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Line 8 - Local Expenses • Training expenses for employees reported on lines 1-5 • Tuition, mileage, meals, workshops Line 9 – Telephone/Postage Don’t forget cell phones Advertising related to pupil transportation (job postings) Line 10 – Other Utilities • Electricity, Heat, Water • Trash & recycling Utility costs must be direct billed to the transportation department and not a proration of the school district’s total utility bill Purchased Services – Non Purchased Services – Non Vehicle Vehicle Allowable Expenses Allowable Expenses 1

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Page 1: Line 8 - Local Expenses Training expenses for employees reported on lines 1-5 Tuition, mileage, meals, workshops Line 9 – Telephone/Postage Don’t forget

• Line 8 - Local Expenses• Training expenses for employees reported on

lines 1-5• Tuition, mileage, meals, workshops

• Line 9 – Telephone/Postage • Don’t forget cell phones• Advertising related to pupil transportation (job postings)

• Line 10 – Other Utilities• Electricity, Heat, Water• Trash & recycling

• Utility costs must be direct billed to the transportation department and not a proration of the school district’s total utility bill

Purchased Services – Non Purchased Services – Non VehicleVehicle

Allowable ExpensesAllowable Expenses

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Page 2: Line 8 - Local Expenses Training expenses for employees reported on lines 1-5 Tuition, mileage, meals, workshops Line 9 – Telephone/Postage Don’t forget

• Line 11 – Purchased Services – Staff

• The number and costs of staff contracted from a third party entity who if employed by local district would have been reported on lines 2 – 5 including:

• Bus Drivers• Aides• Secretaries, clerical• Other support staff

(A Third Party Entity is not another Michigan School District or Intermediate School District)

Purchased ServicesAllowable ExpensesAllowable Expenses

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Page 3: Line 8 - Local Expenses Training expenses for employees reported on lines 1-5 Tuition, mileage, meals, workshops Line 9 – Telephone/Postage Don’t forget

• Line 12 – Other Non-Vehicle Purchased ServicesCopier leases, printer, fax repairs• Technology support

• Routing or software

• Advertising for employee recruitment

• Maps – generation and printing

• Garage or parking lot repairs

• Performed by other departments

• Outside contractors

• Equipment repair

• Fuel pumps, time clocks, bus wash

Allowable ExpensesAllowable ExpensesPurchased Services – Non Purchased Services – Non VehicleVehicle

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Purchased Services – Non Purchased Services – Non VehicleVehicle

Allowable ExpensesAllowable Expenses

Line 12 continued

• Repairs for private residences – mailboxes

• Snow plowing - in house or contracted

• Laundry – mechanics uniforms, towels

• Pest control

• Contracted aides, secretarial or dispatcher

• Rental of in-service materials

• Driver Physicals

– Do not include improvements made to bus garages and bus parking lots

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Contracting or leasingContracting or leasingwhere does it go?where does it go?

• Line 11: Any person performing transportation duties not employed by the school district– including drivers, mechanics, bus aides

• Line 15: Both black and yellow buses and staff not employed or owned by the district

• Line 19: Black and yellow buses not owned by the school district– when staff is employed by district, or– if staff and buses are provided by separate

companies

Allowable ExpensesAllowable Expenses

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Page 6: Line 8 - Local Expenses Training expenses for employees reported on lines 1-5 Tuition, mileage, meals, workshops Line 9 – Telephone/Postage Don’t forget

• Line 14 – Pupil Transportation Common Carrier

• Amount paid to a third party entity offering services to the general public

• Includes public transit and companies• Passes for public transportation

• Must include the number of vehicles the company uses to provide the service

• These vehicles are not listed on the SE-4107• Only exclusive special ed common carrier costs may be

charged to Section 52 or 53a• Field trip costs must be reported as regular education

