Lis 17 -public libraries: Governance of Public Libraries

Download Lis 17 -public libraries: Governance of Public Libraries

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  1. 1. Learning Objectives: 1. Explain the importance of public libraries in the community. 2. Define and explain the different categories of public library. 3. Understand the purpose of the public library in different aspects. 5. Explain the Services that the Public Library offers. 4. Identify and understand the governance of the Philippine Public Libraries. 6. Give the list of public libraries in Bicol region 7. Understand the financial framework of the public library
  2. 2. Topic: Governance of Public Libraries Provincial Municipal City Barangay
  3. 3. Lesson outline: 1. Introduction 2. Lesson Proper 3. Evaluation 4. References
  4. 4. The public library, is the local gateway to knowledge, provides a basic condition for lifelong learning, independent decision- making and cultural development of the individual and social groups. (UNESCO Public Library Manifesto). A public library is established and maintained by the barangay, municipality, city, province, or congressional district as the case may be and serves or caters primarily to their respective constituents. This chapter is a general statement on the role and purpose of the public library.
  5. 5. Public Library It provides services to people who live work or educated in the same area with the aim of serving the information needs to all members of the community.
  6. 6. Objectives: Recreational- reading listening viewing. Informational- helping people in their day to day living. Vocational- source of information for vocational and continuing education. Educational- a source of material for peoples life-long learning. Advisory- information about community local regional state and commonwealth activities. Referral- suggesting the best source of information if the library cannot supply it.
  7. 7. Municipal or local- established by local government and maintained and funded by the local government. Regional- are established by agreement among the different local government in the region. Joint- use libraries- established by different groups of users usually involving public and private schools.
  8. 8. Purpose of a Public Library o To provide resources and services in a variety of media to meet the needs of individuals and groups for education, information and personal development including recreation and leisure. They have an important role in the development and maintenance of a democratic society by giving the individual access to a wide and varied range of knowledge, ideas and opinions.
  9. 9. EDUCATION o Supporting both individual and self conducted education as well as formal education at all levels. INFORMATION o The public library is the local center of information making all kinds of knowledge and information readily available to its users. o As a public service open to all, the public library has a key role in collecting, organizing and exploiting information, as well as providing access to a wide range of information sources. PERSONAL DEVELOPMENT Providing opportunities for personal creative development. CHILDREN AND YOUNG PEOPLE o Creating and strengthening reading habits in children from an early age.
  10. 10. PUBLIC LIBRARIES AND CULTURAL DEVELOPMENT o An important role of the public library is providing a focus for cultural and artistic development in the community and helping to shape and support the cultural identity of the community. o The librarys contribution should reflect the variety of cultures represented in the community. It should provide materials in the languages spoken and read in the local community, and support cultural traditions. o The public library has an important role as a public space and meeting place. It is sometimes called the drawing room of the community. THE SOCIAL ROLE OF THE PUBLIC LIBRARY
  11. 11. AN AGENCY FOR CHANGE o Public library is acting as an agency for social and personal development and can be a positive agency for change in the community. o It contributes to the creation and maintenance of a wellinformed and democratic society and helps to empower people in the enrichment and development of their lives and that of the community in which they live. ACCESS FOR ALL o A fundamental principle of the public library is that its services must be available to all and not directed to one group in the community to the exclusion of others.
  12. 12. LOCAL NEEDS o Public libraries are locally based services for the benefit of the local community and should provide community information services. o The services and collections they provide should be based on local needs, which should be assessed regularly. o The public library should be a key agency in the local community for the collection, preservation and promotion of local culture in all its diversity. LOCAL CULTURE
  13. 13. RESOURCES o Public library must have adequate resources, not just when it is established but also on a continuing basis, to enable it to sustain and develop services that meet the needs of the local community. o It should provide materials in all formats, up-dated regularly to meet the changing needs of groups and individuals, including newly-published and replacement materials. o It should also provide adequate levels of staff with appropriate training and sufficient funds to support whatever methods of service delivery are needed for it to meet its vital role in the community.
  14. 14. THE ROLE OF THE NATIONAL LIBRARY o The NLP allocate every year, books and other forms of library materials to functional public libraries. To be entitled with the allocation, the LGU has to signify through the official communication its intention to register of affiliate its public library with the NLP. TECHNICAL SUPERVISION o Aside from allocating books to affiliated libraries the NLP through the public libraries division conducts training to newly appointed or designated librarians and also organize seminars workshops conferences to update public librarians on the trends of the profession.
  15. 15. ADMINISTRATIVE SUPERVISION o Public libraries are administratively under their respective LGUs even before the enactment of the Local Government Code or RA 7160. o The Sanggunian Panlalawigan Panglunsod or Bayan as the case may be while many of the provincial and city librarians are licensed professional librarians although their staff may be designated on contractual basis by their local government officials. o Of the more than thousand public libraries in the country only about 50% of them are functional libraries. o Monitoring of these libraries is done by the Public Libraries Division through a requirement of submitting monthly report activities and accomplishments. Also expected of them by the NLP are: Annual Inventory Report of collections and annual report of activities
  16. 16. PUBLIC LIBRARY AND LEGISLATION o Public libraries should be based on legislation, which assures their continuance and their place in the government structure. o It can be simple, allowing the establishment of public libraries but leaving standards of service to the level of government directly responsible for the library, or more complex, with specific detail on what services should be provided and to what standard.
