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TP-104/6/TDM GDC/Form Printing /Tender/2017-18

1 Signature of the tenderer with seal

BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise)

Office of the Telecom District Manager,

Telecom Bhavan, Complex, Visapur, Gadchiroli

NIT No: TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/ Dated 22/06/2017

Limited Tender Document

“TENDER FOR SUPPLY OF PRINTED FORMS IN

GADCHIROLI SSA”

Visit us at: www.maharashtra.bsnl.co.in



TABLE OF CONTENTS

Sr. No. Index Page Nos.

1 Notice Inviting Tender 3-4

2 General Scope of Work 5-5

3 Instructions to bidder 6-14

4 General conditions of contract 15-17

5 Tender application form - Annexure-I 18-18

6 PROFORMA OF DECLARATION REGARDING NO NEAR RELATIVE -

Annexure-II 19-19

7 Declaration –non blacklisting – Annexure-III 20-20

8 Declaration-Downloading of tender doc.- Annexure-IV 21-21

9 Schedule of requirement – Annexure-V 22-22

10 Bank guarantee proforma – Annexure- VI 23-24

11 Agreement Proforma - Annexure- VII 25-25

12 Checklist - Annexure-VIII 26-26

13 SAMPLE OF CUSTOMER APPLICATION FORM (FRONT SIDE) 27-27

14 SAMPLE OF CUSTOMER APPLICATION FORM (BACK SIDE) 28-28

15 SAMPLE OF SIM SWAP/REPLACEMENT/UPGRADATION FORM

29-29

16 SAMPLE FORM FOR VALUE ADDED SERVICE 30-30

17 SAMPLE FOR RECEIPT (ACG-67) AND BILL PAYMENT

COMPUTER RECEIPT 31-31

18 SAMPLE OF DEMAND NOTE(MOBILE) FORM 32-32

19 SAMPLE OF CUSTOMER APPLICATION FORM NEW

LANDLINE CONNECTION (FRONT SIDE) 33-33

20 SAMPLE OF CUSTOMER APPLICATION FORM NEW

LANDLINE CONNECTION (BACK SIDE) 34-34

21 SAMPLE OF APPLICATION FORM NEW BROADBAND CONNECTION (FRONT SIDE)

35-35

22 SAMPLE OF APPLICATION FORM NEW BROADBAND

CONNECTION (BACK SIDE) 36-36

23 SAMPLE OF STARTUP KITS 37-37

24 SAMPLE OF APP-9 AND 10 FORM 38-39

25 Tenderer profile 40-40

25 Financial Bid - Annexure-IX 41-42



BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprises)

OFFICE OF THE TELECOM DISTRICT MANAGER

TELECOM BHAVAN COMPLEX AREA, VISAPUR, GADCHIROLI -442 605.

NIT No: TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/ Dated 22/06/2017

NOTICE INVITING LIMITED TENDER

[SECOND CALL]

Sealed tenders (PVC tape or wax sealed) are invited by the SSA head/TELECOM DISTRICT

MANAGER, BSNL GADCHIROLI on behalf of the Bharat Sanchar Nigam Limited from eligible bidders as per

terms and condition etc. of tender documents for " SUPPLY OF PRINTED FORMS IN GADCHIROLI SSA ".

The details of Technical and Financial condition are available in tender document.

01 Name of the Work “TENDER FOR SUPPLY OF PRINTED

FORMS IN GADCHIROLI SSA”

02 Tender No. TP-104-6/TDM GDC/Form Printing/ Tender /

2017-2018/

03 Validity of Tender 180 days from the date of opening of tender.

04(a) Approx. estimated cost of tender. Rs. 1,87,230/-

04(b) Earnest Money Deposit (EMD) Rs. 4,681/-

04(c) Security Deposit Rs. 18,723/-

05 Cost of Tender Documents:( Non-refundable) Rs. 530/- (Rupees Five Hundred Thirty only).

06 (a) Tender Documents can be obtained by submitting the original

cash receipt or downloaded from www.maharashtrabsnl.co.in.

They will affix the cash receipt of Rs.530/-or Demand

Draft(DD) drawn on any Nationalized /Scheduled Bank payable at GADCHIROLI drawn in favour of AO (Cash) BSNL

GADCHIROLI along with the tender bid

SDE (Plg) office of TDM, BSNL,

GADCHIROLI.

b) Time and date for Sale of documents Between 10:30 to 13:30 hrs on working day

upto 06/07/2017.

07 Time and Date upto which the completed tenders will be

accepted. Date upto 15:00 Hours on 06/07/2017

08 Time and Date of opening of Technical bids . Date at 15:30 Hours on 06/07/2017

09 Venue for Opening of Tenders (Sale, Submission and

Opening)

Chamber of A.G.M. (Plg.), O/o TDM, BSNL

GADCHIROLI.

10

Earnest Money Deposit(s) (EMD) to be paid in cash at cash

counter O/o TDM, GADCHIROLI or by Demand Draft(DD)

drawn on any Nationalized/Scheduled Bank payable at

GADCHIROLI drawn in favour of:

AO (Cash) O/o TDM BSNL GADCHIROLI.

11 ELIGIBILITY CRITERIA:-

Experience Certificate of having satisfactorily supplied

printed Forms to Central Govt. offices or PSU’s

Organisation or State Govt. offices or local bodies

(individual or combined experience) to the tune of

minimum Rs.65,530/- during any one year during the

period from 2011 to 2016 (irrespective of number of

months during that calendar year) issued by an officer

not below the rank of DE/AGM or equivalent. The

certificate should invariably be enclosed with tender

document.



Note:- If the date of opening of the bid happens to be holiday the tender bid(s) shall be opened on the next working day at

the same time and place.

Note :- As per Central Government new GST rule, Service Tax or Sales Tax and all other taxes as

applicable may be replaced with GST, so bidder will be bounded to comply to the rule and taxes

will be levied at the prevailing tax rates as applicable.

Address of Officers with postal address for redressal of any complaint related to tender.

( As per Dy. General Manager (Vig) Mumbai letter No. VIG/MH/2008-09/Genl Corrs/58 dated 21-11-2009)

Sl.No. Postal Address Phone No. Fax No.

1 Chief General Manager Telecom,

Maharashtra Circle, “A” Wing, 6th floor,

Vigilance Section ,BSNL ,Administrative Bldg.Juhu

Road,Santacruz (W) ,

Mumbai-400 054

022-26616999

022-26616777

2 Dy. General Manager (Vig)

o/o Chief General Manager Telecom,

Maharashtra Circle, “A” Wing, 6th floor,

Vigilance Section , BSNL ,Administrative Bldg.Juhu

Road,Santacruz (W), Mumbai-400 054

022-26616715

022-26615774

3 TELECOM DISTRICT MANAGER,

Telecom Bhavan, Complex Area, Visapur,

GADCHIROLI-442 605

07132-222111

07132 - 222506

4 Sub-Divisional Engineer (Vig)

O/o General Manager Telecom,

Near Zilla Stadium, Civil Lines,

Chandrapur -442 401

07172-274444

07172-256644

Asstt. General Manager (Plg.)

O/o TDM, GADCHIROLI.



GENERAL SCOPE OF WORK

Scope of work: -The scope of work is to supply printed Forms which are required for day to day provisioning

work in GADCHIROLI SSA.

1. The approximate requirement is as under.

Sr.

No.

Details & Size of forms Type of

Paper

Approx. requirement

One side

printing (Nos.) Both side

printing (Nos.)