Column 2• Does not include companies such as Dean,

First Student or Durham

Non Black and YellowNon Black and YellowAllowable ExpensesAllowable Expenses

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• Line 15 – Pupil Transportation Common Carrier• Amount paid to a third party entity to provide pupil

transportation to and from school

• Includes Servicar, First Student, Dean, Durham

• Include the number of vehicles the company uses to provide the service

• These vehicles MUST BE listed on the SE-4107

• Only exclusive special ed costs may be charged to Section 52 or 53a

• Field trip costs must be reported under regular education Column 2

• If contracting bus drivers only – report on Line 11

Black and YellowBlack and YellowAllowable ExpensesAllowable Expenses

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Line 16 – Family Vehicle

• Private vehicle

• Parents

• Pupils transporting themselves

• Only exclusive special ed costs may be charged to Section 52 or 53a

• Do not include transportation for a school related event

Purchased Services – Vehicle Purchased Services – Vehicle RelatedRelated

Allowable ExpensesAllowable Expenses

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Allowable ExpensesAllowable ExpensesPurchased Services – Vehicle Purchased Services – Vehicle RelatedRelated

• Line 17 – Pupil Transportation Taxi Cab

• Amount paid to taxi cab companies for transporting pupils to and from school

• Must include the number of vehicles the company uses to provide the service

• Taxis are not listed on the SE-4107

• Only taxi cab costs exclusively for special education riders may be charged to Section 52 and Section 53a

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Line 18 – Fleet Insurance• Vehicles used to transport students to school

and school related events

• Report by vehicle

• Prorate premiums for vehicles not used exclusively for student transportation

• Not eligible to be prorated to Section 53a

• Combination vehicles are reported in Column 2

• Spare buses – 1 for every 10

• Must match current year’s SE-4107

Purchased Services – Vehicle Purchased Services – Vehicle RelatedRelated

Allowable ExpensesAllowable Expenses

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Allowable ExpensesAllowable Expenses

Line 19

• Amount paid to lease or contract buses to provide pupil transportation to and from an instructional site

• Driven by school district staff

• Black and yellow only

• Not eligible to be prorated to Section 53a

• Include the number of vehicles

• Maintenance, repair, fuel, etc. are not included

• Vehicles must be reported on the SE--4107

Contracted or Leased BusesContracted or Leased Buses

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Allowable ExpensesAllowable ExpensesPurchased Services – Vehicle Purchased Services – Vehicle

RelatedRelatedLine 20 – Other Vehicle Related Costs• Costs for maintenance and repairs for buses listed

on line 16

• Not eligible to be prorated to Section 53a

• Contracted vehicle repairs• Two-way radios

• Contracted or district owned buses• GPS monthly fees• Fire extinguisher inspections• Towing

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Allowable ExpensesAllowable Expenses

SuppliesSupplies

• Line 22 – Gasoline/Fuel

• Tax is not included

• Line 23 – Oil & Grease

• Line 24 – Tires and Batteries

• Only vehicles used for pupil transportation

• Prorated based on % of buses

• If direct cost – documentation to MDE

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Allowable ExpensesAllowable ExpensesSuppliesSupplies

• Line 25 – Other Supplies, Repair Parts• Small tools• Anti-freeze, brake wash, deicer• Cleaning materials used for buses• Bus repair parts• Emergency equipment, fuses, clean up kits, fire

extinguishers• Repair parts for garage equipment

• Line 26 Office Supplies• Supplies used to support the operation of the pupil

transportation office14

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Other ExpensesOther Expenses• Line 28 Other Expense/Adjustment

• Driver certification fees

• Licensing costs

• Road tests

• Driver awards

• Toll and ferry fees

• Subscriptions

• Driver jackets

• Will also be used by MDE to make any necessary adjustments

Allowable ExpensesAllowable Expenses

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Bus AmortizationBus Amortization

• Authorized annual amount as calculated on the SE-4107

• Reported on line 29

• Not eligible to be prorated to Section 53a

• The amount must agree with final SE-4107

• Do not report spare bus amortization

Allowable ExpensesAllowable Expenses

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Bus AmortizationBus Amortization

• Amortization for vehicles may not be reported on the Transportation

Expenditure Report until calculated on the final SE-4107 School Bus Inventory Report

• New vehicles added to the SE-4107 in 2013-2014 will not have amortization

calculated until the 2014-2015 school year

Allowable ExpensesAllowable Expenses

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Bus AmortizationBus Amortization