  18. 18. Pursuant to Sections 2, 5 and 9 of R.A. 7743. An Act providing for the Establishment of Congressional, City, Municipal Libraries and Barangay Reading Centers throughout the Philippines, and with the view of implementing effectively the provisions of said Act, the following rules and regulations are hereby adopted.
  19. 19. ARTICLE I: Definition of Terms ARTICLE II: Establishment of Public Libraries and Reading Centers ARTICLE III: Library Staff ARTICLE IV: Role and Responsibilities of the National Library ARTICLE V: Role and Responsibilities of Local Government Units ARTICLE VI: Role and Responsibilities of the Department of Interior and Local Government (DILG) ARTICLE VII: Role and Responsibilities of the Philippine Information Agency (PIA) ARTICLE VIII: Appropriation
  20. 20. ARTICLE IX: Memorandum of Agreement ARTICLE X: Library Board and Friends of the Library ARTICLE XI: Inter-Agency Committee ARTICLE XII: Effectivity
  21. 21. FUNDING o Adequate levels of funding are crucial to the success of a public library in fulfilling its roles. o Funding is required not only when a public library is established, but should also be sustained on an assured and regular basis.
  22. 22. SOURCES OF FUNDING Primary Sources Secondary Sources Taxation at local regional or central level Blok grants from central regional or local level. Donations from funding bodies or private individuals Revenue from commercial activities Revenue from users fees. Revenue from charges to users for individual series Sponsorship from eternal organization Lottery funds for specific initiatives
  23. 23. GOVERNANCE OF THE PUBLIC LIBRARY o Public libraries should be governed by a properly established body made up largely of representatives of the local community including those elected either to the local council or to the library board. o Library committees and boards should have rules of procedure and their preceding should be open to the general public. They should meet on a regular basis and publish agenda minutes annual reports and financial statement. o The governing body will be responsible for matters of policy rather than the day-to-day operation of the library. In all cases the chief librarian should have direct access to the meetings of the governing body of the library and work loosely with it.
  24. 24. GOVERNANCE OF THE PUBLIC LIBRARY Policy documents should be made available to the public and where possible steps should be taken to involve local citizens in the development of the public library. Public librarians must be fully accountable both their governing bodies and local citizens for their actions by providing reports holding public meetings and through consultation. They must also maintain the highest professional standards in carrying out their duties and in advising the governing body.
  25. 25. ADMINISTRATION OF THE PUBLIC LIBRARY The administration of a public library should be directed towards improving the quality of series to the users and not as an end in itself. It should be efficient and accountable.
  26. 26. Ten Principles guiding effective Library Governance 1. Build a solid governance framework that includes bylaws and policy and an achievable plan that is based on why you exist: your mission. 2. When youve build it make sure it works and keep in shape. 3. Know who you are there to represent and how to connect with them.
  27. 27. 4. Make good decision on their behalf. 5. Know that it is that you need to achieve. 6. Access what you have accomplished and report progress regularly. 7. Know what information you need and where and how to get in order to manage risk.
  28. 28. 8. Know who you need on the board and who you need to run the library. 9. Know where and how to get resources you need. 10. Remember, you are not there to manage- you are there to govern.
  29. 29. Important elements in delivering an effective public library service: People at all ages and at all stages of life: children young adults adults. Institutions within the wider community network: educational, cultural and voluntary organizations and groups in the community the business community the governing body of the parent organization 1. Identifying potential users Individuals and groups of people with special needs: people from different cultures and ethnic groups including indigenous people people with disabilities housebound people institutionally confined people
  30. 30. 2. Analyzing users needs 3. Developing services to groups and individuals a. Service provision loan of books and other media provision of books and other materials for use in the library information services using print and electronic media readers advisory services including reservation services community information services user education including support for literacy programmes programming and events
  31. 31. Public libraries have a special responsibility to support the process of learning to read, and to promote books and other media for children. Provide special events for children, such as storytelling and activities related to the librarys services and resources. public libraries provide an opportunity for children to experience the enjoyment of reading and the excitement of discovering knowledge and works of the imagination. b. Services to children c. Services for young adults
  32. 32. d. Services for adults olifelong learning oleisure time interests oinformation needs ocommunity & cultural activities orecreational reading
  33. 33. 4. Introducing customer care policies Elements in a Costumer care Policy o the image projected by all libraries must be neutral and objective. o staff should be courteous, friendly, respectful and helpful at all times there should be a regular programme of staff training in customer care. o all staff should receive basic awareness training on how to deal with people with disabilities or from ethnic minorities.
  34. 34. Elements in a Costumer care Policy o jargon should be avoided in all forms of communication, verbal and written. o staff should have a friendly and informative telephone manner methods of communication with the users must be provided, e.g., billboards, bulletins, website.
  35. 35. o the design of the library should be as convenient and inviting as possible. o opening hours should be convenient for the users. o open public access catalogues should be available on the Internet so that the user can access services from home and outside opening hours.
  36. 36. o there should be efficient renewal and reservation services o equipment should be provided to make library use convenient o users should receive a response in the shortest possible time; letters and other forms of communication should be answered promptly and courteously o services should be delivered beyond the library building when users needs require it o all printed information about services should be available in appropriate alternative formats
  37. 37. 5. Promoting user education o public library should help its users develop skills that will enable them to make the most effective use of the librarys resources and services. o Library staff must act as information navigators to help users of all ages to make the most effective use of information and communications technology, and programmes of user education should be developed.
  38. 38. 6. Co-operating and sharing resources 7. Developing electronic networks 8. Ensuring access to services the function of the library the size of the library designated spaces design features accessible shelving sign-posting the ambience of the library...