1 21.5 cm X 34.5 cm Customer Application Form For New Mobile Connection (Post paid/Prepaid). Multicolour printing of BSNL Logo & BSNL Header text only on Front page. Single Colour (Black & White) printing on Back side on A Grade mills maplitho paper. (Pl refer SAMPLE FORMS)

70

GSM

--------- 20000

2 21cm X 30 cm (A4 Size)

SIM Swap/Replacement/Up-Gradation Form. One-side printing in Black & White. (Pl refer SAMPLE FORMS)

60

GSM

20000 ----


Provision / Withdrawal of Value Added Services

One-side printing in Black & White. (Pl refer SAMPLE FORMS)

60

GSM

2,000 forms ----

4 18 cm X 11 cm [binding border size]

16 cm x 11 cm [inner border size]

ACG-67 One-side printing in Black & White. (Pl refer SAMPLE

FORMS) in duplicate

60

GSM

100 books ----

5 15 cm X 7.5 cm | Bill payment receipt

BSNL Logo & BSNL Header text only on each receipt. Single

Colour (Red) computer continuous paper bundle (Pl refer

SAMPLE FORMS)

60

GSM

1000 X 1

bundle

10 bundles

----

6 20cm X 32 cm | Demand Note (Mobile)

Triplicate in three colour. (SAMPLE FORMS will be provided)

60

GSM

6 Books

Multi-colour ----

7 21.5 cm X 34.5 cm

Customer Application Form

For New Landline Connection (Single colour Black & White

printing both side) (Pl refer SAMPLE FORMS)

70

GSM

---- 8000


Application Form for New Broadband connection. Bothside printing in Black & White. (Pl refer SAMPLE FORMS)

70

GSM

---- 8000

9 13.5cm X 8.5cm

START UP KITS Multicolour printing with finished size

140

GSM

---- 20000

10 APP-9 |||| Confidential report of non-gazetted staff

Bothside printing in Black & White. (Pl refer SAMPLE

FORMS)

70

GSM

---- 400 set (3

pages equal to

1 set) both side

printing

11 APP-10 |||| Report of the work and conduct of the Gr. D

(Black and white printing on A4 size paper)

70

GSM

150 Nos. ----

2 No transportation charges will be paid extra. The Forms is to be supplied to JTO (Sales/Mktg ), O/o TDM, GADCHIROLI, or to the

consignee as indicated in purchase order within the area of GADCHIROLI Municipal Corporation as required from time to time in

various lots.

3 The contract shall normally be for one year (unless otherwise specified) but BSNL GADCHIROLI, reserves the right to extend the

contract period maximum for 6 months beyond the period specified in the letter of acceptance (tender), on the same rates and other

terms & conditions. However, further extension beyond 6 months, if necessary, will be on mutually agreed terms and conditions.

4 The BSNL GADCHIROLI will have the right to increase or decrease up to 25% of the quantity of goods and services specified in

the schedule of requirements without any change in the unit price or other terms and conditions.

5 The BSNL reserve the right to increase the tendered cost of existing tender by 25% if required and contractor is abide to act on the

same rates, terms & conditions.

6 The SSA Head/TDM GADCHIROLI reserves the right to have the panel of contractors.

Assistant General Manager (Plg.)

O/O TDM, BSNL GADCHIROLI -442605



INTSTRUCTION TO THE TENDERER/BIDDERS

1. Definitions:

1.1 The Purchaser means BSNL, GADCHIROLI. The tenderer (bidder) means the individual or firm who

participates in this tender and submits its bid.

1.2 The supplier/ contractor means the individual or firm providing goods/services under contract.

1.3 The Goods/Services means all the equipment/Material/Services, which the supplier is required to provide to

the BSNL GADCHIROLI under the contract.

1.4 Letter Of Intent (LOI) means the written communication to the successful bidder of the intention of the BSNL

GADCHIROLI to accept the tender as per the terms & conditions contained & referred there in.

1.5 Purchase Order /Work Order means the written order signed by the BSNL GADCHIROLI for the purchase

of goods/ performance of services respectively as per terms & conditions of tender finalized & accepted by the

BSNL, GADCHIROLI. The contract price means the price payable to the bidder under the purchase order/work

order for the full & proper compliance of his contractual obligations.

1.6 The records, terms & expressions not specifically defined herein or in the tender documents, shall have the same

meaning assigned to them, as the case may be. The head notes are for guidance only & shall not affect the

interpretation or construction of any provision thereof in the tender documents.

1.7 Date of receipt of communication will be taken as actual date of receipt or seven days from date of dispatch in

case of postal delivery, whichever is earlier unless specifically mentioned.

1.8 Any notice, order or other communication sought to be served on the contractor with reference to the contract

shall, without prejudice to any other mode of service, be deemed to have been served if delivered by hand or

sent by registered post to the office of bidder at site or to the bidders head office, while any notice or order or

communication by the bidder to be served on BSNL with reference to contract shall be validly served, if

delivered by hand or through registered post to the office of TELECOM DISTRICT MANAGER,

GADCHIROLI-442605.

1.9 'Members of Family’ in relation to a Government servant includes -

The near relatives for this purpose are defined as -

a. Members of the Hindu Undivided Family.

b. They are husband and wife.

c. The one is related to the other in the manner as father, mother, son(s) & son's wife (daughter - in law),

daughter's husband (son-in-law), brother(s) and brother's wife and sister's husband (brother-in-law).

2. Expenditure on tendering

The bidder shall bear all the costs associated with the preparation and submission of his bid(s). The BSNL

GADCHIROLI, will in no case, be responsible or liable for any cost(s), regardless of the conduct or outcome

of the bidding process.

3 Clarification of Tender Documents:

No request for post-bid clarifications shall be entertained.

4 Tender documents:

The bidding procedure, terms & conditions of the contract &the goods/services proposed to be purchased are

described in the tender document.

The bidder shall examine all the forms, instructions, terms & conditions and specifications in the tender

documents. Failure to furnish all information, required as per the tender documents or submission of bids not

substantially responsive to the tender document shall be at bidder's own risk & liable for summarily rejection.

5 Amendment to the bid documents:

5.1 The BSNL GADCHIROLI, for any reason, whether at its own initiative or in response to the clarification(s)

sought by the prospective bidder(s) may, at any time, prior to the last date for submission of the bids, amend the

bid documents. All such amendments shall be notified in writing or on website or by FAX to all the prospective

bidders who have purchased the tender documents. These modifications / amendments shall be binding on all

concerned.

5.2 To allow the prospective bidders reasonable time for preparing the bids after taking into account the

modifications, the BSNL GADCHIROLI, at its discretion, may extend the date for submission of the bids.



6 Bid Prices:

6.1 Prices shall be quoted by the bidder in Rs. & Paisa for Per 1000 forms. (Paisa in 2-digits only). Price quoted at

any other place shall not be considered.

6.2 The prices quoted by the bidder shall remain fixed during the entire period of the contract and & shall not be

subject to variation on any account. The bid submitted with variable prices unless asked by BSNL,

GADCHIROLI shall be rejected as a non-responsive bid.

6.3 The prices shall be quoted with sufficient details to enable the BSNL GADCHIROLI arrive at total prices of

the equipment/services offered.

6.4 The rates quoted by the bidder must be reasonable & logical. The tender can be rejected on the basis of

unreasonable & illogical rates.

7 Bid Security (EMD):

7.1 The bidder shall furnish, as part of his bid, bid security (EMD) for an amount of Rs. 4,681/- (Rs. Four Thousand

Six Hundred Eighty One only).

7.2 The bid security (EMD) is required to protect the BSNL GADCHIROLI’s interests against the risk of bidder’s

conduct, which would warrant the forfeiture of the bid security.

7.3 The Earnest Money should be paid in cash at the cash counter or through Demand Draft or Banker’s cheque

(pay order), drawn in favour of “Accounts Officer (Cash), O/o TDM, BSNL GADCHIROLI”, payable at

GADCHIROLI. The receipt (ACG 67) obtained from A. O. (Cash) O/o TDM BSNL Gadchiroli must be

attached with the bid by the bidder. No other mode of payment of Earnest Money Deposit is acceptable.

7.4 Bidders registered with National Small Scale Industries Corporation (NSIC), Govt. of India for similar items &

having a monetary limit not below the total bid value may claim exemption from payment of EMD & Cost

of Tender documents. The bidder shall furnish along with the bid a certificate/documentary proof in respect

of registration clearly specifying the monetary limit. In case the bid value is more than their monetary limit, the

bidder shall furnish EMD/Bid security above their approved monetary limit. Such bidders should also submit

their monthly turnover in support of the claim for meeting the delivery schedule duly certified by the NSIC.

Moreover, they should also produce documentary evidence showing that the firm is registered with NSIC for

the items tendered for. Failure to comply this provision shall result in summarily rejection of the bid.

7.5 Amount or amounts payable, if any, to the bidder or the bid security furnished by the bidder in respect of an

earlier bid, shall not be adjustable against this bid, unless specified otherwise, as a special condition by the

BSNL GADCHIROLI.

7.6 No other bidder (except as specified under para 7.4 above and others specifically exempted by Govt. of India

for payment of EMD) shall be exempted from the requirement of bid security.

7.7 The amount deposited as bid security shall carry no interest. During the entire period it remains with BSNL,

GADCHIROLI.

7.8 The bid security of the unsuccessful bidders(s) shall be refunded only after the successful completion of process

& finalization of tender.