Amounts found on your district’s Final SE-4107

Allowable ExpensesAllowable Expenses

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Bus AmortizationBus AmortizationAllowable ExpensesAllowable Expenses

Only numbers allowed to be reported on Line 29

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Bus AmortizationBus Amortization

Reported on Line 29 Column 2

Reported in Column 3

Allowable ExpensesAllowable Expenses

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Combination BusesCombination BusesAllowable ExpensesAllowable Expenses

Must be reported in column 2

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Spare BusesSpare BusesAllowable ExpensesAllowable Expenses

Are not reported on Line 29

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• Line 31 - Total Annual Miles• Total miles traveled by fleet vehicles used in

providing pupil transportation to instructional sites

• Line 32 – Total Riders Per Count Week• Taken from Special Ed and Regular Ed Count

Week Logs

• Line 33 – Total Fuel Consumed• Total number of gallons of fuel used by pupil

transportation fleet vehicles for providing pupil transportation

District TotalsDistrict TotalsAllowable ExpensesAllowable Expenses

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Common Mistakes to AvoidCommon Mistakes to Avoid

• Failure to communicate and coordinate with the Transportation Department in completing the reports

• Failure to communicate and coordinate with the Special Education Director on all transportation issues

Allowable ExpensesAllowable Expenses

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Be PreparedBe Prepared

Throughout the Year:

• Track you fuel and grease costs & usage

• Maintain driver hours lists

• Vehicle purchases and trade ins/sales

• Track facility and parking lot repairs

Allowable ExpensesAllowable Expenses

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Fuel Purchases 2007-2008PO 191612

Invoice Invoice Gallons Price/gal Cost Freight Invoice Actual Balance

Date Number       and Taxes Amount Payment on PO

7/31/2007               $150,000.00

9/14/2007 291402 13,402 $2.4392 $32,690.16 $130.67 $32,820.83   $117,179.17

9/19/2007 289300 13,400 $2.4842 $33,288.28 $130.65 $33,418.93   $83,760.24

9/25/2007 289616 13,401 $2.5262 $33,856.13 $130.67 $33,986.80   $49,773.44

10/4/2007 291196 13,401 $2.5386 $34,019.78 $13.07 $34,150.44   $15,623.00

10/16/2007 291200 10,502 $2.4634 $25,870.63 $102.39 $15,623.00   $0.00

PO 192980

Invoice InvoiceGallon

s Price/gal Cost Freight Invoice Actual Balance

Date Number       and Taxes Amount Payment on PO

9/25/2007               $150,000.00

10/16/2007 291200 10,502 $2.4634 $25,870.63 $102.39 $10,350.02   $139,649.98

10/16/2007 291697 11,999 $2.5088 $30,103.09 $116.99 $30,220.08   $109,429.90

10/18/2007 291726 12,005 $2.5360 $30,444.68 $117.05 $30,561.73   $78,868.17

10/30/2007 292661 12,000 $2.6986 $32,383.20 $117.00 $32,500.20   $46,367.97

11/1/2007 292663 12,004 $2.8100 $33,731.24 $117.04 $33,848.28   $12,519.69

11/8/2007 293461 12,005 $3.0425 $36,525.21 $117.05 $12,519.69   $0.00

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Putting it All TogetherPutting it All TogetherHow can reported costs help me evaluate my operation?

SE-4094 Transportation Expenditure Report(PAGE 2) July 1, 2008 through June 30, 2009

District Name: District Code:

L Reg/Voc Ed Spec Ed-Sec. 52 Spec Ed-Sec. 53

I Account Code

N Description FTE Expenditure FTE Expenditure FTE Expenditure Total

E (1) (2) (3) (4) (5) (6) (7)

1000 - SALARIES

1 1190 Supervisor 1.84 $97,809 0.16 $8,607 $106,416

2 1610 Bus Driver 24.00 $533,697 12.00 $231,821 0.00 $0 $765,518

3 1620 Secretarial/Clerical 0.92 $22,718 0.08 $1,999 $24,717

4 1630 Aides 0.00 $0 6.00 $61,767 0.00 $0 $61,767

5 16xx Other Support 1.84 $69,182 0.16 $23,061 $92,2436 TOTAL SALARIES 28.60 $723,406 18.40 $327,255 0.00 $0 $1,050,661

