guidance to US transit systems. I and a number of corporate and management team members attended several Employer Legal and Labor Law Guidance webinars presented by the DOT, American Public Transportation Association, and the Community Transportation Association of America. Paratransit Services wanted to insure we were implementing best practices in relation to COVID-19 and the changing laws. We were on the front line learning, planning, and implementing protocols for safety and virus transmission mitigation.

3/6/20 – Company-wide COVID-19 training for all Paratransit Services General Managers. I provided our staff with the US overview and prevention/mitigation plan for COVID-19, and explained our company-wide approach to prevention and mitigation in the coming days. We immediately implemented the following:

1. Information and Education Program a. Work closely with/monitor local public health department and the local areas’ Office of

Emergency Management. We understood this event would be dealt with at the local Health Dept. level with CDC supporting them.

b. Use CDC messaging – not our own c. Provide regular updates and training for staff (factual/evidence based/calm/proactive) d. Meet with concerned employees e. Education of riders—transit website/posters in buses, shelters, facilities/dispatch f. Education of staff—posters/ hand washing signs in all restrooms/at sinks g. Educate on symptoms, preventative measures

Date: 5-6-20 Item: #11a

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Corporate Office: h. Establish At-Risk Employee Leave policies and Leave Work/Return to Work protocols

for potential COVID-19 cases i. Develop guides for managers/supervisors j. Inform labor organizations of our protective measures and develop LOU’s as needed k. Develop posters/bulletins/educational material l. Obtain/Provide HR legal advice m. Review HR Policy and protocol information n. Continue to remind folks of Employee Assistance Program

2. Cleaning and Decontamination Program a. Emphasis on infectious disease prevention b. Increased cleaning of facility and buses—especially high-touch points (rails, exit buttons,

rails, fare box, seat backs) c. Increased disinfection utilizing EPA approved products for fighting COVID-19 d. Daily use of disinfecting foggers for buses e. Taping off rows and seats to create social distancing for riders and staff (6 ft.) f. Boarding using rear steps and closing off front entrance to further protect the driver g. Protocols in place if contamination identified on vehicle

3. Sanitary and PPE use to limit spread a. Insure restrooms stocked with antibacterial soap and towels and tissues, and available to

staff b. Hand sanitizer must have 60% alcohol c. Stock buses with PPE (hand sanitizer, anti-bacterial soaps, surgical masks and gloves,

bleach solutions, wipes, N-95 masks) d. Emphasize N-95 masks for drivers, who have a higher risk of exposure due to close

contact with customers and trips to and from healthcare facilities i. Implement Mask Program with “Don, Doff, Fit” training, provision of full set of

instruction and OSHA Appendix D. 4. Service reduction, Shutdown and Restoration

a. As trips and revenue hours declined, we began to prepare for a corresponding decline in labor hours.

b. Service reduction planning with Agency: i. Identify routes that can be dropped or modified.

ii. Identify critical office functions iii. Identify Communication Plan

Centers for Disease Control. After implementing the measures above we continued to monitor Centers for Disease Control and the national landscape and enact new measures or policies as needed. We continued to keep current with CDC guidance and created memos and posters and public/employee educational materials to match or exceed CDC guidance.

Employee Screening. Paratransit Services implemented an Employee and Visitor Health Screening Program, required of all who enter the workplace.

Essential Business. All employees were provided a letter on company letterhead stating they were essential workers employed by an essential business providing transportation infrastructure to the community. This letter was to be kept on their person when out in the community.

Families First Coronavirus Response Act (FFCRA). On 3/18/20, the passage of the Families First Coronavirus Response Act law was signed and new types of paid sick leave, paid family medical leave, coverage for COVID-19 testing, and an expansion of unemployment benefits was made available. We had

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to quickly educate ourselves and make sure we understood how to process the new “leave categories.” We also put tools and decision trees together to assist our GM’s in explaining and managing the new leave policies. Our Corporate HR Manager has invested long hours into making sure every employee’s questions are immediately responded to, and all unemployment claims are processed immediately.

Labor Organization. Our Director of HR worked with the Teamsters Local 665 Business Agent to develop an LOU that would guide how work hours would be assigned to employees based on seniority.

Face Coverings/Masks. April 8, 2020 we responded to the CDC request that all citizens wear a cloth mask/face covering when in public, by instituting a policy requiring riders to wear masks when utilizing transit. This received LTA’s full and immediate support. We provided a draft poster, educational web posting, and memo educating staff.

PPE. Our corporate administrative team set aside normal tasks and fully engaged in doing all they could to support the sites with new tasks. They become “control central” for PPE: doing a daily search for Protective Personal Equipment (PPE) and cleaning supplies, communicating findings to all GM’s, maintaining a database of supplies, providing receipts to GM’s for pass-through reimbursement on our monthly invoices, and more! We are competing with the rest of the world for wipes, cleaning agents, masks and gloves. A local Fire Chief recently noted in a COVID-19 presentation they are competing like everyone else for PPE and paying three times as much compared to 4 months ago. We have been able to locate supplies and send a box almost weekly of PPE and cleaning supplies. The sites have taken to calling these “care packages.” Many of our sites have turned to distilleries to obtain a special brew to be utilized as hand sanitizer. We add essential oils to make it unpalatable and use it in spray bottles for cleaning and hand sanitizer.

Safety. Our Corporate Safety, Training and Audit Manager was been invaluable, helping us identify and implement safety protocols and ideas to enhance driver and rider safety.

Paratransit Services Management Team. Our Lake County Supervisors Johnnie Lindsey, Sam Gaytan, and Patrick Teahan have done a fantastic job of leading during this time! Many changes occurred and new protocols were implemented quickly in early March in order to protect staff and the community. We needed to move fast to implement measures to improve the safety of our transit system and these Supervisors made it happen! In early March, they were educating and supporting anxious employees (hearing of the increasing death rate of transit workers back east); quickly implementing new employee screening protocols; managing increased facility and bus cleaning; requiring social distancing; and drafting new schedules for the reduction in service. They managed all of this change with professionalism, dedication, sacrifice and a Service-Above-Self attitude!

LTA Team. I want to express my deep respect and appreciation for Lisa Davey-Bates, who has not hesitated to enact any measure necessary to keep our employees and community members safe. She and James Sookne have been strong partners in addressing the COVID-19 virus and should be commended for their responsive, proactive and decisive leadership. While some agencies were hesitating to act, Lisa and her team were decisive and quick acting to approve prevention and mitigation measures. They have continued to participate in webinars, and researching funding and relief measures. We will continue to maintain the current safety protocols until it is proven they are no long necessary. Working together, we can continue to provide a safe, quality transportation service for the Lake County and surrounding communities.

lisa davey-bates, executive director wanda gray, regional ...€¦ · 5/5/2020 · 5. presentation...

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