7.9 The bid security of the successful bidder(s) will be returned upon the bidders accepting of the LOI & on

furnishing the Security deposit either in cash or in the form of bank guarantee issued by a Nationalized

bank/Scheduled bank and signing of agreement with BSNL GADCHIROLI.

7.10 The bid security shall be forfeited:

a) if the bidder withdraws his bid during the period of bid validity or

b) In the case of a successful bidder, if the bidder fails to sign the contract and/or fails to furnish Security

deposit (S.D.) in accordance to the relevant clauses of the documents(s).

7.11 A bid not secured in accordance to para 7.1 and 7.3 shall be summarily rejected as a nonresponsive bid.



8 Period of validity of bid:

8.1 The bid shall remain valid for 150 days after the date of opening of bid(s), a bid valid for a shorter period shall

be rejected as a non-responsive bid.

8.2 In exceptional circumstances, the BSNL GADCHIROLI may seek the bidders consent for extension of the

period of validity of bids. The request & the responses thereto shall be made in writing. The bid security

provided, as per clause 7 shall be suitably extended. A bidder shall however, has the right to refuse for an

extension without any risk to his bid security. A bidder conceding to the request for extension of time shall,

however, not be permitted to modify his bid.

9 Signing of Bid:

9.1 Bidder will be required to produce attested certificate of registration/shop act issued by the registrar of firm in

favour of his authority to sign on behalf of firm.

9.2 Individuals signing the bid or the other connected with the contract shall indicate their full name

below their signatures & should be stamped.

9.3 A person signing the bid form or any documents forming the part of the contract on behalf of another person

must have proper authority to sign the documents. If however, found to be otherwise, the BSNL,

GADCHIROLI may, without prejudice to other civil & criminal remedies, cancel the contract at the risk &

cost of such person & hold him liable for all costs & damages arising from the cancellation of the contract

including any loss which the BSNL, GADCHIROLI may suffer on account of execution of contract/intended

contract.

9.4 All pages of original bid documents, printed literature, corrigendum's shall be signed by the person or the

persons having authority of signing the bid.

9.5 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by

the bidder in which case such corrections are to be made, the entry should be clearly scored out by a single

line and encircled and fresh entry should be made. All such corrections should be authenticated under the full

signature of the person signing the tender. Any tender, which does not comply with this requirement, shall be

rejected. All conditional or incomplete tenders will be rejected.

10 Submission of Bid: The bidder shall properly seal (PVC tape seal or Wax seal) the envelope and;

10.1 Bid shall be addressed to the BSNL GADCHIROLI by Designation at the following address:

To,

THE Asstt. General Manager (Plg.),

O/o Telecom District Manager, Bharat Sanchar Nigam Limited,

TELECOM BHAVAN, COMPLEX AREA, VISAPUR,

GADCHIROLI-442605.

10.2 Out station tenders, if any, shall either be sent by Registered Post or delivered in person. The responsibility

for ensuring that the bids are dropped in tender box in time and at the correct address, shall rest solely with

the bidder(s). Bid received late due to postal delay shall not be considered.

Bids delivered in person shall be dropped by that person in the tender box kept with THE A.G.M. (Plg.) O/o

TDM, BSNL, TELECOM BHAVAN, COMPLEX AREA, GADCHIROLI-442605 on or before the date

and time specified in NIT. The BSNL GADCHIROLI shall not be responsible in any way about the bids that

are delivered/ dropped elsewhere and/or after the last date and time for receipt of bids.

10.4 The BSNL GADCHIROLI shall assume no responsibility for the misplacement of the bid(s) or premature

opening thereof, if the outer envelope is not properly wax or PVC tape sealed & marked as required.

10.5 Preparation of Bids:



i. Please note that this is a Two Bid Tender, therefore, Technical Bid (1st Envelope) and Financial bid (2nd

Envelope) should be sealed in separate envelopes with respective superscriptions as Technical Bid or

Financial bid as applicable.

ii. These two envelopes should be sealed in another envelope, and should be addressed to

ASSTT. GENERAL MANAGER (PLG.), O/O TELECOM DISTRICT MANAGER, BHARAT

SANCHAR NIGAM LIMITED, ELECOM BHAVAN, COMPLEX AREA, VISAPUR,

GADCHIROLI-442605.

iii. The envelopes should be superscribed as “TENDER FOR SUPPLY OF PRINTED FROMS IN

GADCHIROLI SSA ".

11 Last date and time for submission of bids: 06/07/2017 upto 15:00 hrs.

11.1 All bids shall be received by the BSNL GADCHIROLI at the address specified under para 10.1 not later than

the date & time specified in NIT.

11.2 The BSNL GADCHIROLI may, at its discretion, extend the date & time for the submission of bids by

amending the Bid documents in which case all rights & obligations of the BSNL GADCHIROLI & bidders

shall be subject to the extended date & time.

11.3 Any bid received after the specified date & time for submission of bids shall be rejected & returned unopened

to the bidder(s).

12. Modification And Withdrawl Of Bids

a) The bidder may modify or withdraw his bid after submission provided that the written notice of the

modification or withdrawal is received by the purchaser prior to the deadline prescribed for submission of

bids.

b) The bidder's modification or withdrawal notice shall be prepared, sealed, marked and dispatched as required

in the case of bid submission in accordance with the provision of clause. A withdrawal notice may also be

sent by FAX but followed by a signed confirmation copy by post not later than the deadline for submission of

bids.

c) No bid shall be modified subsequent to the deadline for submission of bids.

13. Bid Opening:

a) The bids shall be opened on date and time as specified under NIT, in the presence of such bidder(s) or their

representatives who may be present. The bidder(s) or the authorized representative(s) who are present shall

sign an attendance register. The authorized representative(s) of the bidder(s) shall submit letter(s) of authority

before they are allowed to sign the attendance register and participate in the bid opening.

b) For any bidder, not more than one (1) person shall be allowed to attend the bid opening.

c) The bidder’s name, documents attached, modification etc.& any other details contained in the Technical Bid

envelope, as the BSNL GADCHIROLI may consider appropriate at his discretion, will only be announced at

the time of opening to all the bidders.

d) The financial bids of those bidders recommended by TEC & approved by SSA Head/TDM GADCHIROLI

will be opened in due course. The date and place of opening of financial bid will be communicated to the

eligible bidder only by Letter/Fax/Telephone.

14. Summarily Rejection of Bid:

One or more of the following reasons/omissions will render a bid liable to summary rejection.

a) Bid received late without conclusive proof that it was actually delivered before the specified closing time.

b) Correction & overwriting not signed by the authorized signatory.

c) Documents asked for TECHNICAL BID (along with all annexures), not submitted.

d) Bid from a bidder who did not use the bid document standard as per web site /supplied by O/o TDM,

GADCHIROLI.

e) Conditional bid or bid received with validity for a shorter period than prescribed in clause 8.1.

f) Bid in which rates have not been quoted in the manner specified in the bid form.

g) Non receipt of clarification in time.



h) Bid non-confirmative as per tender specification.

i) Influencing the evaluation of bids.

j) Bids not prepared and sealed as per clause 10.

k) Bidders giving false information, fabricated documents, thereby concealing facts, misrepresenting &

misleading BSNL GADCHIROLI.

l) Tender document not duly filled in and signed with seal on each and every page including corrigendum if any.

m) Violation of any terms & conditions of tender or rules & regulations of Government of India or law.

15. Protective Clause:

The BSNL GADCHIROLI reserves the right to disqualify such bidders, who have not met the contractual

obligations against earlier contracts entered into with the BSNL GADCHIROLI or black listed by any Govt

/Semi-Govt organisation.

16. Clarification of Bids:

In the process of examination, evaluation and comparison of bids, the BSNL GADCHIROLI may, if necessary ask

the bidder(s) for clarification(s) of the bid(s). The request for such clarification(s) and the response thereto

shall be in writing. In case of no response from a bidder, his bid is liable to summary rejection.

17. Influencing the Evaluation of Bids & Award of Contract.

No bidder shall attempt to influence the BSNL GADCHIROLI on any matter relating to the tender(s). Any

attempt to influence the BSNL GADCHIROLI in the evaluation and comparison of the bid(s) and in award of

the contract, shall result in summarily rejection of the bid(s) of such bidder(s).

18. Evaluation:

18.1.1 To determine clause by clause compliance, the bids shall be evaluated in respect to the substantive

responsiveness or otherwise. Thereafter the evaluation shall be done for the substantively responsive bids

only.

18.1.2 A substantively responsive bid is one that conforms to all the terms and conditions of the Tender Documents

without material deviations. The bid’s responsiveness shall be based on the contents of the bid itself without

recourse to any extrinsic material.