7 2000 Employee Benefits $346,696 $261,543 $0 $608,239

3000/4000 - PURCHASED SERVICES - NON-VEHICLE RELATED COSTS

8 32xx Local Expenses $4,480 $394 $0 $4,8749 34xx Telephone/Postage $6,560 $577 $7,137

10 38xx Other Utilities $28,673 $2,523 $31,196

11 Other Non-Veh Purch Serv $53,391 $4,698 $58,08912 TOTAL NON-VEH RELATED P/S $93,104 $8,192 $101,296

3000/4000 - PURCHASED SERVICES - VEHICLE RELATED COSTS

No of No of No of

Veh Veh Veh

13 3310 Pupil Trans Common Carrier 0 $0 1 $27,208 0 $0 $27,208

14 3330 Pupil Trans Family Veh Cost 0 $0 2 $1,965 0 $0 $1,96515 3310 Pupil Trans Taxi Cab 0 $0 0 $0 0 $0 $0

16 3930 Pupil Transp. Feet Insurance 29 $24,319 10 $8,386 0 $0 $32,705

17 4230 Contracted/Leased Buses 23 $249,243 5 $99,935 0 $0 $349,178

18 4xxx Other Vehicle Related Costs $28,693 $9,564 0 $0 $38,25719 TOTAL VEHICLE RELATED P/S $302,255 $147,058 $0 $449,313

5000 - SUPPLIES

20 5710 Gasoline / Fuel $148,748 $49,583 $0 $198,331

21 5710 Oil/Grease $0 $0 $0 $0

22 5720 Tires/Batteries $6,572 $2,191 $0 $8,763

23 57xx Other Supplies/Repair Parts $69,364 $23,121 $92,485

24 5910 Office Supplies $1,939 $171 $2,11025 TOTAL SUPPLIES $226,623 $75,066 $0 $301,689

26 7000 Other Expense/Adjustment $211 $19 $0 $230

27 Bus Amortization 20 $22,124 0 $29,729 0 $0 $51,853

28 TOTAL EXPENDITURES $1,714,419 $848,862 $0 $2,563,281

29 Total Annual Miles 380,450 268,800 649,250

30 Total Riders Per the Count Week 2,431 206 2,637

31 Total Fuel Consumed (in gallons) 50,115 32,250 82,36532 Miles Per Gallon 7.59 8.33

Ultimate Goal - Optimal Operational Performance

Keep in Mind:

Quality results are only as accurate and

complete as the quality of the source

data

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AnalyzinAnalyzing Your g Your DataData

SE-4094 SE-4094 Template & Data Template & Data Summary Summary available upon available upon requestrequest

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On Time, Ready to Learn at What On Time, Ready to Learn at What Cost?Cost?

• Financial Constraints and Legislative changes may prevent us from doing what we want for student safety

• Target fixation may get us through the day to day - but may cause us to miss strategic thinking

• Are you taking the time to analyze your costs?

Analyzing Your DataAnalyzing Your Data

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The True Cost The True Cost ofof Transportation Transportation• Your SE-4094 may not accurately provide a true

look of your district’s actual transportation costs• Are you reporting true:

• Mileage?• Student Counts?

• Are all costs in your transportation budget?• Human resources• Technology• Maintenance

• Is work on non-transportation equipment included in transportation budget?

Analyzing Your DataAnalyzing Your Data

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• Different approaches to providing pupil transportation are found in many school districts.

• Quantitative metrics will not provide the accurate measure of performance

- without a thorough understanding of how the various approaches to service delivery will affect the comparison

Service Delivery Affects Service Delivery Affects CostsCosts

Analyzing Your DataAnalyzing Your Data

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• Compare your data to district fleets of similar size and student counts

• Use the measures to ask questions about how you do business and why some measures may be higher or lower than comparative districts

• Identify how changing your practices can have an impact on your results

• Use historical trend information to establish goals and objectives for changes

• http://www.michigan.gov/cepi/0,1607,7-113-21423_35782_49719---,00.html

Analyze Your PerformanceAnalyze Your PerformanceAnalyzing Your DataAnalyzing Your Data

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• Identify what elements will need to be changed• Identify a reasonable time frame for the

change• Establish timelines for completing goals and

objectives• Assign responsibility and accountability to

specific personnel• Measure, recalculate and reevaluate the

changes impact on your operation• Were they positive?• Were they as expected?