18.1.3 A bid determined as substantively non-responsive shall be rejected. The bidder(s) shall not be permitted to

make corrections after opening time of bid to make such bid(s) substantively responsive.

18.1.4 The BSNL GADCHIROLI is not bound to accept the lowest or any tender and reserves to himself the right to

accept the whole or any part of the tender and of allotting the quantities offered. The bidders shall supply the

quantities as decided by the BSNL GADCHIROLI at the approved rates.

18.1.5 The BSNL GADCHIROLI may waive minor non-conformance or irregularity(s) in a bid, which does not

constitute a material deviation, provided such a waiver does not prejudice or affect the relative ranking of the

bid(s).

18.2 Arithmetical error, if any shall be rectified in the following manner:

a) If there is a discrepancy between the unit price & the total price that is obtainable by multiplying the

unit price with quantity, the unit price shall prevail & the total shall be corrected accordingly.

b) It there is any discrepancy between words & figures, the amount in words shall prevail.

c) If there are errors in the calculations or rate of applicable Govt. levies, duties & taxes, the same will be

corrected by the BSNL GADCHIROLI.

19. Commercial Evaluation of Substantively Responsive Bids:

19.1.1 The bids previously determined to be substantively responsive, shall only be evaluated commercially and

compared in detail.

19.1.2 The ranking shall be based on the prices of goods offered inclusive of all taxes, octroi, freight and insurance

etc, if any.

19.1.3 Based on the merits of each case, the distribution of tendered quantity amongst the bidder(s) whose bids are

found to be technically and commercially acceptable shall be determined by the BSNL GADCHIROLI.



19.1.4 The BSNL GADCHIROLI shall have the sole discretion in determining the number of quantity for which the

work orders shall finally be placed. If multiple bids are accepted, the terms and conditions offered to the lowest

shall also apply to the higher bids.

20. Right to Vary the Quantities:

20.1.1 The BSNL GADCHIROLI will have the right to increase or decrease up to 25% of the quantity of goods and

services specified in the schedule of requirements without any change in the unit price or other terms and

conditions.

20.1.2 The vendor shall regulate the delivery of ordered goods/ services as per written instructions from the BSNL

GADCHIROLI.

21 BSNL’s Right to increase Cost of Tender:

The BSNL reserve the right to increase the tendered cost of existing tender by 25% if required and contractor

is abide to act on the same rates, terms & conditions.

22 Right to Accept/Reject Any or all Bids:

The BSNL GADCHIROLI is not bound to accept the lowest or any other bid and reserves the right to accept

or reject any bid, and to annul the bidding process and reject all bids, at any time prior to the award of the

contract without assigning any reason(s), whatsoever and without thereby incurring any liability towards the

affected bidder(s) on this ground.

23 Letter Of Acceptance (LOA) / Letter of Intent (LOI):

23.1 Before the expiry of the validity of bid, the BSNL GADCHIROLI shall notify the successful bidder(s), in

writing by registered letter or by FAX (to be confirmed in writing by registered letter)/ by hand delivery, about

the acceptance of the successful bid(s).

23.2 The bidder shall, within 7 days from the date of receipt of communication, convey his acceptance & shall also

furnish Security Deposit in conformity with the bid documents.

23.3 Failure to comply with the requirement as above shall constitute sufficient ground for the annulment of the

acceptance of the bid and forfeiture of the bid security, in which event, the BSNL GADCHIROLI shall be free

to place orders on any other bidder(s) or call for fresh bids.

23.4 The bid security of the successful bidder(s) shall be discharged only after the performance security (S/D) is

furnished by such bidder(s).

23.5 The contractor may be debarred from participating in the present tender all the future tenders of BSNL,

GADCHIROLI in the event of:

i) Failure of successful Bidder to pay the security deposit & or enter into the prescribed agreement, for any

earlier / present tender of BSNL, GADCHIROLI.

ii) Breach of any terms & conditions of any contract with BSNL, GADCHIROLI.

24 Award of Contract & Issue of Work Order:

24.1 The BSNL, GADCHIROLI may consider placement of a work order for the works on those bidder(s), whose

offers have been found technically and financially acceptable.

24.2 During the period of contract, if so desired by the BSNL, GADCHIROLI, the Contractor shall visit

the BSNL sites at such place and date as may be prescribed by the BSNL, GADCHIROLI for discussions on

design(s) and progress of the work etc.

24.3 The Work order shall be placed in single/different lots by the S.D.E. Incharge of BSNL, GADCHIROLI during

the contract period.

25 Extension of contract period:

The contract shall normally be for one year (unless otherwise specified) but BSNL GADCHIROLI, reserves

the right to extend the contract period maximum for 6 months beyond the period specified in the letter of

acceptance (tender), on the same rates and other terms & conditions. However, further extension beyond 6

months, if necessary, will be on mutually agreed terms and conditions.



26 Right to Cancel the Contract:

26.1 The BSNL GADCHIROLI shall have the right to cancel the contract wholly or in part in the event he is

obliged to do so, on account of any decline, diminution, curtailment or stoppage of the work(s), by giving one

month’s notice.

26.2 The BSNL GADCHIROLI shall have the right to cancel the contract & forfeit S/D if subsequently it is found

that the approved contractor is a “Member of Family” of a “Government servant”.

26.3 The bidder who is a “Member of Family” of a “Government Servant” working either in BSNL/MTNL or

Telecom Department is not eligible to bid for this tender.

26.4 It is binding on every bidder to give declaration along with the tender in the prescribed proforma as per

Annexure II.

27 Agreement:

Successful bidder/ bidders shall also execute an agreement with the BSNL GADCHIROLI i.e. BSNL,

GADCHIROLI on a non-judicial stamp paper of Rs. 100/- as per the Proforma. (The cost of stamp paper to

be borne by bidder). A.G.M. (Plg.) O/o TDM, BSNL GADCHIROLI, shall sign the contract on behalf of SSA

Head/TDM, BSNL, GADCHIROLI & he shall represent the BSNL, GADCHIROLI with reference to contract.

28 Amendments:

Within the scope of the contract the BSNL GADCHIROLI may, at any time, by a written order to the supplier,

amend one or more of the following:

a) Drawings, designs & specifications, where the goods/ services to be supplied/ performed under the contract

are to be supplied specifically for the BSNL GADCHIROLI;

b) The method of packing & shipment.

c) The consignee and/or the place of delivery.

d) The service to be provided by the supplier.

29 Breach of Contract

In case of breach of any tender condition, delay or non-performance of work or supplies, poor quality of work

or material, BSNL, GADCHIROLI may take all or any of the following actions:

29.1 Forfeiture of EMD

29.2 Forfeiture of SD

29.3 Cancellation of contract

29.4 Barring in participation of all future tenders of BSNL, GADCHIROLI for a period of one years or more.

30 ELIGIBILITY/ EXPERIENCE CERTIFICATE

Experience certificate of having satisfactorily supplied printed Forms to Central Government offices or PSU’s

Organization or State Government offices or local bodies ( individual or combined experience) to the tune of

minimum Rs. 65,530/- during any one year during the period from 2011 to 2016 ( irrespective of number of

months during that calendar year ) issued by an officer not below the rank of DE/AGM or equivalent . The

certificate should invariably be enclosed with tender document.

31 The Technical bid should contain following Documents:-

Documents to be submitted with the Technical Bid & placed in the following order. a. Original ACG-67 Receipt / DD towards Tender document cost.

b. Original ACG-67 receipt issued by AO (Cash) office of the TDM, GADCHIROLI in case of EMD Paid in

cash, or Demand draft/ Banker's cheque (Pay order) in favour of “ Accounts Officer (Cash), BSNL TDMD,

GADCHIROLI” and payable at GADCHIROLI, duly issued by Nationalized bank/ Scheduled bank.

c. Declaration regarding downloading of Tender document from website as per Annexure-IV., to be given

separately on letter pad of the contractor (if applicable).

d. Tender document in original , duly filled in & signed with seal on each page by the bidder or the authorized

person.



e. Corrigendum if any has been attached with the tender document duly signed & sealed.

f. The registered copy of the partnership deed in case of partnership concern.

g. Attested copy of ‘‘Power of Attorney” in case person other than tenderer, has signed the tender documents.

h. Attested copy of Experience certificate as per tender condition

i. Attested copy of PAN Card.

J. Attested Copy of Sales Tax /VAT registration Certificate.

k. Attested copy of the Shop Act registration issued by the competent authority and valid as on date .

l. Declaration regarding no near relatives are working in the BSNL / MTNL on the separate letter pad of the

contractor & as per given format in Annex-II.

m. Declaration regarding Non black listing of firm on the separate letter pad of the contractor & as per given

format.

n. For NSIC registered companies seeking concession, should submit valid NSIC registration certificate

mentioning items covered in the registration & monetary limit.

o. Sample of papers to be attached with technical bid duly signed & stamped.

p. Three Envelopes: - (1) 1st Envelope containing Bid Security, Cost of Tender Document, Technical Bid with

required documents.

(2) 2nd Envelope containing Financial Bid- Annexure IX.

(3) 3rd Envelope containing 1st & 2nd envelope.

NOTE: All documents must be self-attested with blue ink ball point pen OR

Attested by a Gazetted officer or notarized [IF applicable, wherever needed].

32 All the above documents are to be attached with the tender document (except Financial bid – Annexure-IX) and to

be either wax sealed or PVC tape sealed in one envelope duly superscribed as Technical bid for “LIMTED TENDER

FOR SUPPLY OF PRINTED FORMS IN GADCHIROLI SSA."

33 Tender is likely to be rejected if the documents required as per clause 31 duly signed/attested are not enclosed along

with tender document.

34 The financial bid should contain only Annexure No IX duly filled in and signed, and sealed in a separate envelope

duly superscribed as Financial bid for “LIMITED TENDER FOR SUPPLY OF PRINTED FORMS IN

GADCHIROLI SSA. "

35 Both these Technical & Financial bid should be either Wax sealed or PVC tape sealed in another big envelope, duly

superscribed as “LIMITED TENDER FOR SUPPLY OF PRINTED FORMS IN GADCHIROLI SSA.”

36 SSA Head/TELECOM DISTRICT MANAGER GADCHIROLI reserves the right to visit/inspect the Bidders office

to ensure the Capability / authenticity of claims of bidder(s). SSA Head/TDM GADCHIROLI also reserves the

right to nominate officer(s) for this job.

37 The articles supplied will be subject to thorough inspection. If those are not strictly according to the specification

the articles will be rejected and return at the supplier’s cost. Quality of the paper to be used for Printing should be

good.

38 The sample of the papers should be made available with the technical bid. The sample of the paper should be

duly stamped, signature.



39 Tender shall quote the rates in Financial Bid. Price quoted at any other place shall not be considered. The rate should

be quoted in words and figures. Ambiguous quotations shall be ignored. The printing charges must be inclusive of

paper charges binding, stitching, numbering, perforating (wherever necessary) It should also be inclusive of

transportation charges. In case of binding/attaching all materials required will be supplied by the printer.

40 Specimen of the forms/books/registers/pads to be printed can be seen with the SDE (Plg.), O/o TDM, BSNL,

GADCHIROLI, in the office during working hours.

41 In every case, the printer should get the proof of the forms ordered to be printed approved by this office. Forms

printed without approval of the proof, are liable to be rejected and the printer shall be wholly responsible for the

same.

42 Most of the forms required to be printed are bilingual i.e. in Hindi and English or in English as required.

43 The printer will have also to print those forms/books, which are not included in the tender list at the rates of equivalent

sizes approved in the tender. Minimum quantity of printing the forms can be 1000. The tenderer will have no choice

to reject the work of minimum quantity.

44 QUERRIES ON TENDER/BID DOCUMENTS & AMENDMENT/ MODIFICATIONS:

44.1 A prospective bidder, requiring any clarification on the Tender/Bid Documents shall notify the BSNL in writing or by

fax. The BSNL shall respond in writing to any request for clarification on the Bid Documents, which it receives not later

than 7 (seven) days prior to the date of opening of the tender. Copies of the query (without identifying the source) and the

clarifications by the BSNL shall be sent to all the prospective bidders who have purchased the bid documents and all such

clarifications issued by the BSNL will form the part of the bid document.

44.2 At any time, prior to the date for submission of tender quotations/bids, the BSNL may, for any reason whether suo-motto

or in response to a clarification requested by a prospective bidder, modify the bid documents by amendments/

corrigendum.

44.3 The amendments / corrigendum shall be put on website up to 02 days prior to last date of submission.

44.4 BSNL may at its discretion, extend the deadline for submission / opening of tender quotations/bids, so as to give the

prospective bidders reasonable time to take the amendments into account/consideration.

A.G.M.( Plg.)

O/O TDM, GADCHIROLI.



GENERAL CONDITIONS OF THE CONTRACT

1) STANDARDS

The goods supplied /work carried out under this contract shall conform to the standards prescribed in the

Technical Specifications.

2) SECURITY DEPOSIT

2.1 The supplier, within 7 days of the receipt of the letter of Intent (LOI), shall pay security deposit of Rs.

18,723/- (Rs. Eighteen Thousand Seven Hundred Twenty Three Only) either in cash or in the form of

Demand draft duly issued by a nationalized bank/Scheduled bank in favour of “Accounts Officer (Cash),

BSNL TDM GADCHIROLI” and must be payable at GADCHIROLI or bank guarantee (as per the format)

duly issued by a Nationalized bank/Scheduled bank for a period of 18 months from the date of LOI/LOA.

2.2 The proceeds of the security deposit shall be payable to the BSNL GADCHIROLI as compensation for any

loss resulting from the supplier’s failure to complete its obligations under the contract.

2.3 The Security deposit shall be discharged by the BSNL GADCHIROLI after 6 months from date of completion

of the supplier’s performance obligations/ work / supply, including warranty obligations, if any, under the

contract and after receipt of No Dues Certificate from Concerned Incharge , BSNL GADCHIROLI.

3. Payment Terms :

100% Payment will be made after obtaining satisfactory work completion certificate from SDE/JTO

(Sales/Mktg/CSC) and countersigned by A.G.M./DE (in-charge). Bill should be submitted to the concerned

S.D.E./JTO. within a period of 15 days from the completion of work.

The successful bidder who will be awarded the said tendered job will be responsible to submit the bills prepared

accurately and in time by observing all the formalities.

3.1 Bills are to be submitted in duplicate, all copies being signed by the contractor and may be marked as Original

& Duplicate respectively.

3.2 Receipt for payment on account of work when executed by the firm must be signed by the authorized signatory.

3.3 Copy of tender awarding order or work order duly issued by concerned incharge of the exchange/work, BSNL

GADCHIROLI must be attached to the bill(s).

4. Paying Authority Accounts Officer (Cash ), O/o TDM , BSNL ,GADCHIROLI.

5. PENALTY CLAUSE

If the tenderer fails to supply the material within a period of 10 (ten) days from the date of issue of firm

purchase order, penalty will be imposed @ 1% of the value of purchase order for every week or part thereof

for delay subject to maximum of 10%.

5.1 If the terms and conditions for supply of PRINTED FORMS are not met BSNL GADCHIROLI reserves the

right to terminate the contract with 15 days’ notice.

5.2 In the event of any breach by contractor of any of the terms and conditions thereof or if the penalty of the

recovery imposed against one or more orders incomplete in the opinion of controlling officer the work is not

satisfactorily, the officer concerned shall have the power to adopt any of the following courses as suited to the

BSNL, GADCHIROLI.

(a) To terminate the contract forthwith, barring the contractor for a period up to one year or more, forfeiture of

security deposit.

(b) To get done the said work from any other agency & to recover the incurred cost from the bidder, from his due

payments or from the Security Deposits.



6. Income Tax and other Taxes;

From the bills of the contractor which has been submitted for payment, income tax and other tax will be

deducted at source under relevant Government Rules at applicable rates. However if any new legislation comes

into the effect for deduction of tax at source, the deduction will be made under that legislation. Necessary

income tax deduction certificate will be issued by the Accounts officer concerned towards tax deducted at

source. During audit or internal check if any over payment is noticed, the same can be recovered from the

contractor.

7 Sub-Contracts:

The supplier shall not assign / transfer and sub-Contract it’s interests /obligations under the contract without

the prior written permission of the BSNL GADCHIROLI.

8 Indemnify:

The successful bidder will indemnify BSNL GADCHIROLI against the delay in supply and loss incurred to

BSNL GADCHIROLI thereof.