ChangesChangesAnalyzing Your DataAnalyzing Your Data

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Performance IndicatorsPerformance Indicators

• Transportation costs are affected by district operational requirements and constraints

• Some of those costs can be quantified, but others are subjective – such as extra accommodations for special education students beyond those required for transportation

• Use of the following performance indicators will provide another way to analyze your operations

Analyzing Your DataAnalyzing Your Data

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Cost Per StudentCost Per StudentTotal Annual Cost ÷ Students Transported

• Single most important measure of operational efficiency

• Objective is to move the maximum number of students with as few resources as possible

Analyzing Your DataAnalyzing Your Data

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Cost Per StudentCost Per Student• Regular Ed Cost Comparisons:

– State Average - $684*– 2011-12 – State Average - $749

• Special Ed Cost Comparisons:– State Average - $5,982*– 2011-12 – State Average - $6,607

*source MSBO Student Transportation Benchmarking Survey July 2013 (2010-11 4094)

Analyzing Your DataAnalyzing Your Data

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Cost Per BusCost Per BusTotal Annual Cost ÷ # of Insured Buses

• Used as a means of comparison for commercial transportation service providers*

• Most RFP’s and contracts based on cost of bus per day*

State Average - $52,829*

Estimated 2011-12 - $49,920

*source MSBO Student Transportation Benchmarking Survey July 2013 (2010-11 4094)

Analyzing Your DataAnalyzing Your Data

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Bus Bus MaintenanMaintenance Costsce Costs

• Analyze the cost benefit for your district

• When does replacement make the most sense?

Allowable ExpensesAllowable Expenses

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Replace or Maintain?Replace or Maintain?

• Cannot predict future needed repair costs

• The older the bus the greater the parts and maintenance costs

• Lease or purchase will allow for:

• Predictable line item fixed cost

• Planned replacement rotation

• “Soft” costs

• Student and staff safety

• Reliability

Allowable ExpensesAllowable Expenses

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Maximize EfficiencyMaximize Efficiency

Transportation efficiency is achieved by:

• Maximizing # times bus is used each day

• Buses Per 100 Students

• Maximizing use of available seats

• Bus Capacity Utilization

Allowable ExpensesAllowable Expenses

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Buses Per 100 Students Buses Per 100 Students TransportedTransported

Total Reg. Ed Buses ÷ (Reg. Ed Students ÷ 100)

Efficiency is achieved when the greatest number of students are transported by the fewest buses

Demonstrates routing efficiency:

• How well buses are being filled

• How multiple trips/tiers are assigned to buses

Maximize EfficiencyMaximize Efficiency

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Buses Per 100 Students Buses Per 100 Students TransportedTransported

1.0 – 1.25 buses or less indicates effective capacity utilization and asset reuse*

State Average 1.72*

By Region:Upper Peninsula = 1.8

Northern Lower Peninsula = 2.1

Western = 1.7

Thumb and surrounding area = 1.6

South Central = 1.5

Southeast = 1.6*source MSBO Student Transportation Benchmarking Survey November 2013

Maximize EfficiencyMaximize Efficiency

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Bus Capacity UtilizationBus Capacity Utilization

Assigned Riders ÷ Planned Bus Capacity

• Reflects “fill it” principle

• District procedures for have major impact

• Time and distance effect

• Performance guideline is 70 - 85%

Maximize EfficiencyMaximize Efficiency

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Simple Bus Capacity UtilizationSimple Bus Capacity Utilization

Total Riders ÷ Total # of Available Bus Seats

• Indicates the ability to fully utilize available seats

• A value >100% represents some degree of multiple tiering

Maximize EfficiencyMaximize Efficiency

65 passenger x 29 buses = 1885 seats

2431 students ÷ 1885 = 129 % utilization

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Planned Capacity UtilizationPlanned Capacity Utilization

Total Buses x Planned Seating

• Alternative indication of the ability to fully utilize available seats

• More relevant than simple capacity utilization because this value includes the seats "lost" due to policy decisions that limit seating capacity

Maximize EfficiencyMaximize Efficiency

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Total # of Bus Runs ÷ Total # of Buses

Bell Times Factor:•If all schools start at the same time

• The maximum number runs per bus = 2

•If school (high, middle, elem.) times are staggered• The maximum number of runs per bus = 6

“Reusing a bus through the day is a critical element of overall efficiency and cost effectiveness” *

*source MSBO Student Transportation Benchmarking Survey July 2007

Runs Per BusRuns Per BusMaximize EfficiencyMaximize Efficiency

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Factors That Affect EfficiencyFactors That Affect Efficiency

• School Bell Times

Adequate time between school times • Length of Bus Runs

Long runs prohibit tiering• Geography/Distance• District Policies

Walk to stop distance

Students per seat

Student ride time

Maximize EfficiencyMaximize Efficiency

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Your Practices and EfficiencyYour Practices and Efficiency

• Use of Routing Software• Use increases seating capacity

• Use your resources wisely• Mechanics $35 - $45 hr w/benefits• Are they on parts runs? Fixing mailboxes?• Manage their time – will not get time back when

not wrenching• Rethink how you do maintenance

• Can a lower wage person do:• Oil changes? seat repairs?

Maximize EfficiencyMaximize Efficiency

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Practices to ConsiderPractices to Consider

• Participate in county wide bids to increase buying power• Parts, Tires, Fuel, Physicals and Drug Testing

• Eliminate costly outside contractor costs• Use of fleet maintenance software

• Standardization of vehicle maintenance• Data tracking, better fleet analysis• Better utilization of mechanic hours• Less vehicle down time• Fewer unexpected breakdowns• Fewer spare vehicles will be required

Maximize EfficiencyMaximize Efficiency

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Evaluate RegularlyEvaluate Regularly

Audit your student ridership throughout the school year

• Count often – every 5 to 6 weeks• Alternate your days to count

• Monday 1st cycle, Tuesday next cycle, etc.

• Count morning and afternoon• The calendar affects ridership• Eligible riders vs. actual riders

Maximize EfficiencyMaximize Efficiency

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District Name Utica Community Schools