9 Force Majeur:

9.1 If at any time, during the currency of this contract, the performance, in whole or in part, of any obligation(s)

by either party under this contract shall be prevented or delayed by reason(s) of war, hostility, acts of the

public enemy, civil disturbance, sabotage, fire, floods, explosions, epidemics, quarantine restrictions, strikes,

lockout or act of God (Herein after referred to as events), provided notice of happenings, of any such event is

given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by

reason(s) of such event be entitled to terminate this contract nor shall either party have any such claim for

damages against the other in respect of such non-performance or delay in performance and deliveries under

the contract shall be resumed as soon as practicable after such event(s) may come to an end or cease to exist

and the decision of the BSNL GADCHIROLI as to whether the deliveries have been so resumed or not shall

be final and conclusive, provided further that if the performance in whole or part of any obligation(s) under

the contract is prevented or delayed by reason(s) of any such event for a period exceeding 60 days, either party

may, at its discretion terminate the contract. The decision of BSNL, GADCHIROLI as to whether an event

justify invocation of force major shall be final & conclusive.

9.2 Provided also that if the contract is terminated under this clause, the BSNL GADCHIROLI shall be at liberty

to take over from the supplier/ service provider, at a prices to be fixed by the BSNL GADCHIROLI, & which

shall be final, all the unused, undamaged & acceptable goods, bought out components & stores in course of

manufacture in the possession of the supplier at the time of such termination or such portion(s) thereof as the

BSNL GADCHIROLI may deem fit excepting such materials bought out components and stores as the

supplier may with the concurrence of the BSNL GADCHIROLI elect to retain.

10 Termination for Default:

a. The BSNL GADCHIROLI by a written notice of 15 days of default, may, without prejudice to any other

remedy for breach of contract, terminate the contract in whole or in part as the case may be.

b. If the supplier fails to deliver any or all of the goods/services within the time period(s)specified in the contract,

or any extension thereof granted by the BSNL GADCHIROLI. If the supplier fails to perform any other

obligation(s) under the contract; and

c. If the supplier, does not remedy his failure(s) within a period of specified by BSNL GADCHIROLI, after the

receipt of the default notice.

d. In the event of the termination of the contract in whole or in part, the BSNL GADCHIROLI may procure from

open market, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered

& the supplier shall be liable for payment of such excess cost for such similar goods. The supplier shall,

however, continue to perform the contract to the extent not terminated.

e. On the happening of any of the above circumstances, the BSNL GADCHIROLI, without prejudice to its other

rights under the law of the contract, may purchase the balance quantity of the goods / services at the risk &

cost of supplier & book to him for the payment thereof & shall also claim a set-off of any dues payable under

the contract to the supplier against his dues under the contract or any previous contract.



11 Termination For Insolvency:

The BSNL GADCHIROLI may at any time terminate the contract by a written notice to supplier, without

compensation, if the supplier becomes bankrupt or otherwise insolvent as declared by competent court,

provided that such termination shall not prejudice or affect any right of action or remedy which had accrued

or will accrue thereafter to the BSNL GADCHIROLI.

12 Arbitration

In the event of any question, dispute or difference arising under this agreement or in connection there with

(except as to matters the decision of which is specifically provided under this agreement) the same shall be

referred to sole arbitration of the SSA Head/TDM BSNL, GADCHIROLI or in case his designation is changed

or office abolished , then in such case to the sole arbitration of the officer entrusted with the function of head

of BSNL, GADCHIROLI by whatever designation such officer may be called (here in after referred to as the

said officer) and if the SSA Head/TDM or the said officer is unable or unwilling to act , as such to the sole

arbitration of some other person appointed by the SSA Head/TDM or the said officer. There will be no

objection to any such appointment that the arbitrator is Govt. servant, he has to deal with the matter to which

the agreement relates or that in the course of his duties as Government servant he has expressed views, on all

or any of the matters under dispute. The award of the arbitrator shall be final and binding on the parties. In the

event of such arbitrator to whom the matter is originally referred, being transferred or vacating his office or

being unable to act for any reason whatsoever, such SSA Head/TDM or the said officer shall appoint another

person to act as arbitrator in accordance with the terms of the agreement and the person so appointed shall be

entitled to proceed with reference from the stage at which it was left out by his predecessors.

The arbitrator may from time to time with the consent of the parties enlarge the time for making and publishing

the award. Subject to the aforesaid The Arbitration and Reconciliation Act, 1996 and the rules made

thereunder, any modification thereof for time being in force shall be deemed to apply to the arbitration

proceedings under this clause. The venue of the arbitration proceedings shall be decided by the arbitrator.

Upon every & any reference as aforesaid the assessment of costs of incidental expenses in the proceeding for

the award shall be in the jurisdiction of the arbitrator.

13 Set Off:

Any sum of money due & payable to the supplier (including security deposit refundable to him) under this

contract may be appropriated by the BSNL GADCHIROLI or BSNL & set off the same against any claim of

the BSNL GADCHIROLI or BSNL arising out of this contract or under any contract made by the contractor

with the BSNL GADCHIROLI and/or BSNL.

14 Subject Laws & Jurisdiction:

The contract shall be governed by Indian Laws & the Courts at GADCHIROLI will have jurisdiction to

entertain any dispute(s) or claim(s) arising out of such dispute(s).



ANNEXURE – I

TENDER APPLICATION FORM

From:

_____________________

_____________________

_____________________

To,

The SSA Head/Telecom District Manager,

BSNL, Telecom Bhavan, Complex Area, Visapur,

GADCHIROLI-442605.

Sub: - “TENDER FOR SUPPLY OF PRINTED FORM IN GADCHIROLI SSA "

With reference to your tender Notice No. TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/

Dated 22/06/2017calling for tender on the above subject. I / We have read & understood the tender

document thoroughly & agree to all the terms & conditions. I / We hereby offer my / our bid as per

documents submitted & conditions as mentioned in the tender document and the rates specified in

the schedule enclosed.

Should this tender be accepted fully, I / We hereby agree to abide by and fulfill all the terms

and conditions of the contract hereafter as applicable, or in default thereof forfeit to and pay to the

BSNL, GADCHIROLI, or his successors in office, the sum of money mentioned in the said conditions

without prejudice.

The sum of Rs.___________________________ is deposited vide cash receipt No.

_____________dated____________ or by demand draft towards Earnest money and DD receipt No.

_________________ dated ______________ is enclosed. I / We also agree to pay Security Deposit as and

when called for within 7 days.

If, I / We fail to carry out the work according to the specification given in the schedule, the entire

money (Earnest and security deposit) may be forfeited without prejudice to any other right or remedies

of the BSNL, GADCHIROLI, or his successors in the office.

Yours faithfully

Place

Date

Signature

Name & Full Address Witness

Signature______________

Name

Address.



ANNEXURE-II

PROFORMA OF DECLARATION REGARDING NO NEAR RELATIVE

(To be given separately on letter pad of the contractor)

I _____________________________________________S/o ______________________________________

Resident of _____________________________________________________________________________ Hereby

certify that none of my relative(s) as defined in the tender document is /are employed in

DOT/DTS/BSNL/MTNL unit as per details given in tender document. In case at any stage, if it is found that

the information given by me is false/incorrect, BSNL shall have absolute right to take any action as

deemed fit without any prior intimate to me.

Signature & Seal of the tenderer__________________

Name & full address of the tenderer _________________

___________________________________________________

___________________________________________________

Witnesses

(1) Signature__________________ Name & Address

(2) Signature__________________ Name & Address



ANNEXURE-III

DECLARATION

NON BLACK LISTING OF FIRM DECLARATION

(To be furnished separately on the letter pad of the contractor)

I/We hereby declare that my/our firm has/have not been debarred/blacklisted for taking part in tender

anywhere in the unit of BHARAT SANCHAR NIGAM LIMITED. I/We am/are aware that any breach of

this condition would result in immediate termination of contract/cancellation of the existing

contract/contracts and also forfeiting of my/our security deposit held by GADCHIROLI Telecom District

GADCHIROLI.

Signature of Bidder

Name of the Bidder (Capacity in which signing)

Station:

Date:



ANNEXURE-IV

Certificate for downloading of Tender document from website.

(To be furnished separately on the letter pad of the contractor)

I......................................................... (Authorized signatory) hereby declare that the tender

document submitted has been downloaded from the website www.maharashtra.bsnl.co.in/tender and no

addition / deletion/ correction has been made in the proforma downloaded . I also declare that I have

enclosed a DD for Rs............... ..................towards the cost of tender document along with the EMD.

Place:........

Signature of tenderer/Authorised signatory Date..

Name of the tenderer.........

Seal of the tenderer.



ANNEXURE –V

SCHEDULE OF REQUIREMENT

0

Sr

.No .

Details & Size of forms Type of Paper

Approx.

Quantity

1 21.5 cm X 34.5 cm

Customer Application Form For New Mobile Connection (Post paid/Prepaid). Multicolour printing of

BSNL Logo & BSNL Header text only on Front page. Single

Colour (Black & White) printing on Back side on A Grade mills

maplitho paper. (Pl refer SAMPLE FORMS)

70

GSM

20,000 forms


SIM Swap/Replacement/Up-Gradation Form. One-side printing in Black & White. (Pl refer SAMPLE FORMS)

60

GSM

20,000 forms


Provision / Withdrawal of Value Added Services

One-side printing in Black & White. (Pl refer SAMPLE FORMS)

60

GSM

2,000 forms



ACG-67

One-side printing in Black & White. (Pl refer SAMPLE FORMS) in

duplicate

60

GSM

100 books

5 15 cm X 7.5 cm

Bill payment receipt

BSNL Logo & BSNL Header text only on each receipt. Single

Colour (Red) computer continuous paper bundle (Pl refer SAMPLE

FORMS)

60

GSM

1000 X 1 bundle

10 bundles

6 20cm X 32 cm

Demand Note (Mobile)

Triplicate in three colour. (SAMPLE FORMS will be provided)

60

GSM

6 Books

7 21.5 cm X 34.5 cm


For New Landline Connection (Single colour Black & White printing

both side) (Pl refer SAMPLE FORMS)

70

GSM

8,000 forms


Application Form for New Broadband connection. Bothside printing in Black & White. (Pl refer SAMPLE FORMS)

70

GSM

8,000 forms

9 13.5cm X 8.5cm

START UP KITS

Multicolour printing with finished size

140

GSM

20,000 forms

10 APP-9

Confidential report of non-gazetted staff

Bothside printing in Black & White. (Pl refer SAMPLE FORMS)

70

GSM

400 sets.

11 APP-10

Report of the work and conduct of the Gr. D

(Black and white printing on A4 size paper)

70

GSM

150 Nos



ANNEXURE -VI

PROFARMA FOR BANK GUARANTEE FOR SECURITY DEPOSIT

This deed of guarantee is made this ............... day of........by (Name and Address of the Bank)

having its registered office at ...............(herein after called the “BANK”) (which expression shall unless

excluded by or repugnant to the context include its successors or assigns) in favor of the TDM, BSNL

GADCHIROLI District with its office at ..............(herein after called BSNL GADCHIROLI District) (which

expression shall unless excluded by or pre pungent to the context include its successors or assignees).

Whereas BSNL GADCHIROLI District accepted the tender of M/S ...........................................(herein after

called the contractor) to execute the work for supply of Printed Forms in GADCHIROLI SSA as specified

in tender document for GADCHIROLI as per contract/agreement no…......dated whereas the said

contract provides that the contractor shall furnish unconditional and irrevocable bank guarantee to

the extent of Rs. ----------------------- to secure performance of party’s obligations over the period of about

Eighteen months as per the terms and conditions of the contract. And whereas at the request of the

contractor the bank has agreed to execute these presents.

NOW THIS DEED WITNESSETH AND IT IS HEREBY AGREED AND DECLARED BY AND BETWEEN THE PARTIES

HERE TO AS FOLLOWS :-

1 That the bank hereby agrees and undertakes that if in the opinion of the BSNL GADCHIROLI District and

any defaults is made by the contractor in performing any of the terms and/ conditions of the

agreement, then on notice to the bank by BSNL GADCHIROLI District the bank shall merely on demand

and without demur and without reference to the contractor immediately pay to BSNL GADCHIROLI

District in any manner in which they may direct, the said amount of Rs------------------------------- or such

portion thereof as may be demanded by BSNL GADCHIROLI District not exceeding the sum of this bank

guarantee and as BSNL GADCHIROLI District may from time to time require.

2 The parties further agree that the liability of the Bank to pay is not dependent or conditional upon in

any manner affected by any proceeding or a claim being raised by BSNL GADCHIROLI District and

even before any legal proceedings are taken against the contractor.

(a) That on the receipt of the demand for payment of the amount as aforesaid it will not be open

to the bank to challenge the said demand on any ground whatsoever including the information of

option about the default and as to the amount of guarantee of part thereof remaining payable under

the contract and such option of BSNL GADCHIROLI District shall be final and binding on the bank as well

as the contractor for the purpose of invocation of this bank guarantee. When such notice is received it

shall be treated as notice in accordance with terms and conditions of the bank guarantee. (b) That the BSNL GADCHIROLI District will have liberty without reference to bank and without

affecting this bank guarantee to postpone for any time or from time to time the exercise of any of the

powers and rights conferred on BSNL GADCHIROLI District under the contract with the said contractor

which under law relating to the sureties would but for the provisions have the effect of releasing us.

(c) That the right of BSNL GADCHIROLI District to recover the said sum of Rs. _________________

__________ from us in the manner aforesaid will not be affected or suspended by reason of the fact that

any dispute or disputes have been raised by the contractor and or whether any dispute are pending

before any officer, tribunal or court.

(d) That the bank guarantee herein contained shall not be determined or affected by the

liquidation or winding up, dissolution or change or constitution or insolvency of the said contractor but

shall in all respect and for all purposes be binding and operating until payment of all money due to

BSNL GADCHIROLI District in respect of such liability or liabilities.

(e) That the liability of the bank under this bank guarantee is restricted to

Rs.___________________________. Our bank guarantee shall remain in force for months from issue of

this guarantee and unless any demand or claim under this bank guarantee is / are made on by the

said date in terms hereof, all the rights of the BSNL GADCHIROLI District under the said guarantee shall

be forfeited and the bank shall be relived and discharged from all liabilities there under. Provided,

however that if for any reason the BSNL GADCHIROLI District makes a demand within the above period

to the bank to keep the bank guarantee alive for further periods, the bank will be liable to extend and



condition except to the extent of the modified period. The bank will have no right to question such a

demand made by BSNL GADCHIROLI District and the same shall be final and binding upon the bank.

(f) The bank undertakes not to revoke the bank guarantee during its currency except with the

previous consent of the BSNL GADCHIROLI District in writing.

(g) That the bank declares that it has the power to issue this bank guarantee in favor of bank

guarantee under its memorandum of association and articles of and the undersigned has the full

powers to execute it under the power of attorney dated........ granted to him by the bank.

(h) That the SSA Head /TDM, BSNL GADCHIROLI District or any officer can invoke the bank

guarantee duly authorized by him in his behalf. The invocation of the bank guarantee in the manner

indicated above will be regarded and deemed to be invocation of this guarantee by the BSNL

GADCHIROLI District.

IN WITNESS WHEREOF the bank has executed these presents the day and year therein above

mentioned.

Signed and delivered by

THE CONSTITUTED ATTORNEY

FOR AND ON BEHALF OF THE BANK IN THE PRESENCE OF

1.........................................................

2.........................................................



ANNEXURE-VII

Agreement

(To be executed by successful bidder on a non judicial stamp paper of Rs.100/- after provisional acceptance)

This contract is made between the TDM, BSNL, GADCHIROLI, PARTY ON THE FIRST PART & M/S _______

__________________________Address - _________________________________________ _________________

__________________________________________________________________________________ (hereinafter

called as the contractor/supplier). PARTY ON THE SECOND PART.

2. The period of contract will be _____________ months with effect from _____________ In case the tender

is further extended as per the terms & condition of the tender, the contract shall remain valid till the expiry of the

extended period of the tender on the same terms & conditions vide Tender No. TP-104-6/TDM GDC/Form Printing/

Tender/2017-2018/ Dated 22/06/2017. This contract is entered into by the BSNL, with the contractor/supplier for :

Name of work :“TENDER FOR SUPPLY OF PRINTED FORMS IN GADCHIROLI SSA "

Tender No. : Tender No. TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/ Dated 22/06/2017.

The scope, terms & conditions/specification etc. of this contract will be as per original tender document vide Tender

No. Tender No. TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/ Dated 22/06/2017 & those modified by

the BSNL, from time to time.

I assure that I shall undertake the said work as per the terms & conditions of contract during the tenure of the contract.

Date:

Place:

Witnesses - PARTY ON THE FIRST PART

1. Signature A.G.M.(Plg.) O/o TDM, BSNL,

Name & Address GADCHIROLI

PARTY ON THE SECOND PART

2. Signature

Name & Address Name, Address & Signature

of the contractor/supplier with seal



ANNEXURE-VIII

CHECK LIST LIST OF THE DOCUMENTS TO BE SUBMITTED ALONG WITH TECHNICAL BID

1. The Bidder should ensure that all documents and papers submitted in this Tender are fully authenticated by the

authorized signatory under his signature with official seal wherever applicable.