2006-2007 2005-2006 2004-2005 2003-2004

1 1190 Supervision 306,551 324,615.00 298,070.00 302,778.00

2 1610 Bus Driver 6,014,633 5,962,905.00 5,653,110.00 5,569,792.00

Driver FTE's 266 243.00 241 266

3 1620 Secretarial/Clerical 237,216 268,643.00 203,785.00 224,638.00

4 1630 Aides - - - -

5 16xx Other Support 737,838 710,299.00 605,626.00 640,997.00

6 7,296,238 7,266,462.00 6,760,591.00 6,738,205.00

7 2000 Employee Benefits 5,242,746 4,698,485.00 3,991,507.00 4,322,408.00

- -

8 32xx Local Expenses 5,358 5,368.00 6,068.00 2,981.00

9 34xx Telephone/Postage 6,164 16,700.00 6,087.00 3,391.00

10 38xx Other Utilities 75,919 93,334.00 60,484.00 37,272.00

11 Other Non-Veh Purch Serv 30,078 27,968.00 69,123.00 81,272.00

12 117,519 143,370.00 141,762.00 124,916.00 - - - -

- - - -

- - -

13 3310 Pupil Trans Common Carrier 27,425 31,266.00 -

14 3330 Pupil Trans Family Veh Cost - 348.00

15 3310 Pupil Trans Taxi Cab - -

16 3930 Pupil Trans Fleet Insurance 237,023 213,189.00 223,016.00 216,966.00

17 4250 Contracted/Leased Buses - - - -

18 4xxx Other Vehicle Related Costs 107,092 80,712.00 138,466.00 120,981.00

19 371,540 325,167.00 361,482.00 338,295.00

- - -

20 5710 Gasoline/Fuel 990,163 1,133,110.00 717,908.00 565,130.00

21 5710 Oil/Grease 14,760 21,482.00 2,615.00 11,336.00

22 5720 Tires/Batteries 145,131 125,799.00 86,826.00 98,072.00

23 57xx Other Supplies/Repair Parts 312,851 355,408.00 230,128.00 259,211.00

24 5910 Office Supplies 27,943 78,147.00 11,095.00 17,361.00

25 1,490,848 1,713,946.00 1,048,572.00 951,110.00

26 7000 Other Expenses/Adjustment 49,140 21,259.00 15,918.00 44,375.00

27 Bus Amortization 1,481,612 1,579,415.00 1,482,586.00 1,381,719.00

28 16,049,643 15,748,104.00 13,802,418.00 13,901,028.00

29 3,858,266 3,840,564.00 3,957,627.00 3,417,123.00

30 18,064 17,437.00 17,062.00 15,764.00

31 593,134 603,412.00 470,603.00 455,608.00

32 6.50 6.36 8.41 6.87 Total Cost Per Mile 4.16 4.10 3.49 4.07 Total Vehicle Related Costs w/o Mech salary 1,834,445 1,960,966.00 1,398,959.00 1,272,044.00 Total Vehicle Related Costs inc Mech salary 2,572,283 2,671,265.00 2,004,585.00 1,913,041.00 Vehicle Related Cost Per Mile w/o mech salary 2.10 1.96 2.83 2.69 Cost Per Student 888.49 903.14 808.96 881.82 Average Salary Per Driver 22,611.40 24,538.70 23,456.89 20,939.07

Gasoline cost per mile 0.26 0.30 0.18 0.17

1000 SALARIES

TOTAL SALARIES

SE-4094 Yearly ComparisonsAs of 9/23/07

3000/4000 -PURCHASED SERVICES-VEHICLE RELATED COSTS

LINE

SUBTOTAL

TOTAL VEHICLE RELATED P/S

3000/4000 - PURCHASED SERVICES-NON-VEHICLE RELATED COSTS

Total Riders Per the Count Week

Total Fuel Consumed (in gallons)

Miles Per Gallon

5000 - SUPPLIES

TOTAL SUPPLIES

TOTAL EXPENDITURES

Total Annual Miles

Yearly ComparisonsYearly Comparisons

Use historical information to establish program goals and objectives

Analyzing Your DataAnalyzing Your Data

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What’s Your History?What’s Your History?Yearly Comparisons 2000 - 2007

4.16

2.10

0.26

3.49

2.83

0.18

3.92

2.95

0.11

4.07

2.56

0.13

$0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 $4.50

Total Cost Per Mile

Vehicle Related Cost PerMile w/o mech salary

Gasoline cost per mile2000-2001

2001-2002

2002-2003

2003-2004

2004-2005

2005-2006

2006-2007

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How Does Your Operation How Does Your Operation Compare?Compare?

SE-4094 information will be available to see how your district compares

Data set will be downloadable from Data & Reports, Finances section of CEPI Web site:

 

http://www.michigan.gov/cepi

The form view allows:•Entry of your district code - will populate the form with district's data

• Viewing of data summarized at the ISD and state levels

Database view provides data in a format to analyze in Excel to examine your district or compare with other districts

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TimelineTimeline

• SE-4107 Due June 30th each year

• SE-4094 Due October 7th each year

• Pupil Transportation Count Week – aligns with the Fall Pupil Membership Count

• Operational Evaluations – throughout each school year

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Questions?Questions?

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Resources and LinksResources and Links

• Michigan Department of Education

http://michigan.gov/cepi

https://mdoe.state.mi.us/bus/

• MSBO Student Transportation Benchmarking Survey – July 2013

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Additional SupportAdditional Support• CEPI Customer Support – Technical Questions

Phone: 517-335-0505

E-Mail: [email protected]

• Dianne Easterling, Office of Special Education

Phone: 517-241-1235

Email: [email protected]

• Lori Richardson, Oakland Schools

Phone: 248-209-2224

Email: [email protected]

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EvaluationsEvaluations

Help us to help you in the future:

• Please take the time to fill out a Workshop Evaluation

Thank you!

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