2. The following documents forms part of the Tender and should be submitted with Tender:

Sl Name of the Item YES / NO

1

Original ACG-67 Receipt / DD towards Tender document cost.

2

Original ACG-67 Receipt or DD in favour of AO ( Cash) BSNL , TDMD GADCHIROLI

towards Bid Security (EMD).

3

As the Tender Document is down loaded from the official web-site of BSNL , the

certificate to that effect in the prescribed format on the separate letter pad of the

contractor.

4 Tender document(s) in original, duly filled in and blue ink signed with seal by tenderer or

his authorised signatory.

5 CORRIGENDUM if any has been attached with the Tender document duly signed &

sealed.

6 All corrections and overwriting are initialed with date by the tenderer or his authorised

representative.

7 The registered copy of the partnership deed in case of partnership concern.

8 Attested copy of latest '‘ Power of Attorney” in case person other than tenderer , has

signed the tender documents.

9 Attested copy of Experience certificate as per tender condition

10 Attested copy of PAN Card.

11 Attested Copy of Sales Tax /VAT registration Certificate.

12 Attested copy of the Shop Act registration issued by the competent authority and valid as

on date.

13 Declaration regarding no nearest relatives are working in the BSNL / MTNL on the

separate letter pad of the contractor & as per given format in Annex-II..

14 Declaration regarding Non black listing of firm on the separate letter pad of the contractor

& as per given format.

15 For NSIC registered companies seeking concession, should submit valid NSIC

registration certificate mentioning items covered in the registration & monetory limit.

16 Sample of papers to be attached with technical bid duly signed & stamped.

17 Three Envelope ( 1st ) Bid Security , Cost of Tender Document, Technical Bid with req’d

doc ( 2nd ) Financial Bid Annexure IX , (3rd) Containing 1st & 2nd envelope.

Note : All documents must be self-attested with blue ink ball point pen OR

Attested by a Gazetted officer or notarized [IF applicable, wherever needed].



SAMPLE OF CUSTOMER APPLICATION FORM (FRONT SIDE)



SAMPLE OF CUSTOMER APPLICATION FORM (BACK SIDE)



SAMPLE OF SIM SWAP/REPLACEMENT/UPGRADATION FORM



SAMPLE FORM FOR VALUE ADDED SERVICES



SAMPLE FOR RECEIPT (ACG -67) AND BILL PAYMENT COMPUTER RECEIPT



SAMPLE OF DEMAND NOTE(MOBILE) FORM [Triplicate in three colour]



FORM FOR NEW LANDLINE CONNECTION SAMPLE OF CUSTOMER APPLICATION FORM FOR NEW

LANDLINE CONNECTION (1st Page)



FORM FOR NEW LANDLINE CONNECTION SAMPLE OF CUSTOMER APPLICATION FORM FOR NEW

LANDLINE CONNECTION-BACK PAGE (2nd Page )



SAMPLE OF APPLICATION FORM FOR NEW BROADBAND CONNECTION



SAMPLE OF APPLICATION FORM FOR NEW BROADBAND CONNECTION

(BACKSIDE)



SAMPLE OF START UP KIT



CR Forms of Gr. C and D [ sample copies [Original copy is A4 size]



TENDERER’S PROFILE

1. Name of the tenderer/firm ______________________________________

2. Name o the person submitting the tender. Shri ______________________ (In case of proprietary/partnership firms, the tender has to be signed by Proprietor/Partner only, as the case may be)

3. Address of the firm._____________________________________________

4. Tel. No. (With STD code) (O)………………… (Fax)……………… (R)………………

5. Registration & incorporation particulars of the firm: (please Tick as applicable)

i) Proprietorship ii) Partnership iii) Private /Limited Co. iv) Public Limited

(Please attach attested copies of documents of registration/incorporation of your firm as required by business law).

6. Name of Proprietor/Partners/Directors __________________________________________________________

7. Income tax PAN Number of the party/Firm ______________________ (Please attach the attested copies of PAN card & copy of latest Income Tax return)

8. My Service tax registration number is ________________________________

9. My EPF Registration No. _______________________________________

10. Banker & A/C No. of tenderer :_______________________

I/we hereby declare that my firm is not Black Listed by any SSA/circle of BSNL and the information furnished above is true and

correct.

Place: Signature of tenderer/authorized signatory Date:



ANNEXURE-IX

Financial Bid

To,

The TELECOM DISTRICT MANAGER.

GADCHIROLI. -442 401.

Subject: Our Financial Bid “TENDER FOR SUPPLY OF PRINTED FORMS IN GADCHIROLI SSA "

Tender no.: TP-104-6/TDM GDC/Form Printing/ Tender/2017-2018/ Dated 22/06/2017.

Dear Sir,

Having examined the tender documents, terms and conditions stipulated therein, specification of work etc. We

the under signed offer to execute the work of supply of printed books & forms in GADCHIROLI SSA in

conformity with the said specification and conditions of contract at the percentage (Below/at par/ above) on

standard schedule rates quoted as under:

Rates inclusive of all taxes, levies, etc.

Sr

.No .

Details & Size of forms Type

of Paper

Approx.

Quantity

Quoted Rate in Rs. & Paisa for Per 1000

forms. (Paisa in 2-digits only)

1 21.5 cm X 34.5 cm

Customer Application Form For New Mobile Connection (Post paid/Prepaid). Multicolour printing of

BSNL Logo & BSNL Header text only

on Front page. Single Colour (Black &

White) printing on Back side on A Grade

mills maplitho paper. (Pl refer SAMPLE FORMS)

70

GSM

20,000 forms In Figures______________________

In Words_____________________

________________________________

________________________________


SIM Swap/Replacement/Up-Gradation

Form. One-side printing in Black & White. (Pl

refer SAMPLE FORMS)

60

GSM

20,000 forms In Figures______________________

In Words_______________________

________________________________


Provision / Withdrawal of Value Added

Services

One-side printing in Black & White. (Pl

refer SAMPLE FORMS)

60

GSM

2,000 forms In Figures______________________ In Words_______________________

________________________________



ACG-67

One-side printing in Black & White. (Pl

refer SAMPLE FORMS) in duplicate

60

GSM

100 books In Figures______________________

In Words_______________________

________________________________

5 15 cm X 7.5 cm

Bill payment receipt

BSNL Logo & BSNL Header text only

on each receipt. Single Colour (Red)

computer continuous paper bundle (Pl

refer SAMPLE FORMS)

60

GSM

1000 X 1

bundle

10 bundles

In Figures______________________

In Words_______________________

________________________________

6 20cm X 32 cm

Demand Note (Mobile)

With punched serial number in triplicate

[three colour]. (SAMPLE FORMS will

be provided)

60

GSM 6 Books

In Figures______________________

In Words_______________________

______________________________



7 21.5 cm X 34.5 cm


For New Landline Connection (Single

colour Black & White printing both side) (Pl refer SAMPLE FORMS)

70

GSM

8,000 forms In Figures______________________

In Words_____________________

_____________________________


Application Form for New Broadband

connection. Bothside printing in Black & White. (Pl

refer SAMPLE FORMS)

70

GSM

8,000 forms In Figures______________________

In Words___________________

________________________________

9 13.5cm X 8.5cm

START UP KITS

Multicolour printing with finished size

140

GSM

20,000 forms In Figures______________________

In Words______________________

________________________________

10 APP-9

Confidential report of non-gazatted

staff

70

GSM

400 Nos In Figures______________________

In Words______________________

________________________________

11 APP-10

Report of the work and conduct of the

Gr. D

70

GSM

150 Nos In Figures______________________

In Words______________________

________________________________

Sample of Evaluation Criteria: L-1 bidder will be decided on following criteria:

Evaluation Rate= (Rate quoted for Sr. No.1 x 50) + (Rate quoted for Sr. No.2 x 20) + (Rate quoted for Sr. No.3 x 20) +(Rate quoted

for Sr. No.3 x 10)+ (Rate quoted for Sr. No.3 x 10)+ (Rate quoted for Sr. No.3 x 30)

Note: (1) The lowest Evaluation Rate bidder will be the L-1 bidder.

(2) Contract will be awarded to only one bidder.

(3) In case , two bidders are found L-1, then the lowest rate quoted at Sr. no.1 will be L-1. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract.

Date: ......../......../......... Signature of the Tenderer With Seal___________

Name of Tenderer___________________